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Louisiana LIHEAP Service Delivery Guide 67 | P a g e
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7.9 Reimbursement Requirements for Ineligible Expenses
Should a Subgrantee be reimbursed or otherwise compensated for any ineligible activity or expense, the Subgrantee shall reimburse LHC an amount equal to the payment made for the ineligible activity or expense. 7.10 Budget Revision Provisions In an effort to ensure Subgrantees meet performance benchmark requirements set forth in the LIHEAP Subgrantee Agreement, budget revisions may be requested to move funds between allocations. Funds may be moved into and out of allocations according to the LHC LIHEAP Budget Revision Matrix found on LHC’s website. Funds associated with these allocations have limitations per DHHS requirements, and revisions resulting in increases may cause the State to exceed the authorized amounts for the specified fiscal year. Subgrantees must submit their requests on LHC’s LIHEAP Budget Revision Form, which can be found on LHC’s website. Subgrantees must submit an executed Budget Revision Form via email to the LHC Energy Assistance central inbox with a cc: to the assigned LHC staff member for processing. Once LHC has completed the budget revision, LHC will execute the form and email a copy to the Subgrantee for their records. 7.11 Equipment Purchases Individual and/or aggregate expense items over $3,000 require written LHC pre-approval prior to request for reimbursement. Expenses may include vehicle maintenance, bulk purchase, client education purchases, computer equipment, etc. Acquisitions that require prior LHC approval must not be invoiced for until a Subgrantee has received a written approval from LHC. A. Vehicles and Equipment Cost Category Requirements Vehicles and Equipment means tangible, nonexpendable, personal property having a useful life of more than one year and a per-unit acquisition cost of $10,000 or more. A Subgrantee may use its own definition of vehicles and equipment provided that such definition at least includes all equipment defined above. B. Vehicles and Equipment Purchases $10.000 and Over Guidance