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Chapter 11: OHEP Grant Funds Policy Overview OHEP benefit payments are issued directly to eligible households' energy suppliers, who apply the payment as a credit or fuel delivery. Suppliers must sign an OHEP Energy Supplier Agreement to participate. For oil, kerosene, propane, and coal/wood suppliers, this agreement mandates a 3% per unit discount off their lowest residential cash price, increasing purchasing power for OHEP recipients. A. Authorized Agencies The Office of Home Energy Programs (OHEP) approves grant funds through contracted Local Administering Agencies (LAAs). The State OHEP Office and regional processing sites process and issue energy assistance payments to energy suppliers, landlords, and on rare occasions direct customers. B. Recordkeeping and Reporting LAAs are responsible for: ● Using the OHEP data management system to process, certify, and deny applications. ● Process customer refunds in the OHEP data management system, when necessary.

C. Availability of Funds If program funds are exhausted, the OHEP State Office will notify LAAs.

D. Audits Annual audits must be conducted in accordance with OMB Circular A-128 or A-133 (as applicable). Audit reports must be submitted to the State Office within one year following the end of the program year being reviewed.

Updated May 2025