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must supply the information within 5 business days. If denied, the Subgrantee cannot proceed with the vehicle/equipment purchase or lease. 7.12 Advances A. Approvals Advances will be addressed on a case-by-case basis. Advances may be awarded if the following conditions are met:  All other contractual obligations are met  All monthly Requests for Reimbursements that are due have been submitted to LHC in LES  Other performance and reporting requirements have been met.  The Subgrantee submits a written request for an advance in writing to LHC.  The amount of the advance is reasonably expected to be expended within 60 days. No advances for the fiscal year will be awarded within the last three month’s cost reports of the fiscal year or after the end of the fiscal year. After LHC processes the final cost report for a given fiscal year, the unreconciled balance will be due to LHC upon termination of the contract or within 15 days of notification from LHC, whichever comes first. B. Reconciliation If a Subgrantee receives an advance, advance expenditure tracking and reconciliation is based on monthly reported expenditures. LHC will calculate and track the following:  Total Amount of Advance  Expenditures per month as reported on the Subgrantee’s invoice  Reconciliation of each month’s worth of expenditures less Advance balance (an amount up to 100% of monthly invoice request until entire Advance is reconciled to actual expenses). The reconciliation of each month’s expenditures is a rolling target, until the Subgrantee has reconciled all Advance funds received as follows:

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Page 69

Official source

Louisiana LIHEAP Service Delivery Guide 69 | P a g e

A p r i l 1 , 2 0 2 6

must supply the information within 5 business days. If denied, the Subgrantee cannot proceed with the vehicle/equipment purchase or lease. 7.12 Advances A. Approvals Advances will be addressed on a case-by-case basis. Advances may be awarded if the following conditions are met:  All other contractual obligations are met  All monthly Requests for Reimbursements that are due have been submitted to LHC in LES  Other performance and reporting requirements have been met.  The Subgrantee submits a written request for an advance in writing to LHC.  The amount of the advance is reasonably expected to be expended within 60 days. No advances for the fiscal year will be awarded within the last three month’s cost reports of the fiscal year or after the end of the fiscal year. After LHC processes the final cost report for a given fiscal year, the unreconciled balance will be due to LHC upon termination of the contract or within 15 days of notification from LHC, whichever comes first. B. Reconciliation If a Subgrantee receives an advance, advance expenditure tracking and reconciliation is based on monthly reported expenditures. LHC will calculate and track the following:  Total Amount of Advance  Expenditures per month as reported on the Subgrantee’s invoice  Reconciliation of each month’s worth of expenditures less Advance balance (an amount up to 100% of monthly invoice request until entire Advance is reconciled to actual expenses). The reconciliation of each month’s expenditures is a rolling target, until the Subgrantee has reconciled all Advance funds received as follows: