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Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-100-FITAP Age Document No./Name B-110-FITAP Age Limits Effective Date May 1, 2022
1 of 2 I. STATEMENT OF POLICY
A child must be:
● under 18 years of age, or
● 18 years of age and a full-time student in a secondary school (or in the equivalent level of vocational or technical training). Full-time status is defined by the institution.
II. PROCEDURES
Refer to B-120-FITAP for verification of age.
* LITE will send an automated Case Action Task: 18th Birthday Approaching two months (on the 15th) prior to the child’s birth month. This allows the case owner sufficient time to call the family and request verification of school enrollment, if the child is enrolled full-time.
For example: A child is approaching their 18th birthday and the date of birth is 8/25, the 18th Birthday Approaching Task will appear on the dashboard on 6/15 with a due date of 7/10.
Call the qualified relative and inquire if the child is enrolled full-time in school.
If the child is not enrolled full-time, no further action is required.
If the child is enrolled full-time, send a semi-automated FFCCL - Client Contact Letter (18C FF) in LITE requesting the school enrollment/attendance verification.
To request verification of school enrollment on the LITE Education – Details screen:
Input the Enrollment Status for the member.
Enrollment Verification should be updated to Pending Verification
Is this person working towards a High School Diploma or GED/HiSET? Yes
Type of Educational Institution/Training Program should be updated to reflect the educational institute the 18 year old is attending (i.e. High School, GED Program/HiSET, etc.)
Upon running EDBC, LITE will request the verification of school enrollment and allow the client 10 days to provide the requested verification. ** Verification of full-time enrollment in a secondary school or its equivalent must be current.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-100-FITAP Age Document No./Name B-110-FITAP Age Limits Effective Date May 1, 2022
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* The LITE Education – Details screen must be updated once school enrollment verification is received. Acceptable sources for verification include school records, such as progress or report cards, or a verbal statement from a school official, which must be documented in Case Notes. Authorize the case. **
Remove the 18 year old child when *** * they are no longer enrolled in school full-time or have completed their course of study.
Send advance notice of adverse action to remove the child in the month of their ** 19th birthday to be effective the following month.
***
* LITE eligibility batches automatically update the case when a child is turning a specific age.
For Example:
FITAP: Child is turning 18 years of age in the next month. On the 1st day of the month prior to the birthday month, the child who was receiving FITAP will be excluded if they are not a verified full-time student in a secondary school, and will stop receiving FITAP. If that child was the only eligible individual in the AU, the case will close.
FITAP: Child is turning 19 years of age in the next month. On the 1st day of the month prior to the birthday month, the child who was receiving FITAP will be excluded, and will stop receiving FITAP. If that child was the only eligible individual in the AU, the case will close.
Note: LITE currently sends advance notice of adverse action to be effective for the birthday month. This is a known defect that is scheduled for correction. The child must be excluded effective the month after their birth month.
Workers must use the LITE Override feature to allow eligibility and benefit issuance for the birth month when they are processing applications, redeterminations, and changes. **
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
LAC 67:III.1221
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B − Eligibility Factors Section No./Name B-100-FITAP Age Document No./Name B-120-FITAP Verification of Age Effective Date July 3, 2024
1 of 1 I. STATEMENT OF POLICY
Verify the age of each child at certification or when adding a child. Do not delay certification of a child obviously under age 16 pending receipt of verification.
II. PROCEDURES
B-121-FITAP- PR HOW TO VERIFY AGE
View an official birth record, or baptismal certificate from a church with valid records.
If these proofs do not exist, use: Passports, naturalization papers, United States Citizenship and Immigration Services (USCIS) documentation and/or identifying information provided in correspondence from a Voluntary Agency, insurance policies over 3 years old, church records, medical records, licensed midwife records, U. S. Census records, family Bible, immunization or other Health Unit records, school records or other reliable documents. The document must include the child's name and birthdate.
* Paternity Establishment and Support Enforcement (PESE) interface must be checked prior to requesting verification of age from the person being interviewed. If age is verified through PESE, document the case with a case note and enter the birth certificate number in the Document Type/Number column on the family tree in LITE. **
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
LAC 67:III.1221
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-100-FITAP Age Document No./Name B-130-FITAP Documentation of Age Effective Date May 1, 2022
1 of 1 I. STATEMENT OF POLICY
Document proof of age or the basis for the decision *** in LITE. *** Document Case Notes to record additional details, if needed.
II. PROCEDURES
* Document proof of age or the basis for the decision in LITE on the Person – Details screen using the ‘Date of Birth Verification’ field.
A copy of the verification must be uploaded to OnBase. **
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy
IV. REFERENCES
LAC 67:III.1221
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name B - Eligibility Factors Section No./Name B-200 Citizenship/Non-Citizen Status Document No./Name B-210-FITAP Eligibility Requirement/Citizenship Effective Date September 1, 2022
1 of 3 I. STATEMENT OF POLICY
U.S. CITIZENS AND * U.S. NATIONALS ARE ELIGIBLE FOR BENEFITS IF THEY MEET ALL ELIGIBILITY CRITERIA.
A U.S. NATIONAL IS A PERSON BORN IN AMERICAN SAMOA OR THE SWAINS ISLAND. THESE PLACES ARE KNOWN AS OUTLYING POSSESSIONS OF THE UNITED STATES. INDIVIDUALS BORN IN GUAM BETWEEN 1898 AND 1950, IN PUERTO RICO BETWEEN 1898 AND 1917, IN THE US VIRGIN ISLANDS BETWEEN 1917 AND 1927, OR IN THE PHILIPPINES BETWEEN 1898 AND 1946 ARE ALSO CONSIDERED A U.S. NATIONAL BUT NOT A U.S. CITIZEN, UNLESS CITIZENSHIP WAS INHERITED FROM HIS OR HER PARENTS. THERE IS NO REQUIREMENT FOR U.S. NATIONALS TO REGISTER WITH THE U.S. CITIZENSHIP AND IMMIGRATION SERVICES OR CARRY ANY DOCUMENTATION. **
B-211-FITAP - PO VERIFICATION
CITIZENSHIP MUST BE VERIFIED ONLY IF QUESTIONABLE. THE PERSON WHOSE CITIZENSHIP IS QUESTIONABLE DOES NOT QUALIFY UNTIL THE WORKER RECEIVES PROOF OF CITIZENSHIP. THE REMAINING HOUSEHOLD MEMBERS MAY BE CERTIFIED.
Count the income of parents who are not citizens or where citizenship has not been established when determining eligibility and benefits for the household.
CITIZENSHIP VERIFICATION FOR FITAP/KCSP OR SNAP IS USED FOR BOTH PROGRAMS.
B-212-FITAP - PO DOCUMENTS TO VERIFY QUESTIONABLE CITIZENSHIP
OBTAIN ONE OF THE FOLLOWING:
● BIRTH, BAPTISMAL, HOSPITAL CERTIFICATES, VOTER'S REGISTRATION CARD, PASSPORT OR MILITARY SERVICE RECORDS.
● UNITED STATES CITIZENSHIP AND IMMIGRATION SERVICES (USCIS) CERTIFICATE OF CITIZENSHIP OR NATURALIZATION. IF THE CLIENT CANNOT PROVIDE THIS, THE WORKER MAY CONTACT IMMIGRATION SERVICES AT:
U. S. CITIZENSHIP AND IMMIGRATION SERVICES 2424 EDENBORN AVENUE SUITE 300 METAIRIE, LA 70001-1845 (504)-219-2554
● IF THE APPLICANT CANNOT OBTAIN THE PROOF OF CITIZENSHIP BUT CAN EXPLAIN WHY THE PROOF IS NOT AVAILABLE, OBTAIN THE CLIENT’S PERMISSION TO CONTACT
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name B - Eligibility Factors Section No./Name B-200 Citizenship/Non-Citizen Status Document No./Name B-210-FITAP Eligibility Requirement/Citizenship Effective Date September 1, 2022
2 of 3 SOMEONE WHO KNOWS THE APPLICANT'S HISTORY AND OBTAIN AN AFFIDAVIT FROM THIS PERSON. THE AFFIDAVIT MUST STATE THAT
o THE SIGNER IS A U.S. CITIZEN,
o THE SIGNER KNOWS THAT THE APPLICANT IS A U.S. CITIZEN, OR A U.S. NATIONAL,
o THE SIGNER MAY BE FINED, IMPRISONED, OR BOTH IF HE GIVES FALSE INFORMATION.
ADVISE SIGNERS THAT THE AFFIDAVIT IS A SWORN STATEMENT AND THAT THEY SHOULD CERTIFY ONLY THOSE FACTS OF WHICH THEY HAVE PERSONAL KNOWLEDGE.
B-213-FITAP - PO DOCUMENTATION
DOCUMENT HOW CITIZENSHIP WAS VERIFIED AND THE REASON FOR EXCLUDING A PERSON IN LITE ON THE PERSON DEMOGRAPHICS – DETAILS CASE NOTE SCREEN.
DOCUMENT WHY THE CITIZENSHIP OF A PERSON IS QUESTIONABLE AND WHY VERIFICATION WAS REQUESTED IN LITE CASE NOTES.
II. PROCEDURES
B-211-FITAP - PR VERIFICATION
REVIEW VERIFICATION DOCUMENTS PROVIDED.
B-212-FITAP - PR DOCUMENT TO VERIFY QUESTIONABLE CITIZENSHIP
AFTER RECEIVING DOCUMENTS PROVIDED, REVIEW THE DOCUMENTS TO DETERMINE IF THE INDIVIDUAL IS A CITIZEN OF THE UNITED STATES.
IF THE HOUSEHOLD CAN PROVIDE A REASONABLE EXPLANATION FOR THE LACK OF VERIFICATION, THE STATE AGENCY MUST SEND THE HOUSEHOLD A FORM OFS 18C REQUESTING A SIGNED STATEMENT UNDER PENALTY OF PERJURY, FROM A THIRD PARTY INDICATING THE INDIVIDUAL IN QUESTION IS A U.S. CITIZEN OR A U.S. ** NATIONAL. THE SIGNED STATEMENT MUST CONTAIN A WARNING OF THE PENALTIES OF HELPING SOMEONE COMMIT FRAUD. INDICATE ON THE FORM OFS 18C ADVISING SIGNERS THAT THE AFFIDAVIT IS A SWORN STATEMENT AND THAT THEY SHOULD CERTIFY ONLY THOSE FACTS OF WHICH THEY HAVE PERSONAL KNOWLEDGE.
B-213-FITAP - PR DOCUMENTATION
*** * STAFF MUST DOCUMENT U.S. CITIZENSHIP, U.S. NATIONAL, OR ALIEN STATUS.
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name B - Eligibility Factors Section No./Name B-200 Citizenship/Non-Citizen Status Document No./Name B-210-FITAP Eligibility Requirement/Citizenship Effective Date September 1, 2022
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NAVIGATE TO THE PERSON DEMOGRAPHICS – DETAILS SCREEN IN LITE AND ANSWER THE CITIZENSHIP QUESTION AS FOLLOWS:
SELECT U.S. CITIZEN IF THE HOUSEHOLD MEMBER IS A U.S. CITIZEN. SELECT U.S. NATIONAL IF THE HOUSEHOLD MEMBER IS A U.S. NATIONAL. SELECT ALIEN IF THE HOUSEHOLD MEMBER IS A NON-CITIZEN. WHEN ALIEN IS SELECTED, THE ALIEN DETAILS SCREEN WILL DISPLAY. COMPLETE THE APPLICABLE FIELDS ON THE SCREEN.
IF CITIZENSHIP IS QUESTIONABLE, SELECT PENDING VERIFICATION IN THE CITIZENSHIP VERIFICATION FIELD. IF VERIFICATION OF CITIZENSHIP IS NOT PROVIDED, THE HOUSEHOLD MEMBER WILL BE DISQUALIFIED FOR ‘FAILURE TO ATTEST TO CITIZENSHIP.’
NOTE: AN APPLICANT NOT PROVIDING A SOCIAL SECURITY NUMBER DOES NOT MAKE THEIR CITIZENSHIP QUESTIONABLE. **
III. FORMS AND INSTRUCTIONS
18C-FF FFCCL Form / Instructions Client Contact Letter
IV. REFERENCES
Title IV of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA)
District/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors (SNAP) Section No./Name B-200-SNAP Citizenship/Alien Status (SNAP) Document No./Name B-210-SNAP Eligibility Requirement-Citizenship Effective Date December 15, 2025
1 of 3 I. STATEMENT OF POLICY
U.S. CITIZENS AND U.S. NATIONALS ARE ELIGIBLE FOR BENEFITS IF THEY MEET ALL ELIGIBILITY CRITERIA.
A U.S. NATIONAL IS A PERSON BORN IN AMERICAN SAMOA OR THE SWAINS ISLAND. THESE PLACES ARE KNOWN AS OUTLYING POSSESSIONS OF THE UNITED STATES. INDIVIDUALS BORN IN GUAM BETWEEN 1898 AND 1950, IN PUERTO RICO BETWEEN 1898 AND 1917, IN THE US VIRGIN ISLANDS BETWEEN 1917 AND 1927, OR IN THE PHILIPPINES BETWEEN 1898 AND 1946, ARE ALSO CONSIDERED A U.S. NATIONAL BUT NOT A U.S. CITIZEN, UNLESS CITIZENSHIP WAS INHERITED FROM HIS OR HER PARENTS. THERE IS NO REQUIREMENT FOR U.S. NATIONALS TO REGISTER WITH THE U.S. CITIZENSHIP AND IMMIGRATION SERVICES (USCIS) OR CARRY ANY DOCUMENTATION.
B-211-SNAP - PO VERIFICATION
CITIZENSHIP MUST BE VERIFIED FOR ALL INDIVIDUALS IN THE SNAP HOUSEHOLD. IF PROOF OF CITIZENSHIP IS NOT PROVIDED FOR ONE HOUSEHOLD MEMBER, THEY WILL BE DISQUALIFIED AND THE REMAINING HOUSEHOLD MEMBERS MAY BE CERTIFIED.
Before receiving proof, unless expedited, treat the person as disqualified. Count all his resources and all but his pro rata share of income as available to the household.
CITIZENSHIP VERIFICATION FOR FITAP/KCSP OR SNAP IS USED FOR BOTH PROGRAMS.
B-212-SNAP - PO DOCUMENTS TO VERIFY CITIZENSHIP
OBTAIN THE FOLLOWING:
BIRTH CERTIFICATE, HOSPITAL CERTIFICATE OR U.S. PASSPORT, OR UNITED STATES CITIZENSHIP AND IMMIGRATION SERVICES (USCIS) CERTIFICATE OF CITIZENSHIP OR NATURALIZATION.
IF THE CLIENT CANNOT PROVIDE ANY DOCUMENTARY EVIDENCE, THE FOLLOWING SOURCES MUST BE USED:
• THE PATERNITY ESTABLISHMENT AND SUPPORT ENFORCEMENT (PESE) INTERFACE IF THE INDIVIDUAL WAS BORN IN LOUISIANA OR • THE SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS (SAVE) PROGRAM.
IF THE INDIVIDUAL’S CITIZENSHIP CANNOT BE VERIFIED BY ANY OF THE FORMENTIONED SOURCES, A THIRD-PARTY AFFIDAVIT OF U.S. CITIZENSHIP OR U.S. NATIONALITY FORM
District/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors (SNAP) Section No./Name B-200-SNAP Citizenship/Alien Status (SNAP) Document No./Name B-210-SNAP Eligibility Requirement-Citizenship Effective Date December 15, 2025
2 of 3 (SNAP 39) IS REQUIRED. THE AFFIDAVIT MUST VERIFY THAT:
• THE AFFIANT IS A U.S. CITIZEN, • THE AFFIANT KNOWS THAT THE APPLICANT IS A U.S. CITIZEN, OR A U.S. NATIONAL, • THE AFFIANT MAY BE FINED, IMPRISONED, OR BOTH IF HE GIVES FALSE INFORMATION.
ADVISE THAT THE AFFIDAVIT IS A SWORN STATEMENT AND THAT THE AFFIANT SHOULD CERTIFY ONLY THOSE FACTS OF WHICH THEY HAVE PERSONAL KNOWLEDGE.
B-213-SNAP - PO DOCUMENTATION
DOCUMENT HOW CITIZENSHIP WAS VERIFIED AND THE REASON FOR EXCLUDING A PERSON.
II. PROCEDURES
B-211-SNAP – PR VERIFICATION
REVIEW VERIFICATION DOCUMENTS PROVIDED OR RESULTS OF ALTERNATIVE VERIFICATION SOURCES (PESE OR SAVE).
B-212-SNAP – PR DOCUMENTS TO VERIFY CITIZENSHIP
AFTER RECEIVING DOCUMENTS PROVIDED OR RESULTS OBTAINED FROM ALTERNATIVE VERIFICATION SOURCES, REVIEW THE DOCUMENTS AND INFORMATION TO DETERMINE IF THE INDIVIDUAL IS A CITIZEN OF THE UNITED STATES OR A U.S. NATIONAL.
PESE CAN BE ACCESSED IN LITE BY THE FOLLOWING METHODS: • THE PESE ON-DEMAND BUTTON FROM THE ‘INTERNAL LINKS’ LEFT NAVIGATION PANEL ON THE LITE HOME SCREEN OR • THE PESE ON-DEMAND BUTTONS DISPLAYED ON THE FOLLOWING SCREENS WITHIN DATA COLLECTION IN LITE FROM THE ‘CASE INFO’ RIGHT NAVIGATION PANEL: o PERSON - DETAILS, o RELATIONSHIP - DETAILS, AND o PERSON DEMOGRAPHICS – DETAILS.
TO VERIFY U. S. CITIZENSHIP THROUGH SAVE, A CASE RELATED HELP DESK TICKET MUST BE SUBMITTED THROUGH THE OTS USER SUPPORT CENTER REMEDY INTRANET TICKET GENERATOR (IVANTI). SELECT ‘ENTER INCIDENT’ AND INCLUDE THE FOLLOWING INFORMATION:
• PLEASE VERIFY CITIZENSHIP THROUGH SAVE
District/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors (SNAP) Section No./Name B-200-SNAP Citizenship/Alien Status (SNAP) Document No./Name B-210-SNAP Eligibility Requirement-Citizenship Effective Date December 15, 2025
3 of 3 • LAST NAME • FIRST NAME • DATE OF BIRTH • SOCIAL SECURITY NUMBER (SSN)
THE DOCUMENTARY EVIDENCE EITHER RECEIVED FROM THE HOUSEHOLD OR VERIFIED THROUGH ALTERNATIVE SOURCES MUST BE FILED IN THE DOCUMENT RESPOSITORY SYSTEM AND INDEXED AS A PERMANENT DOCUMENT FOR THE INDIVIDUAL AND CASE.
B-213-SNAP – PR DOCUMENTATION
STAFF MUST DOCUMENT U.S. CITIZENSHIP, U.S. NATIONAL, OR NON-CITIZEN (ALIEN) STATUS FOR EACH INDIVIDUAL IN THE HOUSEHOLD.
NAVIGATE TO THE PERSON DEMOGRAPHICS – DETAILS SCREEN IN LITE, AND ANSWER THE CITIZENSHIP QUESTION AS FOLLOWS:
• SELECT U.S. CITIZEN, IF THE HOUSEHOLD MEMBER IS A U.S. CITIZEN. • SELECT U.S. NATIONAL, IF THE HOUSEHOLD MEMBER IS A U.S. NATIONAL. • SELECT ALIEN, IF THE HOUSEHOLD MEMBER IS A NON-CITIZEN. WHEN ALIEN IS SELECTED, THE ALIEN DETAILS SCREEN WILL DISPLAY. COMPLETE THE APPLICABLE FIELDS ON THE SCREEN.
IF VERIFICATION OF CITIZENSHIP IS NOT AVAILABLE, SELECT PENDING VERIFICATION IN THE CITIZENSHIP VERIFICATION FIELD. IF VERIFICATION OF CITIZENSHIP IS NOT PROVIDED OR CAN NOT BE VERIFIED THROUGH THE ALTERNATIVE SOURCES, THE HOUSEHOLD MEMBER WILL BE DISQUALIFIED FOR ‘FAILURE TO ATTEST TO CITIZENSHIP’.
DOCUMENT IN A CASE NOTE HOW CITIZENSHIP WAS VERIFIED AND THE REASON FOR EXCLUDING A PERSON.
III. FORMS AND INSTRUCTIONS
SNAP 39 Form / Instructions Third-Party Affidavit of U.S. Citizenship of U.S. Nationality
IV. REFERENCES
Supplemental Nutrition Assistance Program Guidance on Non-Citizen Eligibility June 2011 7 CFR 273.4 LA HB 307- Act No. 351
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
1 of 20 I. STATEMENT OF POLICY
B-220-FITAP - PO FITAP NON-CITIZEN OVERVIEW
A NON-CITIZEN IS AN INDIVIDUAL WHO IS NOT A U.S. CITIZEN BY BIRTH OR NATURALIZATION. NON-CITIZEN IMMIGRATION STATUS MUST BE VERIFIED ONLY AT INITIAL APPLICATION, WHEN ADDING A NEW HOUSEHOLD MEMBER, OR WHEN THE AGENCY IS NOTIFIED THAT THE STATUS OF A PARTICIPANT HAS CHANGED.
A NON-CITIZEN MAY BE ELIGIBLE FOR BENEFITS IF THEY HAVE A QUALIFIED IMMIGRATION STATUS. CERTAIN QUALIFIED IMMIGRANTS MUST MEET AN ADDITIONAL CONDITION TO BE ELIGIBLE FOR BENEFITS. EACH APPLICANT FOR BENEFITS MUST PROVIDE IMMIGRATION DOCUMENT(S) THAT WILL BE USED TO VERIFY THEIR IMMIGRATION STATUS THROUGH THE SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS (SAVE) PROGRAM.
B-220-1-FITAP - PO IMMIGRATION STATUSES THAT DO NOT REQUIRE ADDITIONAL CONDITIONS TO BE MET
THE FOLLOWING NON-CITIZENS HAVE QUALIFIED ALIEN IMMIGRATION STATUSES WHICH MAY BE ELIGIBLE FOR BENEFITS WITHOUT HAVING TO MEET ANY ADDITIONAL CONDITION OR WAITING PERIOD:
• AFGHANI/IRAQI SPECIAL IMMIGRANT • AFGHAN HUMANITARIAN PAROLEE • AMERASIAN IMMIGRANT • ASYLEE • CUBAN/HAITIAN ENTRANT • DEPORTATION WITHHELD • REFUGEE • VICTIM OF TRAFFICKING • UKRAINIAN PAROLEE
THE FOLLOWING NON-CITIZENS ARE NOT QUALIFIED ALIENS BUT STILL MAY BE ELIGIBLE FOR BENEFITS WITHOUT HAVING TO MEET ANY ADDITIONAL CONDITION OR WAITING PERIOD:
• AMERICAN INDIAN BORN IN CANADA • HMONG/HIGHLAND LAOTIAN IMMIGRANT
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
2 of 20 B-220-2-FITAP - PO IMMIGRATION STATUSES THAT REQUIRE AN ADDITIONAL CONDITION TO BE MET
THE FOLLOWING NON-CITIZENS HAVE QUALIFIED ALIEN IMMIGRATION STATUSES AND MAY BE ELIGIBLE FOR BENEFITS, HOWEVER THEY MUST MEET AN ADDITIONAL CONDITION TO BE ELIGIBLE FOR BENEFITS:
• BATTERED NON-CITIZEN • CONDITIONAL ENTRANT • LAWFULLY ADMITTED PERMANENT RESIDENT (LPR) * EXCEPTION: IF THE LPR PREVIOUSLY HELD ONE OF THE STATUSES IDENTIFIED IN B-221-FITAP – PO, THE LPR IS NOT REQUIRED TO MEET AN ADDITIONAL CONDITION. ** • PAROLEE
THESE NON-CITIZENS MUST MEET AT LEAST ONE OF THE FOLLOWING ADDITONAL CONDITIONS TO BE ELIGIBLE FOR BENEFITS:
• 5 YEARS OF RESIDENCE - INDIVIDUALS WHO HAVE LIVED IN THE UNITED STATES AS QUALIFIED ALIENS FOR AT LEAST FIVE YEARS. THESE ALIENS ARE ELIGIBLE FOR AN UNLIMITED PERIOD BEGINNING THE DATE THE REQUISITE IMMIGRATION STATUS IS ACQUIRED. THE FIVE-YEAR PERIOD IN QUALIFIED STATUS MAY BE EITHER CONSECUTIVE OR NON-CONSECUTIVE. TEMPORARY ABSENCES OF LESS THAN SIX MONTHS FROM THE UNITED STATES WITH NO INTENTION OF ABANDONING UNITED STATES RESIDENCY DO NOT TERMINATE OR INTERRUPT THE INDIVIDUAL’S PERIOD OF UNITED STATES RESIDENCY.
EXAMPLE: AN IMMIGRANT WHO ENTERED THE U.S. UNDER A QUALIFIED STATUS ON APRIL 20, 1999 WOULD HAVE LIVED IN THE U.S. FOR 5 YEARS ON APRIL 20, 2004. THEREFORE, THE ALIEN WOULD BE ELIGIBLE FOR AN UNLIMITED PERIOD BEGINNING APRIL 21, 2004.
• 40 QUALIFYING WORK QUARTERS – A LAWFUL PERMANENT RESIDENT (LPR) WHO HAS WORKED 40 QUALIFYING QUARTERS OF COVERAGE UNDER TITLE II OF THE SOCIAL SECURITY ACT OR CAN BE CREDITED WITH SUCH QUALIFYING QUARTERS. A QUALIFYING QUARTER INCLUDES ONE WORKED BY A PARENT OF AN ALIEN WHILE THE ALIEN WAS UNDER 18, INCLUDING QUARTERS WORKED PRIOR TO THE BIRTH OF THE CHILD, AND A QUARTER WORKED BY A SPOUSE DURING THEIR MARRIAGE IF THE ALIEN REMAINED MARRIED TO THE SPOUSE OR THE SPOUSE IS DECEASED. QUALIFYING QUARTERS INCLUDE ALL QUARTERS WORKED WHILE THE PERSON WAS LIVING IN THIS COUNTRY REGARDLESS OF THE PERSON'S LEGAL OR ILLEGAL STATUS AT THE TIME THE WORK WAS PERFORMED AND REGARDLESS OF WHETHER A VALID SOCIAL SECURITY NUMBER WAS USED.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
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NOTE: BEGINNING JANUARY 1, 1997, A QUARTER IN WHICH AN ALIEN RECEIVED FEDERAL MEANS-TESTED ASSISTANCE IS NOT COUNTED AS A QUALIFYING QUARTER.
• CHILDREN UNDER 18 – CHILDREN UNDER 18 YEARS OF AGE, WHO ARE LAWFULLY RESIDING IN THE UNITED STATES,
• BLIND OR DISABLED - INDIVIDUALS RECEIVING PAYMENTS OR ASSISTANCE FOR BLINDNESS OR DISABILITY, AS DEFINED IN FITAP POLICY,
• ELDERLY BORN ON OR BEFORE 8-22-31 WHO LAWFULLY RESIDED IN THE UNITED STATES ON 8-22-96,
• MILITARY CONNECTION
o LAWFULLY RESIDING VETERANS WHO HAVE MET THE MINIMUM ACTIVE DUTY SERVICE REQUIREMENTS OF SECTION 5303A(D) OF TITLE 38, UNITED STATES CODE (24 MONTHS OR THE PERIOD FOR WHICH THE PERSON WAS CALLED TO ACTIVE DUTY) WHO WERE HONORABLY DISCHARGED FOR REASONS OTHER THAN ALIENAGE AND THEIR SPOUSES OR UNMARRIED DEPENDENT CHILDREN,
NOTE: A DISCHARGE “UNDER HONORABLE CONDITIONS” IS NOT THE SAME AS AN HONORABLE DISCHARGE, THEREFORE, DOES NOT MEET THIS REQUIREMENT.
o LAWFULLY RESIDING ACTIVE DUTY ARMED FORCES PERSONNEL (OTHER THAN ACTIVE DUTY FOR TRAINING) AND THEIR SPOUSES OR UNMARRIED DEPENDENT CHILDREN,
o UNREMARRIED SURVIVING SPOUSE OR UNMARRIED DEPENDENT CHILDREN OF A DECEASED VETERAN OR INDIVIDUAL ON ACTIVE DUTY PROVIDED THE SPOUSE HAS NOT REMARRIED AND THE MARRIAGE WAS ONE YEAR IN DURATION, WAS WITHIN 15 YEARS FOLLOWING THE END OF THE PERIOD OF MILITARY SERVICE IN WHICH THE INJURY OR DISEASE WAS INCURRED OR AGGRAVATED OR MARRIED FOR ANY PERIOD IF A CHILD WAS BORN OF THE MARRIAGE OR WAS BORN BEFORE THE MARRIAGE.
B-220-3-FITAP - PO IMMIGRATION STATUSES OF CHILDREN UNDER 18
CHILDREN UNDER THE AGE OF 18, UNLESS THEY ARE U.S. CITIZENS, ARE TO BE CONSIDERED TO HAVE THE SAME IMMIGRATION STATUS AS THEIR PARENT(S).
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
4 of 20 EXAMPLE: A CUBAN ENTRANT IMMIGRATED TO VENEZUELA BEFORE COMING TO THE U.S. WHILE IN VENEZUELA, THEY HAD A CHILD WHO GAINED VENEZUELAN CITIZENSHIP. WHEN THEY ENTERED THE U.S. WITH THEIR CHILD WHO IS UNDER THE AGE OF 18. THAT CHILD, THOUGH THEY ARE A CITIZEN OF VENEZUELA, IS TO BE CONSIDERED A CUBAN ENTRANT DUE TO THE IMMIGRATION STATUS OF THEIR PARENT.
B-220-4-FITAP - PO IMMIGRATION STATUSES AND ACCEPTABLE DOCUMENTATION
1) AFGHANI/IRAQI SPECIAL IMMIGRANTS
AFGHAN OR IRAQI NATIONALS GRANTED A SPECIAL IMMIGRANT VISA (SIV) OR SPECIAL IMMIGRANT (SQ OR SI) PAROLE BY THE U.S. DEPARTMENT OF HOMELAND SECURITY FOR SERVICE TO THE U.S. GOVERNMENT.
• ACCEPTABLE DOCUMENTATION OF SIV STATUS FOR IRAQI OR AFGHANI SPECIAL IMMIGRANTS IF ONE OF THE FOLLOWING DOCUMENTS INDICATES THAT THE INDIVIDUAL HAS BEEN ADMITTED UNDER IV CATEGORY OF SI1, SI2, SI3, SI6, SI7, SI9, SQ1, SQ2, SQ3, SQ4, SQ5, SQ6, SQ7, OR SQ9.
o INS FORM I-551, (PERMANENT RESDIENT CARD, COMMONLY KNOWN AS A “GREEN CARD”),
o FOREIGN PASSPORT WITH A TEMPORARY I-551 STAMP IN IT,
o FORM I-94(ARRIVAL/DEPATURE RECORD) OR ELECTRONIC FORM I-94,
o FORM I-766, EMPLOYMENT AUTHORIZATION DOCUMENT (EAD), OR
o FORM G-641 IS ACCEPTABLE IF SIGNED AND DATED AT THE BOTTOM BY THE USCIS OFFICE.
AFGHAN NON-SPECIAL IMMIGRANT (AFGHAN HUMANITARIAN PAROLEE)
AFGHAN NATIONALS, CITIZENS, OR THOSE WHO LAST HABITUALLY LIVED IN AFGHANASTAIN WHO ARE GRANTED PAROLE BETWEEN JULY 31, 2021 AND *SEPTEMBER 30, 2023 ARE ELIGIBLE FOR BENEFITS AVAILABLE TO REFUGEES. THESE INDIVIDUALS ARE ELIGIBLE FOR BENEFITS FOR A LIMITED TIME PERIOD, EITHER THROUGH SEPTEMBER 30, 2023 OR UNITL THE END OF THEIR PAROLE TERM, WHICHEVER IS LATER.
ADDITIONALLY, THE SPOUSES AND CHILDREN OF SUCH INDIVIDUALS, AS WELL AS PARENTS AND LEGAL GUARDIANS OF SUCH INDIVIDUALS WHO WERE UNACCOMPANIED MINORS ARE ELIGIBLE FOR BENEFITS EVEN IF THEY ARE GRANTED PAROLE AFTER
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
5 of 20 SEPTEMBER 30, 2023. THIS ELIGIBILITY LASTS UNTIL SEPTEMBER 30 **, 2023 OR THE END OF THE PAROLE TERM, WHICHEVER IS LATER.
ONE OF THE DOCUMENTS IDENTIFED ABOVE WITH THE NOTATION OF HUMANITARIAN PAROLE, OR STAMPED WITH “OAR” OR “OAW”.
2) AMERICAN INDIANS BORN ABROAD
AMERICAN INDIANS BORN IN CANADA LIVING IN THE U.S. UNDER SEC 289 OF THE INA OR NON-CITIZEN MEMBERS OF A FEDERALLY-RECOGNIZED INDIAN TRIBE UNDER SEC 4(e) OF THE INDIAN SELF-DETERMINATION AND EDUCATION ASSISTANCE ACT. THESE ARE PEOPLE WHO HAVE BEEN LAWFULLY ADMITTED FOR PERMANENT RESIDENCE (LPR) BUT ARE NOT SUBJECT TO ADDITIONAL CONDITIONS AND ARE CONSIDERED QUALIFIED ALIENS.
• ACCEPTABLE DOCUMENTATION
o USCIS DOCUMENTATION ESTABLISHING LPR STATUS, OR
o A LETTER OR OTHER TRIBAL DOCUMENT CERTIFYING AT LEAST 50% INDIAN BLOOD, AND
o BIRTH CERTIFICATE OR OTHER EVIDENCE OF BIRTH IN CANADA.
3) AMERASIAN IMMIGRANT
AMERASIAN IMMIGRANTS ARE LPR THAT WERE ADMITTED UNDER SEC 584 FO FOREIGN OPERATIONS, EXPORT FINANCING AND RELATED PROGRAM APPROPRIATIONS ACT. AMERASIANS ARE NOT SUBJECT TO ADDITIONAL CONDITIONS AND ARE CONSIDERED QUALIFIED ALIENS.
• ACCEPTABLE DOCUMENTATION
o I-94 (ARRIVAL/DEPATURE RECORD) CARD OR ELECTRONIC ADMISSION RECORD INDICATING ADMISSION UNDER SEC 207,
o I-688B (EMPLOYMENT AUTHORIZATION) WITH PROVISION OF LAW CODE 274a.12(a)(3),
o I-766 (EMPLOYMENT AUTHORIZATION) ANNOTATED “A3”,
o I-571 (REFUGEE TRAVEL DOCUMENT), OR,
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
6 of 20 o LETTER FROM USCIS GRANTING ADMISSION AS A REFUGEE.
4) ASYLEE
AN ASYLEE IS A NON-CITIZEN WHO IS GRANTED ASYLUM * BY USCIS OR AN IMMIGRATION JUDGE UNDER SECTION 208 OF THE IMIGRATION AND NATIONALITY ACT (INA). ASYLEES ARE NOT SUBJECT TO ADDITIONAL CONDITIONS AND ARE CONSIDERED QUALIFIED ALIENS.
• ACCEPTABLE DOCUMENTATION
o I-94(ARRIVAL/DEPATURE RECORD) STAMPED ADMITTED ** UNDER SEC 208,
o I-688B (EMPLOYMENT AUTHORIZAITON) WITH PROVISION OF LAW CODE 274a.12(a)(5),
o I-730 APPROVAL LETTER,
o I-766 (EMPLOYMENT AUTHORIZATION) ANNOTATED “A5”,
o I-571 (REFUGEE TRAVEL DOCUMENT),
o APPROVAL LETTER FROM USCIS,
o AN ORDER FROM AN IMMIGRATION JUDGE GRANTING ASYLUM, OR,
o A WRITTEN DECISION FROM THE BOARD OF IMMIGRATION APPEALS.
5) BATTERED NON-CITIZEN
A BATTERED NON-CITIZEN IS A NON-CITIZEN, NON-CITIZEN CHILD OF A BATTERED PARENT, OR THE NON-CITIZEN PARENT OF A CHILD WHO HAS BEEN BATTERED OR SUBJECTED TO EXTREME CRUELTY IN THE UNITED STATES BY A SPOUSE OR PARENT OR BY A MEMBER OF THE SPOUSE'S OR PARENT'S FAMILY RESIDING IN THE SAME HOUSEHOLD AS THE ALIEN AND/OR CHILD. THE WORKER, WITH SUPERVISORY APPROVAL, DETERMINES THERE IS A SUBSTANTIVE CONNECTION BETWEEN THE BATTERY OR CRUELTY AND THE NEED FOR ASSISTANCE AND HAS BEEN APPROVED OR HAS A PETITION PENDING.
A BATTERED NON-CITIZEN MAY BE A QUALIFIED ALIEN IF HE OR SHE MEETS ALL OF THE FOLLOWING FOUR REQUIREMENTS:
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
7 of 20 • HAS A PRIMA FACIE * DETERMINATION PETITION FOR IMMIGRATION STATUS. THE PETITION MAY BE IN AN APPROVED OR PENDING STATUS AND IN ONE OF THE FOLLOWING CATAGORIES:
o PETITION FOR ALIEN RELATIVE (I-130) FORM FILED BY THEIR SPOUSE OR THE CHILD’S PARENT
o A FORM I-130 PETITION AS A WIDOW(ER) OF A U.S. CITIZEN,
o SELF- PETITION UNDER THE VIOLENCE AGAINST WOMEN ACT, OR
o AN APPLICATION OF REMOVAL OR SUSPENSION OF DEPORTATION FIELD AS A VICTIM OF DOMESTIC VIOLENCE; AND
• THE NON-CITIZEN, THE NON-CITIZEN’S CHILD, OR THE NON-CITIZEN CHILD’S PARENT HAS BEEN ABUSED IN THE U.S. UNDER ONE OF THE FOLLOWING CIRCUMSTANCES:
o THE NON-CITIZEN HAS BEEN BATTERED OR SUBJECT TO EXTREME CRUELTY IN THE U.S. BY A SPOUSE OR PARENT OF THE NON-CITIZEN, OR BY A MEMBER OF THE SPOUSE’S OR PARENT’S FAMILY RESIDING IN THE SAME HOUSEHOLD IF THE SPOUSE OR PARENT CONSENTS TO OR ACQUIESCES IN THE BATTERY OR CRUELTY; OR
o THE NON-CITIZEN’S CHILD HAS BEEN BATTERED OR SUBJECT TO EXTREME CRUELTY IN THE U.S. BY A SPOUSE OR PARENT OF THE NON-CITIZEN, OR BY A MEMBER OF THE SPOUSE’S OR PARENT’S FAMILY RESIDING IN THE SAME HOUSEHOLD IF THE SPOUSE OR PARENT CONSENTS TO OR ACQUIESCES IN THE BATTERY OR CRUELTY; OR
o THE PARENT OF A NON-CITIZEN CHILD HAS BEEN BATTERED OR SUBJECT TO EXTREME CRUELTY IN THE U.S. BY A SPOUSE OR PARENT OF THE NON-CITIZEN, OR BY A MEMBER OF THE SPOUSE’S OR PARENT’S FAMILY RESIDING IN THE SAME HOUSEHOLD IF THE SPOUSE OR PARENT CONSENTS TO OR ACQUIESCES ** IN THE BATTERY OR CRUELTY; AND
• THERE IS A SUBSTANTIAL CONNECTION BETWEEN THE BATTERY OR EXTREME CRUELTY AND THE NEED FOR BENEFITS SOUGHT; AND
• THE BATTERED NON-CITIZEN, CHILD, OR PARENT NO LONGER RESIDES IN THE SAME HOUSEHOLD AS THE ABUSER.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
8 of 20 THE DURATION OF THE ELIGIBILITY PERIOD SHALL BE AS LONG AS THE WORKER, WITH SUPERVISORY APPROVAL, DETERMINES THE CONDITIONS EXIST.
6) CONDITIONAL ENTRANT
A CONDITIONAL ENTRANT IS A NON-CITIZEN THAT IS GRANTED CONDITIONAL ENTRY UNDER SEC 203(A)(7) OF THE INA AS IN EFFECT BEFORE 4/1/1980.
CONDITIONAL ENTRANTS MUST MEET AN ADDITIONAL CONDITION OUTLINED IN B-220-2- FITAP-PO TO BE ELIGIBLE FOR BENEFITS.
• ACCEPTABLE DOCUMENTATION
o INS FORM I-94 (ARRIVAL/DEPATURE RECORD) WITH STAMP SHOWING ADMISSION UNDER SEC 203(a)(7) OF THE INA;
o INS FORM I-688 B (EMPLOYMENT AUTHORIZATION CARD) ANNOTATED “274a.12(a)(3)”; OR;
o INS FORM I-766 (EMPLOYMENT AUTHORIZATION DOCUMENT) ANNOTATED “A3.”
7) CUBAN OR HAITIAN ENTRANT
A CUBAN OR HAITIAN ENTRANT IS AN INDIVIDUAL WHO HAS FLED TO THE U.S. FROM EITHER CUBA OR HAITI TO EXCAPE OPPRESSION, PERSECUTION, NATIONAL DISTRESS, OR ENVIRONMENTAL DISASTERS. TO BE CONSIDERED A CUBAN OR HAITIAN ENTRANT, A NON-CITIZEN NEEDS TO BE ONE OF THE FOLLOWING:
• AN INDIVIDUAL GRANTED PAROLE AS A CUBAN OR HAITIAN ENTRANT (STATUS PENDING) OR GRANTED ANY OTHER SPECIAL STATUS ESTABLISHED UNDER THE IMMIGRATION LAWS FOR NATIONALS OF CUBA OR HAITI, OR,
• ANY OTHER NATIONAL OF CUBA OR HAITI WHO:
o WAS PAROLED INTO THE U.S. AND HAS NOT ACQUIRED ANY OTHER STATUS UNDER THE INA,
o IS THE SUBJECT OF REMOVAL PROCEEDINGS UNDER THE INA, OR,
o HAS AN APPLICATION FOR ASYLUM PENDING WITH THE INA.
NON-CITIZENS CLASSIFIED AS CUBAN OR HAITIAN ENTRANTS ARE CONSIDERED QUALIFIED NONCITIZENS AND ARE NOT SUBJECT TO ADDITIONAL CONDITIONS.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
9 of 20 EVEN AFTER A CUBAN/HATIAN ENTRANT BECOMES A PERMANENT RESIDENT, THEY TECHNICALLY RETAIN THE STATUS OF CUBAN/HAITIAN ENTRANT.
• ACCEPTABLE DOCUMENTATION
o PAROLE OR OTHER SPECIAL STATUS
▪ FORM I-94 – (ARRIVAL/DEPARTURE RECORD) WITH A STAMP NOTING “CUBAN- HAITIAN ENTRANT” OR “PAROLED INTO THE U.S. ON OR AFTER 4/21/1980, UNDER 212(d)(5).” THE I-94 MAY BE EXPIRED
▪ FORM I-551 – PERMANENT RESIDENT CARD WITH A CATEGORY CODE CH6. THE I-551 MAY BE EXPIRED
▪ CUBAN OR HAITIAN PASSPORT WITH SEC 212(d)(5) STAMP DATED AFTER 10/10/1980
o AN INDIVIDUAL PAROLED INTO THE U.S. THAT HAS NOT ACQUIRED ANY OTHER STATUS:
▪ FORM I-94 (ARRIVAL/DEPARTURE CARD) – I-94 MAY REFER TO SEC 212(d)(5), HUMANITARIAN OR PUBLIC INTEREST PAROLE
▪ FORM I-766 EMPLOYMENT AUTHORIZATION DOCUMENT WITH CODE “A04” OR “C11”
o AN INDIVIDUAL WHO IS THE SUBJECT OF REMOVAL, DEPORTATION, OR EXCLUSION PROCEEDINGS:
▪ DHS FORM I-221 – ORDER TO SHOW CAUSE AND NOTICE OF HEARING
▪ DHS FORM I-862 – NOTICE TO APPEAR
▪ DHS FORM I-220A – ORDER OF RELASE ON RECOGNIZANCE
▪ DHS FORM I-122 – NOTICE TO APPLICANT DETAINED FOR A HEARING BEFORE AN IMMIGRATION JUDGE
▪ DHS FORM I-221S – ORDER TO SHOW CAUSE, NOTICE OF HEARING AND WARRANT FOR ARREST
▪ DHS FORM I-589 DATE STAMPED BY THE EXECUTIVE OFFICE FOR IMMIGRATION REVIEW (EOIR) – APPLICATION FOR ASYLUM AND
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
10 of 20 WITHHOLDING OF REMOVAL
▪ DHS FORM I-485 DATE STAMPED BY EOIR – APPLICATION TO REGISTER PERMANENT RESIDENCE OR ADJUST STATUS
▪ EOIR-26 – NOTICE OF APPEAL DATE STAMPED BY THE OFFICE OF IMMIGRATION JUDGE
▪ FORM I-766 EMPLOYMENT AUTHORIZATION DOCUMENT WITH THE CODE “C10”
▪ FORM I-688 B (EMPLOYMENT AUTHORIZATION CARD) ANNOTATED “274a.12(a)(10)”
▪ OTHER DOCUMENTATION PERTAINING TO AN APPLICANT’S REMOVAL, EXCLUSION, OR DEPORATION – EXAMPLE: NOTICE OF A HEARING DATE BEFORE AN IMMIGRATION JUDGE
o AN INDIVIDUAL WHO HAS AN APPLICATION FOR ASYLUM PENDING:
▪ DHS RECEIPT FOR FILING FORM I-589 – APPLICATION FOR ASYLUM AND WITHHHOLDING OF REMOVAL
▪ FORM I-766 EMPLOYMENT AUTHORIZATION DOCUMENT WITH THE CODE “C08”
▪ FORM I-688 B (EMPLOYMENT AUTHORIZATION CARD) ANNOTATED “274a.12(a)(8)”
8) DEPORTATION WITHHELD
A NON-CITIZEN WHOSE DEPORATION IS WITHHELD AND WHOSE CONTINUED PRESENCE IN THE U.S. IS REQUIRED BY THE U.S. GOVERNMENT MAY BE ELIGIBLE FOR BENEFITS. NON-CITIZENS WITH DEPORTATION WITHHELD STATUS ARE CONSIDERED QUALIFIED ALIENS AND DO NOT NEED TO MEET ADDITIONAL CONDITIONS.
• ACCEPTABLE DOCUMENTATION
o INS FORM I-688B (EMPLOYMENT AUTHORIZATION CARD) ANNOTATED “274a.12(a)(10)”;
o INS FORM I-766 (EMPLOYMENT AUTHORIZATION DOCUMENT) ANNOTATED “A10”; OR;
o ORDER FROM AN IMMIGRATION JUDGE SHOWING DEPORTATION WITHHELD UNDER SEC 243(h), OF THE INA AS IN EFFECT PRIOR TO 4/1/1997, OR REMOVAL
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
11 of 20 WITHHELD UNDER SEC 241(b)(3) OF THE INA.
9) HMONG/HIGHLAND LAOTIAN TRIBAL MEMBER
A NON-CITIZEN LAWFULLY RESIDING IN THE U.S. WHO WAS A MEMBER OF A HMONG OR HIGHLAND LAOTIAN TRIBE THAT RENDERED ASSISTANCE TO U.S. * PERSONNEL BY TAKING PART IN A MILITARY OR RESCUE OPERATION DURING THE VIETNAM ERA (8/5/1964 TO 5/7/1975).
THIS STATUS ALSO APPLIES TO THE FOLLOWING IMMEDIATE FAMILY MEMBERS OF THESE HMONG OR HIGHLAND LAOTIAN TRIBE MEMBERS:
• SPOUSE
• UNREMARRIED SURVIVING SPOUSE
• UNMARRIED DEPENDENT CHILD UNDER THE AGE OF 18
• CHILD WHO IS A FULL-TIME STUDENT UNDER THE AGE OF 22
• UNMARRIED ADULT CHILD WITH A DISABILITY
NON-CITIZENS WITH HMONG/HIGHLAND LAOTIAN TRIBAL MEMBER STATUS MAY BE ELIGIBLE AND DO NOT NEED TO MEET ADDITIONAL CONDITIONS.
• ACCEPTABLE DOCUMENTATION
o A SIGNED AFFIDAVIT SWEARING UNDER PENALTY OF LAW THAT HE OR SHE WAS A MEMBER OF A HMONG OR HIGHLAND LAOTIAN TRIBE BETWEEN 8/5/64 AND 5/7/75; AND;
o ANY DOCUMENTS STATING THEY ARE LEGALLY RESIDING IN THE UNITED STATES
10) LAWFULLY ADMITTED PERMANENT RESIDENT (LPR)
AN LPR IS A NON-CITIZEN THAT WAS GIVEN PERMISSION TO PERMANENTLY LIVE AND WORK IN THE U.S. MOST LPRs COME TO THE U.S. ON TEMPORARY STATUS. A NON- CITIZEN THAT DOES NOT ENTER THE U.S. IN A TEMPORARY STATUS AND ENTERS THE U.S. AS AN LPR IS OFTEN SPONSORED.
AN LPR MUST MEET AN ADDITIONAL CONDITION OUTLINED IN B-220-2-FITAP-PO TO BE ELIGIBLE FOR BENEFITS. IF THE LPR PREVIOUSLY HELD ONE OF THE IMMIGRATION
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
12 of 20 STATUSES IDENTIFIED IN B-220-1 FITAP PO, THE LPR IS NOT REQUIRED TO MEET AN ADDITIONAL CONDITION. **
PRIOR TO COMPLETING THE ELIGIBILITY DETERMINATION FOR AN LPR, IT MUST BE DETERMINED IF THE LPR HAS A SPONSOR AND IF THE INCOME AND RESOURCES OF THE SPONSOR NEED TO BE DEEMED FOR THE HOUSEHOLD. FOR SPONSORED ALIENS, SEE E- 110-FITAP/SNAP.
• ACCEPTABLE DOCUMENTATION
o INS FORM I-551, (PERMANENT RESIDENT CARD, COMMONLY KNOWN AS A “GREEN CARD”); OR;
o UNEXPIRED TEMPORARY I-551 STAMP IN FOREIGN PASSPORT OR ON INS FORM I- 94 (ARRIVAL/DEPATURE RECORD).
11) PAROLEE
A PAROLEE IS A NON-CITIZEN THAT IS PAROLED UNDER SECTION 212(d)(5) OF THE INA FOR AT LEAST ONE YEAR. THIS DOES NOT INCLUDE A NATIONAL OF CUBA OR HAITI WHO IS PAROLED NOR DOES THIS INCLUDE AFGHANI/IRAQI SPECIAL IMMIGRANTS.
A PAROLEE MUST MEET AN ADDITIONAL CONDITION OUTLINED IN B-220-2-FITAP-PO TO BE ELIGIBLE FOR BENEFITS.
• ACCEPTABLE DOCUMENTATION
o FORM I-94 (ARRIVAL/DEPATURE RECORD) WITH STAMP SHOWING ADMISSION FOR AT LEAST ONE YEAR UNDER SEC 212(d)(5) OF THE INA (THE APPLICANT CANNOT AGGREGATE PERIODS OF ADMISSION FOR LESS THAN ONE YEAR TO MEET THE ONE-YEAR REQUIREMENT);
o I-688B (EMPLOYMENT AUTHORIZATION) WITH A PROVISION OF LAW CODE 274a.12(a)(4);
o I-766 (EMPLOYMENT AUTHORIZATION) ANNOTATED “A4”; OR;
o LETTER FROM USCIS SHOWING A GRANT OF PAROLE PURSUANT TO SECTION 212(d)(5).
NOTE: THE DOCUMENT MUST NOT BE EXPIRED, AND THE EXPIRATION DATE MUST BE AT LEAST ONE YEAR AFTER ISSUANCE DATE
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
13 of 20 12) REFUGEE
A REFUGEE IS A NON-CITIZEN THAT HAS FLED THEIR COUNTRY TO ESCAPE INVASION, OPPRESSION, OR PERSECUTION. REFUGEES ARE CONSIDERED QUALIFIED ALIENS AND DO NOT NEED TO MEET AN ADDITIONAL CONDITION TO BE ELIGIBLE FOR BENEFITS.
• ACCEPTABLE DOCUMENTATION
o INS FORM I-94 (ARRIVAL/DEPATURE RECORD) ANNOTATED WITH STAMP SHOWING GRANT OF ASYLUM UNDER SEC 208 OF THE INA;
o INS FORM I-688 B (EMPLOYMENT AUTHORIZATION CARD) ANNOTATED “274a.12(a)(5)”;
o INS FORM I-766 (EMPLOYMENT AUTHORIZATION DOCUMENT) ANNOTATED “A3”; OR;
o INS FORM 571 (REFUGEE TRAVEL DOCUMENT).
13) VICTIM OF TRAFFICKING
A VICTIM OF TRAFFICKING IS A NON-CITIZEN OR IMMEDIATE FAMILY MEMBER OF A NON- CITIZEN THAT HAS BEEN A VICTIM OF SEVERE TRAFFICKING AND HAS BEEN CERTIFIED BY THE OFFICE OF REFUGEE RESETTLEMENT (ORR) TO HAVE BEEN SUBJECTED TO ONE OF THE FOLLOWING:
• COMMERCIAL SEX ACTS • DEBT BONDAGE • INVOLUNTARY SERVITUDE • PEONAGE • SLAVERY
THE FOLLOWING APPLY TO TRAFFICKING VICTIMS:
• THEY ARE NOT CONSIDERED REFUGEES BY USCIS
• USCIS ARRIVAL/DEPARTURE DOCUMENTS ARE NOT REQUIRED
• THE TRAFFICKING VICTIM PROTECTION ACT OF 2000 GIVES TRAFFICKING VICTIMS ELIGIBILITY FOR THE SAME BENEFITS AS REFUGEES
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
14 of 20 ALSO CONSIDERED UNDER THE IMMIGRATION STATUS OF VICTIM OF TRAFFICKING IS THE VICTIM’S SPOUSE, CHILDREN, PARENTS, AND UNMARRIED SIBLINGS WHO WERE UNDER AGE 18 WHEN THE VICTIM’S T VISA APPLICATION WAS FILED.
VICTIMS OF TRAFFICKING DO NOT NEED TO MEET AN ADDITIONAL CONDITION. CONTACT ORR AT (866) 401-5510 TO CONFIRM THE VALIDITY OF THE CERTIFICATION LETTER. SAVE IS NOT TO BE USED ON VICTIMS OF TRAFFICKING.
• ACCEPTABLE DOCUMENTATION
o A CERTIFICATION LETTER, ELIGIBILITY LETTER, OR INTERIUM ASSISTANCE *** LETTER FROM THE ADMINISTRATION FOR CHILDREN AND FAMILIES;
o FORM I-94 (ARRIVAL/DEPATURE RECORD) ANNOTATED WITH A T VISA OR DERIVATIVE T VISA;
o PASSPORT ANNOTATED WITH A T VISA OR DERIVATIVE T VISA; OR;
o FORM I-797, NOTICE OF ACTION, ANNOTATED WITH ONE OF THE FOLLOWING T VISA OR DERIVITIVE T VISA CLASS OF ADMISSION CODES: T-1, T-2, T-3, T-4, AND T-5;
14) UKRAINIAN PAROLEE
A UKRAINIAN NATIONAL, CITIZEN, OR SOMEONE WHO LAST HABITUALLY LIVED IN UKRAINE WHO IS GRANTED PAROLE BETWEEN FEBRUARY 24, 2022 AND SEPTEMBER 30, * 2024 IS ELIGBLE FOR BENEFITS WITHOUT A WAITING PERIOD. THESE INDIVIDUALS ARE EXEMPT FROM SPONSOR DEEMING REQUIREMENTS. THESE INDIVIDUALS ARE ELIGIBLE SO LONG AS THEY REMAIN IN PAROLE STATUS OR ANOTHER ELIGIBLE IMMIGRATION STATUS. THE SPOUSE AND CHILDREN OF SUCH INDIVIDUALS, AS WELL AS PARENTS, LEGAL GUARDIAN, AND PRIMARY CAREGIVERS OF SUCH INDIVIDUALS WHO WERE UNACCOMPANIED MINORS ARE ELIGIBLE EVEN IF THEY ARE GRANTED PAROLE AFTER SEPTEMBER 30, 2024 **.
B-220-5-FITAP - PO Ineligible Non-Citizens
THE FOLLOWING NON-CITIZENS ARE INELIGIBLE FOR FITAP:
• NON-CITIZENS WHO ARE LAWFULLY PRESENT IN THE UNITED STATES IN A NON- QUALIFIED STATUS, SUCH AS STUDENTS AND H-1B VISA WORKERS,
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
15 of 20 • UNDOCUMENTED NON-CITIZENS (E.G. INDIVIDUALS WHO ENTERED THE UNITED STATES AS TEMPORARY RESIDENTS AND OVERSTAYED THEIR VISAS OR WHO ENTERED WITHOUT A VISA),
• INDIVIDUALS GRANTED TEMPORARY PROTECTED STATUS (TPS), UNLESS THE INDIVIDUAL BECAME A QUALIFIED ALIEN IN SOME OTHER QUALIFYING STATUS,
• CITIZENS OF NATIONS UNDER COMPACT OF FREE ASSOCIATION AGREEMENTS (PALAU, MICRONESIA, AND THE MARSHALL ISLANDS) WHO HAVE BEEN ADMITTED UNDER THOSE AGREEMENTS, AND
• MOST INDIVIDUALS PRESENT IN THE UNITED STATES WITH A U VISA, UNLESS THE INDIVIDUAL BECAME A QUALIFIED ALIEN IN SOME OTHER QUALIFYING STATUS.
B-221-FITAP - PO VERIFICATION
ALIEN STATUS MUST BE VERIFIED WHEN MEMBERS ARE IDENTIFIED AS NON-CITIZENS ALIENS AT CERTIFICATION OR WHEN ADDING NEW MEMBERS. ALIEN STATUS MUST BE VERIFIED BY THE SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS (SAVE) PROGRAM FOR EACH NON-CITIZEN APPLYING FOR FITAP. VICTIMS OF TRAFFICKING HAVE THEIR IMMIGRATION STATUS VERIFIED THROUGH THE OFFICE OF REFUGEE RESETTLMENT (ORR) INSTEAD OF THROUGH SAVE.
A HISTORY OF AN NON-ALIEN’S IMMIGRATION STATUS MUST BE OBTAINED FOR IMMIGRANTS WHOSE STATUS HAS CHANGED SINCE THEIR DATE OF ENTRY IF THEY HAVE LIVED IN THE UNITED STATES FOR MORE THAN FIVE YEARS AND WOULD BE ELIGIBLE ONLY IF THEY HAVE LIVED IN THE U.S. FOR FIVE YEARS OR MORE.
***
B-222-FITAP - RESERVED
B-223-FITAP – PO CONTACT WITH USCIS
IF THE AGENCY KNOWS FOR CERTAIN THAT NON-CITIZEN IS IN THE U.S. ILLEGALLY, THE WORKER MUST REPORT THE ILLEGAL ALIEN TO USCIS.
IN ORDER TO KNOW FOR CERTAIN THAT A PERSON IS AN ILLEGAL ALIEN THE FOLLOWING MUST OCCUR:
• THE UNLAWFUL PRESENCE MUST BE A FINDING OF FACT OR CONCLUSION OF LAW THAT IS MADE AS PART OF A FORMAL DETERMINATION THAT IS SUBJECT TO ADMINISTRATIVE REVIEW ON AN ALIEN’S CLAIM, AND
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
16 of 20
• THE FINDING OR CONCLUSION OF UNLAWFUL PRESENCE MUST BE SUPPORTED BY A DETERMINATION BY USCIS OR THE EXECUTIVE OFFICE OF IMMIGRATION REVIEW, SUCH AS A FINAL ORDER OF DEPORTATION.
IF A NON-CITIZEN DOES NOT WISH USCIS BE CONTACTED TO VERIFY HIS IMMIGRATION STATUS, THE HOUSEHOLD MUST BE GIVEN THE OPTION OF WITHDRAWING ITS APPLICATION OR PARTICIPATING WITHOUT THAT MEMBER. THAT MEMBER WILL BE CONSIDERED AN INELIGIBLE ALIEN. THE FACT THAT A NON-CITIZEN DOES NOT WANT USCIS CONTACTED DOES NOT CONSTITUTE KNOWLEDGE OF ILLEGAL ALIEN STATUS.
B-224-FITAP - PO ABSENCE OF PROOF OF IMMIGRATION STATUS
NON-CITIZEN HOUSEHOLD MEMBER IS INELIGIBLE IF THE HOUSEHOLD DOES NOT PROVIDE PROOF OF IMMIGRATION STATUS FOR THAT MEMBER. IF THE INELIGIBLE NON- CITIZEN IS UNABLE OR UNWILLING TO PROVIDE DOCUMENTATION OF IMMIGRATION STATUS, DO NOT MAKE ANY FURTHER EFFORTS TO OBTAIN VERIFICATION OF IMMIGRATION STATUS. INELIGIBILITY DOES NOT MEAN THAT THE PERSON IS AN ILLEGAL ALIEN. THE REMAINING MEMBERS OF THE HOUSEHOLD CAN BE CERTIFIED IF THEY MEET ALL ELIGIBILITY REQUIREMENTS. REFER TO E-110 FITAP/* SNAP, Section 221-FITAP for instructions on treatment of income and resources of an ineligible alien.
B-225-FITAP - PO AGENCY DOCUMENTATION
DOCUMENTS PROVIDED FOR EACH NON-CITIZEN APPLYING FOR FITAP MUST BE SAVED IN ONBASE. FORM OFS 4AEC MAY BE COMPLETED FOR EACH NON-CITIZEN APPLYING FOR FITAP.
II. PROCEDURES
B-220-FITAP - PR FITAP NON-CITIZEN
THE IMMIGRATION STATUS OF EACH NON-CITIZEN IN THE HOUSEHOLD APPLYING FOR BENEFITS MUST BE DISCUSSED DURING THE INTERVIEW. DOCUMENT THE CLIENT’S STATEMENTS REGARDING IMMIGRATION STATUS AND AVAILABLE DOCUMENTATION TO VERIFY THAT STATUS IN A CASE NOTE. ASSIST THE NON-CITIZEN IN IDENTIFYING ACCEPTABLE DOCUMENTARY EVIDENCE OF STATUS BY REFERENCING B-220-4-FITAP-PO.
IN LITE, ON THE PERSON DEMOGRAPHIC – DETAILS PAGE SELECT “ALIEN” IN THE DROP DOWN BOX FOR CITIZENSHIP FOR ALL NON-CITIZENS IN THE HOUSEHOLD. THE ALIEN DETAILS SCREEN WILL BE ENABLED.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
17 of 20 B-220-1-FITAP - PR IMMIGRATION STATUSES
DETERMINE IF THE NON-CITIZEN IS A QUALIFIED ALIEN BASED ON THE INTERVIEW, DOCUMENTS PROVIDED, AND RESULTS OF SAVE.
ON THE ALIEN DETAILS SCREEN, THE WORKER MUST SELECT AN OPTION TO THE QUESTION “DO YOU AGREE TO DCFS CONTACTING UNITED STATES IMMIGRATION SERVICES (USCIS) TO VERIFY YOUR IMMIGRATION STATUS.” IF ‘NO’ IS SELECTED OR THE QUESTION IS NOT ANSWERED, LITE WILL DISQUALIFY THAT INDIVIDUAL FROM THE CASE. WHEN ‘NO’ IS SELECTED, ‘OPT OUT’ WILL BE AUTOMATICALLY POPULATED AS THE IMMIGRATION STATUS FOR THAT INDIVIDUAL.
THE WORKER MUST SELECT THE APPOPRIATE IMMIGRATION STATUS FROM THE DROP DOWN MENU AND SELECT THE APPORPRIATE IMMIGRATION STATUS VERIFICATION FROM THE DROP DOWN MENU.
AFGHAN HUMANITARIAN PAROLEES AND UKRAINIAN PAROLEES MUST BE CODED AS HAVING AN IMMIGRATION STATUS OF A REFUGEE.
A LPR WHO PREVIOUSLY HELD AN IMMIGRATION STATUS IDENTIFIED IN B-220-1 FITAP-PO MUST BE CODED USING THE PREVIOUS IMMIGRATION STATUS. **
RECORD THE CLIENTS STATEMENT OF THE DATE THE IMMIGRATION STATUS STARTED AND SELECT THE CORRESPONDING VERIFICATION CODE.
IMMIGRATION STATUS VERIFICATION - IF THE VALUE IS PENDING VERIFICATION BY THE DUE DATE, THE INDIVIDUAL WILL BE DISQUALIFIED.
INITIAL DATE OF ENTRY MUST BE ENTERED AND THE INITIAL DATE OF ENTRY VERIFICATION FIELD MUST BE ENTERED. IF THE DATE OF ENTRY AND INITIAL DATE OF ENTRY VERIFICATION FIELDS ARE BLANK, LITE WILL DISQUALIFY THE INDIVIDUAL. IF THE VALUE IS PENDING VERIFICATION BY THE DUE DATE, LITE WILL DISQUALIFY THE INDIVIDUAL.
40 QUARTERS OF WORK VERIFIED? IF THE LPR HAS 40 QUARTERS OF COVERED WORK AND THIS IS VERIFIED, ‘YES’, MUST BE SELECTED FROM THE DROP DOWN MENU IF THAT IS THE ONLY CONDITION THAT THE LPR MEETS TO BE ELIGIBLE. THIS IS VERIFIED THROUGH THE SSA 40 QUARTERS DATA VERIFICATION TASK. WHEN THE TASK IS RECEIVED, CHECK THE EMPLOYMENT HISTORY PANEL IN CLEARANCE SUMMARY TO VERIFY THE NUMBER OF CREDITED QUARTERS WORKED FOR THE INDIVIDUAL.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
18 of 20 B-220-5-FITAP - PR Ineligible Non-Citizens
IF AN INDIVIDUAL IN THE HOUSEHOLD IS IDENTIFIED AS AN INELIGIBLE NON-CITIZEN, SELECT ALIEN IN LITE FOR THE CITIZENSHIP FIELD ON THE PERSON DEMOGRAPHICS – DETAILS SCREEN. ON THE ALIEN – DETAILS SCREEN, SELECT UNDOCUMENTED ALIENS AS THE IMMIGRATION STATUS. B-221-FITAP - PR VERIFICATION
VERIFY ALIEN STATUS AT CERTIFICATION OR WHEN ADDING NEW MEMBERS AND WHEN THE ALIEN’S STATUS HAS CHANGED SINCE THEIR DATE OF ENTRY.
SAVE
THE SAVE PROGRAM MUST BE USED TO VERIFY ALIEN STATUS FOR ALL ALIENS APPLYING FOR FITAP, IF THEY APPEAR TO BE ELIGIBLE, FOR ALL STATUSES EXCEPT VICTIMS OF TRAFFICKING. IF IT HAS BEEN DETERMINED THAT AN ALIEN IS INELIGIBLE, SAVE SHOULD NOT RUN FOR THAT INDIVIDUAL. A DCFS CASE RELATED HELP TICKET MUST BE SUBMITTED THROUGH THE USER SUPPORT CENTER REMEDY INTRANET TICKET GENERATOR. THE HELP TICKET SHOULD INCLUDE THE FOLLOWING INFORMATION:
• PLEASE VERIFY ALIEN STATUS THROUGH SAVE • LAST NAME • FIRST NAME • DATE OF BIRTH • ALIEN NUMBER • DOCUMENT TYPE
UPLOAD THE DOCUMENTS PROVIDED WHEN SUBMITTING THE TICKET.
*IF A SAVE RESPONSE IS NOT RECEIVED BY THE 30TH DAY, AND THE ALIEN’S IMMIGRATION STATUS WOULD MAKE THEM ELIGIBLE, AND ALL OTHER ELIGIBILITY FACTORS ARE MET, THE ALIEN MUST BE INCLUDED. THE CASE MUST NOT REMAIN IN PENDING STATUS DUE TO AWAITING FOR THE SAVE RESULT. IF THE SAVE RESPONSE IS RETURNED INDICATING THAT THE VERIFICATION SUBMITTED WAS INVALID, RECOVERY MUST BE INITIATED FOR THAT INDIVIDUAL. **
***
IF A TRAFFICKING MINOR HAS AN INTERIM ASSISTANCE LETTER, THE ANALYST OR OTHER ASSIGNED WORKER MUST CONTACT ORR AT (866) 401-5510 PRIOR TO OR AT RECERTIFICATION TO DETERMINE IF THE CHILD WILL RECEIVE ANOTHER INTERIM ASSISTANCE LETTER OR AN ELIGIBILITY LETTER. CONTACT MUST BE MADE WITH ORR TO VERIFY THE VALIDITY OF THE ORR ISSUED INTERIM ASSISTANCE OR ELIGIBILITY LETTER.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
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B-223-FITAP - PR CONTACT WITH USCIS
WHEN REPORTING THAT AN ALIEN IS IN THE U.S. ILLEGALLY, THE REPORT TO USCIS MUST BE MADE IN WRITING, SIGNED BY THE SUPERVISOR, AND SUBMITTED TO THE NEAREST USCIS OFFICE.
AN ALIEN WHO DOES NOT WISH USCIS BE CONTACTED TO VERIFY HIS IMMIGRATION STATUS MUST BE GIVEN THE OPTION OF WITHDRAWING ITS APPLICATION OR PARTICIPATING WITHOUT THAT MEMBER. THAT MEMBER WILL BE CONSIDERED AN INELIGIBLE ALIEN. THE FACT THAT AN ALIEN DOES NOT WANT USCIS CONTACTED DOES NOT CONSTITUTE KNOWLEDGE OF ILLEGAL ALIEN STATUS.
ON THE ALIEN DETAILS SCREEN, THE WORKER MUST SELECT ‘NO’ TO THE QUESTION “DO YOU AGREE TO DCFS CONTACTING UNITED STATES IMMIGRATION SERVICES (USCIS) TO VERIFY YOUR IMMIGRATION STATUS.” ‘OPT OUT’ WILL BE AUTOMATICALLY POPULATED AS THE IMMIGRATION STATUS FOR THAT INDIVIDUAL. LITE WILL DISQUALIFY THAT INDIVIDUAL FROM THE CASE.
B-224-FITAP - PR ABSENCE OF PROOF OF IMMIGRATION STATUS
IF PROOF OF IMMIGRATION STATUS IS NOT PROVIDED, LITE WILL EXCLUDE THE NON- CITIZEN FOR FAILURE TO ATTEST TO ALIEN STATUS.
B-225-FITAP - PR AGENCY DOCUMENTATION
DOCUMENT HOW ALIEN STATUS IS DETERMINED IN LITE. THE FORM OFS 4AEC MAY BE COMPLETED FOR EACH ALIEN APPLYING FOR FITAP.
ENTER A CASE NOTE TO RECORD THE DOCUMENTS PROVIDED FOR THE ALIEN STATUS. ALSO, DOCUMENT THE RESULTS OF SAVE.
AFTER RUNNING ELIGIBILITY IN LITE AND PRIOR TO AUTHORIZING THE CASE, THE SUPERVISOR MUST REVIEW THE DETERIMINATION MADE AND MAKE A CASE NOTE INDICATING THAT THE CASE WAS REVIEWED.
III. FORMS AND INSTRUCTIONS
OFS 4AEC Form / Instructions Alien Eligibility Checklist
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-FITAP Eligibility Requirement/Non-Citizen Status Effective Date July 15, 2024
20 of 20 IV. REFERENCES
Supplemental Nutrition Assistance Program Guidance on Non-Citizen Eligibility dated June 2011. 7 CFR 272.11 and 273.2.
* SNAP Provisions in the Extending Government Funding and Delivering Emergency Assistance Act dated October 15, 2021.
USCIS – Information for SAVE Users: Afghan Arrival Categories, Documentation, and SAVE Responses dated January 28, 2022.
Administration for Children and Families – Additional ORR – Eligible Statuses and Categories and Acceptable Documentation Requirements for Afghan Nationals - Policy Letter 22-02 Revised February 18, 2022.
SNAP Provisions in the Additional Ukraine Supplemental Appropriations Act, 2022 dated June 7, 2022. **
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
1 of 13 I. STATEMENT OF POLICY
B-220-SNAP - PO SNAP NON-CITIZEN OVERVIEW
A NON-CITIZEN IS AN INDIVIDUAL WHO IS NOT A U.S. CITIZEN BY BIRTH OR NATURALIZATION. NON-CITIZEN IMMIGRATION STATUS MUST BE VERIFIED AT INITIAL APPLICATION, REDETERMINATION, AND WHEN ADDING A NEW HOUSEHOLD MEMBER, OR WHEN THE AGENCY IS NOTIFIED THAT THE STATUS OF A PARTICIPANT HAS CHANGED.
A NON-CITIZEN MAY BE ELIGIBLE FOR BENEFITS IF THEY HAVE A QUALIFIED IMMIGRATION STATUS. CERTAIN QUALIFIED IMMIGRANTS MUST MEET AN ADDITIONAL CONDITION TO BE ELIGIBLE FOR BENEFITS. EACH APPLICANT FOR BENEFITS MUST PROVIDE IMMIGRATION DOCUMENT(S) THAT WILL BE USED TO VERIFY THEIR IMMIGRATION STATUS THROUGH THE SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS (SAVE) PROGRAM.
B-220-1-SNAP - PO IMMIGRATION STATUSES THAT DO NOT REQUIRE ADDITIONAL CONDITIONS TO BE MET
THE FOLLOWING NON-CITIZENS HAVE QUALIFIED ALIEN IMMIGRATION STATUSES WHICH MAY BE ELIGIBLE FOR BENEFITS WITHOUT HAVING TO MEET ANY ADDITIONAL CONDITION OR WAITING PERIOD:
• CUBAN/HAITIAN ENTRANT • COMPACTS OF FREE ASSOCIATION (COFA) CITIZENS
B-220-2-SNAP - PO IMMIGRATION STATUSES THAT MAY REQUIRE AN ADDITIONAL CONDITION TO BE MET
THE FOLLOWING NON-CITIZENS HAVE QUALIFIED ALIEN IMMIGRATION STATUS AND MAY BE ELIGIBLE FOR BENEFITS, HOWEVER THEY MAY NEED TO MEET AN ADDITIONAL CONDITION TO BE ELIGIBLE FOR BENEFITS:
• LAWFULLY ADMITTED PERMANENT RESIDENT (LPR)
IF THE INDIVIDUAL IS AN LPR, ELIGIBILTY MUST BE DETERMINED BASED ON: • THE DATE THE QUALIFIED ALIEN OBTAINED LPR STATUS, AND • WHETHER THE INDIVIDUAL MEETS IS REQUIRED TO MEET AN ADDITIONAL CONDITION OR NOT.
AFTER CONFIRMING LPR STATUS, DETERMINE WHETHER THE INDIVIDUAL IS SUBJECT TO THE FIVE-YEAR WAITING PERIOD OR QUALIFIES FOR AN EXCEPTION.
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
2 of 13 NOTE: AN INDIVIDUAL IS NOT CONSIDERED AN LPR IF THEY HAVE APPLIED TO ADJUST STATUS AND HAVE NOT YET RECEIVED A DECISION. 5 - YEAR WAITING PERIOD INDIVIDUALS WHO HAVE LIVED IN THE UNITED STATES AS QUALIFIED ALIENS FOR AT LEAST FIVE YEARS. THESE ALIENS ARE ELIGIBLE FOR AN UNLIMITED PERIOD BEGINNING THE DATE THE REQUISITE IMMIGRATION STATUS IS ACQUIRED. THE FIVE-YEAR PERIOD IN QUALIFIED STATUS MAY BE EITHER CONSECUTIVE OR NON-CONSECUTIVE. TEMPORARY ABSENCES OF LESS THAN SIX MONTHS FROM THE UNITED STATES WITH NO INTENTION OF ABANDONING UNITED STATES RESIDENCY DO NOT TERMINATE OR INTERRUPT THE INDIVIDUAL’S PERIOD OF UNITED STATES RESIDENCY.
EXAMPLE: AN IMMIGRANT WHO ENTERED THE U.S., AS A LAWFUL PERMANENT RESIDENT ON APRIL 20, 1999 WOULD HAVE LIVED IN THE U.S. FOR 5 YEARS ON APRIL 20, 2004. THEREFORE, THE ALIEN WOULD BE ELIGIBLE FOR AN UNLIMITED PERIOD BEGINNING APRIL 21, 2004.
LPR GROUPS SUBJECT TO THE 5 YEAR WAITING PERIOD LAWFUL PERMANENT RESIDENTS ARE SUBJECT TO THE FIVE-YEAR WAITING PERIOD FROM THE DATE THEY OBTAIN LAWFUL PERMANENT RESIDENT STATUS IF THEY HELD THE FOLLOWING IMMIGRATION STATUS BEFORE BECOMING AND LPR: • CONDITIONAL ENTRANTS • BATTERED ALIENS, • VICTIMS OF SEVERE TRAFFICKING, AND • INDIVIDUALS GRANTED PAROLE FOR A PERIOD OF AT LEAST ONE YEAR
LPR GROUPS NOT SUBJECT TO THE 5 YEAR WAITING PERIOD LAWFUL PERMANENT RESIDENTS ARE NOT SUBJECT TO THE 5 YEAR WAITING PERIOD IF THEY HELD THE FOLLOWING IMMIGRATION STATUS BEFORE BECOMING AN LPR: • REFUGEES • INDIVIDUALS GRANTED ASYLUM • DEPORTATION WITHHELD • AMERASIAN IMMIGRANTS • AMERICAN INDIANS BORN ABROAD • HMONG AND HIGHLAND LAOTIAN TRIBAL MEMBERS • IRAQI AND AFGHAN SPECIAL IMMIGRANTS (SIV)
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
3 of 13 • AFGHAN NATIONALS GRANTED PAROLE BETWEEN JULY 31, 2021, AND SEPTEMBER 30, 2023 • UKRAINIAN NATIONALS GRANTED PAROLE BETWEEN FEBRUARY 24,2022, AND SEPTEMBER 30, 2024
ADDITIONAL CONDITIONS ALLOWING LPR ELIGIBILITY
LPRs MAY BE ELIGIBLE WITHOUT WAITING FIVE YEARS IF THEY MEET AT LEAST ONE OF THE FOLLOWING ADDITONAL CONDITIONS:
• 40 QUALIFYING WORK QUARTERS – A LAWFUL PERMANENT RESIDENT (LPR) WHO HAS WORKED 40 QUALIFYING QUARTERS OF COVERAGE UNDER TITLE II OF THE SOCIAL SECURITY ACT OR CAN BE CREDITED WITH SUCH QUALIFYING QUARTERS. A QUALIFYING QUARTER INCLUDES ONE WORKED BY A PARENT OF AN ALIEN WHILE THE ALIEN WAS UNDER 18, INCLUDING QUARTERS WORKED PRIOR TO THE BIRTH OF THE CHILD, AND A QUARTER WORKED BY A SPOUSE DURING THEIR MARRIAGE IF THE ALIEN REMAINED MARRIED TO THE SPOUSE OR THE SPOUSE IS DECEASED. QUALIFYING QUARTERS INCLUDE ALL QUARTERS WORKED WHILE THE PERSON WAS LIVING IN THIS COUNTRY REGARDLESS OF THE PERSON'S LEGAL OR ILLEGAL STATUS AT THE TIME THE WORK WAS PERFORMED AND REGARDLESS OF WHETHER A VALID SOCIAL SECURITY NUMBER WAS USED.
NOTE: BEGINNING JANUARY 1, 1997, A QUARTER IN WHICH AN ALIEN RECEIVED FEDERAL MEANS-TESTED ASSISTANCE IS NOT COUNTED AS A QUALIFYING QUARTER.
• CHILDREN UNDER 18 – CHILDREN UNDER 18 YEARS OF AGE, WHO ARE LAWFULLY RESIDING IN THE UNITED STATES,
• BLIND OR DISABLED - INDIVIDUALS RECEIVING PAYMENTS OR ASSISTANCE FOR BLINDNESS OR DISABILITY, AS DEFINED IN FITAP POLICY,
• ELDERLY BORN ON OR BEFORE 8-22-31 WHO LAWFULLY RESIDED IN THE UNITED STATES ON 8-22-96,
• MILITARY CONNECTION
o LAWFULLY RESIDING VETERANS WHO HAVE MET THE MINIMUM ACTIVE DUTY SERVICE REQUIREMENTS OF SECTION 5303A(D) OF TITLE 38, UNITED STATES CODE (24 MONTHS OR THE PERIOD FOR WHICH THE PERSON WAS CALLED TO ACTIVE DUTY) WHO WERE HONORABLY DISCHARGED FOR REASONS OTHER THAN ALIENAGE AND THEIR SPOUSES OR UNMARRIED DEPENDENT CHILDREN,
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
4 of 13 NOTE: A DISCHARGE “UNDER HONORABLE CONDITIONS” IS NOT THE SAME AS AN HONORABLE DISCHARGE, THEREFORE, DOES NOT MEET THIS REQUIREMENT.
o LAWFULLY RESIDING ACTIVE DUTY ARMED FORCES PERSONNEL (OTHER THAN ACTIVE DUTY FOR TRAINING) AND THEIR SPOUSES OR UNMARRIED DEPENDENT CHILDREN,
o UNREMARRIED SURVIVING SPOUSE OR UNMARRIED DEPENDENT CHILDREN OF A DECEASED VETERAN OR INDIVIDUAL ON ACTIVE DUTY PROVIDED THE SPOUSE HAS NOT REMARRIED AND THE MARRIAGE WAS ONE YEAR IN DURATION, WAS WITHIN 15 YEARS FOLLOWING THE END OF THE PERIOD OF MILITARY SERVICE IN WHICH THE INJURY OR DISEASE WAS INCURRED OR AGGRAVATED OR MARRIED FOR ANY PERIOD IF A CHILD WAS BORN OF THE MARRIAGE OR WAS BORN BEFORE THE MARRIAGE.
B-220-3-SNAP - PO OTHER IMMIGRATION STATUSES
THE FOLLOWING IMMIGRATION STATUSES, AS DEFINED BELOW, MUST ADJUST TO LPR STATUS IN ORDER TO MEET ELIGIBILITY REQUIREMENTS. INDIVIDUALS IN THESE STATUSES ARE NOT ELIGIBLE BASED SOLELY ON THE STATUS ITSELF. REFER TO POLICY B-220-2-SNAP.
• AMERASIAN IMMIGRANT – INDIVIDUALS ADMITTED TO THE UNITED STATES AS AN AMERASIAN IMMIGRANT.
• AMERICAN INDIAN BORN ABROAD – AMERICAN INDIANS BORN IN CANADA LIVING IN THE UNITED STATES (U.S.) UNDER §289 OF THE IMMIGRATION AND NATIONALITY ACT (INA) OR ALIEN MEMBERS OF A FEDERALLY RECOGNIZED INDIAN TRIBE UNDER §4(E) OF THE INDIAN SELF-DETERMINATION AND EDUCATION ASSISTANCE ACT.
• CERTAIN HMONG OR HIGHLAND LAOTIAN TRIBAL MEMBERS - AN INDIVIDUAL LAWFULLY RESIDING IN THE U.S. WHO WAS A MEMBER OF A HMONG OR HIGHLAND LAOTIAN TRIBE THAT RENDERED ASSISTANCE TO U.S. PERSONNEL BY TAKING PART IN A MILITARY OR RESCUE OPERATION DURING THE VIETNAM ERA (AUG. 5, 1964 – MAY 7, 1975). THIS CATEGORY INCLUDES THE SPOUSE (OR UN-REMARRIED SURVIVING SPOUSE) OR UNMARRIED DEPENDENT CHILDREN OF THESE INDIVIDUALS.
• REFUGEES – A REFUGEE IS A NON-CITIZEN THAT HAS FLED THEIR COUNTRY TO ESCAPE INVASION, OPPRESSION, OR PERSECUTION.
• INDIVIDUALS GRANTED ASYLUM - AN ASYLEE IS A NON-CITIZEN WHO IS GRANTED ASYLUM BY USCIS OR AN IMMIGRATION JUDGE UNDER SECTION 208 OF THE IMIGRATION AND NATIONALITY ACT (INA).
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
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***
• DEPORTATION WITHHELD - A NON-CITIZEN WHOSE DEPORATION IS WITHHELD AND WHOSE CONTINUED PRESENCE IN THE U.S. IS REQUIRED BY THE U.S. GOVERNMENT.
• IRAQI AND AFGHAN SPECIAL IMMIGRANTS (SIV) - AFGHAN OR IRAQI NATIONALS GRANTED A SPECIAL IMMIGRANT VISA (SIV) OR SPECIAL IMMIGRANT (SQ OR SI) PAROLE BY THE U.S. DEPARTMENT OF HOMELAND SECURITY FOR SERVICE TO THE U.S. GOVERNMENT.
• VICTIMS OF SEVERE TRAFFICKING - A VICTIM OF TRAFFICKING IS A NON-CITIZEN OR IMMEDIATE FAMILY MEMBER OF A NON- CITIZEN THAT HAS BEEN A VICTIM OF SEVERE TRAFFICKING AND HAS BEEN CERTIFIED BY THE OFFICE OF REFUGEE RESETTLEMENT (ORR) TO HAVE BEEN SUBJECTED TO COMMERCIAL SEX ACTS, DEBT BONDAGE, INVOLUNTARY SERVITUDE, PEONAGE, OR SLAVERY.
• AFGHAN NATIONALS - CITIZENS, OR THOSE WHO LAST HABITALLY LIVED IN AFGHANASTAIN WHO ARE GRANTED PAROLE BETWEEN JULY 31, 2021, AND SEPTEMBER 30, 2023
• UKRAINIAN NATIONALS - A UKRAINIAN NATIONAL, CITIZEN, OR SOMEONE WHO LAST HABITUALLY LIVED IN UKRAINE WHO IS GRANTED PAROLE BETWEEN FEBRUARY 24,2022, AND SEPTEMBER 30, 2024
• CONDITIONAL ENTRANT - A CONDITIONAL ENTRANT IS A NON-CITIZEN THAT IS GRANTED CONDITIONAL ENTRY UNDER SEC 203(A)(7) OF THE INA AS IN EFFECT BEFORE 4/1/1980.
• BATTERED ALIENS - A BATTERED NON-CITIZEN IS A NON-CITIZEN, NON-CITIZEN CHILD OF A BATTERED PARENT, OR THE NON-CITIZEN PARENT OF A CHILD WHO HAS BEEN BATTERED OR SUBJECTED TO EXTREME CRUELTY IN THE UNITED STATES BY A SPOUSE OR PARENT OR BY A MEMBER OF THE SPOUSE'S OR PARENT'S FAMILY RESIDING IN THE SAME HOUSEHOLD AS THE ALIEN AND/OR CHILD. THE WORKER, WITH SUPERVISORY APPROVAL, DETERMINES THERE IS A SUBSTANTIVE CONNECTION BETWEEN THE BATTERY OR CRUELTY AND THE NEED FOR ASSISTANCE AND HAS BEEN APPROVED OR HAS A PETITION PENDING.
• INDIVIDUALS GRANTED PAROLE FOR AT LEAST ONE YEAR - A PAROLEE IS A NON- CITIZEN THAT IS PAROLED UNDER SECTION 212(d)(5) OF THE INA FOR AT LEAST ONE YEAR.
B-220-4-SNAP - PO IMMIGRATION STATUSES AND ACCEPTABLE DOCUMENTATION
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
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1) CUBAN OR HAITIAN ENTRANT
A CUBAN AND HAITIAN ENTRANT IS DEFINED IN SECTION 501(E) OF THE REFUGEE EDUCATION ASSISTANCE ACT OF 1980, 8 U.S.C. SEC 1522 NOTE, AS: ***
• AN INDIVIDUAL GRANTED PAROLE STATUS AS A CUBAN OR HAITIAN ENTRANT (STATUS PENDING) OR GRANTED ANY OTHER SPECIAL STATUS ESTABLISHED UNDER THE IMMIGRATION LAWS FOR NATIONALS OF CUBA OR HAITI, OR,
• ANY OTHER NATIONAL OF CUBA OR HAITI WHO:
o WAS PAROLED INTO THE U.S. AND HAS NOT ACQUIRED ANY OTHER STATUS UNDER THE IMMIGRATION AND NATIONALITY ACT (INA),
o IS THE SUBJECT OF REMOVAL PROCEEDINGS UNDER THE INA, OR,
o HAS AN APPLICATION FOR ASYLUM PENDING WITH THE U.S. IMMIGRATION AND NATURALIZATION SERVCIES (INS).
NON-CITIZENS CLASSIFIED AS CUBAN OR HAITIAN ENTRANTS ARE CONSIDERED QUALIFIED NONCITIZENS AND ARE NOT SUBJECT TO ADDITIONAL CONDITIONS. EVEN AFTER A CUBAN/HATIAN ENTRANT BECOMES A PERMANENT RESIDENT, THEY TECHNICALLY RETAIN THE STATUS OF CUBAN/HAITIAN ENTRANT.
ACCEPTABLE DOCUMENTATION
o PAROLE OR OTHER SPECIAL STATUS
▪ FORM I-94 – (ARRIVAL/DEPARTURE RECORD) WITH A STAMP NOTING “CUBAN- HAITIAN ENTRANT” OR “PAROLED INTO THE U.S. ON OR AFTER 4/21/1980, UNDER 212(d)(5).” THE I-94 MAY BE EXPIRED
▪ FORM I-551 – PERMANENT RESIDENT CARD WITH A CATEGORY CODE CH6. THE I-551 MAY BE EXPIRED
▪ CUBAN OR HAITIAN PASSPORT WITH SEC 212(d)(5) STAMP DATED AFTER 10/10/1980
▪ FORM I-766 EMPLOYMENT AUTHORIZATION DOCUMENT WITH CODE “A04” OR “C11”
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
7 of 13 o AN INDIVIDUAL WHO IS THE SUBJECT OF REMOVAL, DEPORTATION, OR EXCLUSION PROCEEDINGS:
▪ DHS FORM I-862 – NOTICE TO APPEAR
▪ DHS FORM I-220A – ORDER OF RELEASE ON RECOGNIZANCE
o AN INDIVIDUAL WHO HAS AN APPLICATION FOR ASYLUM PENDING:
▪ FORM I-797C, NOTICE OF ACTION CONFIRMING USCIS RECEIPT FOR FILING FORM I-589 – APPLICATION FOR ASYLUM AND WITHHHOLDING OF REMOVAL
▪ FORM I-766 EMPLOYMENT AUTHORIZATION DOCUMENT WITH THE CODE “C08”
2) LAWFULLY ADMITTED PERMANENT RESIDENT (LPR)
AN LPR IS A NON-CITIZEN THAT WAS GIVEN PERMISSION TO PERMANENTLY LIVE AND WORK IN THE U.S. MOST LPRs COME TO THE U.S. ON TEMPORARY STATUS. A NON- CITIZEN THAT DOES NOT ENTER THE U.S.IN A TEMPORARY STATUS AND ENTERS THE U.S. AS AN LPR IS OFTEN SPONSORED.
AN LPR MUST MEET AN ADDITIONAL CONDITION OUTLINED IN B-220-2-SNAP-PO TO BE ELIGIBLE FOR BENEFITS. IF THE LPR PREVIOUSLY HELD ONE OF THE IMMIGRATION STATUSES IDENTIFIED IN B-220-1 SNAP PO, THE LPR IS NOT REQUIRED TO MEET AN ADDITIONAL CONDITION.
PRIOR TO COMPLETING THE ELIGIBILITY DETERMINATION FOR AN LPR, IT MUST BE DETERMINED IF THE LPR HAS A SPONSOR AND IF THE INCOME AND RESOURCES OF THE SPONSOR NEED TO BE DEEMED FOR THE HOUSEHOLD. FOR SPONSORED ALIENS, SEE E-110-FITAP/SNAP.
ACCEPTABLE DOCUMENTATION
o INS FORM I-551, (PERMANENT RESIDENT CARD, COMMONLY KNOWN AS A “GREEN CARD”); OR;
o UNEXPIRED TEMPORARY I-551 STAMP IN FOREIGN PASSPORT OR ON INS FORM I- 94 (ARRIVAL/DEPATURE RECORD) OR
o FORM I-327, REENTRY PERMIT
3) COFA CITIZENS
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
8 of 13 THE CONSOLIDATED APPROPRIATIONS ACT, 2024 (CAA) PROVIDES THAT COFA CITIZENS OF THE FEDERATED STATES OF MICRONESIA, THE REPUBLIC OF THE MARSHALL ISLANDS, AND THE REPUBLIC OF PALAU WHO LAWFULLY RESIDE IN THE U.S. ARE ELIGIBLE FOR BENEFITS WITHOUT A WAITING PERIOD IF THEY MEET ALL OTHER PROGRAM ELIGIBILITY REQUIREMENTS.
ACCEPTABLE DOCUMENTATION
COFA CITIZENS ARE USUALLY DOCUMENTED WITH A FORM I-94, FOREIGN PASSPORT WITH AN ADMISSION STAMP, OR A VALID FORM I-766, EMPLOYMENT AUTHORIZATION DOCUMENT (EAD).
B-220-5-SNAP - PO Ineligible Non-Citizens
THE FOLLOWING NON-CITIZENS ARE INELIGIBLE FOR SNAP:
• NON-CITIZENS WHO ARE LAWFULLY PRESENT IN THE UNITED STATES IN A NON- QUALIFIED STATUS, SUCH AS STUDENTS AND H-1B VISA WORKERS,
• UNDOCUMENTED NON-CITIZENS (E.G. INDIVIDUALS WHO ENTERED THE UNITED STATES AS TEMPORARY RESIDENTS AND OVERSTAYED THEIR VISAS OR WHO ENTERED WITHOUT A VISA),
• INDIVIDUALS GRANTED TEMPORARY PROTECTED STATUS (TPS), UNLESS THE INDIVIDUAL BECAME A QUALIFIED ALIEN IN SOME OTHER QUALIFYING STATUS, AND
• MOST INDIVIDUALS PRESENT IN THE UNITED STATES WITH A U VISA, UNLESS THE INDIVIDUAL BECAME A QUALIFIED ALIEN IN SOME OTHER QUALIFYING STATUS.
B-221-SNAP - PO VERIFICATION
ALIEN STATUS MUST BE VERIFIED WHEN MEMBERS ARE IDENTIFIED AS NON-CITIZENS ALIENS AT CERTIFICATION OR WHEN ADDING NEW MEMBERS. ALIEN STATUS MUST BE VERIFIED BY THE SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS (SAVE) PROGRAM FOR EACH NON-CITIZEN APPLYING FOR SNAP.
A HISTORY OF AN NON-ALIEN’S IMMIGRATION STATUS MUST BE OBTAINED FOR IMMIGRANTS WHOSE STATUS HAS CHANGED SINCE THEIR DATE OF ENTRY IF THEY HAVE LIVED IN THE UNITED STATES FOR MORE THAN FIVE YEARS AND WOULD BE ELIGIBLE ONLY IF THEY HAVE LIVED IN THE U.S. FOR FIVE YEARS OR MORE.
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
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B-222-SNAP - RESERVED
B-223-SNAP – PO CONTACT WITH USCIS
IF THE AGENCY KNOWS FOR CERTAIN THAT NON-CITIZEN IS IN THE U.S. ILLEGALLY, THE WORKER MUST REPORT THE ILLEGAL ALIEN TO USCIS.
IN ORDER TO KNOW FOR CERTAIN THAT A PERSON IS AN ILLEGAL ALIEN THE FOLLOWING MUST OCCUR:
• THE UNLAWFUL PRESENCE MUST BE A FINDING OF FACT OR CONCLUSION OF LAW THAT IS MADE AS PART OF A FORMAL DETERMINATION THAT IS SUBJECT TO ADMINISTRATIVE REVIEW ON AN ALIEN’S CLAIM, AND
• THE FINDING OR CONCLUSION OF UNLAWFUL PRESENCE MUST BE SUPPORTED BY A DETERMINATION BY USCIS OR THE EXECUTIVE OFFICE OF IMMIGRATION REVIEW, SUCH AS A FINAL ORDER OF DEPORTATION.
IF A NON-CITIZEN DOES NOT WISH USCIS BE CONTACTED TO VERIFY HIS IMMIGRATION STATUS, THE HOUSEHOLD MUST BE GIVEN THE OPTION OF WITHDRAWING ITS APPLICATION OR PARTICIPATING WITHOUT THAT MEMBER. THAT MEMBER WILL BE CONSIDERED AN INELIGIBLE ALIEN. THE FACT THAT A NON-CITIZEN DOES NOT WANT USCIS CONTACTED DOES NOT CONSTITUTE KNOWLEDGE OF ILLEGAL ALIEN STATUS.
B-224-SNAP - PO ABSENCE OF PROOF OF IMMIGRATION STATUS
NON-CITIZEN HOUSEHOLD MEMBER IS INELIGIBLE IF THE HOUSEHOLD DOES NOT PROVIDE PROOF OF IMMIGRATION STATUS FOR THAT MEMBER. IF THE INELIGIBLE NON- CITIZEN IS UNABLE OR UNWILLING TO PROVIDE DOCUMENTATION OF IMMIGRATION STATUS, DO NOT MAKE ANY FURTHER EFFORTS TO OBTAIN VERIFICATION OF IMMIGRATION STATUS. INELIGIBILITY DOES NOT MEAN THAT THE PERSON IS AN ILLEGAL ALIEN. THE REMAINING MEMBERS OF THE HOUSEHOLD CAN BE CERTIFIED IF THEY MEET ALL ELIGIBILITY REQUIREMENTS. Refer to E-220 FITAP/SNAP, Section 221-SNAP for instructions on treatment of income and resources of an ineligible alien.
B-225-SNAP - PO AGENCY DOCUMENTATION
DOCUMENTS PROVIDED FOR EACH NON-CITIZEN APPLYING FOR SNAP MUST BE SAVED IN THE DOCUMENT REPOSITORY SYSTEM. FORM OFS 4AEC MAY BE COMPLETED FOR EACH NON-CITIZEN APPLYING FOR SNAP.
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
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II. PROCEDURES
B-220-SNAP - PR SNAP NON-CITIZEN
THE IMMIGRATION STATUS OF EACH NON-CITIZEN IN THE HOUSEHOLD APPLYING FOR BENEFITS MUST BE DISCUSSED DURING THE INTERVIEW. DOCUMENT THE CLIENT’S STATEMENTS REGARDING IMMIGRATION STATUS AND AVAILABLE DOCUMENTATION TO VERIFY THAT STATUS IN A CASE NOTE. ASSIST THE NON-CITIZEN IN IDENTIFYING ACCEPTABLE DOCUMENTARY EVIDENCE OF STATUS BY REFERENCING B-220-4-SNAP-PO.
IN LITE, ON THE PERSON DEMOGRAPHIC – DETAILS PAGE SELECT “ALIEN” IN THE DROP- DOWN BOX FOR CITIZENSHIP FOR ALL NON-CITIZENS IN THE HOUSEHOLD. WHEN ‘ALIEN’ IS SELECTED ON THE PERSON DEMOGRAPHIC – DETAILS PAGE, THE ALIEN DETAILS SCREEN WILL BE ENABLED.
B-220-1-SNAP - PR IMMIGRATION STATUSES
DETERMINE IF THE NON-CITIZEN IS A QUALIFIED ALIEN BASED ON THE INTERVIEW, DOCUMENTS PROVIDED, AND RESULTS OF SAVE.
ON THE ALIEN DETAILS SCREEN, THE WORKER MUST SELECT AN OPTION TO THE QUESTION “DO YOU AGREE TO LDH CONTACTING UNITED STATES IMMIGRATION SERVICES (USCIS) TO VERIFY YOUR IMMIGRATION STATUS.” IF ‘NO’ IS SELECTED OR THE QUESTION IS NOT ANSWERED, LITE WILL DISQUALIFY THAT INDIVIDUAL FROM THE CASE. WHEN ‘NO’ IS SELECTED, ‘OPT OUT’ WILL BE AUTOMATICALLY POPULATED AS THE IMMIGRATION STATUS FOR THAT INDIVIDUAL.
THE WORKER MUST SELECT THE APPROPRIATE IMMIGRATION STATUS FROM THE DROP DOWN MENU AND SELECT THE APPROPRIATE IMMIGRATION STATUS VERIFICATION FROM THE DROP DOWN MENU.
A LPR WHO PREVIOUSLY HELD AN IMMIGRATION STATUS IDENTIFIED IN B-220-1 SNAP-PO MUST BE CODED USING THE PREVIOUS IMMIGRATION STATUS.
COFA CITIZENS MUST BE CODED AS HAVING AN IMMIGRATION STATUS OF A COFA.
RECORD THE CLIENTS STATEMENT OF THE DATE THE IMMIGRATION STATUS STARTED AND SELECT THE CORRESPONDING VERIFICATION CODE.
IMMIGRATION STATUS VERIFICATION - IF THE VALUE IS PENDING VERIFICATION BY THE DUE DATE, THE INDIVIDUAL WILL BE DISQUALIFIED.
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
11 of 13 INITIAL DATE OF ENTRY MUST BE ENTERED AND THE INITIAL DATE OF ENTRY VERIFICATION FIELD MUST BE ENTERED. IF THE DATE OF ENTRY AND INITIAL DATE OF ENTRY VERIFICATION FIELDS ARE BLANK, LITE WILL DISQUALIFY THE INDIVIDUAL. IF THE VALUE IS PENDING VERIFICATION BY THE DUE DATE, LITE WILL DISQUALIFY THE INDIVIDUAL.
40 QUARTERS OF WORK VERIFIED? IF THE LPR HAS 40 QUARTERS OF COVERED WORK AND THIS IS VERIFIED, THE APPROPRIATE VERIFICATION MUST BE SELECTED FROM THE DROP DOWN MENU IF THAT IS THE ONLY CONDITION THAT THE LPR MEETS TO BE ELIGIBLE. THIS IS VERIFIED THROUGH THE SSA 40 QUARTERS DATA VERIFICATION TASK. WHEN THE TASK IS RECEIVED, CHECK THE EMPLOYMENT HISTORY PANEL IN CLEARANCE SUMMARY TO VERIFY THE NUMBER OF CREDITED QUARTERS WORKED FOR THE INDIVIDUAL.
B-220-5-SNAP - PR Ineligible Non-Citizens
IF AN INDIVIDUAL IN THE HOUSEHOLD IS IDENTIFIED AS AN INELIGIBLE NON-CITIZEN, SELECT ALIEN IN LITE FOR THE CITIZENSHIP FIELD ON THE PERSON DEMOGRAPHICS – DETAILS SCREEN. ON THE ALIEN – DETAILS SCREEN, SELECT UNDOCUMENTED ALIENS AS THE IMMIGRATION STATUS.
B-221-SNAP - PR VERIFICATION
VERIFY ALIEN STATUS AT CERTIFICATION OR WHEN ADDING NEW MEMBERS AND WHEN THE ALIEN’S STATUS HAS CHANGED SINCE THEIR DATE OF ENTRY.
SAVE
THE SAVE PROGRAM MUST BE USED TO VERIFY ALIEN STATUS FOR ALIENS APPLYING FOR SNAP, IF THEY APPEAR TO BE ELIGIBLE, FOR ALL STATUSES EXCEPT VICTIMS OF TRAFFICKING. IF IT HAS BEEN DETERMINED THAT AN ALIEN IS INELIGIBLE, SAVE SHOULD NOT RUN FOR THAT INDIVIDUAL. A LDH CASE RELATED HELP TICKET MUST BE SUBMITTED THROUGH THE USER SUPPORT CENTER REMEDY INTRANET TICKET GENERATOR. THE HELP TICKET SHOULD INCLUDE THE FOLLOWING INFORMATION:
• PLEASE VERIFY ALIEN STATUS THROUGH SAVE • LAST NAME • FIRST NAME • DATE OF BIRTH • ALIEN NUMBER • DOCUMENT TYPE
UPLOAD THE DOCUMENTS PROVIDED WHEN SUBMITTING THE TICKET.
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
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IF A SAVE RESPONSE IS NOT RECEIVED BY THE 30TH DAY, AND THE ALIEN’S IMMIGRATION STATUS WOULD MAKE THEM ELIGIBLE, AND ALL OTHER ELIGIBILITY FACTORS ARE MET, THE ALIEN MUST BE INCLUDED. THE CASE MUST NOT REMAIN IN PENDING STATUS DUE TO AWAITING FOR THE SAVE RESULT. IF THE SAVE RESPONSE IS RETURNED INDICATING THAT THE VRIFICATION SUBMITTED WAS INVALID, RECOVERY MUST BE INITIATED FOR THAT INDIVIDUAL.
B-223-SNAP - PR CONTACT WITH USCIS
WHEN REPORTING THAT AN ALIEN IS IN THE U.S. ILLEGALLY, THE REPORT TO USCIS MUST BE MADE IN WRITING, SIGNED BY THE SUPERVISOR, AND SUBMITTED TO THE NEAREST USCIS OFFICE.
AN ALIEN WHO DOES NOT WISH USCIS BE CONTACTED TO VERIFY HIS IMMIGRATION STATUS MUST BE GIVEN THE OPTION OF WITHDRAWING ITS APPLICATION OR PARTICIPATING WITHOUT THAT MEMBER. THAT MEMBER WILL BE CONSIDERED AN INELIGIBLE ALIEN. THE FACT THAT AN ALIEN DOES NOT WANT USCIS CONTACTED DOES NOT CONSTITUTE KNOWLEDGE OF ILLEGAL ALIEN STATUS.
ON THE ALIEN DETAILS SCREEN, THE WORKER MUST SELECT ‘NO’ TO THE QUESTION “DO YOU AGREE TO LDH CONTACTING UNITED STATES IMMIGRATION SERVICES (USCIS) TO VERIFY YOUR IMMIGRATION STATUS.” ‘OPT OUT’ WILL BE AUTOMATICALLY POPULATED AS THE IMMIGRATION STATUS FOR THAT INDIVIDUAL. LITE WILL DISQUALIFY THAT INDIVIDUAL FROM THE CASE.
B-224-SNAP - PR ABSENCE OF PROOF OF IMMIGRATION STATUS
IF PROOF OF IMMIGRATION STATUS IS NOT PROVIDED, LITE WILL EXCLUDE THE NON- CITIZEN FOR FAILURE TO ATTEST TO ALIEN STATUS.
B-225-SNAP - PR AGENCY DOCUMENTATION
DOCUMENT HOW ALIEN STATUS IS DETERMINED IN LITE. THE FORM OFS 4AEC MAY BE COMPLETED FOR EACH ALIEN APPLYING FOR SNAP.
ENTER A CASE NOTE TO RECORD THE DOCUMENTS PROVIDED FOR THE ALIEN STATUS. ALSO, DOCUMENT THE RESULTS OF SAVE.
AFTER RUNNING ELIGIBILITY IN LITE AND PRIOR TO AUTHORIZING THE CASE, THE SUPERVISOR MUST REVIEW THE DETERMINATION MADE AND MAKE A CASE NOTE INDICATING THAT THE CASE WAS REVIEWED.
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-200-FITAP-SNAP Citizenship/Non-Citizen Status Document No./Name B-220-SNAP Eligibility Requirement/Non-Citizen Status Effective Date May 15, 2026
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III. FORMS AND INSTRUCTIONS
OFS 4AEC Form / Instructions Alien Eligibility Checklist
IV. REFERENCES
7 CFR 272.11 and 273.2.
SNAP Provisions in the Consolidated Appropriations Act, 2024
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-410-FITAP Eligibility Requirement Effective Date March 1, 2020
1 of 2 I. STATEMENT OF POLICY
REFER TO CHAPTER 7, PART D FOR ADDITIONAL INFORMATION ON THE ENUMERATION PROCESS.
THE HOUSEHOLD MUST PROVIDE A SOCIAL SECURITY NUMBER (SSN) OR ACCEPTABLE PROOF OF APPLICATION FOR AN SSN FOR ALL HOUSEHOLD MEMBERS. THE ENUMERATION REQUIREMENT IS MET WHEN:
● A COMPLETED FORM 1ER IS RECEIVED INDICATING THAT THE APPLICATION HAS BEEN COMPLETED, OR
● ACCEPTABLE VERIFICATION IS RECEIVED THAT THE SSN APPLICATION WAS MADE THROUGH A COMPLETED FORM SSA 5028 FOR PERSONS WHO HAVE APPLIED DIRECTLY THROUGH SSA OR THROUGH A COMPLETED FORM SSA 2853 OR MODIFIED VERSION (REFER TO B-470-FITAP/SNAP ENUMERATION AT BIRTH PROJECT), AND THE SSN IS REPORTED UPON RECEIPT.
B-410-FITAP - PO ELIGIBILITY REQUIREMENTS
IN CASES IN WHICH A HOUSEHOLD IS UNABLE TO PROVIDE OR APPLY FOR AN SSN FOR A NEWBORN IMMEDIATELY AFTER THE BABY’S BIRTH, THE HOUSEHOLD MUST PROVIDE THE SSN OR PROOF OF APPLICATION FOR A SSN FOR A NEWBORN *** * AT ITS NEXT REDETERMINATION OR WITHIN SIX MONTHS FOLLOWING THE MONTH IN WHICH THE BABY IS BORN, WHICHEVER IS LATER. **
***
B-411-FITAP - PO INITIAL CERTIFICATION OR ADDING PERSONS
ALL MEMBERS EXCEPT NEWBORNS MUST PROVIDE VERBALLY OR IN WRITING A SOCIAL SECURITY NUMBER OR APPLY FOR A NUMBER BEFORE CERTIFICATION. IF A MEMBER DOES NOT DO THIS, AND GOOD CAUSE FOR FAILURE TO TIMELY APPLY FOR AN SSN IS NOT ESTABLISHED, THE MEMBER IS NOT ELIGIBLE.
IF GOOD CAUSE IS ESTABLISHED AT APPLICATION, THE MEMBER MAY BE INCLUDED FOR ONE MONTH IN ADDITION TO THE MONTH OF APPLICATION. GOOD CAUSE MUST BE ESTABLISHED EVERY 30 DAYS THEREAFTER.
II. PROCEDURES
B-411-FITAP - PR INITIAL CERTIFICATION OR ADDING PERSONS
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-410-FITAP Eligibility Requirement Effective Date March 1, 2020
2 of 2 OBTAIN A SOCIAL SECURITY NUMBER (SSN) OR ACCEPTABLE PROOF THAT THE CLIENT HAS APPLIED FOR AN SSN.
IF THE MEMBER DOES NOT PROVIDE THE SSN OR ACCEPTABLE PROOF OF APPLICATION FOR AN SSN, AND GOOD CAUSE FOR FAILURE TO TIMELY APPLY FOR AN SSN IS NOT ESTABLISHED, DISQUALIFY THE MEMBER BY ENTERING THE APPROPRIATE INCLUSION/EXCLUSION CODE AND INCLUSION/EXCLUSION REASON CODE ON THE REGISTER MAINTAIN MEMBER BY CASE SCREEN ON LAMI.
If good cause is not established for a person required to be in the assistance unit, exclude the person and budget income without allocation for needs. If the unenumerated person is the only child in the assistance unit, close or reject the case as there is no eligible child in the home. If an SSN is not provided for a person not required to be in the assistance unit, do not include that person.
Do not deny or delay benefits pending issuance of an SSN after receipt of completed Form 1ER from the Social Security Administration indicating the enumeration activity is completed.
Allow thirty days from the first day of the first full month of benefits for all members except newborns to report the SSN to the agency. Staff should set a task in CAFÉ to ensure the SSN is provided timely.
IF GOOD CAUSE IS ESTABLISHED AT APPLICATION AND THE MEMBER IS INCLUDED, ESTABLISH GOOD CAUSE EVERY 30 DAYS THEREAFTER.
INFOPAC REPORT LAMR55P - PSEUDO SSN MUST BE CHECKED AND ACTION TAKEN FOR ALL ACTIVE CASES APPEARING ON THE LISTING. HOUSEHOLD MEMBERS ON THIS LIST HAVE HAD PSUEDO SOCIAL SECURITY NUMBERS ON LAMI FOR MORE THAN 6 MONTHS.
II. FORMS AND INSTRUCTIONS
OFS 1ER Form/Instructions Referral for Social Security Number Application
OFS 19 Form/Instructions Advance Notice of Decision
IV. REFERENCES
45 CFR 205.52
LAC 67: III. Chapter 12, Subchapter B. Conditions of Eligibility
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-410-SNAP Eligibility Requirement Effective Date March 1, 2020
1 of 3 I. STATEMENT OF POLICY
REFER TO CHAPTER 7, PART D FOR ADDITIONAL INFORMATION ON THE ENUMERATION PROCESS.
THE HOUSEHOLD MUST PROVIDE A SOCIAL SECURITY NUMBER (SSN) OR ACCEPTABLE PROOF OF APPLICATION FOR AN SSN FOR ALL HOUSEHOLD MEMBERS. THE ENUMERATION REQUIREMENT IS MET WHEN:
● A COMPLETED FORM 1ER IS RECEIVED INDICATING THAT THE APPLICATION HAS BEEN COMPLETED, OR
● ACCEPTABLE VERIFICATION IS RECEIVED THAT THE SSN APPLICATION WAS MADE THROUGH A COMPLETED FORM SSA 5028 FOR PERSONS WHO HAVE APPLIED DIRECTLY THROUGH SSA OR THROUGH A COMPLETED FORM SSA 2853 OR MODIFIED VERSION (REFER TO B-470-FITAP/SNAP ENUMERATION AT BIRTH PROJECT), AND THE SSN IS REPORTED UPON RECEIPT.
B-410-SNAP - PO ELIGIBILITY REQUIREMENTS
IN CASES IN WHICH A HOUSEHOLD IS UNABLE TO PROVIDE OR APPLY FOR AN SSN FOR A NEWBORN IMMEDIATELY AFTER THE BABY’S BIRTH, THE HOUSEHOLD MUST PROVIDE THE SSN OR PROOF OF APPLICATION FOR A SSN FOR A NEWBORN *** * AT ITS NEXT REDETERMINATION OR WITHIN SIX MONTHS FOLLOWING THE MONTH IN WHICH THE BABY IS BORN, WHICHEVER IS LATER. **
***
Categorically eligible households are considered to have met this requirement.
B-411-SNAP – PO INITIAL CERTIFICATION OR ADDING PERSONS
ALL MEMBERS EXCEPT NEWBORNS MUST PROVIDE VERBALLY OR IN WRITING A SOCIAL SECURITY NUMBER OR APPLY FOR A NUMBER BEFORE CERTIFICATION. IF A MEMBER DOES NOT DO THIS, AND GOOD CAUSE FOR FAILURE TO TIMELY APPLY FOR AN SSN IS NOT ESTABLISHED, THE MEMBER IS NOT ELIGIBLE.
IF GOOD CAUSE IS ESTABLISHED AT APPLICATION, THE MEMBER MAY BE INCLUDED FOR ONE MONTH IN ADDITION TO THE MONTH OF APPLICATION. GOOD CAUSE MUST BE ESTABLISHED EVERY 30 DAYS THEREAFTER.
Exception: If the case is expedited, an SSN does not have to be provided prior to certification (See C-665- PO - SNAP).
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-410-SNAP Eligibility Requirement Effective Date March 1, 2020
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B-412-SNAP - PO EXPEDITED SERVICES
B-412-1-SNAP - PO Application Date on or Before the 15th of the Month
Household members other than newborns who are unable to furnish or apply for a social security number before certification can receive benefits with the household in the initial month. They must provide or apply for their social security number before the household's next monthly issuance or be disqualified.
● If the household fails to submit or apply for an SSN without good cause, an advance notice must be sent to remove the disqualified member(s) effective the following month.
● If the household applies for benefits at a Social Security Administration office, allow thirty days from the first day of the first full month to obtain the SSN.
B-412-2-SNAP - PO Application Date After the 15th of the Month (Simultaneous Issuance)
Household members other than newborns who are unable to furnish or apply for a social security number before certification can receive benefits with the household in both the initial month and the second month. They must provide or apply for their social security number before the household's next monthly issuance or be disqualified.
● If the household fails to submit or apply for an SSN without good cause, an advance notice must be sent to remove the disqualified member(s) effective the following month.
● If the household applies for benefits at a Social Security Administration office, allow thirty days from the first day of the first full month to obtain the SSN.
II. PROCEDURES
B-411-SNAP - PR INITIAL CERTIFICATION OR ADDING PERSONS
OBTAIN A SOCIAL SECURITY NUMBER (SSN) OR ACCEPTABLE PROOF THAT THE CLIENT HAS APPLIED FOR AN SSN.
IF THE MEMBER DOES NOT PROVIDE THE SSN OR ACCEPTABLE PROOF OF APPLICATION FOR AN SSN, AND GOOD CAUSE FOR FAILURE TO TIMELY APPLY FOR AN SSN IS NOT ESTABLISHED, DISQUALIFY THE MEMBER BY ENTERING THE APPROPRIATE INCLUSION/EXCLUSION CODE AND INCLUSION/EXCLUSION REASON CODE ON THE REGISTER MAINTAIN MEMBER BY CASE SCREEN ON LAMI.
IF GOOD CAUSE IS ESTABLISHED AT APPLICATION AND THE MEMBER IS INCLUDED, ESTABLISH GOOD CAUSE EVERY 30 DAYS THEREAFTER.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-410-SNAP Eligibility Requirement Effective Date March 1, 2020
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INFOPAC REPORT LAMR55P - PSEUDO SSN MUST BE CHECKED AND ACTION TAKEN FOR ALL ACTIVE CASES APPEARING ON THE LISTING. HOUSEHOLD MEMBERS ON THIS LIST HAVE HAD PSUEDO SOCIAL SECURITY NUMBERS ON LAMI FOR MORE THAN 6 MONTHS.
B-412-1-SNAP - PR Application Date on or Before the 15th of the Month
Send Advance Notice of Adverse Action to remove the disqualified member(s) from the SNAP household effective the month following the initial month of certification if the household fails to submit or apply for an SSN without good cause.
Enter the appropriate Inclusion/Exclusion Code and Inclusion/Exclusion Reason Code on the Register/Maintain Member by Case Screen on LAMI.
B-412-2-SNAP - PR Application Date After the 15th of the Month (Simultaneous Issuance)
Send Advance Notice of Adverse Action to remove the disqualified member(s) from the SNAP household effective the month following the second month of certification if the household fails to submit or apply for an SSN without good cause.
Enter the appropriate Inclusion/Exclusion Code and Inclusion/Exclusion Reason Code on the Register/Maintain Member by Case Screen on LAMI.
III. FORMS AND INSTRUCTIONS
OFS 1ER Form/Instructions Referral for Social Security Number Application
SNAP 13A Form/Instructions Action Taken on Your Supplemental Nutrition Assistance Case
IV. REFERENCES
7 CFR 273.2
LAC 67: III. Chapter 19, Subchapter B. Application Processing
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name B. Eligibility Factors (FITAP) Section No./Name B-400 Enumeration/Social Security Numbers (FITAP) Document No./Name B-430-FITAP Good Cause For Not Providing or Applying For An SSN Dates Issue June 25, 1999 Effective June 25, 1999
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* GOOD CAUSE EXISTS IF:
● THE CLIENT REFUSES TO PROVIDE OR APPLY FOR AN SSN BASED ON A SINCERE RELIGIOUS OBJECTION. OBTAIN A WRITTEN STATEMENT FROM THE CLIENT WHICH INDICATES OBJECTION TO EITHER PROVIDING OR APPLYING FOR AN SSN. A PARENT OR OTHER CARETAKER MUST SUBMIT THE STATEMENT ON BEHALF OF A MINOR CHILD; OR
● THE CLIENT CAN SHOW THAT HE HAS MADE EVERY EFFORT TO APPLY FOR OR SUPPLY NECESSARY INFORMATION TO OBTAIN AN SSN.
● THE WORKER MUST MAKE EVERY EFFORT TO HELP THE CLIENT GET THE DOCUMENTS.
● IF THE CLIENT MAKES EVERY EFFORT TO APPLY FOR OR SUPPLY AN SSN AND IS UNSUCCESSFUL, THE CLIENT IS ELIGIBLE FOR 30 DAYS. GOOD CAUSE MUST BE DOCUMENTED AT THE END OF THE 30-DAY PERIOD.
THERE IS NO LIMIT TO THE LENGTH OF TIME GOOD CAUSE CAN EXIST. **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-430-SNAP Good Cause For Not Providing or Applying For An SSN Effective Date January 1, 2010
1 of 1 GOOD CAUSE EXISTS IF:
● THE CLIENT REFUSES TO PROVIDE OR APPLY FOR AN SSN BASED ON A SINCERE RELIGIOUS OBJECTION. OBTAIN A WRITTEN STATEMENT FROM THE CLIENT WHICH INDICATES OBJECTION TO EITHER PROVIDING OR APPLYING FOR AN SSN. A PARENT OR OTHER CARETAKER MUST SUBMIT THE STATEMENT ON BEHALF OF A MINOR CHILD; OR
● THE CLIENT CAN SHOW THAT HE HAS MADE EVERY EFFORT TO APPLY FOR OR SUPPLY NECESSARY INFORMATION TO OBTAIN AN SSN.
● THE WORKER MUST MAKE EVERY EFFORT TO HELP THE CLIENT GET THE DOCUMENTS.
● IF THE CLIENT MAKES EVERY EFFORT TO APPLY FOR OR SUPPLY AN SSN AND IS UNSUCCESSFUL, THE CLIENT IS ELIGIBLE FOR 30 DAYS. GOOD CAUSE MUST BE DOCUMENTED AT THE END OF THE 30-DAY PERIOD.
● If the case is expedited the client is eligible for an additional 30 days after the initial 30 days of eligibility.
THERE IS NO LIMIT TO THE LENGTH OF TIME GOOD CAUSE CAN EXIST.
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-400 Enumeration/Social Security Numbers (FITAP) Document No./Name B-440-FITAP Reporting SSNs Effective Date April 1, 2011
1 of 1 ***
CLIENTS WHO APPLY FOR SSNS AT A SOCIAL SECURITY OFFICE * OR THROUGH THE 1ER PROCESS **:
● MUST PROVIDE FORM SSA-5028 AS PROOF OF APPLICATION, AND
● MUST REPORT THEIR SSNS TO THE AGENCY BEFORE THE END OF THE FIRST FULL MONTH OF PARTICIPATION.
CLIENTS WHO FAIL TO REPORT THEIR SSNS TO THE AGENCY WITHIN THESE TIME FRAMES AND HAVE NOT SHOWN GOOD CAUSE ARE INELIGIBLE UNTIL IT IS PROVIDED. SEND ADVANCE NOTICE OF ADVERSE ACTION.
Division/Section Family Support Chapter No./Name 4 – Economic Stability Part No./Name B-Eligibility Factors (SNAP) Section No./Name B-400-SNAP Enumeration/Social Security Numbers (SNAP) Document No./Name B-440-SNAP Reporting SSNs Effective Date April 1, 2011
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CLIENTS WHO APPLY FOR SSNS AT A SOCIAL SECURITY OFFICE * OR THROUGH THE 1ER PROCESS **:
● MUST PROVIDE FORM SSA-5028 AS PROOF OF APPLICATION, AND
● MUST REPORT THEIR SSNS TO THE AGENCY BEFORE THE END OF THE FIRST FULL MONTH OF PARTICIPATION.
CLIENTS WHO FAIL TO REPORT THEIR SSNS TO THE AGENCY WITHIN THESE TIME FRAMES AND HAVE NOT SHOWN GOOD CAUSE ARE INELIGIBLE UNTIL IT IS PROVIDED. SEND ADVANCE NOTICE OF ADVERSE ACTION.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-400 Enumeration/Social Security Numbers (FITAP) Document No./Name B-450-FITAP How An SSN Is Verified Effective Date January 1, 2017
1 of 2 I. STATEMENT OF POLICY
EACH CLIENT’S NAME AND DATE OF BIRTH MUST MATCH SSA RECORDS FOR SSA TO VERIFY THE SSN DATA.
A SSN IS VERIFIED BY ENUMERATION AND DIRECT NOTIFICATION FROM SSA, SSNEVCS, AND SDX PROCESSES. ALL SSNS WILL BE SYSTEM VERIFIED THROUGH ONE OF THESE SOURCES.
SSN(S) VERIFIED BY SIEVS AUTOMATICALLY POPULATE THE NON-FINANCIAL MEMBER SCREEN ON LAMI WITH A VERIFICATION CODE 67.
THE CLIENT IS RESPONSIBLE TO REPORT A VALID SSN AND CLEAR DISCREPANCIES RELATED TO THEIR NAME AND/OR DATE OF BIRTH ON FILE AT THE SOCIAL SECURITY OFFICE.
II. PROCEDURES
ENTER THE UNVERIFIED SOCIAL SECURITY NUMBER (SSN) REPORTED BY/FOR THE INDIVIDUAL ON LAMI.
IF THE CLIENT HAS A SOCIAL SECURITY CARD, BUT THE NAME ON THE CARD IS DIFFERENT FROM THE NAME HE IS USING, USE THE NAME AS IT APPEARS ON THE SOCIAL SECURITY CARD FOR DCFS PURPOSES.
● ADVISE THE CLIENT TO GO TO THE SOCIAL SECURITY OFFICE TO REQUEST A NAME CHANGE. UPON RECEIPT OF VERIFICATION FROM THE CLIENT THAT THE SOCIAL SECURITY ADMINISTRATION HAS PROCESSED A NAME CHANGE, ADJUST DCFS RECORDS AND LAMI ACCORDINGLY.
UNVERIFIED SSN(S) ARE LISTED ON INFOPAC REPORT SVM533. LOCAL AGENCY STAFF MUST RESEARCH AND CLEAR SSN DISCREPANCIES. * BASED ON THE NON-MATCH CODE FOR THE INDIVIDUAL. THE CODES ARE AS FOLLOWS:
1 - SSN NOT IN FILE (NEVER ISSUED TO ANYONE) 2 - NAME AND DATE OF BIRTH MATCH, BUT SEX CODE DOES NOT MATCH 3 - NAME AND SEX CODE MATCH, BUT DATE OF BIRTH DOES NOT MATCH 4 - NAME MATCHES, BUT DATE OF BIRTH AND SEX CODE DO NOT MATCH 5 - NAME DOES NOT MATCH, AND DATE OF BIRTH AND SEX CODE WERE NOT CHECKED
CHECK ONBASE FOR VERIFICATION OF THE NAME, SSN, DATE OF BIRTH AND SEX, REVIEW INFORMATION THE CLIENT REPORTED FOR THESE ITEMS AND DETERMINE IF THIS INFORMATION IS CORRECT IN LAMI. IF ANY OF THE ITEMS ARE INCORRECT BASED ON THE
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-400 Enumeration/Social Security Numbers (FITAP) Document No./Name B-450-FITAP How An SSN Is Verified Effective Date January 1, 2017
2 of 2 CLIENT’S STATEMENT AND THE VERIFICATION PROVIDED, UPDATE LAMI WITH THE CORRECT INFORMATION AND DISPOSITION THE CASE.
IF INFORMATION PROVIDED BY THE CLIENT IS DISCREPANT:
FOR NON-MATCH CODE 1, CONTACT THE CLIENT TO DETERMINE IF THE SSN IS CORRECT. IF THE SSN PROVIDED IS THE SAME AND A COPY OF THE SOCIAL SECURITY CARD IS NOT IN ONBASE, REQUEST A COPY OF THE SOCIAL SECURITY CARD. IF THE VERIFICATION IS NOT PROVIDED, REMOVE THE MEMBER OR CLOSE THE CASE IF THE HEAD OF THE HOUSEHOLD.
FOR A NON-MATCH CODE 2, CONTACT THE CLIENT TO DETERMINE THE CORRECT SEX OF THE MEMBER.
FOR A NON-MATCH CODE 3, CONTACT THE CLIENT TO DETERMINE THE CORRECT DATE OF BIRTH. IF THE DATE OF BIRTH ENTERED IS THE SAME AND VERIFICATION IS NOT IN ONBASE, REQUEST BIRTH VERIFICATION. IF VERIFICATION IS NOT PROVIDED, REMOVE THE MEMBER OR CLOSE THE CASE IF THE HEAD OF THE HOUSEHOLD.
FOR NON-MATCH CODE 4, CONTACT THE CLIENT TO DETERMINE THE CORRECT DATE OF BIRTH AND SEX OF THE MEMBER.
FOR NON-MATCH CODE 5, CONTACT THE CLIENT TO DETERMINE THE NAME ON THE SOCIAL SECURITY CARD. IF IT IS THE SAME AS WHAT IS IN LAMI, REQUEST A COPY OF THE SOCIAL SECURITY CARD. IF VERIFICATION IS NOT PROVIDED, REMOVE THE MEMBER OR CLOSE THE CASE IF THE HEAD OF THE HOUSEHOLD.
IF VERIFICATION IS REQUESTED AND NOT PROVIDED, COMPLETE A FORM 20CD TO RECOVER BENEFITS.
III. FORMS AND INSTRUCTIONS
OFS 20CD Form/Instructions Report of Claim Determination
IV. REFERENCES
45 CFR 205.52 **
Division/Section Family Support Chapter No./Name 4- Economic Stability (ES) Part No./Name B-Eligibility Factors (SNAP) Section No./Name B-400-SNAP Enumeration/Social Security Numbers (SNAP) Document No./Name B-450-SNAP How An SSN Is Verified Effective Date January 1, 2017
1 of 2 I. STATEMENT OF POLICY
EACH CLIENT’S NAME AND DATE OF BIRTH MUST MATCH SSA RECORDS FOR SSA TO VERIFY THE SSN DATA.
A SSN IS VERIFIED BY ENUMERATION AND DIRECT NOTIFICATION FROM SSA, SSNEVCS, AND SDX PROCESSES. ALL SSNS WILL BE SYSTEM VERIFIED THROUGH ONE OF THESE SOURCES.
SSN(S) VERIFIED BY SIEVS AUTOMATICALLY POPULATE THE NON-FINANCIAL MEMBER SCREEN ON LAMI WITH A VERIFICATION CODE 67.
THE CLIENT IS RESPONSIBLE TO REPORT A VALID SSN AND CLEAR DISCREPANCIES RELATED TO THEIR NAME AND/OR DATE OF BIRTH ON FILE AT THE SOCIAL SECURITY OFFICE.
II. PROCEDURES
ENTER THE UNVERIFIED SOCIAL SECURITY NUMBER (SSN) REPORTED BY/FOR THE INDIVIDUAL ON LAMI.
IF THE CLIENT HAS A SOCIAL SECURITY CARD, BUT THE NAME ON THE CARD IS DIFFERENT FROM THE NAME HE IS USING, USE THE NAME AS IT APPEARS ON THE SOCIAL SECURITY CARD FOR DCFS PURPOSES.
● ADVISE THE CLIENT TO GO TO THE SOCIAL SECURITY OFFICE TO REQUEST A NAME CHANGE. UPON RECEIPT OF VERIFICATION FROM THE CLIENT THAT THE SOCIAL SECURITY ADMINISTRATION HAS PROCESSED A NAME CHANGE, ADJUST DCFS RECORDS AND LAMI ACCORDINGLY.
UNVERIFIED SSN(S) ARE LISTED ON INFOPAC REPORT SVM533. LOCAL AGENCY STAFF MUST RESEARCH AND CLEAR SSN DISCREPANCIES. * BASED ON THE NON-MATCH CODE FOR THE INDIVIDUAL. THE CODES ARE AS FOLLOWS:
1 - SSN NOT IN FILE (NEVER ISSUED TO ANYONE) 2 - NAME AND DATE OF BIRTH MATCH, BUT SEX CODE DOES NOT MATCH 3 - NAME AND SEX CODE MATCH, BUT DATE OF BIRTH DOES NOT MATCH 4 - NAME MATCHES, BUT DATE OF BIRTH AND SEX CODE DO NOT MATCH 5 - NAME DOES NOT MATCH, AND DATE OF BIRTH AND SEX CODE WERE NOT CHECKED
CHECK ONBASE FOR VERIFICATION OF THE NAME, SSN, DATE OF BIRTH AND SEX, REVIEW INFORMATION THE CLIENT REPORTED FOR THESE ITEMS AND DETERMINE IF THIS
Division/Section Family Support Chapter No./Name 4- Economic Stability (ES) Part No./Name B-Eligibility Factors (SNAP) Section No./Name B-400-SNAP Enumeration/Social Security Numbers (SNAP) Document No./Name B-450-SNAP How An SSN Is Verified Effective Date January 1, 2017
2 of 2 INFORMATION IS CORRECT IN LAMI. IF ANY OF THE ITEMS ARE INCORRECT BASED ON THE CLIENT’S STATEMENT AND THE VERIFICATION PROVIDED, UPDATE LAMI WITH THE CORRECT INFORMATION AND DISPOSITION THE CASE.
IF INFORMATION PROVIDED BY THE CLIENT IS DISCREPANT:
FOR NON-MATCH CODE 1, CONTACT THE CLIENT TO DETERMINE IF THE SSN IS CORRECT. IF THE SSN PROVIDED IS THE SAME AND A COPY OF THE SOCIAL SECURITY CARD IS NOT IN ONBASE, REQUEST A COPY OF THE SOCIAL SECURITY CARD. IF THE VERIFICATION IS NOT PROVIDED, REMOVE THE MEMBER OR CLOSE THE CASE IF THE HEAD OF THE HOUSEHOLD.
FOR A NON-MATCH CODE 2, CONTACT THE CLIENT TO DETERMINE THE CORRECT SEX OF THE MEMBER.
FOR A NON-MATCH CODE 3, CONTACT THE CLIENT TO DETERMINE THE CORRECT DATE OF BIRTH. IF THE DATE OF BIRTH ENTERED IS THE SAME AND VERIFICATION IS NOT IN ONBASE, REQUEST BIRTH VERIFICATION. IF VERIFICATION IS NOT PROVIDED, REMOVE THE MEMBER OR CLOSE THE CASE IF THE HEAD OF THE HOUSEHOLD.
FOR NON-MATCH CODE 4, CONTACT THE CLIENT TO DETERMINE THE CORRECT DATE OF BIRTH AND SEX OF THE MEMBER.
FOR NON-MATCH CODE 5, CONTACT THE CLIENT TO DETERMINE THE NAME ON THE SOCIAL SECURITY CARD. IF IT IS THE SAME AS WHAT IS IN LAMI, REQUEST A COPY OF THE SOCIAL SECURITY CARD. IF VERIFICATION IS NOT PROVIDED, REMOVE THE MEMBER OR CLOSE THE CASE IF THE HEAD OF THE HOUSEHOLD.
IF VERIFICATION IS REQUESTED AND NOT PROVIDED, COMPLETE A FORM 20CD TO RECOVER BENEFITS.
III. FORMS AND INSTRUCTIONS
OFS 20CD Form/Instructions Report of Claim Determination
IV. REFERENCES
7 CFR 273.6 **
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name B. Eligibility Factors (FITAP) Section No./Name B-400 Enumeration/Social Security Numbers (FITAP) Document No./Name B-460-FITAP Documentation Requirements Dates Issue February 27, 1998 Effective March 01, 1998
1 of 1
FILE A COPY OF ALL COMPLETED FORMS 1 ER, SSA 5028, SSA 2853 OR MODIFIED VERSION OF THE SSA 2853 WHICH VERIFIES THAT AN APPLICATION FOR AN SSN HAS BEEN MADE. RECORD THE SSN OR STATE ID NUMBER ON THE COMPUTER FILE.
***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-460-SNAP Documentation Requirements Effective Date January 1, 2010
1 of 1 FILE A COPY OF ALL COMPLETED FORMS 1 ER, SSA 5028, SSA 2853 OR MODIFIED VERSION OF THE SSA 2853 WHICH VERIFIES THAT AN APPLICATION FOR AN SSN HAS BEEN MADE. RECORD THE SSN OR STATE ID NUMBER ON THE COMPUTER FILE.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-470-FITAP Enumeration At Birth Project Effective Date March 1, 2020
1 of 2 I. STATEMENT OF POLICY
A CLIENT MAY APPLY FOR AN SSN FOR A NEWBORN WHILE IN THE HOSPITAL. THE CLIENT WILL BE GIVEN PROOF OF APPLICATION WHICH WILL BE FORM SSA 2853 OR A MODIFIED VERSION OF THE FORM WHICH VERIFIES THE SSN APPLICATION HAS BEEN MADE. ALSO, SOME BIRTH CERTIFICATES WILL INDICATE WHETHER AN SSN APPLICATION HAS BEEN MADE. A COPY OF THE VERIFICATION MUST BE FILED IN THE CASE RECORD.
TO BE ACCEPTABLE VERIFICATION THE FORM SSA 2853 MUST INCLUDE:
● THE NAME OF THE NEWBORN AND
● THE DATE AND SIGNATURE OF AN AUTHORIZED HOSPITAL OFFICIAL.
A MODIFIED FORM SSA 2853 MUST INCLUDE:
● THE NAMES OF THE PARENT AND NEWBORN,
● THE DATE AND SIGNATURE OF AN AUTHORIZED HOSPITAL EMPLOYEE AND
● THE NAME AND ADDRESS OF THE HOSPITAL.
A CHILD'S BIRTH CERTIFICATE MUST INCLUDE:
● THE NAME OF THE NEWBORN,
● THE SIGNATURE OF ONE AUTHORIZED HOSPITAL OFFICIAL AND
● A "YES" BLOCK TO INDICATE ELECTION TO APPLY.
II. PROCEDURES
WHEN A NEWBORN IS ENUMERATED THROUGH THIS PROCEDURE, THE SSN MUST BE PROVIDED TO THE AGENCY UPON ITS RECEIPT. PROVIDE THE CLIENT WITH A SELF- ADDRESSED STAMPED ENVELOPE FOR THIS PURPOSE.
IN CASES IN WHICH A HOUSEHOLD IS UNABLE TO PROVIDE OR APPLY FOR AN SSN FOR A NEWBORN IMMEDIATELY AFTER THE BABY’S BIRTH, THE HOUSEHOLD MUST PROVIDE THE SSN OR PROOF OF APPLICATION FOR A SSN FOR A NEWBORN *** * AT ITS NEXT REDETERMINATION OR WITHIN SIX MONTHS FOLLOWING THE MONTH IN WHICH THE BABY IS BORN, WHICHEVER IS LATER. **
***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-470-FITAP Enumeration At Birth Project Effective Date March 1, 2020
2 of 2 THE NAME PROVIDED ON THE SSA 2853 WILL BE USED AS THE NEWBORN'S OFFICIAL NAME. IF THERE IS A DISCREPANCY BETWEEN THE NAME ON OUR FILE AND THE NAME THE CLIENT IS USING AT SSA, THEN THE SSA NAME WILL BE USED ON OUR FILE. IF THE CLIENT WANTS TO USE THE NAME ON OUR FILE RATHER THAN THE SSA NAME, THE CLIENT MUST INITIATE SUCH CHANGE AT SSA. DCFS CANNOT USE A DIFFERENT NAME BECAUSE OF THE COMPUTERIZED MATCHING PROCEDURES REQUIRED BY REGULATION.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
LAC 67:III.1203
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-470-SNAP Enumeration At Birth Project Effective Date March 1, 2020
1 of 2 I. STATEMENT OF POLICY
A CLIENT MAY APPLY FOR AN SSN FOR A NEWBORN WHILE IN THE HOSPITAL. THE CLIENT WILL BE GIVEN PROOF OF APPLICATION WHICH WILL BE FORM SSA 2853 OR A MODIFIED VERSION OF THE FORM WHICH VERIFIES THE SSN APPLICATION HAS BEEN MADE. ALSO, SOME BIRTH CERTIFICATES WILL INDICATE WHETHER AN SSN APPLICATION HAS BEEN MADE. A COPY OF THE VERIFICATION MUST BE FILED IN THE CASE RECORD.
TO BE ACCEPTABLE VERIFICATION THE FORM SSA 2853 MUST INCLUDE:
● THE NAME OF THE NEWBORN AND
● THE DATE AND SIGNATURE OF AN AUTHORIZED HOSPITAL OFFICIAL.
A MODIFIED FORM SSA 2853 MUST INCLUDE:
● THE NAMES OF THE PARENT AND NEWBORN,
● THE DATE AND SIGNATURE OF AN AUTHORIZED HOSPITAL EMPLOYEE AND
● THE NAME AND ADDRESS OF THE HOSPITAL.
A CHILD'S BIRTH CERTIFICATE MUST INCLUDE:
● THE NAME OF THE NEWBORN,
● THE SIGNATURE OF ONE AUTHORIZED HOSPITAL OFFICIAL, AND
● A "YES" BLOCK TO INDICATE ELECTION TO APPLY.
II. PROCEDURES
WHEN A NEWBORN IS ENUMERATED THROUGH THIS PROCEDURE, THE SSN MUST BE PROVIDED TO THE AGENCY UPON ITS RECEIPT. PROVIDE THE CLIENT WITH A SELF- ADDRESSED STAMPED ENVELOPE FOR THIS PURPOSE.
IN CASES IN WHICH A HOUSEHOLD IS UNABLE TO PROVIDE OR APPLY FOR AN SSN FOR A NEWBORN IMMEDIATELY AFTER THE BABY’S BIRTH, THE HOUSEHOLD MUST PROVIDE THE SSN OR PROOF OF APPLICATION FOR A SSN FOR A NEWBORN *** * AT ITS NEXT REDETERMINATION OR WITHIN SIX MONTHS FOLLOWING THE MONTH IN WHICH THE BABY IS BORN, WHICHEVER IS LATER. **
***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-400-FITAP-SNAP Enumeration/Social Security Numbers Document No./Name B-470-SNAP Enumeration At Birth Project Effective Date March 1, 2020
2 of 2 THE NAME PROVIDED ON THE SSA 2853 WILL BE USED AS THE NEWBORN'S OFFICIAL NAME. IF THERE IS A DISCREPANCY BETWEEN THE NAME ON OUR FILE AND THE NAME THE CLIENT IS USING AT SSA, THEN THE SSA NAME WILL BE USED ON OUR FILE. IF THE CLIENT WANTS TO USE THE NAME ON OUR FILE RATHER THAN THE SSA NAME, THE CLIENT MUST INITIATE SUCH CHANGE AT SSA. DCFS CANNOT USE A DIFFERENT NAME BECAUSE OF THE COMPUTERIZED MATCHING PROCEDURES REQUIRED BY REGULATION.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
LAC 67:III.CHAPTER 19, SUBCHAPTER B. APPLICATION PROCESSING
Division/Section Family Support Chapter No./Name 4 –Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-500 Home (FITAP) Document No./Name B-510-FITAP Eligibility Requirement Effective Date May 1, 2016
1 of 2 I.
STATEMENT OF POLICY
A child must reside with a parent or other qualified relative who is responsible for the day-to-day care of the child.
● If the parent is in the home, the parent is the payee, unless a third party payee is required and available.
● If the parent is not in the home, the other qualified relative is the payee.
Eligibility of Two-Parent Households
FITAP households that have two parents residing in the home are not eligible for cash assistance unless at least one parent is determined to be:
● physically or mentally incapacitated, or
● caring for a disabled family member living in the home.
Note: This policy also applies to a pregnant woman only certification in which the father of the unborn child resides in the home.
Cases of applicants or recipients claiming a physical or mental illness or impairment must be reviewed for consideration of incapacity per * C-1510-FITAP **.
Cases of applicants or recipients claiming to care for a disabled family member living in the home must be reviewed for consideration based on documentation from a medical professional. Medical documentation must be obtained and must verify the need for the parent to remain in the home to care for the disabled family member. The need for care must be due to a disability that is expected to last longer than 30 days. The continued need for care must be redetermined and documented at each redetermination.
B-511-FITAP JOINT CUSTODY
When custody of a child is shared, the child is considered living with the parent who is requesting/receiving assistance if the child is in that parent’s home at least one-half of the time.
If the child spends equal time with each parent, only one parent may receive assistance for the child and the other parent is referred to CSE.
II.
PROCEDURES
There are no procedures associated with this policy.
Division/Section Family Support Chapter No./Name 4 –Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-500 Home (FITAP) Document No./Name B-510-FITAP Eligibility Requirement Effective Date May 1, 2016
2 of 2
III.
FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
LAC 67:III.1227
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name B. Eligibility Factors (FITAP) Section No./Name B-500 Home (FITAP) Document No./Name B-520-FITAP Temporary Absence From Home Dates Issue February 1, 2006 Effective February 1, 2006
1 of 2
Do not deny benefits when the qualified relative or the child is temporarily out of the home.
If the temporary absence has been or is anticipated to continue beyond 45 days * but will not exceed 180 days:
● determine whether good cause for the absence exists in accordance with the Good Cause reasons cited below, and
● document the record to establish that the nature of the absence is temporary as evidenced by established plans for the return to the home.
Good Cause Reasons for Qualified Relative:
● the qualified relative is out of the home to attend school, training, or Job Corps and comes home at least twice a month to retain responsibility for the care and control of the child.
● the qualified relative is in a medical facility, psychiatric facility, or maternity home. A third party payee may be necessary during the absence of the caretaker relative.
Good Cause Reasons for Child:
● the child is out of the home for a visit including a two or three month summer vacation. (Three months is the maximum time allowed for an out of the home visit.)
● the child is out of the home to attend school, training, or Job Corps for 180 days or less and the caretaker relative is required to provide a portion of financial assistance and/or comes home on weekends.
● the child is in a medical facility, psychiatric facility, or maternity home for 180 days or less.
● additional good cause reasons may be determined on an individual case basis. Supervisory approval and documentation is required.
B-520-1-FITAP Removal of Child or Case Closure Due to Absence From the Home.
Remove the needs of a child that is expected to be out of the home for a visit longer than 3 months when it is known that the absence will exceed 3 months.
Remove the needs of a child that is expected to be out of the home for longer than 180 days when it is known that the absence will exceed 180 days.
Close a FITAP/KCSP case once it is known that the only child in the home is expected to be absent from the home for a visit longer than 3 months.
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name B. Eligibility Factors (FITAP) Section No./Name B-500 Home (FITAP) Document No./Name B-520-FITAP Temporary Absence From Home Dates Issue February 1, 2006 Effective February 1, 2006
2 of 2
Close a FITAP/KCSP case once it is known that the only qualified relative or only child in the home is expected to be absent from the home for longer than 180 days when it is known that the absence will exceed 180 days.
Note: Advance notice is required for removal of a child or for closure of a FITAP/KCSP case.
B-520-2-FITAP Reporting Requirement
If the payee failed to timely report a child's absence of more than a 45 day duration and good cause for the absence is not established:
● determine the first month of overpayment or ineligible payment based on the effective month the child should have been removed from the grant, and
● exclude the needs of the child(ren) in determining the amount of the overpayment or ineligible payment, or
● exclude the needs of the payee as well as the child(ren) in determining the amount of the overpayment or ineligible payment if no eligible child or caretaker relative remained in the home. **
B-521-FITAP ASSISTANCE FOR HOMELESS FAMILIES
Do not deny assistance solely because the assistance unit does not reside at a fixed address or in a permanent dwelling. For purpose of this policy, a home is defined as the family setting maintained by the relative with whom the child lives as evidenced by the fact that the relative assumes responsibility for the day to day care of the child.
Assist the homeless client to establish a mailing address which will ensure regular and timely receipt of agency correspondence. This could be the parish office, a local non-profit agency or local Post Office.
NOTE: These clients must meet the residency requirement. See B-910-FITAP.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-500 Home (FITAP) Document No./Name B-530-FITAP Verification Effective Date June 1, 2016
1 of 2 I. STATEMENT OF POLICY
Living in the home must be verified at application, redetermination, the midpoint of a 24-month certification, and when adding a person to the certification.
B-531-FITAP * - PO ** VERIFICATION SOURCES
Verification must be current and must contain sufficient information to establish that the child and qualified relative live together.
Use the following sources for verification:
● School records, school bus drivers
● Hospital, clinic, Health Unit, or private physician's records
● Juvenile court records
● Other agencies' records
● Church records
● Landlord's statement, verbal or written
Note: Landlord is someone who leases or rents property to another person.
● Child care provider
● Home visit
● * OFS 80 Collateral Statement
Note: If an OFS 80 is used, the collateral must be verbally contacted and the statement verified. **
● Verbal statement from a knowledgeable collateral contact when other verification is not available.
II. PROCEDURES
* There are no procedures associated with this policy.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-500 Home (FITAP) Document No./Name B-530-FITAP Verification Effective Date June 1, 2016
2 of 2 III. FORMS AND INSTRUCTIONS
OFS 80 Form/Instructions Collateral Statement
IV. REFERENCES
45 CFR 206.10**
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-500 Home (FITAP) Document No./Name B-540-FITAP Documentation Effective Date August 1, 2016
1 of 1 I. STATEMENT OF POLICY
* Living in the home must be verified and documented at application, redetermination, the midpoint of a 24-month certification, and when adding a person to the certification.
B-541-FITAP – PO HOW TO DOCUMENT LIVING IN THE HOME
Documentation of “Home” must include the following:
● the source of the verification used,
● the complete name of the person providing the verification
● the date the information was provided/received,
● the address of the home,
● the names of children and adults residing in the home,
● the relationship of the source to the client,
● the contact number for the source, and
● if applicable, the reason for the temporary absence of the qualified relative or child. **
II. PROCEDURES
* Document in CAFÉ how “Home” was verified. **
III. FORMS AND INSTRUCTIONS
* There are no forms and instructions associated with this policy. **
IV. REFERENCES
* 45 CFR 206.10 **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B- Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-610-FITAP Definitions Effective Date February 1, 2018
1 of 2 I. STATEMENT OF POLICY
* B-611-FITAP-PO INCOME **
INCOME IS ANY TYPE OF PAYMENT THAT IS OF GAIN OR BENEFIT TO A HOUSEHOLD. INCOME IS EITHER NON-EXEMPT OR EXEMPT FROM THE BUDGETING PROCESS.
Consider the income of any person who is in the income unit.
DO NOT COUNT MONEY WITHHELD FROM ANY INCOME SOURCE TO REPAY A PRIOR OVERPAYMENT FROM THAT SOURCE.
B-611-1-FITAP - PO Earned Income
INCOME RELATED TO EMPLOYMENT OR SELF-EMPLOYMENT. IT ENTITLES A HOUSEHOLD TO DEDUCTIONS NOT ALLOWED FOR UNEARNED INCOME.
B-611-2-FITAP - PO Unearned Income
INCOME OTHER THAN EARNED INCOME, SUCH AS CHILD SUPPORT AND CONTRIBUTIONS (CASH, CHECK, OR MONEY ORDER) AND BENEFITS FROM SOME OTHER PROGRAMS. UNLESS OTHERWISE INDICATED, NO DEDUCTIONS ARE ALLOWED FROM UNEARNED INCOME.
B-611-3-FITAP - PO Gross Income
The amount of income before any deductions are made.
B-612-FITAP - PO INCOME UNIT
The income unit includes:
● All persons included in the assistance unit.
***
● The alien sponsor and spouse.
● * All persons required to be included in the assistance unit who are not included due to: **
o *** An intentional program violation.
o *** The ineligibility of fleeing felons and probation/parole violators. (Refer to *** C-140-
FITAP.)
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B- Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-610-FITAP Definitions Effective Date February 1, 2018
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o *** The ineligibility of persons convicted of misrepresentation of residence. (Refer to *** B-950- FITAP.)
o Failure to ** meet the citizenship requirement.
o *** Failure to meet the enumeration requirement.
B-613-FITAP - PO PROSPECTIVE BUDGETING
THE METHOD USED TO DETERMINE ELIGIBILITY AND BENEFITS BY CALCULATING INCOME AND DEDUCTIONS BASED ON THE BEST ESTIMATE OF THE HOUSEHOLD'S INCOME AND CIRCUMSTANCES.
II. PROCEDURES
THERE ARE NO PROCEDURES ASSOCIATED WITH THIS POLICY.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
LAC 67:III.1229
LAC 67:III.5329
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-610-SNAP Definitions Effective Date February 1, 2018
1 of 2 I. STATEMENT OF POLICY
* B-611-SNAP - PO INCOME **
INCOME IS ANY TYPE OF PAYMENT THAT IS OF GAIN OR BENEFIT TO A HOUSEHOLD. INCOME IS EITHER NON-EXEMPT OR EXEMPT FROM THE BUDGETING PROCESS.
Consider the income of any household member, ineligible alien, disqualified member (SSN, IPV, work registration requirements, ABAWD work requirement, fleeing felon, probation/parole violation), or member excluded because of questionable citizenship.
DO NOT COUNT MONEY WITHHELD FROM ANY INCOME SOURCE TO REPAY A PRIOR OVERPAYMENT FROM THAT SOURCE.
EXCEPTION: Count the amount recouped for FITAP or SSI fraud, which has been verified.
B-611-1-SNAP - PO Earned Income
INCOME RELATED TO EMPLOYMENT OR SELF-EMPLOYMENT. IT ENTITLES A HOUSEHOLD TO DEDUCTIONS NOT ALLOWED FOR UNEARNED INCOME.
B-611-2-SNAP - PO Unearned Income
INCOME OTHER THAN EARNED INCOME, SUCH AS CHILD SUPPORT AND CONTRIBUTIONS (CASH, CHECK, OR MONEY ORDER) AND BENEFITS FROM SOME OTHER PROGRAMS. UNLESS OTHERWISE INDICATED, NO DEDUCTIONS ARE ALLOWED FROM UNEARNED INCOME.
B-611-3-SNAP - PO Gross Income
The amount of income after excluding child support payments made by a member of the household but before any deductions are made.
B-612-SNAP - PO RESERVED
B-613-SNAP - PO PROSPECTIVE BUDGETING
THE METHOD USED TO DETERMINE ELIGIBILITY AND BENEFITS BY CALCULATING INCOME AND DEDUCTIONS BASED ON THE BEST ESTIMATE OF THE HOUSEHOLD'S INCOME AND CIRCUMSTANCES.
II. PROCEDURES
THERE ARE NO PROCEDURES ASSOCIATED WITH THIS POLICY.
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-610-SNAP Definitions Effective Date February 1, 2018
2 of 2 III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
7CFR 273.9
LAC 67:III.Chapter 19 Subchapter I
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
1 of 28 I. STATEMENT OF POLICY
THERE ARE DIFFERENCES BETWEEN FITAP AND SNAP IN NON-EXEMPT AND EXEMPT INCOME. ANY INCOME NOT SPECIFICALLY EXEMPTED IN THIS SECTION IS COUNTED FOR FITAP AND SNAP.
B-620-1-FITAP- PO Adoption Subsidy Income
ADOPTION SUBSIDY INCOME IS PROVIDED BY CHILD WELFARE TO CERTAIN FAMILIES WHO ADOPT CHILDREN.
Do not count Adoption Subsidy.
Include the child in the assistance unit.
B-620-1A-FITAP- PO Agent Orange Settlement Payments Income
DO NOT COUNT ANY PAYMENTS MADE FROM THE AGENT ORANGE SETTLEMENT FUND. THIS INCLUDES BOTH DISABILITY PAYMENTS MADE TO VETERANS EACH YEAR THEY ARE DISABLED AND NON-RECURRING LUMP-SUM PAYMENTS MADE TO SURVIVORS OF DECEASED VETERANS. THIS EXCLUSION IS RETROACTIVE TO JANUARY 1, 1989.
B-620-1B-FITAP- PO Achieving a Better Life Experience (ABLE)
AN ABLE ACCOUNT IS A TAX-FAVORED SAVINGS ACCOUNT ESTABLISHED TO PROVIDE SECURE FUNDING FOR DISABILITY-RELATED EXPENSES ON BEHALF OF DESIGNATED BENEFICIARIES DEEMED DISABLED BEFORE THE AGE OF 26 YEARS OLD.
DO NOT COUNT THE VALUE OF CONTRIBUTIONS TO OR DISTRIBUTIONS RECEIVED FROM ABLE ACCOUNTS.
B-620-2-FITAP- PO Agriculture and Stabilization and Conservation Service (ASCS) Payments Income
CASH PAYMENTS ARE COUNTED AS EARNED, SELF-EMPLOYMENT INCOME UNLESS PAYMENTS ARE MADE AS THE RESULT OF A PRESIDENTIALLY DECLARED DISASTER OR EMERGENCY. IF ASCS PAYMENTS ARE MADE AS A RESULT OF A PRESIDENTIALLY DECLARED DISASTER OR EMERGENCY, THEY ARE EXCLUDED FROM INCOME.
B-620-3-FITAP- PO Alien Sponsor's Income
CONSIDER INCOME OF THE SPONSOR AND THE SPONSOR'S SPOUSE IN ACCORDANCE WITH E-100-FITAP-SNAP.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
2 of 28 B-620-4-FITAP- PO Alimony Income
COUNT AS UNEARNED INCOME PAYMENTS MADE DIRECTLY TO THE HOUSEHOLD FROM NON-HOUSEHOLD MEMBERS.
B-620-5-FITAP- PO Assistance Payments Income
Do not count.
B-620-5A-FITAP- PO Bonus Income
IF A BONUS IS DETERMINED TO BE RECURRING (MONTHLY, QUARTERLY, YEARLY, ETC.), BUDGET AS INCOME OVER THE PERIOD OF TIME THAT THE BONUS IS INTENDED TO COVER. RECURRING BONUSES FROM AN EMPLOYER ARE SUBJECT TO THE EARNED INCOME DISREGARD.
B-620-6-FITAP- PO Cash Contributions Income
COUNT AS UNEARNED INCOME.
Money which is contributed by the absent parent of a child in the assistance unit is not considered as a cash contribution. It is considered child support and is treated in accordance with B-620-8.
Do not count money which is given to the client for a designated purpose and from which the assistance unit receives no benefit.
Example: The client's mother gives her $100 cash so that the client can pay the mother's car note.
Do not count money given to the client by a household member not included in the assistance unit when the money is intended to pay that person's share of household expenses (not a roomer boarder). The money given to the client is not counted as income because it is not truly available to meet the living expenses of the assistance unit.
Example: The client shares the household with an unrelated adult friend. The friend gives the client $100 a month for his/her share of the household expenses. The client applies the total contribution to the rent payment which is $200.
Count money which is given to the client by a household member not included in the assistance unit when it is determined that the money is available to the client for his/her unrestricted use.
Example: The client shares the household with an unrelated adult friend who pays the rent and utilities. This friend gives the client $100 per month which she can spend as needed.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
3 of 28 Do not count any money given to a member of the income unit by an SSI recipient living in the home when:
● the SSI recipient is a child, or
● the SSI recipient is a stepparent or parent of a FITAP child, or ● the money given is for the SSI recipient's share of household expenses.
Count money contributed by SSI recipients other than those listed above which is available solely for the FITAP family to use for its own needs.
If a cash contribution is made for the specific purpose of meeting the needs of a person not included in the assistance unit, the following budget procedures apply:
● If the person for whom the contribution is intended is not included in the assistance unit due to a sanction, count the entire amount of the contribution.
● If the person for whom the contribution is intended is not required to be in the assistance unit, do not count the contribution.
Do not count small non-recurring monetary gifts (such as Christmas, birthday or graduation gifts) which do not exceed $30.00 per recipient per calendar quarter.
● When the amount of the recipient's gift from one source exceeds $30.00, count the total amount.
● When several gifts under $30.00 each are received in the same month, count the portion of the total which exceeds $30.00.
● When a gift is designated for the entire assistance unit, divide the gift in the manner most advantageous to the assistance unit.
● Gifts from an absent parent are disregarded in the same manner as gifts from other sources.
When a client lives with a person not in the income unit, count only money which is given to the client for the use of a member of the assistance unit.
Example: The FITAP parent lives with her non-legal spouse. They have no children in common. They combine their income to pay household expenses. There is no income to be counted.
Example: The FITAP parent lives with her non-legal spouse. They have no children in common. He pays the household expenses and gives her $20 a month. Count the $20.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
4 of 28 B-620-6A-FITAP- PO Census Earnings
COUNT EARNINGS FROM TEMPORARY CENSUS BUREAU EMPLOYMENT AS EARNED INCOME.
B-620-7-FITAP - PO Child and Adult Care Food Program Income
COUNT AS EARNED INCOME PAYMENTS RECEIVED FROM THE CHILD AND ADULT CARE FOOD PROGRAM FOR CARE OF CHILDREN OTHER THAN THE CLIENT'S OWN CHILDREN.
B-620-8-FITAP - PO Child Support Income
CHILD SUPPORT (COURT ORDERED OR VOLUNTARY) IS MONEY PAID TO OR FOR A CHILD BY THAT CHILD'S PARENT.
If the child support payment to the family includes a portion for a child who is not in the FITAP assistance unit, such as an SSI child, count only the FITAP child's prorata share as available to the assistance unit in determining eligibility.
B-620-8-1-FITAP - PO Budgeting Child Support Income at Application
Workers must follow department procedures when budgeting child support income at application.
B-620-8-2-FITAP - PO Budgeting Child Support Income After Certification
Workers must follow department procedures when budgeting child support income after certification.
B-620-8-3-FITAP - PO Child Support Received for Sanctioned Child
Workers must follow department procedures when budgeting child support income received for a sanction child.
B-620-8-4-FITAP - PO Child Support Arrearage Payments for Two-Parent Households
Workers must follow department procedures when budgeting child support arrearage payments for a two-parent household.
B-620-8-5-FITAP - PO Budgeting Child Support Income for Two-Parent Households
Workers must follow department procedures when budgeting child support income for a two-parent household.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
5 of 28 B-620-9-FITAP - PO Children's Earned Income
Count unless the child, including a minor unmarried parent, is a full-time student in:
● a secondary school (or in the equivalent level of vocational or technical training), or ● home-school classes recognized, operated or supervised by the student’s state or local school district.
Full-time status is defined by the institution. (Refer to B-110-FITAP).
BREAKS IN SCHOOL ATTENDANCE, SUCH AS SUMMER VACATION AND HOLIDAYS, DO NOT CHANGE THE STUDENT STATUS OF THE CHILD. ENSURE THAT THE CHILD'S ENROLLMENT WILL CONTINUE FOLLOWING THE BREAK. THE CLIENT'S STATEMENT IS SUFFICIENT.
B-620-10-FITAP - PO Contractual Income
ANNUAL INCOME RECEIVED UNDER AN IMPLIED, VERBAL, OR WRITTEN CONTRACT IN LESS THAN 12 MONTHS SHALL BE AVERAGED OVER THE 12 MONTH PERIOD IT IS INTENDED TO COVER UNLESS THE INCOME IS RECEIVED ON AN HOURLY OR PIECEWORK BASIS. EXAMPLES INCLUDE SOME TEACHERS, TEACHER'S AIDES, SCHOOL BUS DRIVERS, ETC.
CONTRACTS CAN BE FOR LESS THAN ANNUAL SUPPORT. INCOME FROM SUCH CONTRACTS SHOULD BE AVERAGED OVER THE PERIOD OF THE CONTRACT.
B-620-10-1-FITAP - PO Budgeting of Contractual Income
Workers must follow departmental procedures when budgeting contractual income.
B-620-10A-FITAP - PO Developmental Disability Payments
Cash subsidies paid to families of children with severe disabilities by the Division of Mental Health through the Cash Subsidies for Families of Children with Severe Physical, Mental or Emotional Impairments Program are disregarded as income in the FITAP program.
B-620-11-FITAP- PO Disability Insurance Benefits Income
COUNT AS UNEARNED INCOME.
B-620-12-FITAP - PO Disaster Payments Income
DO NOT COUNT DISASTER PAYMENTS PROVIDED AS A RESULT OF A PRESIDENTIALLY- DECLARED EMERGENCY OR MAJOR DISASTER. THIS INCLUDES FEDERAL ASSISTANCE PROVIDED TO PERSONS DIRECTLY AFFECTED AND TO COMPARABLE DISASTER ASSISTANCE PROVIDED BY STATES, LOCAL GOVERNMENTS, AND DISASTER ASSISTANCE
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
6 of 28 ORGANIZATIONS. THIS INCLUDES INDIVIDUAL AND FAMILY GRANT (IFG) PAYMENTS, SMALL BUSINESS ADMINISTRATION (SBA) LOANS, AND FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) PAYMENTS.
DO NOT COUNT CASH PAYMENTS FROM THE TEMPORARY EMERGENCY DISASTER ASSISTANCE PROGRAM (TEDAP). REFER TO B-620-49A-FITAP/SNAP.
B-620-12A-FITAP - PO Disaster Relief Income
DO NOT COUNT DISASTER RELIEF EMPLOYMENT INCOME FUNDED UNDER NATIONAL EMERGENCY GRANTS.
DO NOT COUNT DISASTER UNEMPLOYMENT ASSISTANCE PAID TO AN INDIVIDUAL WHO IS UNEMPLOYED AS A RESULT OF A MAJOR DISASTER. (REFER TO B-620-51-SNAP/FITAP).
B-620-13-FITAP - PO Reserved
B-620-13A-FITAP - PO Reserved
B-620-14-FITAP - PO Dividends Income
DO NOT COUNT DIVIDENDS AS INCOME. EXCEPTION: DIVIDENDS RECEIVED OR COULD BE RECEIVED BY THE HOUSEHOLD FROM RESOURCE EXEMPT TRUST FUNDS ARE COUNTED AS UNEARNED INCOME.
B-620-14A-FITAP - PO Delta Service Corps
THE DELTA SERVICE CORPS, NOW KNOWN AS SERVE LOUISIANA, IS A PROGRAM FUNDED THROUGH THE NATIONAL AND COMMUNITY SERVICE GRANT PROGRAM. REFER TO B-620- 44B-FITAP-PO.
B-620-15-FITAP - PO Domestic Volunteer Service Act Income
Do not count payments for supporting services or reimbursements of out-of-pocket expenses made to individual volunteers serving as foster grandparents, senior health aides, or senior companions, and to persons serving in the Service Corps of Retired Executives (SCORE) and Action Corps of Executives (ACE) and any other programs under Title II and III, pursuant to Section 418 of Public Law 93-113.
Do not count payments to volunteers under Title I of Public Law 93-113, pursuant to Section 404(g) of Public Law 93-113.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
7 of 28 B-620-16-FITAP - PO Earned Income Tax Credit (EITC) Income
PERSONS WITH TAX DEPENDENTS AND GROSS MONTHLY EARNINGS AT OR BELOW LEVELS ESTABLISHED BY THE INTERNAL REVENUE SERVICE ARE POTENTIALLY ELIGIBLE TO RECEIVE EARNED INCOME TAX CREDIT PAYMENTS FROM THE IRS. POLICIES CONCERNING EITC PAYMENTS APPLY ONLY TO PERSONS WHO ARE EMPLOYED. EITC PAYMENTS MAY BE INCLUDED IN AN ELIGIBLE PERSON'S PAYCHECK (ADVANCE EITC PAYMENTS) OR IN THE PERSON'S INCOME TAX REFUND.
B-620-16-1-FITAP - PO Budgeting EITC Payments
Workers must follow departmental procedures when budgeting EITC payments.
Do not count EITC payments whether received as advance payment or as part of a tax refund.
B-620-16-2-FITAP - PO Reserved
B-620-17-FITAP - PO Educational Assistance
DO NOT COUNT EDUCATIONAL ASSISTANCE AS INCOME. EDUCATIONAL ASSISTANCE INCLUDES, BUT IS NOT LIMITED TO, TRAINING ALLOWANCES FROM VOCATIONAL AND REHABILITATIVE PROGRAMS, EDUCATIONAL LOANS AND GRANTS, COLLEGE WORK STUDY, ASSISTANCESHIPS, FELLOWSHIPS, SCHOLARSHIPS, AND VETERANS EDUCATIONAL BENEFITS.
EXCEPTION: COUNT VETERANS EDUCATIONAL BENEFITS FOR A HOUSING ALLOWANCE AS UNEARNED INCOME.
B-620-18-FITAP - PO Energy Assistance Income
DO NOT COUNT AS INCOME:
● PAYMENTS OR ALLOWANCES MADE FOR THE PURPOSE OF PROVIDING ENERGY ASSISTANCE UNDER ANY FEDERAL LAW. EXCLUDED ENERGY ASSISTANCE INCOME INCLUDES UTILITY REIMBURSEMENTS MADE BY HOUSING AND URBAN DEVELOPMENT (HUD) FARMERS HOME ADMINISTRATION (FMHA), LIHEAP, WEATHERIZATION, and TANF- funded energy assistance.
COUNT AS UNEARNED INCOME ANY OTHER PAYMENTS MADE DIRECTLY TO THE CLIENT.
In joint FITAP/SSI households which receive direct payment, count the pro rata share for the number of FITAP recipients.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
8 of 28 B-620-19-FITAP - PO Foster Care Payments Income
Do not count.
Note: A child who receives either federal or state foster care payments is not included in the assistance unit.
Note: Do not count Extended Foster Care (EFC) payments for individuals, 18 years old and older, who are receiving transitional foster care payments to aid their transition to adulthood. Adult individuals receiving EFC payments are eligible to be included in the assistance and income unit, if all other FITAP eligibility factors are met.
B-620-19A-FITAP - PO Gift Cards
DO NOT COUNT THE VALUE OF ESTABLISHMENT-SPECIFIC GIFT CARDS AS INCOME. EXAMPLE: COMMUNITY COFFEE, ROUSES, OR TEXACO.
CREDIT CARD COMPANIES, SUCH AS AMERICAN EXPRESS, MASTERCARD, OR VISA, OFFER A SECOND TYPE OF GIFT CARD. THESE PRE-PAID CREDIT CARD COMPANY GIFT CARDS DO NOT INCLUDE THE SAME LIMITATIONS AS GIFT CARDS FOR SPECIFIC ESTABLISHMENTS AND CAN BE SPENT AS CASH IN ANY STORE. CREDIT CARD COMPANY GIFT CARDS THAT ARE PROVIDED REGULARLY AND CAN BE REASONABLY ANTICIPATED ARE COUNTED AS INCOME.
EXCEPTION: THE VALUE OF MONEY DEPOSITED ON 4MYBABY GIFT CARDS ARE NOT COUNTABLE.
B-620-19B-FITAP - PO Grant-Funded Research Payments
DO NOT COUNT AS INCOME ANY PAYMENTS MADE TO THE HOUSEHOLD AS PART OF A GRANT-FUNDED RESEARCH PROJECT. AN EXAMPLE OF THIS IS PAYMENTS MADE THROUGH THE 4MYBABY GIFT CARD. REFER TO B-620-19A-FITAP-PO.
B-620-20-FITAP - PO HOUSING AND URBAN DEVELOPMENT (HUD) PAYMENTS
COUNT AS INCOME:
● WAGES OR STIPENDS PAID UNDER THE HUD FAMILY INVESTMENT CENTERS PROGRAM.
NOTE: IF THE CLIENT IS PERFORMING A SERVICE IN ORDER TO RECEIVE THE INCOME, CONSIDER AS EARNED INCOME. OTHERWISE, CONSIDER AS UNEARNED INCOME.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
9 of 28 Do not count:
● HUD Community Development Block Grant Funds. ● HUD payments or subsidies. ● Government housing subsidies.
B-620-21-FITAP - PO Indian and Native Claims and Lands Income
DO NOT COUNT PAYMENTS RECEIVED UNDER:
● Public Laws 92-254, 93-134, 94-540. ● Section 6 of Public Law 94-114 (89 stat.577, 25 USC 459d). ● Public Law 98-123 or Public Law 98-124. ● TAX-EXEMPT PORTIONS MADE PURSUANT TO PUBLIC LAW 92-203, THE ALASKA NATIVE CLAIMS SETTLEMENT ACT. ● PUBLIC LAW 96-420 (PASSAMAQUODDY TRIBE AND PENOBSCOT NATION, OR THE HOULTON BAND OF MALISEET INDIANS PURSUANT TO THE MAINE INDIAN CLAIMS SETTLEMENT ACT OF 1980).
B-620-21A-FITAP - PO Indian Gambling Operations
INCOME RECEIVED AS PER CAPITA PAYMENTS (DISTRIBUTED PROFITS) FROM PROFITS EARNED BY INDIAN-OWNED CASINOS AND OTHER GAMBLING OPERATIONS IS CONSIDERED UNEARNED INCOME. THE GROSS INCOME WILL BE BUDGETED OVER THE PERIOD THE PAYMENT IS INTENDED TO COVER. (FOR EXAMPLE, ANNUAL PER CAPITA PAYMENTS WILL BE BUDGETED OVER 12 MONTHS).
PAYMENTS TO CHILDREN UNDER 18 YEARS OLD ARE COUNTABLE AS UNEARNED INCOME IF DISPOSITION OF THE PAYMENTS IS LEFT TO THE HOUSEHOLD'S DISCRETION. IF THE HOUSEHOLD IS NOT GIVEN A CHOICE AND THE MONEY IS DEPOSITED IN AN INACCESSIBLE TRUST FUND, THE CHILDREN'S PAYMENTS ARE EXCLUDED FROM INCOME.
PAYMENTS LEGALLY DUE TO TRIBAL MEMBERS WHICH ARE REFUSED BY THE MEMBER ARE COUNTABLE TO THE ASSISTANCE UNIT.
B-620-22-FITAP – PO In-kind Income
DO NOT COUNT ANY GAIN OR BENEFIT WHICH IS NOT IN THE FORM OF MONEY PAYABLE DIRECTLY TO THE HOUSEHOLD (EARNED OR UNEARNED).
EXCEPTION: COUNT AS EARNED INCOME VENDOR PAYMENTS MADE BY THE EMPLOYER INSTEAD OF ALL OR PART OF THE SALARY.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
10 of 28 B-620-23-FITAP - PO Interest Income
DO NOT COUNT INTEREST EARNED ON ACCOUNTS IN FINANCIAL INSTITUTIONS AS INCOME. (EXAMPLES: SAVINGS ACCOUNTS, INTEREST-BEARING CHECKING ACCOUNTS).
INTEREST PAYMENTS THAT ARE RECEIVED AS REPAYMENT OF A LOAN ARE COUNTED AS UNEARNED INCOME.
B-620-24-FITAP - PO Irregular and Unpredictable Income
DO NOT COUNT IF ALL THE FOLLOWING CONDITIONS APPLY:
● THE ANTICIPATED INCOME WILL BE LESS THAN $30 IN A THREE MONTH PERIOD, AND
● THE INCOME IS RECEIVED TOO INFREQUENTLY AND IRREGULARLY TO BE REASONABLY ANTICIPATED.
REASONABLY ANTICIPATED MEANS THE CLIENT KNOWS:
○ WHO THE INCOME WILL COME FROM, ○ WHEN IT WILL BE RECEIVED, AND ○ HOW MUCH THE PAYMENT WILL BE.
COUNT AS INCOME IF REGULAR AND PREDICTABLE.
B-620-25-FITAP - PO Job Training Income
B-620-25-1-FITAP - PO Job Training Income
Count earnings of individuals who are participating in on-the-job training (OJT) programs when not funded through Workforce Innovation and Opportunity Act (WIOA).
For children’s income, treat in accordance with B-620-9-FITAP unless funded through WIOA and the child has satisfactory participation in the program.
Do not count other WIOA program payments, allowances or earnings.
Note: Job Corps, the Summer Youth Employment Opportunities Program (SYEP), and Youth Build Program are WIOA Programs.
B-620-25-2-FITAP - PO Other Job Training and Allowances
COUNT AS EARNED INCOME THE PORTION OF TRAINING ALLOWANCES FROM VOCATIONAL AND REHABILITATIVE PROGRAMS WHICH ARE NOT REIMBURSEMENTS.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
11 of 28 . B-620-25-3-FITAP - PO Strategies to Empower People (STEP) Program Payments
DO NOT COUNT PAYMENTS MADE TO, OR ON BEHALF OF, STEP PARTICIPANTS FOR CHILD CARE, TRANSPORTATION OR OTHER SUPPORTIVE SERVICES.
B-620-26-FITAP - PO Loans as Income
DO NOT COUNT LOANS AS INCOME.
IF THE HOUSEHOLD RECEIVES REGULAR AND RECURRING PAYMENTS FROM THE SAME SOURCE BUT CLAIMS THE PAYMENTS ARE LOANS, THE PROVIDER OF THE LOAN MAY BE REQUIRED TO SIGN A STATEMENT WHICH STATES THAT REPAYMENTS ARE BEING MADE OR WILL BE MADE ACCORDING TO AN ESTABLISHED REPAYMENT SCHEDULE. IF REPAYMENT WILL NOT BE MADE, COUNT AS UNEARNED INCOME.
VERIFY ALL LOANS AT CERTIFICATION AND REDETERMINATION.
B-620-27-FITAP - PO Lump-Sum Payments Income
DO NOT COUNT NON-RECURRING LUMP-SUM PAYMENTS AS INCOME.
NON-RECURRING LUMP-SUM PAYMENTS ARE PAYMENTS WHICH ARE RECEIVED ONE-TIME ONLY AND ARE NOT ANTICIPATED TO BE RECEIVED AGAIN.
NON RECURRING LUMP-SUM PAYMENTS INCLUDE BUT ARE NOT LIMITED TO INCOME TAX REFUNDS, RETROACTIVE LUMP-SUM INITIAL SOCIAL SECURITY OR UCB, INSURANCE SETTLEMENTS, AND REFUNDS OF SECURITY DEPOSITS ON RENTAL PROPERTY OR UTILITIES.
COUNT RECURRING PAYMENTS AS UNEARNED INCOME.
B-620-28-FITAP - PO Crime Victim Compensation Program
EXCLUDE PAYMENT FROM THE CRIME VICTIM COMPENSATION PROGRAM MADE TO A CLIENT BECAUSE OF THE COMMISSION OF A CRIME AGAINST THE CLIENT FOR LOSSES SUFFERED AS A RESULT OF THE CRIME.
B-620-29-FITAP - PO Military Pay and Allowances Income
COUNT AS EARNED INCOME MILITARY PAY AND ALLOWANCES FOR QUARTERS, HOUSING, FOOD, BASE PAY AND FLIGHT PAY FOR HOUSEHOLD MEMBERS.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
12 of 28 IF THE MILITARY PERSON IS NOT A MEMBER OF THE HOUSEHOLD, MONEY MADE AVAILABLE TO THE HOUSEHOLD BY THAT PERSON IS COUNTED AS UNEARNED INCOME TO THE HOUSEHOLD.
ADDITIONAL PAY RECEIVED AND MADE AVAILABLE TO THE HOUSEHOLD BY A MEMBER OF THE MILITARY DEPLOYED TO A DESIGNATED COMBAT ZONE IS EXCLUDED FROM COUNTABLE INCOME FOR THE DURATION OF THE MEMBER’S DEPLOYMENT.
DESIGNATED COMBAT ZONES Adriatic Sea Gulf of Aden Pakistan Afghanistan Gulf of Oman Persian Gulf Albania Herzegovina Philippines (only troops with orders that reference OEF) Arabian Sea Portion that lies north of 10 degrees North Latitude and west of 68 degrees East Longitude Incirlik AFD Turkey Ionian Sea north of the 39th parallel Qatar Iraq Red Sea Bahrain Israel Saudi Arabia Bosnia Jordan Somalia Croatia Kosovo Syria Djibouti Kuwait Tajikistan Eastern Med Kyrgyzstan Turkey Egypt Lebanon United Arab Emirates Federal Republic of Yugoslavia (Serbia/Montenegro) Macedonia Uzbekistan Oman Yemen
Workers must follow departmental procedures when determining the amount of military pay or allowances income.
B-620-30-FITAP - PO Minor Unmarried Parent Income
Treat the minor unmarried parent's income in the same manner as the income of a FITAP child regardless of who is payee. It is subject to the same disregards and exemptions. Refer to Document: B-620-9-FITAP.
B-620-30A-FITAP - PO National and Community Service Trust Act Programs
The Corporation for National and Community Service (CNCS) programs include:
● AmeriCorps USA - for participants 17 years and older ● AmeriCorps VISTA - for participants 18 years and older ● AmeriCorps NCCC - for participants 16 to 24 years of age ● The Senior Corps - for participants over age 55 ● The Youth Corps - for participants 14 to 17 years of age ● Learn and Serve - for participants in grades K-12 ● Serve Louisiana - for participants 17 years of age and older
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
13 of 28 Participants in the above programs may receive living allowances (stipends), child care allowances and in-kind benefits.
Payments to participants in the VISTA program are disregarded unless the value of all such payments, adjusted to reflect the number of hours such volunteers are serving, is equivalent to or greater than the minimum wage.
In all other programs, the living allowance (stipend) is treated as earned income for FITAP purposes. Payments made to FITAP dependent children are treated in accordance with policy found in Document: B-620-9-FITAP. For other participants, including minor mothers who are caretaker relatives in a FITAP case, the general earned income deductions are applied.
Child care allowances are exempt from consideration as income to the extent the funds are used to meet child care expenses necessary for participation in the CNCS programs.
In-kind benefits provided to the participants are disregarded. These benefits may include the basic health insurance policy, child care services, auxiliary aid and services to individuals with disabilities, and the national service educational award.
B-620-31-FITAP - PO Reserved
B-620-32-FITAP - PO Nutrition Programs Income
DO NOT COUNT THE VALUE OF SUPPLEMENTAL FOOD ASSISTANCE UNDER THE CHILD NUTRITION ACT OF 1966 AND UNDER THE SPECIAL FOOD SERVICE PROGRAM FOR CHILDREN (THE NATIONAL SCHOOL LUNCH ACT).
DO NOT COUNT BENEFITS RECEIVED UNDER TITLE VII, NUTRITION PROGRAM FOR THE ELDERLY, OF THE OLDER AMERICANS ACT OF 1965.
FOR CHILD CARE FOOD PROGRAM, SEE B-620-7-FITAP - PO.
B-620-33-FITAP - PO Oil and Land Leases Income
PRORATE REGULAR RECURRING INCOME FROM LEASES OVER THE PERIOD IT IS INTENDED TO COVER AND COUNT AS UNEARNED INCOME.
PAYMENTS RECEIVED IN THE FIRST YEAR OF THE OIL LEASE WHICH ARE ABOVE THE REGULAR RECURRING RENTAL AND PAYMENTS RECEIVED WHEN AN OIL LEASE IS WRITTEN FOR ONLY ONE YEAR ARE TREATED AS NON-RECURRING LUMP SUM PAYMENTS. REFER TO B-620-27-FITAP - PO.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
14 of 28
B-620-33A-FITAP - PO Reserved
B-620-33B-FITAP - PO Payments Made to Victims of Nazi Persecution
DISREGARD, AS INCOME, PAYMENTS MADE TO INDIVIDUALS BECAUSE OF THEIR STATUS AS VICTIMS OF NAZI PERSECUTION.
B-620-33C-FITAP - PO Payroll Deposit Debit Card
PAYROLL DEPOSIT DEBIT CARDS ARE ISSUED BY VARIOUS LENDING INSTITUTIONS AND ALLOW EMPLOYERS TO DEPOSIT EARNINGS INTO AN ACCOUNT THAT AN EMPLOYEE CAN ACCESS USING A PREPAID DEBIT CARD. THE EMPLOYER MAKES THE PAYROLL DEPOSITS INTO THIS ACCOUNT INSTEAD OF A TRADITIONAL BANK ACCOUNT. THE EMPLOYEE CAN ACCESS THE MONEY IN THE ACCOUNT VIA ATM WITHDRAWALS OR DEBIT CARD TRANSACTIONS. EXAMPLES – WAL MART MONEYCARD, PAYCHECKPLUS ELITE VISA PAYROLL CARD, RUSHCARD, MONEY NETWORK, GLOBAL CASH CARD PAYCARD, ETC.
COUNT AS EARNED INCOME BASED ON B-620-54-FITAP-PO.
B-620-34-FITAP - PO Pensions and Annuities Income
COUNT AS UNEARNED INCOME. IF PAID ANNUALLY, AVERAGE OVER A TWELVE MONTH PERIOD.
B-620-35-FITAP - PO OIL SPILL PAYMENTS
DO NOT COUNT PAYMENTS OTHER THAN WAGES RECEIVED AS A RESULT OF THE MISSISSIPPI CANYON 252 WELL INCIDENT.
B-620-35A-FITAP - PO Radiation Exposure Compensation Payments Income
DO NOT COUNT ANY PAYMENTS MADE TO PERSONS THROUGH THE RADIATION EXPOSURE COMPENSATION ACT WHICH WAS ENACTED OCTOBER 15, 1990.
B-620-36-FITAP - PO Railroad Retirement Income
COUNT AS UNEARNED INCOME THE AMOUNT OF THE ENTITLEMENT (INCLUDING THE AMOUNT DEDUCTED FROM THE CHECK FOR THE MEDICARE PREMIUMS), LESS ANY AMOUNT THAT IS BEING RECOUPED FOR A PRIOR OVERPAYMENT.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
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B-620-36A-FITAP - PO Refugee Private Partnership Program
THE MIGRATION AND REFUGEE SERVICES PROVIDES CASH ASSISTANCE TO REFUGEES THROUGH A PROGRAM CALLED PRIVATE PARTNERSHIP PROGRAM (PPP). COUNT THE MONTHLY GRANT AMOUNT AS UNEARNED INCOME IF MADE DIRECTLY TO THE HOUSEHOLD.
B-620-37-FITAP - PO Reimbursements Income
COUNT AS INCOME THE AMOUNT OF THE REIMBURSEMENTS WHICH exceeds actual expenses.
REIMBURSEMENTS WILL NOT BE CONSIDERED TO EXCEED ACTUAL EXPENSES UNLESS THE PROVIDER OR THE HOUSEHOLD INDICATES THE AMOUNT IS EXCESSIVE.
NOTE: REFUNDS, CREDITS, REBATES, ETC, OF MONEY ORIGINALLY PAID BY THE CLIENT ARE NOT CONSIDERED INCOME.
MONEY RECEIVED THROUGH THE CHILD CARE FOOD PROGRAM IS NOT TREATED AS A REIMBURSEMENT. SEE B-620-7.
B-620-38-FITAP - PO Relocation Assistance Income
DO NOT COUNT IF RECEIVED UNDER THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITIONS POLICY ACT OF 1970.
B-620-39-FITAP - PO Rental Property Income
OWNERSHIP OF RENTAL PROPERTY IS CONSIDERED A SELF-EMPLOYED ENTERPRISE. INCOME RECEIVED FROM RENTAL PROPERTY MAY BE EARNED OR UNEARNED. TO BE COUNTED AS EARNED INCOME, THE CLIENT MUST perform any-work related activity.
IF THE CLIENT DOES NOT MEET THE CRITERIA, THE MONEY RECEIVED IS UNEARNED INCOME. DEDUCT ONLY ALLOWABLE EXPENSES ASSOCIATED WITH PRODUCING THE INCOME. IF THE INCOME IS EARNED, ALSO ALLOW OTHER EARNED INCOME DEDUCTIONS. SEE B-650-FITAP, SECTION B-651-FITAP.
B-620-40-FITAP - PO Restricted Income
Restricted income is income which is specifically designated for a person's use by federal statute or court order. Restricted income includes RSDI, VA benefits and court ordered child support payments.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
16 of 28 Do not count restricted income received by the household for a person not in the assistance unit or not in the income unit.
B-620-41-FITAP - PO Retirement Benefits Income
COUNT THE GROSS AMOUNT OF RETIREMENT BENEFITS AS UNEARNED INCOME.
B-620-42-FITAP - PO Roomer/Boarders (Income from)
COUNT AS SELF-EMPLOYMENT INCOME MONEY RECEIVED FROM A ROOMER OR BOARDER. ALLOW THE FOLLOWING AS COST OF PRODUCING INCOME:
● Food - the SNAP allotment for the size household equal to the number of boarders or roomer/boarders
● Shelter - the pro rata share of the total verified shelter cost (rent, house note, utilities) for the roomer or roomer/boarder
If the client is able to verify an expense greater than the above, deduct the greater amount. Any additional verified expenses must also be allowed.
Example: Laundry
B-620-43-FITAP - PO Royalties Income
COUNT AS UNEARNED INCOME. PRORATE ROYALTIES FOR THE PERIOD THEY ARE INTENDED TO COVER.
BUDGET THE GROSS AMOUNT, INCLUDING SEVERANCE TAX, AS UNEARNED INCOME.
B-620-43A-FITAP - PO Sale of Blood or Blood Plasma
MONEY RECEIVED FROM THE SALE OF A PERSON'S BLOOD OR BLOOD PLASMA IS CONSIDERED EARNED INCOME.
B-620-44-FITAP - PO Self-Employment Income
THIS IS INCOME RECEIVED FROM ONE'S OWN BUSINESS, TRADE, OR PROFESSION IF NO FEDERAL OR STATE WITHHOLDING TAX OR SOCIAL SECURITY TAX IS DEDUCTED. A SELF- EMPLOYED PERSON IS NOT ELIGIBLE TO DRAW UNEMPLOYMENT COMPENSATION BENEFITS (UCB) BY VIRTUE OF HIS JOB EFFORTS. THIS INCLUDES INDEPENDENT CONTRACTORS SUCH AS NEWSPAPER CARRIERS, AVON SALES REPRESENTATIVES, ETC.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
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Budgeting Self-Employment Income
ANNUALIZE OVER A 12 MONTH PERIOD SELF-EMPLOYMENT INCOME WHICH REPRESENTS A HOUSEHOLD'S ANNUAL INCOME EVEN IF IT IS RECEIVED IN A SHORTER PERIOD OF TIME.
AVERAGE OVER A 12 MONTH PERIOD SELF-EMPLOYMENT INCOME WHICH IS RECEIVED LESS OFTEN THAN MONTHLY BUT WHICH REPRESENTS A HOUSEHOLD'S ANNUAL SOURCE OF INCOME. IF THE AVERAGE AMOUNT DOES NOT ACCURATELY REFLECT THE HOUSEHOLD'S ANTICIPATED MONTHLY INCOME DUE TO A SUBSTANTIAL INCREASE OR DECREASE IN BUSINESS BASED ON A CHANGE IN CIRCUMSTANCES A SHORTER PERIOD OF TIME MAY BE USED. AVERAGE OVER THE PERIOD WHICH MOST ACCURATELY REFLECTS THE HOUSEHOLD’S ANTICIPATED CIRCUMSTANCES.
SELF-EMPLOYMENT INCOME WHICH IS RECEIVED ON A MONTHLY BASIS MUST BE BUDGETED AS RECEIVED AND NOT ANNUALIZED.
AVERAGE SELF-EMPLOYMENT INCOME WHICH IS INTENDED TO REPRESENT THE HOUSEHOLD'S INCOME FOR ONLY PART OF THE YEAR OVER THE PERIOD OF TIME IT IS INTENDED TO COVER.
A FIRST-YEAR FARMER WHO MANAGES ON LOANS OR ADVANCES MAY BE CERTIFIED FOR 12 MONTHS OR UNTIL THE END OF THE CROP HARVEST WITHOUT BUDGETING FARM INCOME.
Budgeting Procedures
1. TOTAL ALL GROSS SELF-EMPLOYMENT INCOME (INCLUDING CAPITAL GAINS) FOR THE PERIOD OF TIME OVER WHICH SELF-EMPLOYMENT WILL BE AVERAGED OR FOR THE MONTH IF RECEIVED MONTHLY.
CAPITAL GAIN IS THE FINANCIAL PROFIT FROM A SALE OR TRANSFER OF CAPITAL ASSETS (ACCUMULATED POSSESSIONS SUCH AS PRODUCTS, EQUIPMENT, OR OWNERSHIP OF A BUSINESS). COUNT THE FULL AMOUNT OF A CAPITAL GAIN.
WHEN CALCULATING SELF-EMPLOYMENT INCOME, ADD ANY CAPITAL GAINS THE HOUSEHOLD EXPECTS TO RECEIVE IN THE NEXT 12 MONTHS. USE THIS AVERAGED AMOUNT FOR EACH CERTIFICATION PERIOD WITHIN THE NEXT 12 MONTHS UNLESS THE AMOUNT CHANGED SUBSTANTIALLY AND A NEW AVERAGE IS COMPUTED.
DO NOT COUNT CROPS IN STORAGE AS INCOME UNTIL THEY ARE SOLD.
2. SUBTRACT ALLOWABLE DEDUCTIONS FOR THE COST OF PRODUCING THE INCOME.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
18 of 28 ALLOWABLE DEDUCTIONS MAY INCLUDE COSTS OF:
● ADVERTISING, ● LABOR, ● STOCK, ● RAW MATERIALS, ● SEED AND FERTILIZER, ● RENT, ● UTILITIES, ● REPAIRS THAT MAINTAIN THE INCOME-BEARING LEVEL OF THE PROPERTY, ● SUPPLIES, ● FUEL, ● LINEN SERVICE, ● INSURANCE PREMIUMS, ● PRINCIPAL, INTEREST AND TAXES ON INCOME-PRODUCING PROPERTY, ● EQUIPMENT, ● MACHINERY, AND ● OTHER DURABLE GOODS.
NON-ALLOWABLE DEDUCTIONS ARE:
● NET LOSS WHICH OCCURRED IN A PREVIOUS PERIOD; ● PERSONAL WORK-RELATED EXPENSES, SUCH AS CHILD CARE, FEDERAL, STATE AND LOCAL INCOME TAXES, RETIREMENT CONTRIBUTION, AND TRAVEL TO AND FROM THE PLACE OF BUSINESS; ● DEPRECIATION; AND ● AMOUNT THAT EXCEEDS PAYMENT RECEIVED FROM A BOARDER FOR LODGING AND MEALS.
DO NOT DEDUCT A LOSS FROM SELF-EMPLOYMENT FROM OTHER HOUSEHOLD INCOME.
IF THE SELF-EMPLOYMENT BUSINESS IS CONDUCTED IN THE APPLICANT'S HOME, CONSIDER THE COST OF THE HOME (RENT, MORTGAGE, UTILITIES) AS SHELTER COSTS, NOT BUSINESS EXPENSES, UNLESS THESE COSTS CAN BE IDENTIFIED SEPARATELY AS NECESSARY FOR THE BUSINESS.
3. DIVIDE THE REMAINDER BY THE NUMBER OF MONTHS OVER WHICH THE INCOME WILL BE AVERAGED TO DETERMINE MONTHLY PROFIT. THE MONTHLY PROFIT IS CONSIDERED THE GROSS EARNED INCOME FROM SELF-EMPLOYMENT.
4. EARNINGS FROM SELF-EMPLOYMENT ARE SUBJECT TO THE SAME EARNED INCOME DEDUCTIONS AND EXEMPTIONS THAT ARE APPLIED TO OTHER EARNED INCOME. THESE DEDUCTIONS AND EXEMPTIONS ARE APPLIED TO THE PROFIT, WHICH IS THAT
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
19 of 28 INCOME REMAINING AFTER ALL VERIFIED BUSINESS EXPENSES ARE DEDUCTED FROM TOTAL RECEIPTS.
Certification Periods for Self-Employed Households
ASSIGN NORMAL CERTIFICATION PERIODS OF 12 MONTHS TO HOUSEHOLDS WITH SELF- EMPLOYMENT INCOME.
Verification of Self-employment Income and Deductions
ANY OF THE FOLLOWING SOURCES OF DOCUMENTARY EVIDENCE MAY BE USED AS VERIFICATION OF SELF-EMPLOYMENT INCOME.
IF THE BUSINESS HAS BEEN IN OPERATION FOR:
● A YEAR OR MORE:
○ PRIOR TAX YEAR’S INCOME TAX RETURN WITH ALL SCHEDULES USED. ○ ACCOUNTANT/BOOKKEEPER’S RECORDS OF INCOME AND EXPENSES FOR THE PAST TWELVE MONTHS. ○ PERSONAL BUSINESS RECORDS FOR THE LAST TWELVE MONTHS WITH CORRESPONDING PROOF OF INCOME AND EXPENSES.
NOTE: A SHORTER PERIOD OF TIME MAY BE USED IF THE PAST TWELVE MONTHS DO NOT ACCURATELY REFLECT THE HOUSEHOLD’S ANTICIPATED MONTHLY INCOME DUE TO AN INCREASE OR DECREASE IN BUSINESS BASED ON A CHANGE IN CIRCUMSTANCES. AVERAGE OVER THE PERIOD WHICH MOST ACCURATELY REFLECTS THE HOUSEHOLD’S ANTICIPATED CIRCUMSTANCES. DOCUMENT THE CASE RECORD TO EXPLAIN THE TIME PERIOD USED.
● LESS THAN A YEAR:
○ PRIOR TAX YEAR’S INCOME TAX RETURN WITH ALL SCHEDULES USED. ○ ACCOUNTANT/BOOKKEEPER’S RECORDS OF INCOME AND EXPENSES FOR EACH MONTH OF OPERATION. ○ PERSONAL BUSINESS RECORDS FOR EACH FULL MONTH OF OPERATION, WITH CORRESPONDING PROOF OF INCOME AND EXPENSES.
IF THE HOUSEHOLD PROVIDES A FEDERAL TAX RETURN TO THE LOCAL OFFICE, INCLUDING ANY SCHEDULES FILED, THE DOCUMENTS MUST BE ANNOTATED WITH THE
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
20 of 28 FOLLOWING LANGUAGE:
“THIS DOCUMENT HAS BEEN PROVIDED BY THE CLIENT AND AS SUCH IS SUBJECT TO AN EXCEPTION OF IRC 6103(p)(4) AND THEREFORE IS NOT SUBJECT TO FTI PROTECTION.”
THE ANNOTATION MAY BE DONE BY COMPLETING A STICKY NOTE IN ONBASE ON THE TAX DOCUMENTS OR BY USING AN OFS 1040, TAX RETURN PROVIDED DIRECTLY BY CLIENT, WHEN SCANNING THE DOCUMENT INTO PSI FUSION. DOCUMENTS SENT DIRECTLY TO THE DOCUMENT PROCESSING CENTER DO NOT NEED TO BE ANNOTATED.
IF DOCUMENTARY EVIDENCE IS NOT AVAILABLE, USE A STATEMENT COMPLETED AND SIGNED BY THE SELF-EMPLOYED HOUSEHOLD MEMBER. ADVISE THE CLIENT THAT EFFECTIVE IMMEDIATELY, HE MUST KEEP RECORDS OF ALL BUSINESS-RELATED INCOME AND EXPENSES AND THE CASE WILL BE CLOSED IF SUBSTANTIATED RECORDS HAVE NOT BEEN KEPT.
NOTE: FOR LABOR COSTS TO BE ALLOWED, BUSINESS RECORDS MUST SHOW THE EMPLOYEE’S NAME, DATE HIRED, PURPOSE HIRED AND AMOUNT EARNED.
Documentation Requirements
DOCUMENT:
● THE SOURCE OF VERIFICATION,
● THE METHOD USED FOR AVERAGING INCOME,
● DEDUCTIONS FOR THE COSTS OF DOING BUSINESS, AND
● OTHER FACTORS USED IN ARRIVING AT THE INCOME FIGURE USED.
B-620-44A-FITAP - PO Reserved
B-620-44B-FITAP - PO Serve Louisiana
THE SERVE LOUISIANA, FORMALLY KNOWN AS DELTA SERVICE CORPS, IS A PROGRAM FUNDED THROUGH THE NATIONAL AND COMMUNITY SERVICE GRANT PROGRAM. ALLOWANCES, EARNINGS AND PAYMENTS TO INDIVIDUALS PARTICIPATING IN THIS PROGRAM ARE NOT COUNTABLE.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
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B-620-45-FITAP - PO Social Security Retirement, Survivors and Disability Insurance Benefits (RSDI) Income
COUNT AS UNEARNED INCOME THE AMOUNT OF THE ENTITLEMENT (INCLUDING THE AMOUNT DEDUCTED FROM THE CHECK FOR THE MEDICARE PREMIUM), LESS ANY AMOUNT THAT IS BEING RECOUPED FOR A PRIOR OVERPAYMENT.
NOTE: IF THE INCOME IS RECEIVED FOR A HOUSEHOLD MEMBER BY AN INDIVIDUAL WHO IS NOT A HOUSEHOLD MEMBER, COUNT ONLY THE AMOUNT MADE AVAILABLE TO OR SPENT ON THE HOUSEHOLD. IF THE PAYEE RECEIVES CASH ASSISTANCE OR SNAP, THE AMOUNT THE PAYEE USES FOR HIS OWN BENEFIT OR GAIN SHALL BE COUNTED AS INCOME IN THE PAYEE'S HOUSEHOLD.
B-620-46-FITAP - PO Spina Bifida Disability Payments
DO NOT COUNT PAYMENTS MADE TO A CHILD OF A VIETNAM VETERAN FOR ANY DISABILITY RESULTING FROM SPINA BIFIDA SUFFERED BY SUCH A CHILD.
B-620-47-FITAP - PO Strikers Income
A family is not eligible for FITAP for any month in which the parent is participating in a strike on the last day of that month. The needs of any other person in the assistance unit participating in a strike on the last day of the month are not included when determining the amount of the grant. The assistance unit may remain eligible.
B-620-48-FITAP - PO Summer Youth Employment Opportunities Programs (SYEP) Income
SYEP IS A WIOA PROGRAM. See subsection B-620-25-FITAP.
B-620-49-FITAP - PO Supplemental Security Income (SSI)
Do not count the SSI payment or any other income which belongs solely to the SSI recipient.
If the client is payee of an SSI check for someone not living in the home, count any portion of the SSI payment the client uses for herself or members of the assistance unit.
B-620-49A-FITAP - PO Temporary Emergency Disaster Assistance Program (TEDAP)
TEDAP IS A SHORT TERM (4 MONTH) DISASTER ASSISTANCE PROGRAM FOR NEEDY FAMILIES WITH CHILDREN OR PREGNANT WOMEN WHO ARE DISPLACED BECAUSE OF A DISASTER.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
22 of 28 Recipients of TEDAP cash assistance are not eligible for FITAP or KCSP for any month that they receive TEDAP cash assistance. Receipt of non-cash TEDAP services and benefits does not affect eligibility for FITAP or KCSP.
B-620-50-FITAP - PO Trust Funds Income
COUNT AS UNEARNED INCOME TRUST WITHDRAWALS AND DIVIDENDS WHICH ARE OR COULD BE RECEIVED BY THE HOUSEHOLD. PAYMENTS THAT THE TRUSTEE MAKES TO A THIRD PARTY ON BEHALF OF THE HOUSEHOLD ARE NOT COUNTBLE AS INCOME.
B-620-50A-FITAP - PO Tutorship Funds Income
COUNT AS UNEARNED INCOME ANY MONEY WITHDRAWN FROM THE TUTORSHIP FUND ON A REGULAR AND PREDICTABLE BASIS FOR THE SUPPORT OF THE HOUSEHOLD.
B-620-51-FITAP - PO Unemployment Compensation Benefits (UCB) Income
COUNT THE GROSS PAYMENT AMOUNT AS UNEARNED INCOME PRIOR TO ANY DEDUCTION FOR FEDERAL WITHHOLDING TAXES.
DO NOT COUNT UMEMPLOYMENT BENEFITS THAT ARE PAID AS THE RESULT OF UNEMPLOYMENT DUE TO A MAJOR DISASTER AND FUNDED THROUGH THE ROBERT T. STAFFORD DISASTER RELIEF AND EMERGENCY ASSISTANCE ACT. VERIFY THE FUNDING SOURCE OF THE UCB ONLY IF THE CLIENT SUFFERED A JOB LOSS OR WAS UNEMPLOYED DUE TO A RECENT DISASTER.
B-620-52-FITAP - PO Vendor Payments Income
DO NOT COUNT PAYMENTS MADE BY A PERSON OR ORGANIZATION OUTSIDE THE HOUSEHOLD/ASSISTANCE UNIT DIRECTLY TO THE CLIENT'S CREDITOR OR TO A PERSON OR ORGANIZATION PROVIDING THE SERVICE.
EXCEPTION: COUNT AS EARNED INCOME VENDOR PAYMENTS MADE BY AN EMPLOYER INSTEAD OF ALL OR PART OF THE SALARY.
B-620-53-FITAP - PO Veteran's Administration Benefits Income
COUNT AS UNEARNED INCOME.
EXCEPTION: DO NOT COUNT ANY PAYMENTS MADE FROM THE AGENT ORANGE SETTLEMENT FUND. (SEE B-620-1A-FITAP-PO)
VA benefits are the income of the VA beneficiary only even when increased because of dependents.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
23 of 28 EXCEPTION: When a beneficiary of Veteran's Benefits is in a VA hospital, subtract $30.00 from his VA benefits for his personal needs. Count the remainder as unearned income.
B-620-54-FITAP - PO Wages, Salaries and Commission Income
COUNT GROSS WAGES, SALARIES AND COMMISSIONS, INCLUDING PAID SICK AND VACATION LEAVE, AS EARNED INCOME. THIS INCLUDES EARNINGS DEPOSITED BY THE EMPLOYER ONTO PAYROLL DEPOSIT DEBIT CARDS.
DO NOT COUNT ANY GAIN OR BENEFIT WHICH IS NOT IN THE FORM OF MONEY PAYABLE DIRECTLY TO THE HOUSEHOLD.
EXCEPTION - COUNT AS EARNED INCOME VENDOR PAYMENTS MADE BY THE EMPLOYER INSTEAD OF ALL OR PART OF THE SALARY.
SEVERANCE PAY IS COUNTED AS EARNED INCOME.
DO NOT COUNT CREDITS MADE AVAILABLE BY EMPLOYERS FOR EMPLOYEES TO PURCHASE THINGS SUCH AS HEALTH INSURANCE, LIFE INSURANCE, ANNUAL LEAVE, OR SICK LEAVE. SOME EMPLOYERS OFFER SUCH CREDITS AS A BENEFIT TO EMPLOYEES USING VARIOUS NAMES FOR THE PROGRAM. SOME COMMONLY USED NAMES ARE FLEXIBLE BENEFITS OR FLEX CREDITS. THE DOLLAR VALUE OF THE CREDIT APPEARS ON THE PAY STUB AS PART OF GROSS EARNINGS WHEN USED, BUT THE EMPLOYEE DOES NOT HAVE THE OPTION TO RECEIVE CASH PAYMENT INSTEAD OF THE CREDIT. THESE CREDITS ARE NOT LEGALLY OBLIGATED OR OTHERWISE PAYABLE TO THE EMPLOYEES AS EARNINGS.
B-620-55-FITAP - PO Wartime Relocation of Civilians Payments Income
DO NOT COUNT EITHER OF THE FOLLOWING PAYMENTS MADE THROUGH THE WARTIME RELOCATION OF CIVILIANS LAW:
● PAYMENTS OF $20,000 MADE TO ELIGIBLE PERSONS OF JAPANESE ANCESTRY WHO WERE INTERNED DURING WORLD WAR II, OR SUCH PAYMENTS MADE TO THE SPOUSE, CHILDREN OR PARENTS IF THE ELIGIBLE INDIVIDUAL IS DECEASED.
● PAYMENTS OF $12,000 MADE TO ELIGIBLE ALEUTS WHO WERE RELOCATED FROM THEIR HOME ON THE PRIBOLOF OR ALEUTIAN ISLANDS TO AN INTERNMENT CAMP DURING WORLD WAR II, OR SUCH PAYMENTS MADE TO AN INDIVIDUAL WHO WAS BORN WHILE HIS MOTHER WAS RELOCATED.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
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B-620-55A-FITAP - PO Winnings from Gambling
WINNINGS FROM GAMBLING (LOTTERY, ETC.), ARE CONSIDERED UNEARNED INCOME IF RECURRING AND ANTICIPATED. IF PAYMENTS ARE RECEIVED ANNUALLY, AVERAGE OVER A TWELVE MONTH PERIOD OF TIME.
B-620-56-FITAP - PO Women, Infants and Children Program (WIC) Benefits as Income
DO NOT COUNT THE VALUE OF WIC COUPONS OR VOUCHERS GIVEN TO THE CLIENT BY THE HEALTH UNIT.
B-620-57-FITAP - PO Work Study Payments Income
DO NOT COUNT PAYMENTS FROM ANY COLLEGE WORK STUDY PROGRAM.
B-620-58-FITAP - PO Worker's Compensation Income
COUNT THE GROSS AMOUNT OF WORKER'S COMPENSATION BENEFITS BEFORE ATTORNEY'S FEES AS UNEARNED INCOME.
B-620-59-FITAP - PO YouthBuild Program Income
YOUTH BUILD IS A WIOA-FUNDED PROGRAM.
DO NOT COUNT PAYMENTS MADE UNDER THE YOUTH BUILD PROGRAM.
II. PROCEDURES
B-620-7-FITAP - PR Child and Adult Care Food Program Income
CONSIDER THE INCOME SELF-EMPLOYMENT IF THE CLIENT INCURS COSTS RELATED TO PURCHASING, PREPARING AND SERVING MEALS AS A DAY CARE PROVIDER FOR CHILDREN IN DAY CARE. THESE COSTS MAY BE DEDUCTED AS SELF-EMPLOYMENT BUSINESS EXPENSES. REFER TO B-620-44-FITAP-PO.
THE CLIENT MAY ELECT TO USE THE CHILD AND ADULT CARE FOOD PROGRAM STANDARD MEAL EXPENSE ALLOWANCE IN LIEU OF ACTUAL EXPENSES. THE STANDARD MEAL EXPENSE ALLOWANCES ARE:
BREAKFAST - $1.75 LUNCH -
$3.23 SUPPER - $3.23 SNACK -
$0.88
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
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EXCLUDE PAYMENTS RECEIVED FOR THE CLIENT'S OWN CHILDREN.
B-620-8-1-FITAP - PR Budgeting Child Support Income at Application
Budget child support payments (court ordered and voluntary) to determine eligibility. If eligible, budget court ordered and voluntary support payments received prior to certification. Do not budget support anticipated to be received after certification as the client has agreed to submit any future payments to CSE by signing the OFS Flyer 6. Exception: Budget child support anticipated to be received after certification on all two-parent households in determining eligibility and payment amount.
NOTE: If child support payments received through IV-D (LASES) are verified through the OFS-FA Web System Clearance Summary, use the amounts verified by the ‘as of date’ shown on the ‘Verification Details’ panel. LASES must not be queried again to obtain more recent payment verification since it has already been made available using the OFS-FA Web System Clearance Summary. However, if the applicant reports during the interview that an individual in the household has recently begun receiving child support payments or making child support payments through LASES, which was not verified through the OFS-FA Web System Clearance Summary, LASES may be queried to obtain child support payment verification for the newly reported child support.
NOTE: The collection fee charged by a private collection agency is a household debt. The countable child support income is the full amount of the child support collected.
B-620-8-2-FITAP - PR Budgeting Child Support Income After Certification
Do not budget child support payments received after certification as the client has agreed to submit these payments to CSE. Exception: Budget child support received, whether it is court-ordered or voluntary, on all two-parent households to determine continued eligibility and payment amount.
B-620-8-3-FITAP - PR Child Support Received for Sanctioned Child
CSE does not retain child support payments made on behalf of a child who is sanctioned. In such cases, budget the support payment from CSE in determining eligibility and payment amount.
B-620-8-4-FITAP - PR Child Support Arrearage Payments for Two-Parent Households
Child Support arrearage payments must be counted as unearned income. Consider the following to help determine how to budget:
● If arrearage payments are being made and child support was counted as income when it was not received, do not count the arrearage payment again. Do not count the portion of the arrearage payments which were previously counted.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
26 of 28 Example: Court ordered child support of $100 was counted for 12 months, but no child support was received. The absent parent began paying $150 per month. $100 is for the current obligation and $50 is for arrearages. The child support that was previously counted but not received equals $1200 ($100 x 12 months = $1200). Only count $100 per month until the $1200 arrearage amount is paid.
B-620-8-5-FITAP - PR Budgeting Child Support Income Including Two-Parent Households
To determine the amount of income to budget for child support, look at each individual's situation.
If the client is receiving fluctuating child support income from the absent parent or through IV-D, do the following:
● Look at the past income received and,
● Discuss with the client what income is expected to be received in the future.
● Use both sources to average prospective income.
Note: Usually a six-month average is a good indicator of what the next six months of income will be.
If child support payments received through IV-D (LASES) are verified through the OFS-FA Web System Clearance Summary, do not include payments received or made during the month that the clearance was run as identified by the ‘as of date’ shown on the ‘Verification Details’ panel.
LASES must not be queried again to obtain more recent payment verification since it has already been made available using the OFS-FA Web System Clearance Summary. However, if the applicant/recipient reports (either in writing using the Redetermination form or the SR form or during an interview) that an individual in the household has recently begun receiving child support payments or making child support payments through LASES, which was not verified through the OFS-FA Web System Clearance Summary, LASES may be queried to obtain child support payment verification for the newly reported child support.
● Document to show how the decision was reached.
B-620-10-1-FITAP - PR Budgeting of Contractual Income
TO BUDGET CONTRACTUAL INCOME MONTHLY, DIVIDE THE TOTAL GROSS AMOUNT OF INCOME TO BE PAID UNDER THE CONTRACT BY THE NUMBER OF MONTHS IN THE CONTRACT.
EXAMPLE 1: A TEACHER WHO WORKS FROM SEPTEMBER THROUGH MAY EACH YEAR IS PAID ONLY DURING THE MONTHS SHE WORKS. SHE DOES NOT HAVE THE OPTION
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
27 of 28 TO BE PAID OVER 9, 10 OR 12 MONTHS. THIS IS CONSIDERED A 9-MONTH CONTRACT NOT AN ANNUAL CONTRACT. THE INCOME SHOULD BE BUDGETED OVER THE 9 MONTHS THAT THE TEACHER IS PAID.
EXAMPLE 2: A SCHOOL BUS DRIVER HAS A 12-MONTH CONTRACT, BUT ONLY WORKS FROM AUGUST THROUGH MAY EACH YEAR. THE EMPLOYEE HAS THE OPTION TO BE PAID DURING THE 10 MONTHS SHE IS WORKING OR OVER 12 MONTHS. SINCE SHE HAS THE OPTION TO BE PAID OVER 12 MONTHS, THIS IS CONSIDERED AN ANNUAL CONTRACT AND THE INCOME SHOULD BE BUDGETED OVER 12 MONTHS.
● Allow the standard deduction and earned income exemption if applicable, throughout the time earnings are budgeted even though the client may not actually be engaged in employment during certain months,
● ALLOW THE DEPENDENT CARE DEDUCTION IN THE MONTHS THE CLIENT IS ACTUALLY ENGAGED IN EMPLOYMENT, IF APPLICABLE.
NOTE: DO NOT CONTINUE BUDGETING THE CONTRACTUAL AMOUNT OF INCOME IF IT IS NOT RECEIVED AS STIPULATED OR WHEN LABOR DISPUTES RESULT IN AN INTERRUPTION OF INCOME. IF THE CLIENT'S EMPLOYMENT SITUATION CHANGES:
● RECOMPUTE THE INCOME, ● ADJUST THE BENEFITS ACCORDINGLY, AND ● DOCUMENT ALL THE FACTS THAT CAUSED THE RECOMPUTATION OR ADJUSTMENT.
B-620-16-1-FITAP - PR Budgeting EITC Payments
DO NOT COUNT EITC PAYMENTS WHETHER RECEIVED AS ADVANCE PAYMENT OR AS PART OF A TAX REFUND.
B-620-29-FITAP - PR Military Pay and Allowances Income
TO DETERMINE THE AMOUNT OF EXCLUDED INCOME:
● ESTABLISH THE AMOUNT OF MILITARY PAY AVAILABLE TO THE HOUSEHOLD PRIOR TO DEPLOYMENT.
○ IF THE MILITARY PERSON WAS PART OF THE HOUSEHOLD PRIOR TO DEPLOYMENT, THIS AMOUNT IS HIS OR HER NET MILITARY PAY.
○ IF THE MILITARY PERSON WAS NOT PART OF THE HOUSEHOLD PRIOR TO DEPLOYMENT, THIS AMOUNT IS THE AMOUNT THE ABSENT MILITARY PERSON ACTUALLY MADE AVAILABLE TO THE HOUSEHOLD PRIOR TO DEPLOYMENT.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-620-FITAP Types of Income Effective Date May 1, 2023
28 of 28 ● DETERMINE THE AMOUNT OF MILITARY PAY THE ABSENT MEMBER IS MAKING AVAILABLE TO THE HOUSEHOLD SINCE DEPLOYMENT.
○ IF THE AMOUNT IS EQUAL TO OR LESS THAN THE AMOUNT THE HOUSEHOLD WAS RECEIVING FROM THE MILITARY PERSON PRIOR TO DEPLOYMENT, ALL OF THE ALLOTMENT WOULD BE COUNTED AS UNEARNED INCOME TO THE HOUSEHOLD.
○ IF THE AMOUNT EXCEEDS THE AMOUNT THE HOUSEHOLD WAS RECEIVING PRIOR TO DEPLOYMENT, EXCLUDE ANY PORTION THAT EXCEEDS THE AMOUNT THE HOUSEHOLD WAS RECEIVING PRIOR TO DEPLOYMENT.
B-620-53-FITAP – PR Veteran’s Administration Benefits Income
WHEN VA INCOME IS REPORTED, DETERMINE IF THE CLIENT’S RECEIPT OF VA IS DUE TO AGENT ORANGE PAYMENTS.
DO NOT COUNT PAYMENTS MADE FROM THE AGENT ORANGE SETTLEMENT FUND. (SEE B-620-53-FITAP - PO).
COUNT AS UNEARNED INCOME ALL OTHER VA INCOME.
III. FORMS AND INSTRUCTIONS
***
OFS 1040 Form / Instructions Tax Return Provided Directly by Client
IV. REFERENCES
Code of Federal Regulations, Title 45, Parts 233.10 to 233.145.
LAC 67:III.1229
LAC 67:III.5329
Division/Section Family Support Chapter No./Name 4 – Economic Stability Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-630-FITAP Verification/Documentation Effective Date May 1, 2022
1 of 2 I. STATEMENT OF POLICY
B-631-FITAP- PO VERIFICATION OF INCOME
VERIFY NONEXEMPT INCOME AT INITIAL APPLICATION, REDETERMINATION, and at the midpoint of a 24-month certification period.
VERIFY NONEXEMPT INCOME WHEN PROCESSING SIMPLIFIED REPORTS, IF INCOME HAS CHANGED AND THE CHANGE WOULD RESULT IN INCREASED SNAP BENEFITS.
VERIFY TERMINATION OF INCOME:
● AT APPLICATION IF THE INCOME ENDED WITHIN 60 DAYS PRIOR TO THE APPLICATION DATE OR IF * THE MOST RECENT QUARTER OR THE SECOND TO-LAST QUARTER DISPLAYS EARNINGS ON CLEARANCE SUMMARY, ** OR
● AT REDETERMINATION IF THE INCOME ENDED SINCE THE LAST APPLICATION, REDETERMINATION, OR SIMPLIFIED REPORT, WHICHEVER WAS THE MOST RECENT, OR
● AT SIMPLIFIED REPORT IF THE INCOME ENDED SINCE THE LAST APPLICATION, RECERTIFICATION, OR SIMPLIFIED REPORT, WHICHEVER WAS THE MOST RECENT, AND:
o WAGES ARE SHOWN ON LWC QUARTERLY WAGE AND THE CLIENT DID NOT REPORT THE JOB ON THE SIMPLIFIED REPORT FORM, OR o INCOME WAS REPORTED AS AN INTERIM CHANGE AND ACTION WAS NOT TAKEN ON THE REPORTED CHANGE, OR o THE INCOME, WHICH IS CURRENTLY BUDGETED, NEEDS TO BE DISCONTINUED.
● WHEN THE INCOME IS REPORTED TO HAVE ENDED WHICH RESULTS IN AN INCREASE IN THE BENEFIT AMOUNT.
B-631-1-FITAP - PO Source of Verification
SOURCES OF EARNED INCOME VERIFICATION MAY INCLUDE PAY STUBS, W-2 FORMS, INCOME TAX RETURNS, SALES RECORDS, AND EMPLOYERS' STATEMENTS.
SOURCES OF UNEARNED INCOME VERIFICATION MAY INCLUDE WTPY QUERY OR SOLQ RESPONSE, AWARD LETTERS, BENDEX, SDX, COURT ORDERS TO VERIFY SUPPORT PAYMENTS, AND STATEMENTS FROM CONTRIBUTORS.
IF ALL ATTEMPTS TO VERIFY INCOME ARE UNSUCCESSFUL BECAUSE THE PAYOR FAILS OR REFUSES TO GIVE INFORMATION AND NO OTHER INCOME VERIFICATION CAN BE
Division/Section Family Support Chapter No./Name 4 – Economic Stability Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-630-FITAP Verification/Documentation Effective Date May 1, 2022
2 of 2 FOUND, DETERMINE WITH THE CLIENT AN AMOUNT TO USE IN THE BUDGET BASED ON THE BEST AVAILABLE INFORMATION.
SOURCES OF VERIFICATION OF TERMINATION OF INCOME MAY INCLUDE PINK SLIPS AND EMPLOYER’S STATEMENTS.
WHENEVER DOCUMENTARY EVIDENCE CANNOT BE OBTAINED, USE ALTERNATE SOURCES OF VERIFICATION SUCH AS COLLATERAL CONTACTS and home visit.
B-632-FITAP - PO DOCUMENTATION OF INCOME
VERIFICATION AND COMPUTATION OF HOUSEHOLD INCOME IS DOCUMENTED AT THE INITIAL APPLICATION, WHEN A CHANGE IS REPORTED, AND AT EACH REDETERMINATION OR SUBSEQUENT APPLICATION. ALL SOURCES, AMOUNTS, DATES, AND COMPUTATIONS ARE RECORDED.
II. PROCEDURES
REQUEST VERIFICATION OF INCOME FROM THE HOUSEHOLD.
*** CLEARANCE SUMMARY MUST BE CHECKED AT EACH APPLICATION, REDETERMINATION, AND SIMPLIFIED REPORT. IF THERE IS A DISCREPANCY BETWEEN WHAT THE HOUSEHOLD REPORTED AT APPLICATION, REDETERMINATION, OR SIMPLIED REPORT AND INFORMATION DISPLAYED ON THE CLEARANCE SUMMARY, INDIVIDUAL *** * ON DEMAND ** CLEARANCES MAY BE RUN TO VERIFY THE REPORTED INFORMATION.
USE DOCUMENTS RECEIVED TO VERIFY NONEXEMPT INCOME, TERMINATION OF INCOME AND EXPLORE VOLUNTARY QUIT.
DOCUMENT ALL ACTIVITIES BY ENTERING A CASE NOTE.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS AND INSTRUCTIONS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
Code of Federal Regulations, Title 45, Section 206.10.
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-630-SNAP Verification/Documentation Effective Date May 15, 2026
1 of 3 I. STATEMENT OF POLICY
B-631-SNAP - PO VERIFICATION OF INCOME
VERIFY NONEXEMPT INCOME AT INITIAL APPLICATION AND REDETERMINATION.
VERIFY NONEXEMPT INCOME WHEN PROCESSING SIMPLIFIED REPORTS, IF INCOME HAS CHANGED AND THE CHANGE WOULD RESULT IN INCREASED SNAP BENEFITS.
VERIFY TERMINATION OF INCOME:
• AT APPLICATION IF THE INCOME ENDED WITHIN 60 DAYS PRIOR TO THE APPLICATION DATE OR IF THE MOST RECENT QUARTER OR THE SECOND TO LAST QUARTER DISPLAYS EARNINGS ON CLEARANCE SUMMARY, OR
• AT REDETERMINATION IF THE INCOME ENDED SINCE THE LAST APPLICATION, REDETERMINATION, OR SIMPLIFIED REPORT, WHICHEVER WAS THE MOST RECENT, OR
• AT SIMPLIFIED REPORT IF THE INCOME ENDED SINCE THE LAST APPLICATION, RECERTIFICATION, OR SIMPLIFIED REPORT, WHICHEVER WAS THE MOST RECENT, AND:
o WAGES ARE SHOWN ON LWC QUARTERLY WAGE AND THE CLIENT DID NOT REPORT THE JOB ON THE SIMPLIFIED REPORT FORM, OR o INCOME WAS REPORTED AS AN INTERIM CHANGE AND ACTION WAS NOT TAKEN ON THE REPORTED CHANGE, OR o THE INCOME, WHICH IS CURRENTLY BUDGETED, NEEDS TO BE DISCONTINUED.
• WHEN THE INCOME IS REPORTED TO HAVE ENDED WHICH RESULTS IN AN INCREASE IN THE BENEFIT AMOUNT.
B-631-1-SNAP - PO Source of Verification
SOURCES OF EARNED INCOME VERIFICATION MAY INCLUDE PAY STUBS, W-2 FORMS, INCOME TAX RETURNS, SALES RECORDS, AND EMPLOYERS' STATEMENTS.
SOURCES OF UNEARNED INCOME VERIFICATION MAY INCLUDE WTPY QUERY OR SOLQ RESPONSE, AWARD LETTERS, BENDEX, SDX, COURT ORDERS TO VERIFY SUPPORT PAYMENTS, AND STATEMENTS FROM CONTRIBUTORS.
IF ALL ATTEMPTS TO VERIFY INCOME ARE UNSUCCESSFUL BECAUSE THE PAYOR FAILS OR REFUSES TO GIVE INFORMATION AND NO OTHER INCOME VERIFICATION CAN BE
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-630-SNAP Verification/Documentation Effective Date May 15, 2026
2 of 3 FOUND, DETERMINE WITH THE CLIENT AN AMOUNT TO USE IN THE BUDGET BASED ON THE BEST AVAILABLE INFORMATION.
SOURCES OF VERIFICATION OF TERMINATION OF INCOME MAY INCLUDE PINK SLIPS AND EMPLOYER’S STATEMENTS.
WHENEVER DOCUMENTARY EVIDENCE CANNOT BE OBTAINED, USE ALTERNATE SOURCES OF VERIFICATION SUCH AS COLLATERAL CONTACTS.
NOTE: DO NOT DIRECT THE HOUSEHOLD TO CONTACT LAWORKS TO OBTAIN VERIFICATION OF TERMINATION OF EMPLOYMENT.
B-632-SNAP - PO DOCUMENTATION OF INCOME
VERIFICATION AND COMPUTATION OF HOUSEHOLD INCOME IS DOCUMENTED AT THE INITIAL APPLICATION, WHEN A CHANGE IS REPORTED, AND AT EACH REDETERMINATION OR SUBSEQUENT APPLICATION. ALL SOURCES, AMOUNTS, DATES AND COMPUTATIONS ARE RECORDED. Verification of income when a change is reported is only required if the reported change results in increased benefits.
II. PROCEDURES
REQUEST VERIFICATION OF INCOME FROM THE HOUSEHOLD. ADVISE THE HOUSEHOLD THAT THEY MUST CONTACT THE PREVIOUS EMPLOYER TO OBTAIN VERIFICATION OF TERMINATION OF EMPLOYMENT. DO NOT ADVISE THE HOUSEHOLD TO CONTACT LAWORKS FOR VERIFICATION OF TERMINATION OF EMPLOYMENT.
CLEARANCE SUMMARY MUST BE CHECKED AT EACH APPLICATION, REDETERMINATION, AND SIMPLIFIED REPORT. IF THERE IS A DISCREPANCY BETWEEN WHAT THE HOUSEHOLD REPORTED AT APPLICATION, REDETERMINATION, OR SIMPLIFIED REPORT AND INFORMATION DISPLAYED ON THE CLEARANCE SUMMARY, INDIVIDUAL ON DEMAND CLEARANCES MAY BE RUN TO VERIFY THE REPORTED INFORMATION.
USE DOCUMENTS RECEIVED TO VERIFY NONEXEMPT INCOME, TERMINATION OF INCOME AND EXPLORE VOLUNTARY QUIT.
DOCUMENT ALL ACTIVITIES BY ENTERING A CASE NOTE.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS AND INSTRUCTIONS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-630-SNAP Verification/Documentation Effective Date May 15, 2026
3 of 3 7CFR 273.2(f) LAC: 67.III.Chapter 19, Subchapter B
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-640-FITAP Income Limits Effective Date January 1, 2023
1 of 3 I. STATEMENT OF POLICY
B-641-FITAP - PO FITAP INCOME LIMITS
B-641-1-FITAP - PO Determination of Eligibility and Grant Amount
If the total countable income is equal to or greater than the flat grant amount for the assistance unit size, the assistance unit is ineligible.
If total countable income is less than the flat grant amount for the number in the assistance unit, the deficit rounded down, if $10 or more, is the grant amount. If deficit is less than $10, the assistance unit is FITAP eligible but no grant is paid.
B-641-1-1-FITAP - PO Flat Grant Amount
Number of Persons
Flat Grant Amount 1
$244 2
$376 3
$484 4
$568 5
$654 6
$732 7
$804 8
$882 9
$954 10
$1,024 11
$1,102 12
$1,180 13
$1,260 14
$1,340 15
$1,424 16
$1,514 17
$1,582 18
$1,678 18+
See Note 1
Note 1: To determine the amount for households exceeding 18 persons, add the flat grant amount for the number in excess of 18 to the flat grant amount for 18 persons and subtract $100.
Example: The flat grant for 18 people is $1,678; the household size is 19 people. What is the new FITAP grant amount for 19 people?
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-640-FITAP Income Limits Effective Date January 1, 2023
2 of 3
FITAP Grant for 18 people
$1,678 FITAP Grant for 1 person + 244
= 1,922
- 100 FITAP Grant for 19 people = $1,822
B-642-FITAP - PO RESERVED
II. PROCEDURES
B-643-FITAP - PR ROUNDING PROCEDURES IN LITE
INCOME WORKSHEET
ON THE EARNED INCOME – PAYMENTS PAGE: o ENTER THE START AND END DATES FOR THE WORKSHEET o SELECT ‘BUILD WORKSHEET’. IN THE INCOME WORKSHEET DETAILS SECTION ENTER: o INCOME DATES o AMOUNTS PAID o HOURLY RATE o NUMBER OF HOURS WORKED o ACTUAL/ONGOING/PROSPECTIVE o REASONS TO EXCLUDE FROM AVERAGE, o VERIFICATION TYPE, AND o COMMENTS, IF ANY.
LITE WILL AUTOMATICALLY ROUND THE INCOME AND APPLY THE CONVERSION FACTOR BASED ON THE INFORMATION ENTERED IN THE WORKSHEET.
* ANTICIPATED INCOME BY AMOUNT/HOUR/FREQUENCY **
IN THE ANTICIPATED INCOME BY AMOUNT/HOUR/FREQUENCY SECTION: o ENTER THE AMOUNT PER HOUR o NUMBER OF HOURS o VERIFICATION TYPE
LITE WILL AUTOMATICALLY ROUND THE INCOME AND APPLY THE CONVERSION FACTOR BASED ON THE INFORMATION PROVIDED.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-640-FITAP Income Limits Effective Date January 1, 2023
3 of 3 LITE ROUNDING LOGIC
MULTIPLE PAYMENTS ENTERED ON WORKSHEET (WEEKLY/BIWEEKLY/SEMI- MONTHLY): LITE WILL ADD ALL PAY ENTERED, ROUND, DIVIDE BY NUMBER OF ENTRIES, ROUND, APPLY CONVERSION FACTOR, AND ROUND.
ONE PAYMENT ENTERED ON WORKSHEET (MONTHLY): LITE WILL CONSIDER THE SINGLE PAY SOURCE, APPLY THE CONVERSION FACTOR, AND ROUND.
ANTICIPATED INCOME BY AMOUNT/HOUR/FREQUENCY: LITE WILL START CALCULATIONS WITH THE AMOUNT PER HOUR, ROUND, MULTIPLE BY NUMBER OF HOURS PER FREQUENCY, ROUND, APPLY CONVERSION FACTOR, ROUND.
AVERAGE CALCULATION METHOD
IN THE AVERAGE CALCULATION METHOD SECTION SELECT: ANTICIPATED INCOME BY AMOUNT/HOUR/FREQUENCY OR WORKSHEET DETAILS ENTER COMMENTS IF NEEDED SELECT NEXT
LITE WILL CALCULATE THE MONTHLY EARNED INCOME AVERAGE BASED ON THE ROUNDING LOGIC.
REVIEW THE BUDGETED INCOME ON THE EARNED INCOME – AVERAGE SCREEN TO DETERMINE IF BUDGETING ERRORS WERE MADE. MAKE DATA ENTRY CORRECTIONS, IF NEEDED.
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
LAC 67:III.1229
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-640-SNAP Income Limits Effective Date October 1, 2025
1 of 5 I. STATEMENT OF POLICY
INCOME ELIGIBILITY STANDARDS
There are three eligibility standards for SNAP.
GROSS INCOME ELIGIBILITY STANDARD
The gross income eligibility standard is 130% of the non-farm federal income poverty level (see Chart in J-300-SNAP).
EXCEPTION: Broad-Based Categorically Eligible (BBCE) households are subject to the gross income eligibility standard of 200% of the federal poverty level.
Gross income is the total amount of income before any deductions are made.
A household subject to the gross income eligibility standard is ineligible if gross income exceeds the limit by one dollar or more.
Households exempt from the gross income eligibility standard include those with:
• one or more elderly or disabled members, or • a member who is 59 but will turn 60 before the end of the application month, or • traditional categorical eligibility
The gross income eligibility standard at 130% of the federal poverty level is as follows:
HH Size Monthly Income 1 $1,696.00 2 $2,292.00 3 $2,888.00 4 $3,483.00 5 $4,079.00 6 $4,675.00 7 $5,271.00 8 $5,867.00 Each additional member + $596.00
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-640-SNAP Income Limits Effective Date October 1, 2025
2 of 5 The gross income eligibility standard at 200% of the federal poverty level for BBCE households is as follows:
Household Size BBCE Monthly Income 1 $2,609.00 2 $3,525.00 3 $4,442.00 4 $5,359.00 5 $6,275.00 6 $7,192.00 7 $8,109.00 8 $9,025.00 Each Additional Member + $917.00
NET INCOME ELIGIBILITY STANDARD
The net income eligibility standard is 100% of the non-farm Federal income poverty level (see Chart in J-300-SNAP).
Net income is the gross income minus allowable deductions. All households must pass the net income test.
EXCEPTION: Traditional categorically eligible household. (See E-280-SNAP)
The net income eligibility standard is as follows:
Household Size Maximum Net Monthly Income 1 $1,305.00 2 $1,763.00 3 $2,221.00 4 $2,680.00 5 $3,138.00 6 $3,596.00 7 $4,055.00 8 $4,513.00 Each Additional Member + $459.00
Note: A household may pass the net income test but not be eligible for benefits based on the SNAP allotment table.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-640-SNAP Income Limits Effective Date October 1, 2025
3 of 5 A one and two-person traditional categorically eligible household and a BBCE household that is over the net income limit is eligible to receive the minimum SNAP allotment. Three-person and above traditional categorically eligible households and BBCE households over the net income limit are not eligible to receive benefits.
Gross Income Standard for Separate Household Status of Certain Elderly and Disabled Members
The gross income standard for separate household status of certain elderly and disabled persons is 165% of the Federal poverty limit.
A person who is 60 years of age or older living with others (and the spouse of such a person) who is unable to purchase and prepare meals because he suffers from a disability considered permanent under the Social Security Act may be a separate household from the other persons if the other persons' gross income does not exceed the 165% of the poverty limit.
If the gross income of the other household members exceeds the 165% of the poverty limit, the person cannot be granted separate household status. The 165% income eligibility limit for separate household status is as follows:
HH Size 165% Monthly Income Limits 1 $2,152.00 2 $2,909.00 3 $3,665.00 4 $4,421.00 5 $5,177.00 6 $5,934.00 7 $6,690.00 8 $7,446.00 Each additional member + $757.00
II. PROCEDURES
ROUNDING PROCEDURES IN LITE
INCOME WORKSHEET
• ON THE EARNED INCOME – PAYMENTS PAGE: o ENTER THE START AND END DATES FOR THE WORKSHEET o SELECT ‘BUILD WORKSHEET’. • IN THE INCOME WORKSHEET DETAILS SECTION ENTER: o INCOME DATES
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-640-SNAP Income Limits Effective Date October 1, 2025
4 of 5 o AMOUNTS PAID o HOURLY RATE o NUMBER OF HOURS WORKED o ACTUAL/ONGOING/PROSPECTIVE o REASONS TO EXCLUDE FROM AVERAGE, o VERIFICATION TYPE, AND o COMMENTS, IF ANY.
LITE WILL AUTOMATICALLY ROUND THE INCOME AND APPLY THE CONVERSION FACTOR BASED ON THE INFORMATION ENTERED IN THE WORKSHEET.
ANTICIPATED INCOME BY AMOUNT/HOUR/FREQUENCY
• IN THE ANTICIPATED INCOME BY AMOUNT/HOUR/FREQUENCY SECTION: o ENTER THE AMOUNT PER HOUR o NUMBER OF HOURS o VERIFICATION TYPE
LITE WILL AUTOMATICALLY ROUND THE INCOME AND APPLY THE CONVERSION FACTOR BASED ON THE INFORMATION PROVIDED.
LITE ROUNDING LOGIC
• MULTIPLE PAYMENTS ENTERED ON WORKSHEET (WEEKLY/BIWEEKLY/SEMI- MONTHLY): LITE WILL ADD ALL PAY ENTERED, ROUND, DIVIDE BY NUMBER OF ENTRIES, ROUND, APPLY CONVERSION FACTOR, AND ROUND.
• ONE PAYMENT ENTERED ON WORKSHEET (MONTHLY): LITE WILL CONSIDER THE SINGLE PAY SOURCE, APPLY THE CONVERSION FACTOR, AND ROUND.
• ANTICIPATED INCOME BY AMOUNT/HOUR/FREQUENCY: LITE WILL START CALCULATIONS WITH THE AMOUNT PER HOUR, ROUND, MULTIPLE BY NUMBER OF HOURS PER FREQUENCY, ROUND, APPLY CONVERSION FACTOR, ROUND.
AVERAGE CALCULATION METHOD
IN THE AVERAGE CALCULATION METHOD SECTION SELECT: • ANTICIPATED INCOME BY AMOUNT/HOUR/FREQUENCY OR • WORKSHEET DETAILS • ENTER COMMENTS IF NEEDED • SELECT NEXT
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-640-SNAP Income Limits Effective Date October 1, 2025
5 of 5 LITE WILL CALCULATE THE MONTHLY EARNED INCOME AVERAGE BASED ON THE ROUNDING LOGIC.
REVIEW THE BUDGETED INCOME ON THE EARNED INCOME – AVERAGE SCREEN TO DETERMINE IF BUDGETING ERRORS WERE MADE. MAKE DATA ENTRY CORRECTIONS, IF NEEDED.
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
August 13, 2025 USDA-FNS Supplemental Nutrition Assistance Program (SNAP) All State Agency Memos – Fiscal Year (FY) 2026 Cost of Living Adjustments (COLAs).
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-FITAP Deductions Effective Date August 1, 2021
1 of 3 I. STATEMENT OF POLICY
B-651-FITAP - PO EARNED INCOME DEDUCTIONS
The following deductions are applied to all earned income, including payments while the employee is on paid sick or vacation leave.
The earned income deductions are:
● standard earned income deduction of $120 per month
● dependent care deduction (see B-651-2-FITAP).
● a time-limited deduction of $900 per month which is applicable for a 6-month lifetime limit
The deductions apply to each employed person who is included in the income unit. (See B-612- FITAP)
Exception: The deduction for the alien sponsor and spouse is outlined in E-110-FITAP.
B-651-1-FITAP - PO $120 Standard Deduction
Allow a standard deduction of $120 a month for each employed household member whose income is used to determine need.
B-651-2-FITAP - PO Dependent Care Deduction
Deduct cash payments for the cost of caring for an incapacitated adult living in the home if:
● the care is needed for the client to accept or continue employment.
Deduct cash payments for the cost of caring for a child if:
● the child is included in the income unit, and
● the care is needed for the client to accept or maintain employment.
Deduct the out-of-pocket payments of the actual cost of the dependent care. Any portion of the cost that is paid for or reimbursed by the STEP or Child Care Assistance programs is not allowable.
A dependent care deduction may not be allowed for payments made to:
● a parent or legal guardian of the child in care, or
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-FITAP Deductions Effective Date August 1, 2021
2 of 3 ● a member of the income unit.
* Allow dependent care deduction for expenses incurred as a result of transporting the child or incapacitated adult to and from the care provider. Transportation expense may be allowed for actual transportation expense incurred or mileage costs. Mileage cost may be allowed if the vehicle used for transportation is leased or owned by a member of the FITAP household and only for additional mileage traveled to transport the child or incapacitated adult to and from care provider. Allowable mileage rate is the current state mileage rate.
Exception: The Dependent Care Deduction is not allowable for ineligible aliens. **
The dependent care expense will only be verified if the total *** * allowable expenses ** paid exceeds $500 per month or is questionable as defined in C-1122-5-FITAP:
● at initial certification, ● at redetermination, or ● if the household reports a change in the payment amount which would result in an increase in benefits.
B-651-3-FITAP - PO $900 Time-Limited Deduction
In addition to the $120 standard deduction and the dependent care deduction, the $900 time-limited deduction is applied for 6 months when a recipient's earnings exceed the standard deduction plus the amount of the dependent care deduction. The 6 months of the deduction need not be consecutive nor within the same certification period. After the $900 deduction has been applied for 6 months, the client may not receive this exemption again.
A month in which an ineligible payment is received is not counted as one of the 6 months of the deduction.
Allow the $900 deduction for each employed household member whose income is used to determine need.
* Exception: The $900 Time-Limited Deduction is not allowable for ineligible aliens. **
B-651-4-FITAP - PO Applications
In determining initial eligibility for a "new" application, apply the $120 standard deduction and the dependent care deduction of those eligible clients to the gross earned income of each employed person whose earned income is to be counted. If countable earned income plus unearned income is equal to or exceeds the flat grant, deny the application.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-FITAP Deductions Effective Date August 1, 2021
3 of 3 Consider the client's request for assistance as a "new" application if cash benefits were not received in Louisiana by anyone in the assistance unit in the month prior to the effective month of certification, except for those clients who did not receive cash due to the $10 minimum payment.
If the client is found eligible after this pretest, determine benefit level by subtracting the standard deduction, dependent care deduction, and the $900 time-limited deduction if the client has not previously been allowed the $900 for 6 months.
If the client has not missed a month of benefits, the pretest is not required and all applicable deductions will be allowed when determining both eligibility and benefit level.
NOTE: A person whose application is being taken for inclusion in an existing FITAP case is not subject to the pretest requirement.
II. PROCEDURES
There are no procedures associated with this policy.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
LAC 67:III.Chapter 12, Subchapter B. Conditions of Eligibility.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
1 of 22 I. STATEMENT OF POLICY
B-651-SNAP - PO EARNED INCOME DEDUCTIONS
The following deductions are applied to all earned income, including payments while the employee is on paid sick or vacation leave.
B-651-1-SNAP - PO Standard Earned Income Deduction
Allow an earned income deduction of 20% of the total countable gross earned income for the household.
***
B-652-SNAP - PO STANDARD DEDUCTION
Allow a standard deduction according to household size:
• 1 to 3 household members – $209
• 4 household members – $223
• 5 household members – $261
• 6 or more household members – $299
B-653-SNAP - PO MEDICAL DEDUCTION
A household is allowed a medical deduction for the portion of medical expenses over $35 a month per household if the expense is incurred by any household member who is:
• 60 or older, or
• Disabled as defined in C-1510-SNAP.
NOTE: The medical deduction is allowed beginning the month of the household member’s 60th birthday. If the member’s 60th birthday is during the first month of the certification period, the medical deduction is allowed beginning the first month of the certification.
NOTE: If the household member eligible for a medical deduction is institutionalized (hospital, nursing home, etc.) or dies, allow medical expenses he incurred if the remaining household members are legally responsible for the debt. B-653-1-SNAP - PO Allowable Medical Expenses
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
2 of 22 A household is allowed the following medical expenses for the elderly or disabled member:
1. Dental and medical care including psychotherapy and rehabilitation provided by a licensed practitioner or other qualified health professional.
2. Hospitalization, outpatient treatment, nursing care, and nursing home care provided by a facility recognized by the state. This includes payments the household makes for a person who was a household member immediately before entering the hospital or nursing home.
3. Prescribed medical expenses, which include prescription drugs, medical supplies, equipment and over-the-counter medication if approved by a qualified health professional. (Refer to B- 653-SNAP-PR for budgeting procedures.)
NOTE: The cost of equipment purchased for learning purposes only, such as computers, is not allowable.
4. Health and hospitalization insurance policy premiums. The cost of health and accident policies such as those payable in lump sum settlements for death or dismemberment or income maintenance policies such as those that continue mortgage or loan payments while the beneficiary is disabled are not deductible. An ambulance service policy is considered a form of health insurance.
NOTE: Count only that portion of the premium which is attributable to the elderly or disabled member.
5. Medicare premiums and any cost-sharing or spenddown expenses incurred by Medicaid recipients.
6. Dentures, hearing aids (including batteries) and prosthetics.
7. Cost of securing and maintaining a service animal, such as a Seeing Eye dog, a dog to help the hearing impaired, etc. This includes food and veterinarian bills.
8. Eyeglasses and contact lenses prescribed by a qualified health professional.
9. Cost of verified transportation and lodging to obtain medical services for the elderly or disabled member. This would include transportation and lodging for an individual required to travel with an elderly/disabled household member for treatment and/or hospitalization. Allow the verified lodging expense not to exceed the allowable limits set for state employees. The transportation costs may be the verified amount, as long as the cost is reasonable, or the state reimbursable mileage rate. The state reimbursable mileage rate is allowable only when the vehicle used for transportation is leased or owned by a member of the SNAP household.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
3 of 22 10. Cost for an attendant, home health aide, child care provider or housekeeper necessary for the care of an elderly/disabled household member. This includes costs incurred due to illness or to obtain medical treatment for the elderly/disabled household member. In addition to the actual payment, deduct an amount equal to a one-person SNAP allotment if the household furnishes a majority of the caretaker’s meals. Use the allotment that is in effect at the time of the initial certification. If the allotment amount changes, it must be updated at the next redetermination or case activity, whichever is sooner. If the client reports caretaker costs that could qualify under both medical and dependent care deductions, the household must be allowed a deduction of either medical or dependent care expense, but not both.
11. Cost for equipment added to a vehicle or home to accommodate the needs of an elderly/disabled household member. This includes monthly telephone fees for amplifiers, warning or Medic Alert Systems, and the cost of equipment connected to the telephone for persons with hearing impairments. The basic fee for the telephone is considered a utility expense.
NOTE: Allow the portion of a medical expense that is not reimbursable only at the time the reimbursement is received or can otherwise be verified.
B-653-2-SNAP - PO Disallowed Medical Expenses
Medical deductions are not allowed for:
• the cost of special diets,
• the cost of medical marijuana,
• an expense paid by a non-household member directly to the provider (vendor payment),
• the portion of an expense which has been or will be reimbursed,
• expenses for services, such as nursing care, provided by a member of the same SNAP household,
• expenses paid with in-kind benefits rather than money payments, such as giving clothing to an attendant,
• one-time expenses paid prior to initial certification or in a prior certification period (Refer to B- 653-SNAP-PR for additional information.),
• recurring expenses incurred or paid in a past month which were not timely reported,
• expenses verified by the provider to be delinquent, and
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
4 of 22 NOTE: A bill may be marked "past due" as a normal billing procedure, even though the provider does not consider the account delinquent because irregular payments are being made. If questionable, obtain further verification.
• costs of health and accident policies such as those payable in lump sum settlements for death or dismemberment, or income maintenance policies such as those that continue mortgage or loan payments while the beneficiary is disabled.
B-653-3-SNAP - PO STANDARD MEDICAL DEDUCTION
A household is allowed a Standard Medical Deduction (SMD) if an elderly or disabled household member has verified allowable medical expenses of at least $35.01.
The SMD is $161 a month per household. A standard medical expense threshold of $196 has been established to replace the actual allowable costs of out-of-pocket medical expenses in excess of $35. $196 standard medical expense threshold minus $35 equals the $161 SMD.
All eligible participating households will have the SMD applied at initial application, when a change is reported, or at redetermination if the household did not previously qualify for the SMD. Households with verified allowable medical expenses that exceed the $196 standard medical expense will continue to have the actual amount of verified allowable medical expenses budgeted.
Households eligible for an SMD will remain eligible for the SMD at redetermination if they declare that their allowable medical expenses incurred by an elderly or disabled member continues to exceed $35 a month. Verification of the medical expenses are not required at redetermination unless the declaration is questionable.
B-654-SNAP - PO SHELTER COSTS
Verification of shelter costs must be requested at Application, Redetermination, and when a change in shelter expense is reported at Simplified Report or as an interim change.
Allowable costs include:
• rent, mortgage payments, second mortgages, and other continuing charges leading to ownership of the home and surrounding property, such as escrow payments.
NOTE: If the homeowner purchases a connecting piece of property, the mortgage payments on the new property can only be allowed as a shelter cost if the new property was financed by a second mortgage or other loan secured by the home and lot.
• taxes on home property,
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
5 of 22 • insurance, including service charge, on the shelter itself but not the contents, unless the insurance for shelter and contents cannot be separated,
• Private mortgage insurance (PMI),
• condominium fees and Homeowners Association (HOA) fees,
• installation charges for fuel, utilities and sewerage,
• ongoing charges for fuel, utilities and telephone (See B-654-1-SNAP, B-654-2-SNAP, B-654-3- SNAP and B-654-4-SNAP),
• charges for the repair of a home damaged because of natural disaster. Shelter costs do not include home repair charges that are reimbursed.
Except for special unoccupied home provisions, compute the shelter deduction using charges for the shelter currently occupied by the household.
Shelter costs do not include one-time deposits, down payments or closing costs.
NOTE: If the SNAP household shares shelter costs with a non-household member, only the portion of the expense that is the responsibility of the SNAP household may be allowed as a shelter expense. Exception: Utility costs that are shared with a non-household member must not be prorated. The appropriate utility standard is allowed.
B-654-1-SNAP - PO Standard Utility Allowance
Allow a standard utility allowance (SUA) of $465.00 for SNAP households which have primary heating or cooling costs separate from their rent or mortgage.
The standard utility allowance includes the cost of heating and/or cooling, cooking fuel, the purchase or rental fee of a propane tank if propane is used for fuel, electricity not used to heat or cool the residence, the basic service fee for one telephone, water, sewerage, and garbage and trash collection.
Renters who are billed monthly by their landlord are eligible for the SUA.
SNAP households that use a portable space heater, such as electric, gas, or kerosene heaters, as their primary source of heat are eligible for the SUA.
Residents of public housing who are responsible for excess utilities that include heating or cooling costs are eligible for the SUA.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
6 of 22 Do not allow the SUA for an unoccupied home.
Cooling costs for the purpose of the SUA are limited to the costs of operating air conditioners. They do not include the cost of operating fans.
If a SNAP household incurs out-of-pocket expenses for either a heating or cooling cost, it is eligible for the SUA year round.
SNAP households that receive HUD or FmHA payments will be entitled to the SUA only if they incur heating or cooling costs that exceed the amount of the HUD or FmHA payment.
SNAP households that contain an elderly or disabled member and receive energy assistance payments greater than $20 annually through the Low Income Home Energy Assistance Program (LIHEAP) in the current month or in the immediately preceding 12 months are entitled to the SUA even if the SNAP household does not have heating or cooling costs separate from their rent or mortgage. SNAP households that do not contain an elderly or disabled member must incur heating or cooling costs in order to receive the SUA.
B-654-2-SNAP - PO Basic Utility Allowance
Allow a basic utility allowance (BUA) of $258.00 for SNAP households that incur utility expenses which do not include heating or cooling costs separate from their rent or mortgage. SNAP households entitled to the basic utility allowance include:
• residents of public housing who are responsible for excess utilities which do not include heating or cooling costs,
• households which incur utility expenses for an unoccupied home, and
• households which have utility costs other than heating or cooling costs that exceed the amount of HUD or FmHA payments.
The basic utility allowance includes the cost of cooking fuel, the purchase or rental fee of a propane tank if propane is used for fuel, electricity, the basic service fee for one telephone, water, sewerage and garbage and trash collection.
B-654-3-SNAP - PO Telephone Standard
If the SNAP household’s only out-of-pocket utility expense is for a telephone, allow the telephone standard of $76.00 for one telephone, regardless of type. The telephone standard maybe allowed even if the household has only mobile phone service.
Do not allow the telephone standard when the standard utility allowance or the basic utility allowance is used, or when the cost of the telephone service is included in the cost of the rent.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
7 of 22 B-654-4-SNAP - PO Determination of Appropriate Utility Standard
The following chart should be used as a guide when determining the appropriate utility standard to use.
Circumstances Utility Standard A SNAP household owns or is buying or renting their home and is billed for utilities which include heating or cooling costs. SUA A SNAP household owns or is buying or renting their home and is billed for utilities which do not include heating or cooling costs. BUA A SNAP household rents their residence, all utilities except the telephone are included in the rent. The household has a telephone. Telephone A SNAP household lives in public housing and pays excess utilities, which include heating or cooling costs. SUA A SNAP household lives in public housing and pays excess utilities, which do not include heating or cooling costs. BUA A SNAP household lives in public housing and does not pay excess utilities but does pay telephone costs. Telephone A SNAP household lives with another household and pays rent only. None A SNAP household lives with another household and pays rent and helps with the utility costs, which include heating or cooling costs. SUA A SNAP household lives with another household and pays rent and helps with the utility costs, which do not include heating or cooling costs. BUA A SNAP household lives with another household, pays rent, and helps only with the telephone bill. Telephone A SNAP household contains an elderly or disabled member and receives energy assistance greater than $20 annually through the LIHEAP. SUA A SNAP household receives energy assistance through HUD or FmHA but incurs heating and cooling expenses that exceed the amount of the HUD or FmHA payment. SUA A SNAP household receives energy assistance through HUD or FmHA that covers all heating and cooling expenses but the household’s other utility expenses exceed the HUD or FmHA payment. BUA
B-654-5-SNAP - PO Shelter Expenses for an Unoccupied Home
Shelter expenses are allowed for a home unoccupied because of employment or training away from home, illness, or abandonment caused by a natural disaster or casualty loss if:
• the household intends to return to the home,
• the current occupants of the home, if any, are not claiming shelter costs for SNAP purposes, and
• the home is not leased or rented during the absence of the household.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
8 of 22 A household that has both an occupied home and an unoccupied home is only entitled to one utility standard. A utility deduction may be allowed for the unoccupied home only if the household is responsible for utility expenses for the home. The allowable utility expense for the unoccupied home will be the BUA amount.
B-654-6-SNAP - PO Homeless Shelter Deduction
Households in which all members are homeless and have a qualifying shelter expense as outlined in this section are eligible for and must be offered the homeless shelter deduction in lieu of the excess shelter expense deduction.
The homeless shelter deduction is an alternative to the excess shelter deduction for homeless households that do not receive free shelter throughout the month (i.e., homeless households with some shelter expenses). The homeless shelter deduction is $198.99 per month. Households that choose the homeless shelter deduction, must have it applied to their case.
For a SNAP household to receive the homeless shelter deduction, the household must:
• meet the definition of a homeless household as defined in E-291,
• have an out-of-pocket shelter expense, and
• choose the standard homeless shelter deduction.
A homeless household is eligible to receive the homeless shelter deduction even if the only shelter expense is a utility expense, including a cell phone expense. Households that receive free housing and utilities throughout the month are not eligible for the homeless shelter deduction.
A homeless household may choose to claim their actual costs instead of claiming the homeless shelter deduction, if their actual costs are higher and verified. The homeless household must be given the opportunity to choose their actual shelter costs during the interview.
LITE includes a question on the "Household Address and Contact – Details" screen, for the worker to ask the homeless household, "If your excess shelter expenses are more than the homeless shelter deduction, do you want to budget the actual shelter expense?"
• If the household says, ‘Yes’, to this question, then the household must provide verification of their actual costs in order to receive their actual costs under the excess shelter deduction.
• If the household says, ‘No’, then the household will receive the homeless shelter deduction of $198.99.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
9 of 22 B-655-SNAP - PO DEPENDENT CARE DEDUCTION
Deduct the amount billed to a member of the SNAP household for the cost of caring for a child or incapacitated adult living in the home when necessary for a household member to:
• accept or continue employment,
• seek employment,
• attend training, or
• pursue education preparatory to employment. Education preparatory to employment includes all regular courses of study such as those in high school, college, vocational or technical schools.
If the household receives assistance through the Child Care Assistance Program (CCAP), only allow the client’s share of the actual cost of caring for the child.
If the child care provider is the non-custodial parent, a dependent care deduction may be allowed if the parent of the child included in the SNAP household has sole custody of the child. A deduction may not be allowed when a parent who has joint custody provides the care of their own child, since they are legally responsible for their child.
A dependent care deduction will not be allowed if another member of the SNAP household provides the care.
Allow dependent care deduction for expenses incurred as a result of transporting the child or incapacitated adult to and from the care provider. Transportation expense may be allowed for actual transportation expense incurred or mileage costs. Mileage cost may be allowed if the vehicle used for transportation is leased or owned by a member of the SNAP household and only for additional mileage traveled to transport the child or incapacitated adult to and from care provider. Allowable mileage rate is the current state mileage rate.
Dependent care expenses will be verified only if the household’s total expense exceeds $500 per month or is questionable:
• at initial certification,
• at redetermination, or
• if the household reports a change in the expense that would result in an increase in benefits.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
10 of 22 If the client reports caretaker costs that could qualify under both dependent care and medical deductions, the household must be allowed a deduction of either dependent care or medical expense, but not both. The worker will make a determination on which expense would be more advantageous to the household. The determination must be documented in LITE.
B-656-SNAP - PO CHILD SUPPORT PAYMENTS
Court ordered child support payments made by a household member will be allowed as a deduction when determining net income eligibility and benefit level. Child support payments may be allowed as a deduction in the following instances:
• Allow a child support deduction for household members who make legally obligated child support payments to an individual living outside of the household.
• Neither the child’s age nor where the child lives is a consideration when determining eligibility for a child support deduction.
• Allow the deduction only for persons who have a legal obligation such as a court order that would be upheld by a judge in a court of law, an order issued through an administrative process, or a legally enforceable separation agreement.
• Allow the deduction, up to the value of the legally obligated child support amount, whether paid directly to the child support payee or as a vendor payment. The child support deduction must reflect the child support the household actually pays not to exceed the obligated amount.
• Allow a deduction for amounts paid toward arrearages. If the household member remains legally obligated to pay only arrearages after the child reaches age 18, allow the deduction if payments are actually made. The age of the child and where he lives are not a consideration when determining eligibility for a child support deduction. Arrearages collected through intercepts by IV-D, such as state and federal income tax refunds, lottery winnings, and casino winnings are not allowable in the child support deduction.
• Consider legally obligated payments paid on behalf of the non-household member (vendor payments) such as paying rent to a landlord, as part of the child support deduction for the household making the payments. This includes any payments the noncustodial parent is legally obligated to make to obtain health insurance coverage for a child or children. Vendor payments may be either specifically ordered by a court or administrative authority as part of the legally obligated amount or made part of the total legally obligated amount by a personal agreement between the parents.
EXAMPLE: If the court order specifies that the client pay $200.00 per month child support and $300.00 monthly to the landlord for the custodial parent's rent, allow a total of $500.00 as a deduction.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
11 of 22 If the court order obligates the client to pay $500.00 per month child support, and the client and the custodial parent agree that $300.00 of that obligation will be paid in-kind, such as a direct payment to the custodial parent's landlord for payment of rent, again allow the total amount of $500.00 as a deduction. The court order would not have to specify that the client pay the $300.00 monthly rent in order to include that amount. This arrangement must be verified and documented.
Alimony or spousal support payments made to or on behalf of a non-household member or payments made in accordance with a property settlement are not allowable as part of the child support deduction.
B-657-SNAP - PO RULES THAT APPLY TO ALL SNAP DEDUCTIONS
• Fluctuating expenses can be averaged at the applicant's option.
NOTE: If the applicant is not billed on a scheduled basis, average the expense over the period it is intended to cover.
• Use the most recent month's bills to project expenses. Consider changes expected during future months.
• If an expense is averaged over the period it is intended to cover, use the averaged amount when determining eligibility.
• Determine eligibility and benefits without deducting expenses for which required verification was not provided.
• Expenses covered by an excluded reimbursement, vendor payment, or in-kind income are not deductible.
II. PROCEDURES
B-651-SNAP - PR EARNED INCOME DEDUCTIONS
There are no procedures for this policy.
B-652-SNAP - PR STANDARD DEDUCTION
There are no procedures for this policy.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
12 of 22 B-653-SNAP - PR MEDICAL DEDUCTION
Budgeting Medical Expenses
Allow a medical deduction for the month the expense is billed or otherwise becomes due, regardless of when the household intends to pay the expense. If a household arranges with the provider to pay medical expenses in installments, the installments would be considered the household’s expenses in the month each payment becomes due. The installment plan must be agreed upon prior to the due date of the original billing. Delinquent amounts carried forward from past billing periods are not deductible even if included with the most recent billing and actually paid by the household, since a particular expense may only be deducted once.
Medical expenses billed through charge accounts such as VISA are considered billed when the charge account statement is received. Charge account expenses such as interest are not allowed as part of the medical expense.
Households are not required to report changes in medical expenses (including new expenses) during the certification period. However, if a household voluntarily reports a change, act on the change only if it results in an increase in benefits or if the reported information is considered verified upon receipt.
If the agency learns about a change in medical expenses from a source other than the household (e.g., Medicaid), the agency will act on the change if it is considered verified upon receipt and if the action can be taken without contacting the household for additional information or verification. If the change would require the agency to contact the household, do not act on the change during the certification period.
If a medical expense is shared with a non-household member or someone who is not eligible for a medical deduction and the expense for the elderly or disabled member cannot be differentiated, the allowable deduction is the elderly or disabled member’s prorated share of the expense. For example, a family of four, that includes a disabled member, has a health insurance policy. The allowable deduction for the insurance would be one-fourth of the insurance premium.
If the client reports caretaker costs that could qualify under both medical and dependent care deductions, the household must be allowed a deduction of either medical or dependent care expense, but not both.
If the client has other medical expenses of at least $35 per month, the caretaker expense may be allowed as a medical or dependent care deduction. If the expense is allowed as a medical deduction, the household will need to provide written documentation of the medical expense.
If the client does not have at least $35 per month in other medical expenses, the caretaker cost should be budgeted as a dependent care expense instead of a medical expense since the medical threshold is not met.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
13 of 22 The worker will make a determination on which expense would be more advantageous to the household. The determination must be documented in LITE.
Example: Susie is disabled and has additional medical expenses. She lives in the home with her daughter and her grandchildren. Her daughter works, but due to Susie’s disability, an attendant is required to care for Susie while her daughter works. The cost of the attendant is $100 per month for her services. The expense can be allowed as either a medical or dependent care deduction.
Budgeting Anticipated Medical Expenses
When determining eligibility and benefits, calculate the medical deduction based on anticipated expenses. Use the most recent month's bills as an indicator of anticipated expenses, unless the household is reasonably certain a change will occur.
If a household reports an anticipated medical expense at the time of certification, but is unable to provide the verification at that time, advise the household that the expense will be allowed when the verification is provided during the certification period.
Households may elect to have fluctuating medical expenses averaged if regularly recurring, reasonably anticipated and verified.
Workers must not routinely average bills from past months, but should use these only as indicators of the anticipated expenses.
Exception: Prescribed medical expenses should be averaged as explained in B-653-SNAP-PR.
Budgeting One-Time Medical Expenses
A one-time medical expense may be allowed if:
• it is billed in the current certification period, or
• it was billed prior to initial certification and is unpaid but not delinquent at the time of certification, or
• it was billed in a prior certification period, was not allowed in that certification period, and is unpaid but not delinquent at the time of redetermination, or
• it was billed in the last two months of the prior certification period and was reported but not budgeted in that certification period.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
14 of 22 There are three budgeting options. The worker must explain the effect each option would have on household benefits and allow the household to choose the manner in which the one-time expense will be budgeted. The options are:
• At Certification or Redetermination
o allow the total expense in the first month of the certification period, or o prorate the expense over the entire certification period or o allow a monthly payment amount if the household has a payment agreement with the provider or is repaying a loan made for the expense in a set monthly amount. The monthly payment amount should be allowed for the number of months specified in the payment or loan agreement.
• Ongoing Cases - If a one-time medical expense is reported during the certification period,
o allow the total expense in one month, or o prorate the expense over the remainder of the certification period or o allow a monthly payment if the household has a payment amount agreement with the provider or is repaying a loan made for the expense in a set monthly amount. The monthly payment amount should be allowed for the number of months specified in the payment or loan agreement.
Budgeting Prescribed Medical Expenses
Allow a deduction for prescribed medical expenses that are recurring, reasonably anticipated and verified. The client may incur prescribed medical expenses on a regular basis, but the individual medications prescribed may vary due to intolerance to a particular medication or changing medical conditions. Total prescription expenses may be costly without any single prescription drug being taken on an ongoing basis. Therefore, prescribed medical expenses should be averaged.
When a client reports incurring prescribed medical expenses, which includes prescription drugs, medical supplies, and equipment, and over-the counter medication approved by a qualified health professional, obtain verification of expenses for at least three consecutive months.
If verification of expenses for the last three months is not available or is not indicative of anticipated expenses, a more appropriate time period may be used. The case record must be documented to explain the reason for using a time period of less than three months.
If the cost of a prescribed medical expense which is purchased on a regular basis has changed (cost for the same strength and quantity has increased or decreased), use the new price in the monthly average. Change the old purchase price to the new price when calculating the average expense.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
15 of 22 Verification/Documentation of Medical Expenses
Verify medical bills and reimbursements at initial application, redetermination, and any time during the certification period that the household voluntarily reports a change in medical expenses which results in an increase in benefits. However, households that receive the Standard Medical Deduction (SMD) are not required to provide verification at redetermination unless the declaration of the expense is questionable. (See document C-820-SNAP and C-840-SNAP for action on changes. See B-653- SNAP-PR for treatment of changes reported by sources outside the household.)
Document medical verification in LITE.
B-653-3-SNAP - PR STANDARD MEDICAL DEDUCTION
Allow a household that consist of elderly or disabled household members who have verified allowable medical expenses of at least $35.01 a Standard Medical Deduction (SMD) of $161.
Households that include an elderly and/or disabled household member must be provided information about the SMD during the interview. The worker must explain to eligible non-SMD households that they may qualify for the SMD during their certification period by reporting and verifying new medical expenses that exceed $35.
Verification/Documentation of Medical Expenses
To be eligible for the SMD, households must verify that the elderly or disabled household member incurs more than $35 a month in allowable medical expenses at application and when questionable.
Certified households will remain eligible for the SMD at redetermination if the household declares that their allowable medical expenses incurred by an elderly or disabled household member continues to exceed $35 a month. Verification for medical expenses is not required at redetermination unless the information is questionable.
B-654-SNAP - PR SHELTER COSTS
Determining the Shelter Deduction
Deduct monthly shelter costs that exceed 50% of the income remaining after all other deductions have been allowed.
The maximum shelter deduction is $744.00.
Except for special unoccupied home provisions, compute the shelter deduction using charges for the shelter currently occupied by the household.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
16 of 22 Shelter expenses for the unoccupied home such as rent, mortgage, property tax, insurance, etc. should be entered on LITE using expense code SUNA, “Shelter for Unoccupied Home.” If the household also incurs utility expenses for the unoccupied home, the BUA amount of $258.00 must be entered as a monthly expense using the SUNA expense code. LITE will allow multiple occurrences of the expense code SUNA, but will not allow more than one standard utility expense code (SUA, BUA, and TEL).
EXCEPTION: If the household includes a member who is elderly or disabled, allow an uncapped shelter deduction for the full monthly amount that exceeds 50% of the household's monthly income after other deductions.
Do not allow the uncapped shelter deduction for households which do not currently contain a member who is elderly or disabled (even if they receive a medical deduction for a member who is now institutionalized or deceased).
Verification of Utilities
Verification of responsibility for utility costs is required only if questionable. Document the reason the expense is questionable.
Verification of Other Shelter Costs
Verification of shelter costs must be requested at Application, Redetermination, and if a change is reported at Simplified Report or as an interim change. Client statement is not an acceptable form of verification for shelter costs.
Questionable Information of Shelter Expenses
Any shelter expense should be verified when it is questionable.
If the SUA is used, verify that a household incurs heating or cooling expenses only if the household's statement is questionable.
Refer to C-1122-5 SNAP regarding questionable information.
Some examples of questionable information include:
Example: A client claims he has $500 in income but is paying $900 in rent.
Example: A client claims he is paying $700 in rent but lives in Section 8 housing.
Example: A client claims he has had no income in the past several months but has not been evicted and the utilities have not been disconnected.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
17 of 22 Homeless Shelter Deduction
Homeless households may receive the excess shelter deduction, the homeless shelter deduction, or actual shelter costs if the actual costs are higher than the homeless shelter deduction and the actual costs are verified.
B-655-SNAP - PR DEPENDENT CARE DEDUCTION
Budgeting Out-of-Pocket Dependent Care Expenses
Verify dependent care expenses only if the household’s total expense exceeds $500 per month or is questionable:
• at initial certification,
• at redetermination, or
• if the household reports a change in the expense which would result in an increase in benefits.
Document the reason the expense is questionable.
A dependent care expense which is reimbursed or paid by a third party is not a deductible expense. Only the amount of the dependent care expense which exceeds the reimbursement or the amount paid by a third party is allowed as a deduction if the client is expected to pay the excess.
When a dependent care expense is reported which is subject to reimbursement or payment by a third party, the out-of-pocket expense must be anticipated and budgeted as follows:
Determine the average monthly amount of the dependent care expense.
• Determine the average monthly amount of the reimbursement or the third party payment.
• Subtract the average monthly reimbursement or third party payment from the average monthly amount of the dependent care expense.
• If this computation results in a determination that the client will incur an out-of-pocket expense, include this amount as a dependent care expense in the SNAP budget.
When actual transportation expense incurred, allow out-of-pocket expense that SNAP household is required to pay.
Example: Care provider has a van which provides transportation service for their clients. They charge a separate fee of $5 per day to ride the van. Client rides the van 5 days per week; therefore,
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
18 of 22 the actual transportation cost incurred, $25 per week, would be considered an allowable dependent care transportation expense.
When determining the mileage cost incurred, do not include the normal mileage incurred by the household to go to and from work. Only allow the additional mileage traveled by the household to take the child or incapacitated adult to and from care provider.
Example: Client lives in Opelousas, works in Carencro, and the day care provider is in Lafayette. Client normally travels from Opelousas (home) to Carencro (work) every weekday. Client has to travel additional miles from Carencro (work) to Lafayette (day care) every weekday, therefore the additional miles from work to day care multiplied by the allowable mileage rate would be considered an allowable dependent care transportation expense.
Example: Client lives in Opelousas, works in Lafayette and the day care provider is in Carencro. Client normally travels from Opelousas (home) to Lafayette (work) every weekday. Day care provider is on the same route as client normally travels to work, therefore there are no additional miles traveled and no dependent care transportation expense.
When the dependent care expense is paid through the Child Care Assistance Program (CCAP), the dependent care deduction is equal to the CCAP co-payment.
If the client reports caretaker costs that could qualify under both dependent care and medical deductions, the household must be allowed a deduction of either dependent care or medical expense, but not both. If the household has no medical expenses, the caretaker expense should be allowed as a dependent care deduction. If the expense is allowed as a dependent care deduction and is less than $500, the household will not be required to provide documentation of the expense.
Example: Joan is disabled and has no other medical expenses. Joan’s son lives with her and pays a caretaker $400 per month to take care of her while he works. The expense can be allowed as either a medical or a dependent care deduction. The worker should budget as a dependent care expense instead of a medical expense since the medical deduction would be only the net deduction of $365 ($400 minus the $35 medical threshold).
When the client’s total expense exceeds $500 or is questionable, the client’s out-of-pocket expense may be verified by:
• Using form OFS 85, Child Care Expense Verification,
• A statement from the provider, or
• Receipts or canceled checks.
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19 of 22 B-656-SNAP - PR CHILD SUPPORT PAYMENTS
Budgeting Child Support Payment Deduction
To determine the amount of the deduction to allow for child support payments, look at each individual's situation.
When a household has a record of paying legally obligated child support at least three months out of the past six months:
• Look at the past payments made, and
• Discuss with the client what payments are expected to be made in the future.
• Use both sources to determine prospective payments.
• Document to show how the decision was reached.
NOTE: Unless there is a change expected, usually a six-month average is a good indicator of future payments. Usually, at least the last three months of payments are used if averaging. Arrearages may be included in the average.
EXAMPLE:
Mr. A applies on October 4, 2021. It is verified that Mr. A was ordered by the court on May 24, 2021 to pay $500 per month child support. He anticipates no changes. The worker verifies the following payment history:
Month Total Amt Paid -(Includes Arrearages) Arrearages
April 2021 $1000 $ 500 May 2021 $ 500 None June 2021 $1500 $1000 July 2021 $ 200 None August 2021 $ 0 None September 2021 $ 300 None
Arrearages may be allowed when computing the budget. Mr. A did not anticipate any changes; therefore, average the last six months of actual payments (the obligated amount plus arrearages) to arrive at an average monthly payment amount of $583.
At redetermination, obtain updated information on which to base a new average for the new certification period.
Division/Section Economic Stability Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-650-SNAP Deductions Effective Date June 1, 2026
20 of 22 Usually, the three-month payment history would continue to be met until the SNAP case closes. For households with no history or a history of less than three months out of the past six months of paying legally obligated child support, base the child support payment amount on anticipated payments using the best available information. Include arrearages in the average if the client expects to continue payments towards arrearages.
Included in the category of households without a payment record would be households with a newly established legal obligation and households that have failed to meet an obligation.
Verification of Child Support Payments
Verify the legal obligation to pay child support, the legally obligated amount, and the actual amount paid. The household is the primary source of verification of the legal obligation to pay child support, the amount of the obligation, and the amount paid.
Verify the child support payment at certification, redetermination, and whenever a change is reported which will increase the household's benefits. Document verification in LITE.
Verification of Legal Obligation and Legally Obligated Amount
Any document that verifies the obligation to pay child support, such as a court order, administrative order, or legally enforceable separation agreement would be sufficient verification of the obligation and obligated amount. CSE records may be used to verify the legal obligation.
Verification of Actual Amount Paid
Acceptable verification of amount paid includes, but is not limited to, canceled checks, wage withholding statements, verification of withholding from UCB and statements from the custodial parent regarding direct payments or third party payments the noncustodial parent pays or expects to pay on behalf of the custodial parent. Use CSE records to verify payments made to CSE. Clearance Summary may be used to verify payments made to CSE.
NOTE: Separate sources must be used to verify legal obligation and actual payments unless source is CSE records.
Failure or Refusal to Submit Required Verification of Child Support
If the household fails or refuses to submit required verification, determine the household's eligibility and benefit amount without consideration of the child support deduction.
B-657-SNAP - PR RULES THAT APPLY TO ALL SNAP DEDUCTIONS
• Do not deduct expenses paid by a reimbursement.
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21 of 22 • Do not deduct expenses paid by vendor payment except for vendor payments made as part of legally obligated child support. (See B-656-SNAP.) o Example 1: The absent parent pays the client’s $500 mortgage directly to the mortgage company instead of paying the agreed upon $500 voluntary child support to the client. Since there is no court order for the child support and the client’s mortgage is being paid through the absent parent’s vendor payments, the mortgage expense is not an allowable shelter deduction. o Example 2: The absent parent is court-ordered to pay $500 child support to the client. Instead of giving the money to the client, he pays her $500 mortgage directly to the mortgage company. Since the absent parent is court-ordered to pay child support of $500 to the client, the mortgage payment is diverted income and must be counted as income to the client. The mortgage expense is an allowable shelter deduction.
• Deduct expenses only in the month the expense is billed or becomes due, regardless of when the household intends to pay it. Do not deduct past-due balances and late charges. Arrearages in child support payments are allowable for certain households eligible for a child support deduction. (See B-656-SNAP).
EXCEPTION: When a household pays an expense in advance, the deductible amount is the amount that would otherwise be due. Typically, this would be the monthly obligation. The entire pre-payment must not be deducted at one time.
• Expenses will not be deductible if the service is provided by a member of the same SNAP household.
• Do not allow deductions for work-related expenses for individuals who are not self-employed.
• Refer to E-220-SNAP for deductions of disqualified members.
III. FORMS AND INSTRUCTIONS
OFS 85 Form / Instructions Child Care Expense Verification
IV. REFERENCES
7CFR 273.9(d)
August 13, 2025 USDA-FNS Supplemental Nutrition Assistance Program (SNAP) All State Agency Memos – Fiscal Year (FY) 2026 Cost of Living Adjustments (COLAs)
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22 of 22 August 29, 2025 USDA-FNS Supplemental Nutrition Assistance Program (SNAP) All SNAP State Agency Memo – SNAP Implementation of the One Big Beautiful Bill Act of 2025 Treatment of Energy Assistance Payments
LAC 67:III, Chapter 19, Subchapter I.
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1 of 8 I. STATEMENT OF POLICY
B-661-FITAP - PO DETERMINING ELIGIBILITY AND BENEFITS
TO DETERMINE THE AMOUNT OF INCOME TO BUDGET:
● EVALUATE THE HOUSEHOLD'S CIRCUMSTANCES AND INCOME WITH THE CLIENT.
● CONSIDER THE INCOME THE HOUSEHOLD HAS ALREADY RECEIVED AND/OR EXPECTS TO RECEIVE IN DETERMINING THE AMOUNT OF INCOME TO BE BUDGETED. IF THE HOUSEHOLD IS UNSURE OF THE AMOUNT OF INCOME EXPECTED, USE THE BEST ESTIMATE OF THE AMOUNT TO BE RECEIVED. DO NOT COUNT INCOME FROM A NEW SOURCE WHICH THE CLIENT IS NOT CERTAIN TO RECEIVE.
● Decide if any factors are likely to change in the current or future months.
● If changes are unlikely, CERTIFY THE HOUSEHOLD BASED ON ANTICIPATED INCOME AND CIRCUMSTANCES.
● IF CHANGES ARE LIKELY, DETERMINE HOW THE CHANGE WILL AFFECT ELIGIBILITY AND BENEFITS.
B-661-1-FITAP - PO Determining Earned Income
NOTE: THIS SECTION DOES NOT APPLY TO SELF-EMPLOYMENT OR CONTRACTUAL EMPLOYMENT. REFER TO B-620-44-SNAP/FITAP FOR SELF-EMPLOYMENT AND B-620-10- SNAP/FITAP FOR CONTRACTUAL EMPLOYMENT.
INCOME FROM EARNINGS MUST BE THE MOST CURRENT OR RECENT INFORMATION AVAILABLE. INCOME FROM THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH ARE USED WHEN DETERMINING EARNED INCOME. USE AT LEAST TWO PAY PERIODS THAT ARE REPRESENTATIVE DURING THIS TIME PERIOD. IF MORE THAN TWO PAY PERIODS ARE PROVIDED, AND THEY ARE REPRESENTATIVE OF EARNINGS, WAGES FROM EACH PAY PERIOD PROVIDED THAT ARE WITHIN THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH MUST BE USED IN DETERMINING INCOME.
IF EARNINGS FROM AT LEAST TWO PAY PERIODS WITHIN THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH HAVE NOT BEEN PROVIDED WITH THE APPLICATION, SIMPLIFIED REPORT, REDETERMINATION, OR CHANGE REPORT, REQUEST VERIFICATION OF WAGES FOR THE CURRENT AND PRIOR CALENDAR MONTH.
EXCEPTION: ONLY ONE PAY PERIOD IS REQUIRED FOR INCOME WHICH IS PAID ON A MONTHLY BASIS.
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2 of 8 DO NOT REJECT THE APPLICATION OR CLOSE THE CASE FOR FAILURE TO PROVIDE VERIFICATION, IF VERIFICATION OF EARNINGS IS PROVIDED THAT MEETS THE REQUIREMENTS.
TO ESTIMATE EARNINGS FOR THE CURRENT AND FUTURE MONTHS, USE INCOME FROM AT LEAST TWO PAY PERIODS WHICH ARE REPRESENTATIVE OF INCOME AND AVAILABLE WITHIN THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH FROM:
● THE DATE OF THE APPLICATION, ● THE DATE THE REDETERMINATION IS RECEIVED,
EXCEPTION: IF WAGES WERE VERIFIED THROUGH THE OFS-FA WEB SYSTEM CLEARANCE SUMMARY USING INFORMATION OBTAINED FROM THE WORK NUMBER, USE THE ‘AS OF DATE’ SHOWN ON THE ‘VERIFICATION DETAILS’ PANEL TO DETERMINE THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH.
● THE DATE A SIMPLIFIED REPORT IS RECEIVED,
EXCEPTION: IF WAGES WERE VERIFIED THROUGH THE OFS-FA WEB SYSTEM CLEARANCE SUMMARY USING INFORMATION OBTAINED FROM THE WORK NUMBER, USE THE ‘AS OF DATE’ SHOWN ON THE ‘VERIFICATION DETAILS’ PANEL TO DETERMINE THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH.
● THE DATE THE VERIFICATION IS REQUESTED,
● THE DATE OF THE MOST RECENT CHECK STUB, IF MORE CURRENT VERIFICATION IS PROVIDED, OR
NOTE: IF A CHECK STUB IS MORE CURRENT THAN THE DATE OF THE REQUEST FOR VERIFICATION, THE DATE ON THE NEW CHECK STUB WOULD BECOME THE CURRENT MONTH.
EXAMPLE: APPLICATION RECEIVED AUGUST 25 AND NO VERIFICATION PROVIDED. INTERVIEW CONDUCTED AUGUST 30 AND VERIFICATION OF WAGES REQUESTED SAME DAY FOR JULY AND AUGUST WAGES. CHECK STUB DATED SEPTEMBER 8 IS PROVIDED, THEREFORE, THE CURRENT MONTH BECOMES SEPTEMBER AND THE PRIOR MONTH BECOMES AUGUST. USE AUGUST AND SEPTEMBER WAGES.
● THE DATE THE CLIENT REPORTS A CHANGE.
THE WORK NUMBER MUST NOT BE QUERIED AGAIN TO OBTAIN MORE RECENT WAGE VERIFICATION SINCE IT HAS ALREADY BEEN MADE AVAILABLE USING THE OFS-FA WEB SYSTEM CLEARANCE SUMMARY. HOWEVER, IF THE APPLICANT/RECIPIENT REPORTS
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3 of 8 (EITHER IN WRITING USING THE REDETERMINATION APPLICATION OR THE SR OR DURING AN INTERVIEW) THAT AN INDIVIDUAL IN THE HOUSEHOLD HAS OBTAINED NEW EMPLOYMENT OR TERMINATED EMPLOYMENT, WHICH WAS NOT VERIFIED THROUGH THE OFS-FA WEB SYSTEM CLEARANCE SUMMARY, THE WORK NUMBER MAY BE QUERIED TO OBTAIN WAGE VERIFICATION FOR THE NEWLY REPORTED EMPLOYMENT OR TERMINATED INCOME AND TERMINATION OF EMPLOYMENT DATE FOR TERMINATED EMPLOYMENT.
THESE INSTRUCTIONS APPLY TO FLUCTUATING AND STABLE INCOME.
B-661-2-FITAP - PO Determining Unearned Income
IF UNEARNED INCOME DOES NOT FLUCTUATE, VERIFY AND BUDGET THE MONTHLY AMOUNT.
CONTINUE MONTHLY BUDGETING OF PAYMENTS SUCH AS FITAP, SSI AND SOCIAL SECURITY EVEN THOUGH MAILING CYCLES MAY CAUSE TWO PAYMENTS TO BE RECEIVED IN ONE MONTH AND NONE IN THE NEXT MONTH.
IF UNEARNED INCOME OTHER THAN CHILD SUPPORT FLUCTUATES, AVERAGE THE AMOUNT RECEIVED IN THE LAST 2 MONTHS TO DETERMINE THE MONTHLY AMOUNT.
EXCEPTION: IF UNEARNED INCOME IS VERIFIED THROUGH THE OFS-FA WEB SYSTEM CLEARANCE SUMMARY, USE INCOME RECEIVED IN THE LAST TWO MONTHS AVAILABLE FROM THE ‘AS OF DATE’ SHOWN ON THE ‘VERIFICATION DETAILS’ PANEL.
REFER TO B-620-8 SNAP/FITAP FOR FLUCTUATING CHILD SUPPORT.
DO NOT USE PERIODS WHEN INCOME WAS NOT RECEIVED OR VARIED GREATLY DUE TO UNUSUAL CIRCUMSTANCES.
IF ALL ATTEMPTS TO VERIFY INCOME ARE UNSUCCESSFUL BECAUSE THE PAYOR FAILS OR REFUSES TO GIVE INFORMATION AND NO OTHER INCOME VERFICATION CAN BE FOUND, DETERMINE WITH THE CLIENT AN AMOUNT TO USE IN THE BUDGET BASED ON THE BEST AVAILABLE INFORMATION.
B-662-FITAP - PO CONVERTING INCOME TO MONTHLY AMOUNTS
WHEN DETERMINING ELIGIBILITY AND BENEFITS, USE THE APPROPRIATE CONVERSION FACTORS TO DETERMINE THE MONTHLY AMOUNT. EXCEPT WHEN LESS THAN A FULL MONTH'S INCOME WAS RECEIVED BECAUSE:
● THE INCOME TERMINATES DURING THE MONTH, OR
● THE INCOME BEGINS DURING THE MONTH, OR
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● THE INCOME IS INTERRUPTED DURING THE MONTH.
IN THESE INSTANCES, USE ACTUAL INCOME OR THE BEST ESTIMATE OF ANTICIPATED ACTUAL INCOME.
B-663-FITAP - PO BUDGETING EXPENSES
TO DETERMINE ELIGIBILITY AND BENEFITS CONSIDER ONLY HOUSEHOLD EXPENSES THAT ARE EXPECTED DURING THE MONTH.
II. PROCEDURES
B-661-FITAP - PR HOW TO DETERMINE ELIGIBILITY AND BENEFITS
ENTER COUNTABLE INCOME ON LAMI.
B-661-1-FITAP - PR Determining Earned Income
***
* IF THE HOUSEHOLD PROVIDES VERIFICATION OF WAGES FROM AT LEAST TWO PAY PERIODS WHICH ARE REPRESENTATIVE OF INCOME FOR THE CURRENT CALENDAR MONTH AND PRIOR CALENDAR MONTH WHEN THE APPLICATION, REDETERMINATION, OR SIMPLIFIED REPORT IS RECEIVED, OR THE CHANGE IS REPORTED, NO ADDITIONAL WAGE VERIFICATION MUST BE REQUESTED, UNLESS THE VERIFICATION RECEIVED IS QUESTIONABLE.
IF VERIFICATION OF EARNINGS FROM AT LEAST TWO REPRESENTATIVE PAY PERIODS WITHIN THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH HAVE NOT BEEN PROVIDED, REQUEST VERIFICATION OF ALL WAGES RECEIVED FROM THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH. THE DATE THE VERIFICATION IS REQUESTED IS THE DETERMINING FACTOR ON WHICH MONTHS TO REQUEST THE VERIFICATION. **
EXAMPLE: CLIENT APPLIES ON JULY 7 AND DOES NOT PROVIDE WAGE VERIFICATION. CLIENT IS INTERVIEWED ON JULY 20; THEREFORE WAGES RECEIVED FROM JUNE 1 - JULY 20 SHOULD BE REQUESTED. JUNE IS THE PRIOR CALENDAR MONTH AND JULY IS THE CURRENT CALENDAR MONTH. IF CLIENT PROVIDES AT LEAST TWO CHECK STUBS THAT ARE REPRESENTATIVE BETWEEN JUNE 1 – JULY 20, USE THOSE PAY PERIODS TO ESTIMATE EARNINGS.
EXAMPLE: CLIENT SUBMITS REDETERMINATION FORM ON JUNE 20 FOR A JULY REDETERMINATION. CLIENT IS INTERVIEWED ON JUNE 21. WAGES FROM MAY 1 - JUNE 21
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5 of 8 SHOULD BE REQUESTED. THE CLIENT PROVIDED CHECK STUBS DATED MAY 26, JUNE 16, AND JULY 7 THAT ARE REPRESENTATIVE. SINCE THE CLIENT HAS PROVIDED MORE CURRENT EARNINGS, USE PAY PERIODS OF JUNE 16 AND JULY 7.
YEAR-TO-DATE (YTD) INFORMATION CAN BE USED TO CALCULATE THE AMOUNT OF A MISSING PAY PERIOD TO HELP DETERMINE IF CHECK STUBS PROVIDED ARE REPRESENTATIVE OF EARNINGS. TO DETERMINE THE GROSS AMOUNT OF MISSING PAYCHECKS, EACH CALCULATION MUST BE DONE SEPARATELY.
EXAMPLE: THE CLIENT APPLIES ON 3/1. SHE IS PAID WEEKLY ON FRIDAYS. SHE HAS CHECK STUBS FROM 2/25 AND 2/11. SHE IS MISSING THE CHECK STUB FROM 2/18.
TO DETERMINE THE GROSS AMOUNT OF THE MISSING PAYCHECK, SUBTRACT THE YEAR- TO-DATE GROSS INCOME OF THE CHECK FROM 2/11 FROM THE YEAR-TO-DATE GROSS INCOME OF THE CHECK FROM 2/25. SUBTRACT THE GROSS INCOME FROM THE CHECK DATED 2/25 FROM THIS AMOUNT. THE DIFFERENCE WILL BE THE GROSS INCOME AMOUNT OF THE MISSING CHECK FROM 2/18. ENSURE THAT THE RATE OF PAY IS THE SAME ON THE CHECKS PROVIDED TO DETERMINE IF THE RATE OF PAY CHANGED. ENSURE THAT THE AMOUNT OF THE MISSING CHECK IS INDICATIVE OF A NORMAL PAY PERIOD AS COMPARED TO THE GROSS INCOME OF THE OTHER CHECKS. DOCUMENT THE CASE RECORD THOROUGHLY.
IF THE CLIENT HAS A NEW SOURCE OF EARNED INCOME AND HAS NOT BEEN EMPLOYED AT LEAST TWO FULL PAY PERIODS OR VERIFICATION OF INCOME FROM AT LEAST TWO PAY PERIODS IS PROVIDED BUT THERE ARE NOT AT LEAST TWO PAY PERIODS THAT ARE REPRESENTATIVE OF EARNINGS:
● CONTACT THE EMPLOYER TO DETERMINE THE START DATE AND OBTAIN SUFFICIENT INFORMATION TO ESTIMATE FUTURE EARNINGS (e.g., NUMBER OF HOURS EXPECTED TO WORK, HOURLY WAGE, ETC.), AND
● DOCUMENT THE CASE RECORD TO SHOW BASIS OF ESTIMATE.
IF A CHANGE IN THE HOURLY RATE HAS OCCURRED or is anticipated:
● CONTACT THE EMPLOYER OR USE CHECK STUBS TO VERIFY NEW HOURLY RATE,
● AVERAGE HOURS WORKED FOR AT LEAST TWO PAY PERIODS, AND
● MULTIPLY HOURS WORKED BY NEW HOURLY RATE TO ESTIMATE INCOME.
IF A CHANGE IN THE NUMBER OF HOURS WORKED HAS OCCURRED or is anticipated:
● CONTACT THE EMPLOYER TO VERIFY NEW NUMBER OF HOURS TO BE WORKED, AND
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● MULTIPLY NEW NUMBER OF HOURS TO BE WORKED BY HOURLY WAGE.
A CHANGE FOR PURPOSES OF THIS SECTION DOES NOT INCLUDE NORMAL FLUCTUATIONS IN THE NUMBER OF HOURS WORKED, AMOUNT PAID OR SHORT TERM TEMPORARY CHANGES SUCH AS COVERING FOR ANOTHER EMPLOYEE WHO WAS ILL. IT DOES INCLUDE CHANGES IN HOURLY WAGE, CHANGING FROM PART-TIME TO FULL-TIME OR VICE-VERSA, ETC.
DO NOT USE PAY PERIODS WHEN, DUE TO UNUSUAL CIRCUMSTANCES, INCOME WAS NOT RECEIVED OR VARIED GREATLY AND DOES NOT APPEAR TO BE REPRESENTATIVE OF EARNINGS. IF AN ATYPICAL CHECK WAS RECEIVED AND THE CIRCUMSTANCES ARE NOT EXPECTED TO RECUR, EXCLUDE THE CHECK AND DOCUMENT THE RECORD TO REFLECT THE BASIS OF THE DECISION. FOR EXAMPLE, DO NOT INCLUDE A PAY PERIOD IN WHICH THE CLIENT DID NOT WORK DUE TO DEATH IN THE FAMILY OR A PAY PERIOD IN WHICH THE CLIENT WORKED OVERTIME WHICH IS NOT EXPECTED TO RECUR.
EXAMPLE: DURING THE INTERVIEW, THE CLIENT STATES THAT SHE MAKES AN AVERAGE OF $250 A WEEK. THE CLIENT PROVIDES TWO CHECK STUBS, ONE THAT IS FOR $150 AND ONE FOR $200. THE CLIENT MUST BE CONTACTED TO DISCUSS THIS DISCREPANCY TO MAKE A DETERMINATION IF THE CHECK STUBS PROVIDED ARE REPRESENTATIVE OF HER EARNINGS. IF THE CHECK STUBS ARE NOT REPRESENTATIVE OF HER EARNINGS, ADDITIONAL VERIFICATION MUST BE OBTAINED. THE INTERVIEW WIZARD MUST BE DOCUMENTED TO INDICATE WHICH CHECKS ARE REPRESENTATIVE OF EARNINGS. IF THE WIZARD IS UNAVAILABLE, DOCUMENT ON THE OFS 3.
EXAMPLE: DURING THE INTERVIEW, THE CLIENT STATES THAT SHE MAKES AN AVERAGE OF $250 A WEEK. THE CLIENT PROVIDES TWO CHECK STUBS, ONE THAT IS FOR $250 AND ONE FOR $230. THE WORKER DETERMINES THAT THESE CHECK STUBS ARE REPRESENTATIVE OF THE CLIENT’S EARNINGS. THE INTERVIEW WIZARD MUST BE DOCUMENTED TO INDICATE WHICH CHECKS ARE REPRESENTATIVE OF EARNINGS. IF THE WIZARD IS UNAVAILABLE, DOCUMENT ON THE OFS 3.
PAY PERIODS IN WHICH NO INCOME WAS RECEIVED SHOULD BE USED IN THE ESTIMATE IF THESE ARE REGULAR OCCURRENCES IN EMPLOYMENT.
THE WORKER MUST DETERMINE IF INCOME FOR ALL PAY PERIODS IS REPRESENTATIVE OF EARNINGS. THIS MUST BE DOCUMENTED FOR EACH PAY PERIOD PROVIDED THAT APPEARS NOT TO BE REPRESENTATIVE. PAST HISTORY (WITH THE SAME EMPLOYER), WORKER JUDGMENT, OR A DISCUSSION WITH THE CLIENT OR EMPLOYER MAY BE USED TO DETERMINE IF PAY PERIODS ARE REPRESENTATIVE.
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7 of 8 IF, DUE TO UNIQUE CIRCUMSTANCES SUCH AS PAY PERIODS OF LESS THAN WEEKLY, NONE OF THE METHODS DESCRIBED ABOVE GIVE THE MOST ACCURATE ESTIMATE OF MONTHLY EARNINGS:
● USE THE METHOD WHICH GIVES THE MOST ACCURATE ESTIMATE OF EARNINGS, AND ● DOCUMENT THE CASE RECORD TO CLEARLY SHOW THE BASIS OF THE ESTIMATE AND THE REASON THE METHOD CHOSEN MOST ACCURATELY ESTIMATES ANTICIPATED EARNINGS.
IF AN EMPLOYEE ASKS THE EMPLOYER TO HOLD HIS WAGES, COUNT THIS MONEY AS INCOME IN THE MONTH THE HOUSEHOLD WOULD OTHERWISE HAVE BEEN PAID. IF, HOWEVER, AN EMPLOYER HOLDS WAGES AS A GENERAL PRACTICE, DO NOT COUNT THIS MONEY AS INCOME UNLESS THE HOUSEHOLD EXPECTS TO ASK FOR AND RECEIVE AN ADVANCE OR THE HOUSEHOLD EXPECTS TO RECEIVE INCOME FROM PREVIOUSLY HELD WAGES. ADVANCES ON INCOME ARE A LOAN IN THE MONTH OF RECEIPT AND INCOME WHEN HELD OUT OF WAGES FOR REPAYMENT.
IF ALL ATTEMPTS TO VERIFY INCOME ARE UNSUCCESSFUL BECAUSE THE PAYOR FAILS OR REFUSES TO GIVE INFORMATION AND NO OTHER INCOME VERIFICATION CAN BE FOUND, DETERMINE WITH THE CLIENT AN AMOUNT TO USE IN THE BUDGET BASED ON THE BEST AVAILABLE INFORMATION.
B-662-FITAP - PR HOW TO CONVERT INCOME TO MONTHLY AMOUNTS
WHEN DETERMINING ELIGIBILITY AND BENEFITS, USE THE APPROPRIATE CONVERSION FACTOR TO DETERMINE THE MONTHLY AMOUNT EXCEPT WHEN LESS THAN A FULL MONTH'S INCOME WAS RECEIVED BECAUSE:
● THE INCOME TERMINATES DURING THE MONTH, OR
● THE INCOME BEGINS DURING THE MONTH, OR
● THE INCOME IS INTERRUPTED DURING THE MONTH.
IN THESE INSTANCES, USE ACTUAL INCOME OR THE BEST ESTIMATE OF ANTICIPATED ACTUAL INCOME.
INCOME RECEIVED MONTHLY OR SEMI-MONTHLY MUST BE COUNTED IN THE MONTH IT IS INTENDED TO COVER RATHER THAN THE MONTH IN WHICH IT IS RECEIVED WHEN AN EXTRA CHECK IS RECEIVED IN ONE MONTH BECAUSE OF CHANGES IN PAY DATES FOR REASONS SUCH AS WEEKENDS OR HOLIDAYS.
INCOME IS CONVERTED TO MONTHLY AMOUNTS BY USING THE FOLLOWING CONVERSION FACTORS:
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-660-FITAP Budgeting Effective Date June 1, 2019
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● DIVIDE YEARLY INCOME BY 12, OR
● MULTIPLY WEEKLY INCOME BY 4.333, OR
● ADD AMOUNTS RECEIVED TWICE A MONTH, OR
● MULTIPLY AMOUNTS RECEIVED EVERY OTHER WEEK BY 2.167.
B-663-FITAP - PR HOW TO BUDGET EXPENSES
Determine and verify monthly dependent care according to procedures in B-651-2 FITAP.
III. FORMS AND INSTRUCTIONS
OFS 3 Form/Instructions Earned Income Budgeting Sheet
IV. REFERENCES
LAC 67:III.1229
Division/Section Family Support
Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-660-SNAP Budgeting Effective Date October 1, 2024
1 of 8 I. STATEMENT OF POLICY
B-661-SNAP - PO DETERMINING ELIGIBILITY AND BENEFITS
TO DETERMINE THE AMOUNT OF INCOME TO BUDGET:
● EVALUATE THE HOUSEHOLD'S CIRCUMSTANCES AND INCOME WITH THE CLIENT.
● CONSIDER THE INCOME THE HOUSEHOLD HAS ALREADY RECEIVED AND/OR EXPECTS TO RECEIVE IN DETERMINING THE AMOUNT OF INCOME TO BE BUDGETED. IF THE HOUSEHOLD IS UNSURE OF THE AMOUNT OF INCOME EXPECTED, USE THE BEST ESTIMATE OF THE AMOUNT TO BE RECEIVED. DO NOT COUNT INCOME FROM A NEW SOURCE WHICH THE CLIENT IS NOT CERTAIN TO RECEIVE. ● CERTIFY THE HOUSEHOLD BASED ON ANTICIPATED INCOME AND CIRCUMSTANCES.
● IF CHANGES ARE LIKELY, DETERMINE HOW THE CHANGE WILL AFFECT ELIGIBILITY AND BENEFITS.
B-661-1-SNAP - PO Determining Earned Income
NOTE: THIS SECTION DOES NOT APPLY TO SELF-EMPLOYMENT OR CONTRACTUAL EMPLOYMENT. REFER TO B-620-44-SNAP/FITAP FOR SELF-EMPLOYMENT AND B-620-10- SNAP/FITAP FOR CONTRACTUAL EMPLOYMENT.
INCOME FROM EARNINGS MUST BE THE MOST CURRENT OR RECENT INFORMATION AVAILABLE. INCOME FROM THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH ARE USED WHEN DETERMINING EARNED INCOME. USE AT LEAST TWO PAY PERIODS THAT ARE REPRESENTATIVE DURING THIS TIME PERIOD. IF MORE THAN TWO PAY PERIODS ARE PROVIDED, AND THEY ARE REPRESENTATIVE OF EARNINGS, WAGES FROM EACH PAY PERIOD PROVIDED THAT ARE WITHIN THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH MUST BE USED IN DETERMINING INCOME.
IF EARNINGS FROM AT LEAST TWO PAY PERIODS WITHIN THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH HAVE NOT BEEN PROVIDED WITH THE APPLICATION, SIMPLIFIED REPORT, REDETERMINATION, OR CHANGE REPORT, REQUEST VERIFICATION OF WAGES FOR THE CURRENT AND PRIOR CALENDAR MONTH.
EXCEPTION: ONLY ONE PAY PERIOD IS REQUIRED FOR INCOME WHICH IS PAID ON A MONTHLY BASIS.
DO NOT REJECT THE APPLICATION OR CLOSE THE CASE FOR FAILURE TO PROVIDE VERIFICATION, IF VERIFICATION OF EARNINGS IS PROVIDED THAT MEETS THE REQUIREMENTS.
Division/Section Family Support
Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-660-SNAP Budgeting Effective Date October 1, 2024
2 of 8 TO ESTIMATE EARNINGS FOR THE CURRENT AND FUTURE MONTHS, USE INCOME FROM AT LEAST TWO PAY PERIODS WHICH ARE REPRESENTATIVE OF INCOME AND AVAILABLE WITHIN THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH FROM:
● THE DATE OF THE APPLICATION,
● THE DATE THE REDETERMINATION IS RECEIVED,
● THE DATE A SIMPLIFIED REPORT IS RECEIVED,
● THE DATE THE VERIFICATION IS REQUESTED,
● THE DATE OF THE MOST RECENT CHECK STUB, IF MORE CURRENT VERIFICATION IS PROVIDED or is available on *** Experian,
NOTE: IF A CHECK STUB IS MORE CURRENT THAN THE DATE OF THE REQUEST FOR VERIFICATION, THE DATE ON THE NEW CHECK STUB WOULD BECOME THE CURRENT MONTH. If a pay date verified through *** Experian is more current than the application date, the most recent pay date would become the current month.
EXAMPLE 1: APPLICATION RECEIVED AUGUST 25 AND NO VERIFICATION PROVIDED. INTERVIEW CONDUCTED AUGUST 30 AND VERIFICATION OF WAGES REQUESTED SAME DAY FOR JULY AND AUGUST WAGES. CHECK STUB DATED SEPTEMBER 8 IS PROVIDED, THEREFORE, THE CURRENT MONTH BECOMES SEPTEMBER AND THE PRIOR MONTH BECOMES AUGUST. USE AUGUST AND SEPTEMBER WAGES.
EXAMPLE 2: Application received August 25 and no verification provided. Interview conducted *** September 2 and verification of wages requested same day. Pay date September 1 is available, therefore, the current month becomes September and the prior month becomes August. Use August and September wages.
● THE DATE THE CLIENT REPORTS A CHANGE if benefits will increase because of the change, or
● The date a client reports a subsequent change which results in an increase in benefits if the initial report was not acted upon because it would have resulted in a decrease in benefits.
THESE INSTRUCTIONS APPLY TO FLUCTUATING AND STABLE INCOME.
B-661-2-SNAP - PO Determining Unearned Income
IF UNEARNED INCOME DOES NOT FLUCTUATE, VERIFY AND BUDGET THE MONTHLY AMOUNT.
Division/Section Family Support
Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-660-SNAP Budgeting Effective Date October 1, 2024
3 of 8 CONTINUE MONTHLY BUDGETING OF PAYMENTS SUCH AS FITAP, SSI AND SOCIAL SECURITY EVEN THOUGH MAILING CYCLES MAY CAUSE TWO PAYMENTS TO BE RECEIVED IN ONE MONTH AND NONE IN THE NEXT MONTH.
IF UNEARNED INCOME OTHER THAN CHILD SUPPORT AND SSI FLUCTUATES, AVERAGE THE AMOUNT RECEIVED IN THE LAST 2 MONTHS TO DETERMINE THE MONTHLY AMOUNT.
EXCEPTION: IF UNEARNED INCOME IS VERIFIED THROUGH THE CLEARANCE SUMMARY, USE INCOME RECEIVED IN THE LAST TWO MONTHS AVAILABLE ON THE CLEARANCE SUMMARY POP-UP SCREEN IN LITE.
REFER TO B-620-8 SNAP/FITAP FOR FLUCTUATING CHILD SUPPORT.
DO NOT USE PERIODS WHEN INCOME WAS NOT RECEIVED OR VARIED GREATLY DUE TO UNUSUAL CIRCUMSTANCES.
IF ALL ATTEMPTS TO VERIFY INCOME ARE UNSUCCESSFUL BECAUSE THE PAYOR FAILS OR REFUSES TO GIVE INFORMATION AND NO OTHER INCOME VERFICATION CAN BE FOUND, DETERMINE WITH THE CLIENT AN AMOUNT TO USE IN THE BUDGET BASED ON THE BEST AVAILABLE INFORMATION.
B-662-SNAP - PO Converting Income to Monthly Amounts
WHEN DETERMINING ELIGIBILITY AND BENEFITS, USE THE APPROPRIATE CONVERSION FACTORS TO DETERMINE THE MONTHLY AMOUNT EXCEPT WHEN LESS THAN A FULL MONTH'S INCOME WAS RECEIVED BECAUSE:
● THE INCOME TERMINATES DURING THE MONTH, OR
● THE INCOME BEGINS DURING THE MONTH, OR
● THE INCOME IS INTERRUPTED DURING THE MONTH.
IN THESE INSTANCES, USE ACTUAL INCOME OR THE BEST ESTIMATE OF ANTICIPATED ACTUAL INCOME.
B-663-SNAP - PO Budgeting Expenses
TO DETERMINE ELIGIBILITY AND BENEFITS CONSIDER ONLY HOUSEHOLD EXPENSES THAT ARE EXPECTED DURING THE MONTH.
Division/Section Family Support
Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-660-SNAP Budgeting Effective Date October 1, 2024
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II. PROCEDURES
B-661-SNAP - PR DETERMINING ELIGIBILITY AND BENEFITS
ENTER COUNTABLE INCOME IN LITE
B-661-1-SNAP - PR Determining Earned Income
IF THE HOUSEHOLD PROVIDES VERIFICATION OF WAGES FROM AT LEAST TWO PAY PERIODS WHICH ARE REPRESENTATIVE OF INCOME FOR THE CURRENT CALENDAR MONTH AND PRIOR CALENDAR MONTH WHEN THE APPLICATION, REDETERMINATION, OR SIMPLIFIED REPORT IS RECEIVED, OR THE CHANGE IS REPORTED, NO ADDITIONAL WAGE VERIFICATION MUST BE REQUESTED, UNLESS THE VERIFICATION RECEIVED IS QUESTIONABLE.
IF VERIFICATION OF EARNINGS FROM AT LEAST TWO REPRESENTATIVE PAY PERIODS WITHIN THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH HAVE NOT BEEN PROVIDED, REQUEST VERIFICATION OF ALL WAGES RECEIVED FROM THE CURRENT CALENDAR MONTH AND THE PRIOR CALENDAR MONTH. THE DATE THE VERIFICATION IS REQUESTED IS THE DETERMINING FACTOR ON WHICH MONTHS TO REQUEST THE VERIFICATION.
EXAMPLE: CLIENT APPLIES ON JULY 7 AND DOES NOT PROVIDE WAGE VERIFICATION. CLIENT IS INTERVIEWED ON JULY 20; THEREFORE, WAGES RECEIVED FROM JUNE 1 - JULY 20 SHOULD BE REQUESTED. JUNE IS THE PRIOR CALENDAR MONTH AND JULY IS THE CURRENT CALENDAR MONTH. IF CLIENT PROVIDES AT LEAST TWO CHECK STUBS THAT ARE REPRESENTATIVE BETWEEN JUNE 1 – JULY 20, USE THOSE PAY PERIODS TO ESTIMATE EARNINGS.
EXAMPLE: CLIENT SUBMITS REDETERMINATION FORM ON JUNE 20 FOR A JULY REDETERMINATION. CLIENT IS INTERVIEWED ON JUNE 21. WAGES FROM MAY 1 - JUNE 21 SHOULD BE REQUESTED. THE CLIENT PROVIDED CHECK STUBS DATED MAY 26, JUNE 16, AND JULY 7 THAT ARE REPRESENTATIVE. SINCE THE CLIENT HAS PROVIDED MORE CURRENT EARNINGS, USE PAY PERIODS OF JUNE 16 AND JULY 7.
YEAR-TO-DATE (YTD) INFORMATION CAN BE USED TO CALCULATE THE AMOUNT OF A MISSING PAY PERIOD TO HELP DETERMINE IF CHECK STUBS PROVIDED ARE REPERESENTATIVE OF EARNINGS. TO DETERMINE THE GROSS AMOUNT OF MISSING PAYCHECKS, EACH CALCULATION MUSTBE DONE SEPARATELY.
EXAMPLE: THE CLIENT APPLIES ON 3/1. SHE IS PAID WEEKLY ON FRIDAYS. SHE HAS CHECK STUBS FROM 2/25 AND 2/11. SHE IS MISSING THE CHECK STUB FROM 2/18.
Division/Section Family Support
Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-660-SNAP Budgeting Effective Date October 1, 2024
5 of 8 TO DETERMINE THE GROSS AMOUNT OF THE MISSING PAYCHECK, SUBTRACT THE YEAR- TO-DATE GROSS INCOME OF THE CHECK FROM 2/11 FROM THE YEAR-TO-DATE GROSS INCOME OF THE CHECK FROM 2/25. SUBTRACT THE GROSS INCOME FROM THE CHECK DATED 2/25 FROM THIS AMOUNT. THE DIFFERENCE WILL BE THE GROSS INCOME AMOUNT OF THE MISSING CHECK FROM 2/18. ENSURE THAT THE RATE OF PAY IS THE SAME ON THE CHECKS PROVIDED TO DETERMINE IF THE RATE OF PAY CHANGED. ENSURE THAT THE AMOUNT OF THE MISSING CHECK IS INDICATIVE OF A NORMAL PAY PERIOD AS COMPARED TO THE GROSS INCOME OF THE OTHER CHECKS. DOCUMENT THE CASE RECORD THOROUGHLY.
IF THE CLIENT HAS A NEW SOURCE OF EARNED INCOME AND HAS NOT BEEN EMPLOYED AT LEAST TWO FULL PAY PERIODS OR VERIFICATION OF INCOME FROM AT LEAST TWO PAY PERIODS IS PROVIDED BUT THERE ARE NOT AT LEAST TWO PAY PERIODS THAT ARE REPRESENTATIVE OF EARNINGS:
● CONTACT THE EMPLOYER TO DETERMINE THE START DATE AND OBTAIN SUFFICIENT INFORMATION TO ESTIMATE FUTURE EARNINGS. (e.g., NUMBER OF HOURS EXPECTED TO WORK, HOURLY WAGE, ETC.), AND
● DOCUMENT THE CASE RECORD TO SHOW BASIS OF ESTIMATE.
IF A CHANGE IN THE HOURLY RATE HAS OCCURRED:
● CONTACT THE EMPLOYER OR USE CHECK STUBS TO VERIFY NEW HOURLY RATE,
● AVERAGE HOURS WORKED FOR AT LEAST TWO PAY PERIODS, AND
● MULTIPLY HOURS WORKED BY NEW HOURLY RATE TO ESTIMATE INCOME.
IF A CHANGE IN THE NUMBER OF HOURS WORKED HAS OCCURRED:
● CONTACT THE EMPLOYER TO VERIFY NEW NUMBER OF HOURS TO BE WORKED, AND
● MULTIPLY NEW NUMBER OF HOURS TO BE WORKED BY HOURLY WAGE.
A CHANGE FOR PURPOSES OF THIS SECTION DOES NOT INCLUDE NORMAL FLUCTUATIONS IN THE NUMBER OF HOURS WORKED, AMOUNT PAID OR SHORT TERM TEMPORARY CHANGES SUCH AS COVERING FOR ANOTHER EMPLOYEE WHO WAS ILL. IT DOES INCLUDE CHANGES IN HOURLY WAGE, CHANGING FROM PART-TIME TO FULL-TIME OR VICE-VERSA, ETC.
DO NOT USE PAY PERIODS WHEN, DUE TO UNUSUAL CIRCUMSTANCES, INCOME WAS NOT RECEIVED OR VARIED GREATLY AND DOES NOT APPEAR TO BE REPRESENTATIVE OF EARNINGS. IF AN ATYPICAL CHECK WAS RECEIVED AND THE CIRCUMSTANCES ARE NOT
Division/Section Family Support
Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-660-SNAP Budgeting Effective Date October 1, 2024
6 of 8 EXPECTED TO RECUR, EXCLUDE THE CHECK AND DOCUMENT THE RECORD TO REFLECT THE BASIS OF THE DECISION. FOR EXAMPLE, DO NOT INCLUDE A PAY PERIOD IN WHICH THE CLIENT DID NOT WORK DUE TO DEATH IN THE FAMILY OR A PAY PERIOD IN WHICH THE CLIENT WORKED OVERTIME WHICH IS NOT EXPECTED TO RECUR.
EXAMPLE: DURING THE INTERVIEW, THE CLIENT STATES THAT SHE MAKES AN AVERAGE OF $250 A WEEK. THE CLIENT PROVIDES TWO CHECK STUBS, ONE THAT IS FOR $150 AND ONE FOR $200. THE CLIENT MUST BE CONTACTED TO DISCUSS THIS DISCREPANCY TO MAKE A DETERMINATION IF THE CHECK STUBS PROVIDED ARE REPRESENTATIVE OF HER EARNINGS. IF THE CHECK STUBS ARE NOT REPRESENTATIVE OF HER EARNINGS, ADDITIONAL VERIFICATION MUST BE OBTAINED. LITE MUST BE DOCUMENTED TO INDICATE WHICH CHECKS ARE REPRESENTATIVE OF EARNINGS. EXAMPLE: DURING THE INTERVIEW, THE CLIENT STATES THAT SHE MAKES AN AVERAGE OF $250 A WEEK. THE CLIENT PROVIDES TWO CHECK STUBS, ONE THAT IS FOR $250 AND ONE FOR $230. THE WORKER DETERMINES THAT THESE CHECK STUBS ARE REPRESENTATIVE OF THE CLIENT’S EARNINGS. LITE MUST BE DOCUMENTED TO INDICATE WHICH CHECKS ARE REPRESENTATIVE OF EARNINGS.
PAY PERIODS IN WHICH NO INCOME WAS RECEIVED SHOULD BE USED IN THE ESTIMATE IF THESE ARE REGULAR OCCURRENCES IN EMPLOYMENT.
THE WORKER MUST DETERMINE IF INCOME FOR ALL PAY PERIODS IS REPRESENTATIVE OF EARNINGS. THIS MUST BE DOCUMENTED FOR EACH PAY PERIOD PROVIDED THAT APPEARS NOT TO BE REPRESENTATIVE. PAST HISTORY (WITH THE SAME EMPLOYER), WORKER JUDGMENT, OR A DISCUSSION WITH THE CLIENT OR EMPLOYER MAY BE USED TO DETERMINE IF PAY PERIODS ARE REPRESENTATIVE.
IF, DUE TO UNIQUE CIRCUMSTANCES SUCH AS PAY PERIODS OF LESS THAN WEEKLY, NONE OF THE METHODS DESCRIBED ABOVE GIVE THE MOST ACCURATE ESTIMATE OF MONTHLY EARNINGS:
● USE THE METHOD WHICH GIVES THE MOST ACCURATE ESTIMATE OF EARNINGS, AND
● DOCUMENT THE CASE RECORD TO CLEARLY SHOW THE BASIS OF THE ESTIMATE AND THE REASON THE METHOD CHOSEN MOST ACCURATELY ESTIMATES ANTICIPATED EARNINGS.
IF AN EMPLOYEE ASKS THE EMPLOYER TO HOLD HIS WAGES, COUNT THIS MONEY AS INCOME IN THE MONTH THE HOUSEHOLD WOULD OTHERWISE HAVE BEEN PAID. IF, HOWEVER, AN EMPLOYER HOLDS WAGES AS A GENERAL PRACTICE, DO NOT COUNT THIS MONEY AS INCOME UNLESS THE HOUSEHOLD EXPECTS TO ASK FOR AND RECEIVE AN ADVANCE OR THE HOUSEHOLD EXPECTS TO RECEIVE INCOME FROM PREVIOUSLY HELD WAGES. ADVANCES ON INCOME ARE A LOAN IN THE MONTH OF RECEIPT AND INCOME WHEN HELD OUT OF WAGES FOR REPAYMENT.
Division/Section Family Support
Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-660-SNAP Budgeting Effective Date October 1, 2024
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IF ALL ATTEMPTS TO VERIFY INCOME ARE UNSUCCESSFUL BECAUSE THE PAYOR FAILS OR REFUSES TO GIVE INFORMATION AND NO OTHER INCOME VERIFICATION CAN BE FOUND, DETERMINE WITH THE CLIENT AN AMOUNT TO USE IN THE BUDGET BASED ON THE BEST AVAILABLE INFORMATION.
B-662-SNAP - PR CONVERTING INCOME TO MONTHLY AMOUNTS
WHEN DETERMINING ELIGIBILITY AND BENEFITS, USE THE APPROPRIATE CONVERSION FACTOR TO DETERMINE THE MONTHLY AMOUNT EXCEPT WHEN LESS THAN A FULL MONTH'S INCOME WAS RECEIVED BECAUSE:
● THE INCOME TERMINATES DURING THE MONTH, OR
● THE INCOME BEGINS DURING THE MONTH, OR
● THE INCOME IS INTERRUPTED DURING THE MONTH.
IN THESE INSTANCES, USE ACTUAL INCOME OR THE BEST ESTIMATE OF ANTICIPATED ACTUAL INCOME.
INCOME RECEIVED MONTHLY OR SEMI-MONTHLY MUST BE COUNTED IN THE MONTH IT IS INTENDED TO COVER RATHER THAN THE MONTH IN WHICH IT IS RECEIVED WHEN AN EXTRA CHECK IS RECEIVED IN ONE MONTH BECAUSE OF CHANGES IN PAY DATES FOR REASONS SUCH AS WEEKENDS OR HOLIDAYS.
INCOME IS CONVERTED TO MONTHLY AMOUNTS BY USING THE FOLLOWING CONVERSION FACTORS:
● DIVIDE YEARLY INCOME BY 12, OR
● MULTIPLY WEEKLY INCOME BY 4.333, OR
● ADD AMOUNTS RECEIVED TWICE A MONTH, OR
● MULTIPLY AMOUNTS RECEIVED EVERY OTHER WEEK BY 2.167.
B-663-SNAP - PR BUDGETING EXPENSES
To determine eligibility and benefits consider only household expenses that are expected during the month.
Division/Section Family Support
Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-600-FITAP-SNAP Income Document No./Name B-660-SNAP Budgeting Effective Date October 1, 2024
8 of 8 Allow expenses in the month billed or due regardless of when the household intends to pay them. For households occupying a residence that has a monthly rent structure, allow the amount of the monthly rent obligation in the monthly shelter deduction, regardless of when the rent is actually paid. Use the most recent month's bills for projecting expenses, unless the household anticipates a change. To determine the amount of expenses, use the amount of recent bills and other accurate information that indicates changes.
Households may elect to have fluctuating expenses averaged. If the expense(s) is billed less often than monthly, the household may also choose to have the expense averaged over the period it is intended to cover.
The household may choose to have a one-time expense averaged over the entire certification period in which it is billed.
To determine monthly expenses when expenses are billed on a weekly, biweekly, or semi-monthly basis, use the income conversion factors.
III. FORMS AND INSTRUCTIONS
OFS 3 Form / Instructions Earned Income Budgeting Sheet
IV. REFERENCES
7 CFR 273.9
LAC 67: III Subpart 3. Supplemental Nutrition Assistance Program (SNAP), Chapter 19 Subchapter I.
Agency Name Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-700 Immunization Document No./Name B-710-FITAP Immunization Effective Date May 1, 2023
1 of 8 I. STATEMENT OF POLICY
Sufficient evidence of immunity or immunization against vaccine-preventable diseases recommended by the Office of Public Health schedule must be provided for each recipient under 18 years of age. Sufficient evidence that such an immunization program is up-to-date or in progress may be substituted for proof of immunity or immunization.
Immunizations must be verified at:
● initial application,
● when assistance is requested for an additional child,
● at redetermination, and
● at the midpoint of a 24 month certification period.
The client must be advised of the immunization requirement in writing and allowed 10 days to complete the needed activities and submit verification. If the client fails to cooperate or provide sufficient verification of requested immunization for any child, the client is not eligible for assistance.
EXCEPTIONS: The immunization requirement does not apply if the client: ● submits a written statement from a physician stating that the immunization procedure is inadvisable or contraindicated for medical reasons, or
● *** * verbally states an ** objection to the procedure based on religious grounds.
B-711-FITAP - PO IMMUNIZATION SCHEDULE
The child should obtain immunizations according to the schedule listed in the chart below which is recommended by the Office of Public Health.
The Office of Public Health, OPH allows exceptions to the Immunization Schedule. Each child’s individual circumstances must be considered. A child may not have had all the immunizations listed for his age and may not be required to have all the immunizations listed. A statement from a medical provider (hospital, clinic, health unit, physician, etc.) that a child is up-to-date or in progress with their immunization requirement is sufficient.
Determine the current age of the child. To be in compliance with immunization requirements, immunizations should be administered within 30 days of their birthday based on the child’s age shown in the chart below.
Agency Name Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-700 Immunization Document No./Name B-710-FITAP Immunization Effective Date May 1, 2023
2 of 8 Examples:
If a 6-month old child’s birthday is July 2nd, the child will be noncompliant on August 2nd if the recommended immunizations for a 6-month old are not administered.
If a 12-year old child’s birthday is June 10th, the child will be noncompliant on July 11th if the recommended immunizations for an 11 – 12 year old are not administered.
Child’s Age Total Recommended Immunizations Birth 1 HepB 2 Months 1 DTaP, 1 Hib, 1 IPV, 2 HepB, 1 PCV, 1 RV 4 Months 2 DTaP, 2 Hib, 2 IPV, 2 HepB, 2 PCV, 2 RV 6 Months 3 DTaP, 3 Hib, 3 IPV, 3 HepB, 3 PCV, 3 RV 12-15 Months 4 DTaP, 4 Hib, 3 IPV, 3 HepB, 4 PCV, 3 RV, 1 MMR, 1 VAR, 1 HepA 18-23 Months 4 DTaP, 4 Hib, 3 IPV, 3 HepB, 4 PCV, 3 RV, 1 MMR, 1 VAR, 2 HepA 4 Years or Prior to School Entry 5 DTaP, 4 Hib, 4 IPV, 3 HepB, 4 PCV, 3 RV, 2 MMR, 2 VAR, 2 HepA (If DTaP #4 and IPV #3 are given after fourth birthday, only need 4 DTaP and 3 IPV) 11 – 12 Years 5 DTaP, 4 Hib, 4 IPV, 3 HepB, 4 PCV, 3 RV, 2 MMR, 2 VAR, 2 HepA, 1 Tdap, 1 MCV, 1 HPV (VAR, MMR, HepA, HepB if needed) 16 year and above 5 DTaP, 4 Hib, 4 IPV, 3 HepB, 4 PCV, 3 RV, 2 MMR, 2 VAR, 2 HepA, 1 Tdap, 2 MCV, 1 HPV (HPV, VAR, MMR, HepA, HepB if needed)
Subsequent routine Td boosters are recommended every 10 years.
Time sensitive vaccines:
Hib is an abbreviation for Haemophilus Influenza Type B and may be written as Hib Titer, Act Hib, PedVax Hib, or given as combination with HepB (Comvax). No Hib is given after 60 months of age. If Hib vaccines were manufactured by Merck and administered at 2 and 4 months of age, a dose at 6 months is not required.
RV is an abbreviation for Rotavirus Vaccine. The first dose of the RV Vaccine can be administered between 8 weeks of age and 15 weeks of age. The RV cannot be administered later than 8 months (32 weeks) of age. If Monavalent RV1 is administered at 2 months and 4 months of age, a dose at 6 months is not required. Pentavalent RV5 is administered at 2 months, 4 months and 6 – 8 months.
Remaining vaccines recommended:
HepA is an abbreviation for Hepatitis A Vaccine. HepA is recommended for all children 12 months through 18 years of age.
HepB is an abbreviation for Hepatitis B Vaccine. HepB is routinely recommended for all children up to 19 years of age.
DTaP is an abbreviation for Diphtheria, Tetanus and acellular Pertussis. The following vaccines are acceptable as DTaP equivalents: DTP, DTaP, DT, Td, or any combination including these, such as DTP-Hib, DTP-HBV, DTaP-Hib, etc.
Agency Name Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-700 Immunization Document No./Name B-710-FITAP Immunization Effective Date May 1, 2023
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IPV is an abbreviation for Inactivated Poliovirus Vaccine. The following vaccines are acceptable as equivalents: OPV, eIPV, or any combination including these such as DTP-IPV, etc.
PCV is an abbreviation for Pneumococcal Conjugate Vaccine. All children should receive a 3 dose primary series and a booster if vaccination begun at or before 6 months of age; a 2 dose primary series and a booster if vaccination is begun between 7 and 11 months of age; a 2 dose series and no booster if vaccination is begun between 12 and 23 months of age. If vaccination is initiated at or after 24 months of age, the child should receive 1 dose of PCV. Children 24 through 59 months of age should receive a single dose of PCV13. Children with underlying medical conditions, a single supplemental PCV13 is recommended following primary series. PCV vaccination is required as part of the Daycare/Head Start Immunization Requirement for children less than 24 months of age.
MMR is an abbreviation for Measles, Mumps and Rubella. The following vaccines are acceptable as MMR equivalents: MMR, Measles + Mumps + Rubella, or any combination that includes these, such as MMRV, MMR-Varicella, etc.
VAR is an abbreviation for Varicella. All susceptible children who are at least 12 months old through 18 years of age are eligible.
Tdap is an abbreviation for Tetanus and Diphtheria Toxoids and Acellular Pertussis Vaccine.
HPV is an abbreviation for Human Papillomavirus Vaccine. HPV vaccine is a 2 dose series for ages 9-14 years and a 3 dose series for ages 15-26 years. The first dose is administered between 11-12 years. The second dose is administered 6-12 months after the first dose. If the series was started at 15-26 years, then the third dose is administered at least 12 weeks after the second dose, but no earlier than 24 weeks after the first dose.
MCV is an abbreviation for Menningococcal Conjugate Vaccine. This vaccine should be administered to all children 11-12 years of age, with a booster dose on/after age 16. Only one dose is required if it is given on or after age 16.
Seasonal vaccine:
Flu is an abbreviation for the Influenza Vaccine. Routine annual influenza vaccination is recommended for all children 6 months – 18 years; however, it is not required for a child to be eligible for assistance.
Agency Name Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-700 Immunization Document No./Name B-710-FITAP Immunization Effective Date May 1, 2023
4 of 8 Example:
A redetermination is completed in August 2015. There are 3 children in the assistance unit.
Sharon is 16 months old. According to the schedule it is recommended that she have 4 DTaP vaccines, 4 Hib vaccines, 3 IPV vaccines, 3 HepB vaccines, 4 PCV vaccines, 3 RV vaccines, 1 MMR vaccine, 1 VAR vaccine, and 1 HepA vaccine to be up to date on immunizations. Her immunization card shows that she has received all vaccines required for her age.
Susan is 9 years old and is enrolled in school. Although Susan is enrolled in school, the client is not sure that she has received all required immunizations. According to the schedule, it is recommended that she have 5 DTaP vaccines, 4 Hib vaccines, 4 IPV vaccines, 3 HepB vaccines, 4 PCV vaccines, 3 RV vaccines, 2 MMR vaccines, 2 VAR vaccines, and 2 HepA vaccines to be up to date on immunizations. Her immunization card shows that she has had 4 DTaP vaccines, 3 IPV vaccines, 2 MMR vaccines, 4 Hib vaccines, 3 HepB vaccines, and 1 VAR vaccine. The client provides a recent statement from the Health Unit that she has completed the immunization process. Although she has not received all the vaccines listed, the statement from the Health Unit is sufficient to verify immunizations are considered to be complete. Susan is considered to be in compliance with the immunization requirement and the statement should be accepted without further verification.
Thomas is 12 years old and client states he is enrolled in school and has received all required immunizations. No further verification is necessary.
For additional information concerning recommended immunizations, refer to https://www.cdc.gov/vaccines.
B-712-FITAP - PO VERIFICATION
Verification sources may include hospital, clinic, health unit, school, medical records, private physician's records, Request for Verification of Immunization form (OFS IM), or Louisiana Immunization Network for Kids Statewide (LINKS).
B-712-1- FITAP - PO Louisiana Immunization Network for Kids Statewide (LINKS) Participants
The Louisiana Department of Health, Office of Public Health, Immunization Program provides an internet website that allows designated users to view immunization records for patients in the LINKS Central Registry. The website is: https://linksweb.oph.dhh.louisiana.gov. If a client moves within Louisiana, any participating provider, parish health unit, or designated user in the parish office may retrieve a child’s immunization record. All children’s immunization records may not appear on the website because a provider may not participate in the LINKS Program or a parent may not want to share their child’s information.
Agency Name Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-700 Immunization Document No./Name B-710-FITAP Immunization Effective Date May 1, 2023
5 of 8 The LINKS website provides the following information: child’s full name, date of birth, gender, mother’s maiden name, guardian’s first name (when applicable), address, phone number, immunization record and other information which may determine eligibility for free vaccines.
If the LINKS Patient Vaccination Summary printout indicates “up-to-date” or “due now,” the child is considered to be in compliance with the immunization requirement. The LINKS printout should be accepted without further verification.
An explanation of the LINKS terms Due Now, Past Due and Up-to-Date are as follows:
● Due Now - As of today’s date, the patient’s age falls between the recommended minimum age and recommended maximum age for this dose and the absolute minimum interval has been met since last dose.
● Past Due - As of today’s date, the recommended maximum age or the recommended maximum for this dose has passed. (30 days after the date due which is the child’s birthday).
● Up-to-Date - As of today’s date, the patient is not due or past due.
B-712-2-FITAP - PO Non-LINKS Participants
Refer to B-712-2-PR for the procedure staff must follow regarding Non-LINKS Participants.
II. PROCEDURES
At initial application, when assistance is requested for an additional child, redetermination, and at the midpoint of a 24-month certification period:
● advise the client of the immunization requirement,
● discuss and determine with the client each child's immunization status to determine what action is necessary on the part of the client to meet the requirement:
o For school aged children, accept the client's statement made verbally that the child has had all required immunizations if the client states that the child is currently enrolled in school. Document this information in Case Notes.
o For all other children, review LINKS. For example, does the client need to make an appointment to have the child immunized or does the client only need to submit verification of the child's immunization record?
● advise the client in writing of any actions needed to meet the requirement, and
● give the client 10 days to complete the needed activities and submit verification.
Agency Name Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-700 Immunization Document No./Name B-710-FITAP Immunization Effective Date May 1, 2023
6 of 8 If immunization records received indicate that the child’s immunizations are up-to-date or in progress, document the *** * immunization status on the LITE Immunization – Details screen. ** If a child’s health care provider provides a written statement or documentation of recent immunizations indicating that the child is considered to be either: complete, up-to-date, contraindicated, or in progress, document the *** * status on the LITE Immunization Details screen.
If verification is not received or if verification shows the child is not up-to-date or in progress:
● contact the client to determine the reason, and
● offer the client assistance in making arrangements for:
o obtaining needed immunization(s), and/or
o obtaining needed verification.
If the client fails to cooperate or provide requested immunization or sufficient verification for any child included in the assistance unit, clearly document the offer of assistance in the case record, and:
● at application, the application must be rejected.
● for certified cases, the case must be closed and remain closed for at least one month and until all children are in compliance:
o Work-eligible families: apply the appropriate STEP sanction occurrence and reason.
o Non work-eligible families: close the case using the appropriate coding. ** The case must remain closed for at least one month and until the child meets the immunization requirements.
B-711-FITAP - PR IMMUNIZATION SCHEDULE
Compare the immunization verification obtained to the immunization schedule as outlined in the chart in Section I based on the child’s age.
B-712-FITAP - PR VERIFICATION
Staff must verify immunizations are up-to-date or in progress:
● at the initial application,
● when assistance is requested for an additional child,
● at redetermination, and
Agency Name Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-700 Immunization Document No./Name B-710-FITAP Immunization Effective Date May 1, 2023
7 of 8 ● at the midpoint of a 24 month certification period.
B-712-1-FITAP - PR Louisiana Immunization Network for Kids Statewide (LINKS) Participants
Each parish office has two individuals who have access to the LINKS website. One person serves as the primary user and another serves as back-up. If the primary user leaves or changes employment with DCFS, the * ES Manager must notify LDH. This user’s identification number must be deactivated. LDH will provide the name of the person to contact in such an event. If the back-up user departs, the primary user has all the responsibility for verifying immunization until another back- up is named. LDH must be notified of all changes timely.
B-712-2-FITAP - PR Non-LINKS Participants
If a non-school aged ** child’s health care provider is not a participant of the LINKS program or a parent or caretaker refuses to share their child’s information through LINKS, staff must:
● request sufficient verification, or
● provide form OFS IM to the client for completion.
B-713-FITAP - PR DOCUMENTATION
Document verification of immunization or any exceptions to this requirement on *** * the LITE Immunization – Details screen.
If a copy of the immunization record, or form OFS IM is used to verify the child’s immunization status it must be scanned into OnBase and the LITE Immunization – Details screen must be updated to reflect Medical/Clinical/Health Unit/Physician’s Records as the Verification Source. **
*** * If the child’s immunization records are complete and up-to-date on LINKS, the current LINKS Patient Vaccination Summary printout must include the worker’s signature or digital signature, the date the printout was reviewed and scanned into OnBase. The LITE Immunization – Details screen must be updated to reflect LINKS as the Verification Source. **
*** For school-aged children, if the client states verbally that the child has had all required immunizations and the child is currently enrolled in school and this information has been documented in the Case Notes, * update the LITE Immunization – Details screen to reflect School as the Verification Source.
The LITE Immunization – Details screen must be updated to reflect exemptions based on medical reasons and religious grounds. Case notes must be documented thoroughly. **
Agency Name Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-700 Immunization Document No./Name B-710-FITAP Immunization Effective Date May 1, 2023
8 of 8 Document all activities justifying case closure or rejection due to failure to comply. This documentation should include all offers of assistance made to the client and the client's response or lack of response to the offers of assistance.
III. FORMS AND INSTRUCTIONS
CR 9 Form/Instructions Immunizations Record
OFS IM Form/Instructions Request for Verification of Immunizations
IV. REFERENCES
Louisiana Administrative Code – Title 67 Social Services, Subpart 2- Chapter 12: Family Independence Temporary Assistance Program, Subchapter B – Conditions of Eligibility
Louisiana Administrative Code – Title 67 Social Services, Subpart 12- Chapter 51: Child Care Assistance Program, Subchapter A – Administration, Conditions of Eligibility, and Funding
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-800 FITAP Relationship Document No./Name B-810 FITAP Eligibility Requirement Effective Date November 1, 2022
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I. STATEMENT OF POLICY
A child must live in the home of a parent (Refer to B-0510 FITAP) or one of the following qualified relatives (either biological or adoptive) * as follows:
● grandfather or grandmother (extends to great-great-great)
● brother or sister (including half brother and half sister)
● uncle or aunt (extends to great-great)
● first cousin, including first cousin once removed (child of a first cousin)
● nephew or niece (extends to great-great)
● stepfather or stepmother
● stepbrother or stepsister
Relationship extends to the legal spouse of the above listed relatives even after the marriage is terminated by death or divorce.
The relationship requirement is met when the child lives with any of the above named relatives. Legal custody is not a factor in determining relationships.
Legal adoption terminates all prior legal relationships. The biological parent and biological relatives remain qualified relatives due to the blood relationship.
Descendants of stepsiblings are not qualified relatives.
A First Cousin Once Removed who is the descendent of a Great Uncle or Aunt is not within the required degree of relationship to be a qualified relative.
II. PROCEDURES
LITE determines eligibility for degree of relationship by using the data entered from the Relationship Type is drop-down list on the Relationship – Details screen for each member.
Document relationship in LITE on the Relationship – Details screen and the Relationship – Establishing Family Tree screen. **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-800 FITAP Relationship Document No./Name B-810 FITAP Eligibility Requirement Effective Date November 1, 2022
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* Ineligible Relationships should be coded as follows:
Household members who are: Receiving Foster Care payments should be coded Foster Child of/Foster Parent of, Not related should be coded Not Related to, or Related, but are not within the required degree of relationship, should be coded Other-Related.
Household individuals must have the appropriate Relationship Type selected for LITE to correctly include or exclude the individual from the Family Group.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
Relationship and Verification for FITAP and KCSP (Quick Reference Guide) **
Division/Section Family Support Chapter No./Name 4 − Economic Stability (ES) Part No./Name B − Eligibility Factors Section No./Name B-800-FITAP Relationship Document No./Name B-820-FITAP Required Verification Effective Date May 1, 2024
1 of 4 I. STATEMENT OF POLICY
Verify relationship of each child to the qualified relative at certification and when adding a child.
B-821-FITAP - PO HOW TO VERIFY RELATIONSHIP TO PARENT
Relationship of a child to his parent(s) is primarily verified through a birth certificate. If the birth certificate is not available, other documents may be used if they include the name of the child and the parent(s). These documents may include:
● baptismal certificate,
● documents from the United States Citizenship and Immigration Services (USCIS) and/or identifying information provided in correspondence from a Voluntary Agency,
● licensed midwife records, or
● medical records.
Note: A birth card which does not include the full name of the child, full name of the mother and/or father is not sufficient verification of relationship. Other supporting documentation as outlined above and at B-822-FITAP must be obtained.
If the father's name does not appear on the birth certificate, the determination of his relationship to the child may be established by one or more of the following:
● a court judgment which declares the man to be the child's father;
● documentation that the child receives financial benefits based on circumstances of the father, i.e., Social Security, VA, military allotment;
● documentation that the child is claimed by the man as his dependent child for income tax purposes;
● paternity test results that verify the man to be the father; or
● the man is named by the mother and:
o the man verbally acknowledges paternity to the agency, or o the man signs an acknowledgement of paternity, or o at least two references or collaterals state in writing that the man has acknowledged to them that he is the child's father.
Division/Section Family Support Chapter No./Name 4 − Economic Stability (ES) Part No./Name B − Eligibility Factors Section No./Name B-800-FITAP Relationship Document No./Name B-820-FITAP Required Verification Effective Date May 1, 2024
2 of 4 B-822-FITAP - PO HOW TO VERIFY RELATIONSHIP TO OTHER QUALIFIED RELATIVE
Once the parental relationship has been established, use documentary proof to establish the child's relationship to the qualified relative. In addition to the documents listed in section B-821-FITAP, the following may be used:
● family bible,
● church records,
● U.S. Census records,
● insurance policies over 3 years old, or
● legal document executed by the court, such as a custody order, which states the qualified relative's relationship to the child.
If none of the above documents is available, the relationship of the qualified relative to the child may be established by securing:
● the qualified relative's written statement as to how he is related to the child, and
● a written statement attesting to the relationship from another individual in a position to know the facts of the situation.
Determine how the collateral is knowledgeable of the client's situation and document this *** in Case Notes. If the collateral is not interviewed in the parish office, contact the collateral by telephone to obtain the documentation of how he knows of the relationship of the qualified relative to the child.
II. PROCEDURES
To request verification of Relationship, select ‘Pending Verification’ or ‘Client Statement’ on the Relationship – Details screen for those relationships that have not been verified. To avoid a request for verification for household members in error, select ‘Reliable Reference’ as the relationship verification type when documentation is available for one of the members and not the other member as relationship has not been verified between those household members. Example: Mother applies for herself and two children. The agency has a birth certificate for the first child only. LITE is updated to reflect the birth certificate contained in OnBase for that child. However, verification is still needed for the second child. Data collection in LITE on the Relationship – Details chart would be updated as follows:
Division/Section Family Support Chapter No./Name 4 − Economic Stability (ES) Part No./Name B − Eligibility Factors Section No./Name B-800-FITAP Relationship Document No./Name B-820-FITAP Required Verification Effective Date May 1, 2024
3 of 4 Between Mother and 1st child – Relationship Verification coding should be ‘Birth Certificate.’ Between Mother and 2nd child – Relationship Verification coding should be ‘Pending Verification’ or ‘Client Statement’ if there is an associated SNAP case. Between the 1st child and 2nd child – Relationship verification coding should be ‘Reliable Reference.’ If ‘Pending Verification’ is selected as the relationship verification between the two children, LITE will also request verification for the 1st child. This would be incorrect as there is already a birth certificate on file for the 1st child.
NOTE: Conversion codes (data from legacy systems) must be reviewed and updated accordingly. LITE cannot determine correct relationships and eligibility if ‘Conversion Value’ is not updated to reflect the correct household situation.
* Paternity Establishment and Support Enforcement (PESE)
The PESE interface allows access to Vital Records to receive and verify birth record information that assists in establishing relationship for program applicants. Staff is allowed to view birth record information if provisioned in the Case Access role. Staff may use PESE to establish the relationship status and/or age of household members. PESE must be reviewed prior to requesting verification of relationship. PESE information can be accessed in LITE by two methods: by using the PESE On- Demand button in the ‘Case Info’ right navigation panel in the case record or by clicking the PESE button from the ‘Internal Links’ left navigation panel on the LITE Home screen. The PESE On-Demand button is displayed on the following screens within a case record in LITE from the ‘Case Info’ right navigation panel:
• Person – Details • Relationship – Details, and • Person Demographics – Details
To access the PESE via the On-Demand button, the Person - Details, Relationship - Details, or the Person Demographics - Details screens to conduct a search, the worker must:
• Click the PESE On-Demand button from the ‘Case Info’ right navigation panel to display the PESE website’s Search screen with the results pre-populated for the individual whose details are being reviewed. • If staff have not received authorization to access PESE, clicking the On-Demand button will result in being redirected to the PESE website with the following error messaged displayed: “You are not authorized to access this site. Please contact system administrator.”
Division/Section Family Support Chapter No./Name 4 − Economic Stability (ES) Part No./Name B − Eligibility Factors Section No./Name B-800-FITAP Relationship Document No./Name B-820-FITAP Required Verification Effective Date May 1, 2024
4 of 4 PESE is also available as a Single Sign-On (SSO) that is accessed from the LITE Home Page within the Internal Links left navigation panel.
To access the PESE via the LITE Home Page and conduct a search, the worker must: • Navigate to the LITE Worker Portal (WP) Home screen, • Click the PESE link from the left ‘Internal Links’ panel on the WP Home screen to be redirected to the PESE website,
On the Search screen, enter the first and last names, dates of birth, and Social Security Numbers of the parents and child in the designated fields and click ‘Search’ to display available records.
If relationship is verified through PESE, document the case with a case note and enter the birth certificate number in the Document Type/Number column on the family tree in LITE. **
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
Title IV of the Social Security Act, Sec. 408
LAC 67:II.1227
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-800-FITAP Relationship Document No./Name B-830-FITAP Documentation Requirement Effective Date November 1, 2022
1 of 1 I. STATEMENT OF POLICY
Document the proof of relationship *** * in LITE. Document case notes to record additional details, if needed.
II. PROCEDURES
Document relationship in LITE on the Relationship – Details screen and the Relationship – Establishing Family Tree screen. Refer to the Relationship and Verification for FITAP and KCSP (Quick Reference Guide) for detailed instructions.
A copy of the verification document must be uploaded to OnBase.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
Title IV of the Social Security Act, Sec. 408
LAC 67:II.1227 **
Division/Section Family Support Chapter No./Name 4 –Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-800 FITAP Relationship Document No./Name B-840 FITAP Temporary Certification (Presumptive Eligibility FITAP Only) Effective Date November 1, 2022
1 of 2 I. STATEMENT OF POLICY
If documentary verification of relationship cannot be obtained within 30 days of the application, do not deny the certification if:
relationship can be temporarily established through collateral contacts,
there is no reason to believe that the alleged relationship does not exist, and
there is no reason to believe that documentation cannot be secured within three months.
Eligibility of the child in such a situation cannot extend longer than three months unless the relationship can be documented.
II. PROCEDURES
* For Relationship Verification, select Pending Verification (for FITAP only cases) or Client Statement (for cases with an associated pending or active SNAP program) which will trigger the 10 day Request for Verification.
NOTE: Do not extend the due date to “trick” the system or take any further action unless the requested verification is received, or the case is ready to be temporarily certified.
Once verifications are received and processed, if the client fails to verify relationship and they are otherwise eligible, update “Pending Verification/Client Statement” to “Presumptive Eligibility FITAP Only” and authorize the case.
LITE will recognize verification of Relationship as “postponed” once the case is authorized with “Presumptive Eligibility FITAP Only” as the Relationship Verification type. LITE will assign a 12- month certification period unless the Certification Thru date is matched to SNAP.
The Notice of Decision will inform the client that they will receive temporary FITAP benefits for three months. If eligibility cannot be established in three months, additional benefits cannot be provided. If the client provides verification prior to the end of the three-month temporary period, the Relationship Verification type must be updated and authorized in LITE. Benefits may be extended past the three months if eligibility has been met.
LITE will close the case automatically at the end of the 3rd month at cut-off if Relationship Verification is still marked “Presumptive Eligibility FITAP Only.” **
Division/Section Family Support Chapter No./Name 4 –Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-800 FITAP Relationship Document No./Name B-840 FITAP Temporary Certification (Presumptive Eligibility FITAP Only) Effective Date November 1, 2022
2 of 2 III. FORMS AND INSTRUCTIONS
* There are no forms associated with this policy.
IV. REFERENCES
45 CFR Subtitle B Chapter II Part 206 **
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name B. Eligibility Factors (FITAP) Section No./Name B-900 Residency (FITAP) Document No./Name B-910-FITAP Eligibility Requirement Dates Issue December 20, 1997 Effective December 20, 1997
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CLIENTS MUST RESIDE IN LOUISIANA TO BE ELIGIBLE FOR BENEFITS.
The following persons meet the residency requirement:
● Any person currently living in Louisiana who intends to make a home here and whose stay is not for temporary purposes.
● Other persons living in the state at the time of application who entered the state with a job commitment or an intention to seek employment (regardless of current employment status), and are not receiving assistance from another state.
Homeless families are considered to meet the residency requirement if the above requirements are met. Refer to B-521 (DOCNO = B-520).
NOTE: The child is a resident if his caretaker is a resident.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-900-FITAP-SNAP Residency Document No./Name B-910-SNAP Eligibility Requirement Effective Date January 1, 2010
1 of 1 CLIENTS MUST RESIDE IN LOUISIANA TO BE ELIGIBLE FOR BENEFITS.
Persons living in the state for any purpose other than a vacation, regardless of the length of time they have been here or plan to stay, meet the requirement for residency. A fixed residence or a fixed mailing address is not required.
Households do not have to establish a permanent home or an intent to remain in the state in order to be eligible.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-900-FITAP-SNAP Residency Document No./Name B-920-FITAP Verification/Documentation Effective Date January 1, 2023
1 of 2 I. STATEMENT OF POLICY
RESIDENCY MUST BE VERIFIED AT APPLICATION AND AT ANY OTHER TIME RESIDENCY IS QUESTIONABLE.
B-921-FITAP - PO HOW TO VERIFY RESIDENCY
USE SOURCES SUCH AS AN UNEXPIRED DRIVER’S LICENSE/STATE IDENTIFICATION CARD, INCLUDING A REAL ID OR RECENT RENT, MORTGAGE, OR UTILITY RECEIPTS TO VERIFY RESIDENCY. A RENT, MORTGAGE, OR UTILITY RECEIPT MUST LIST THE SAME RESIDENTIAL ADDRESS REPORTED ON THE APPLICATION REGARDLESS OF WHEN SUBMITTED.
SOCIAL SECURITY ADMINISTRATION (SSA) AND/OR SUPPLEMENTAL SECURITY INCOME (SSI) RECORDS RECEIVED THROUGH SOLQ OR CLEARANCE SUMMARY ARE ACCEPTABLE DOCUMENTARY EVIDENCE TO VERIFY RESIDENCY IF NO OTHER PROOF IS AVAILABLE. THE IDENTIFYING INFORMATION, INCLUDING THE NAME, ADDRESS, AND DATE OF BIRTH LISTED ON THE SSA/SSI RECORD, MUST MATCH THE INFORMATION PROVIDED ON THE APPLICATION. IF THERE IS ANY DISCREPANCY BETWEEN THE INFORMATION PROVIDED ON THE APPLICATION AND THE SSA/SSI RECORD, RESIDENCY MUST BE VERIFIED THROUGH OTHER MEANS.
AN UNEXPIRED ON-DEMAND OMV/LA WALLET INTERFACE RESULT IS ACCEPTABLE VERIFICATION OF AN INDIVIDUAL’S RESIDENCY.
PAY CHECK STUBS OR AN OFS 87 (CURRENT, PAST OR ANTICIPATED WAGE VERIFICATION LETTER) THAT ARE NO MORE THAN 12-MONTHS OLD MAY ALSO BE USED TO VERIFY RESIDENCY.
* NOTE: THE ADDRESS LISTED ON THE CHECK STUBS OR THE OFS 87 MUST MATCH THE ADDRESS CURRENTLY BEING REPORTED AND BE NO MORE THAN 12-MONTHS OLD TO SERVE AS VERIFICATION OF RESIDENCY. **
WHEN RESIDENCY CANNOT BE VERIFIED WITH READILY AVAILABLE EVIDENCE:
CONTACT THE LANDLORD, NEIGHBORS, RELATIVES, OR OTHER SOURCES OF RELIABLE INFORMATION DESIGNATED BY THE HOUSEHOLD OR
MAKE A SCHEDULED HOME VISIT TO OBSERVE PERSONAL EFFECTS AND LIVING ARRANGEMENTS.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-900-FITAP-SNAP Residency Document No./Name B-920-FITAP Verification/Documentation Effective Date January 1, 2023
2 of 2 II. PROCEDURES
DOCUMENT HOW RESIDENCY WAS VERIFIED. USING THE RESIDENCY VERIFICATION FIELD ON THE PERSON DEMOGRAPHICS – DETAILS PAGE IN LITE.
WHEN RESIDENCY IS VERIFIED BY SOCIAL SECURITY ADMINISTRATION (SSA) AND/OR SUPPLEMENTAL SECURITY INCOME (SSI) RECORDS RECEIVED THROUGH SOLQ OR CLEARANCE SUMMARY, USE VERIFICATION CODE “SSA RECORDS” ON THE PERSON DEMOGRAPHICS – DETAILS PAGE.
WHEN RESIDENCY IS VERIFIED USING THE ON-DEMAND OMV/LA WALLET INTERFACE IN LITE, THE RECORD IS RETAINED IN THE OMV/ LA WALLET INTERFACE MODULE. USE VERIFICATION CODE “OTHER” ON THE PERSON DEMOGRAPHICS – DETAILS PAGE. WHEN “OTHER” IS SELECTED, A CASE NOTE SHOULD DOCUMENT THE REASON.
WHEN RESIDENCY IS VERIFIED BY DOCUMENTARY EVIDENCE, A COPY OF THE RESIDENCY VERIFICATION MUST BE FILED IN ONBASE.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS AND INSTRUCTIONS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
45CFR 233.40
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-900-FITAP-SNAP Residency Document No./Name B-920-SNAP Verification/Documentation Effective Date June 15, 2026
1 of 2 I. STATEMENT OF POLICY
RESIDENCY MUST BE VERIFIED *** AT APPLICATION, REDETERMINATION, AND AT ANY OTHER TIME RESIDENCY IS QUESTIONABLE.
EXCEPTIONS: It is not necessary to verify residency in unusual cases (such as homeless households, some migrant farm worker households, newly arrived households) where verification is not possible, or if the household is categorically eligible.
Postpone verification of residency if necessary to meet expedited service timeframes.
B-921-SNAP - PO HOW TO VERIFY RESIDENCY
USE SOURCES SUCH AS AN UNEXPIRED DRIVER’S LICENSE/STATE IDENTIFICATION CARD, INCLUDING A REAL ID OR RECENT RENT, MORTGAGE, OR UTILITY RECEIPTS TO VERIFY RESIDENCY. A RENT, MORTGAGE, OR UTILITY RECEIPT MUST LIST THE SAME RESIDENTIAL ADDRESS REPORTED ON THE APPLICATION REGARDLESS OF WHEN SUBMITTED.
SOCIAL SECURITY ADMINISTRATION (SSA) AND/OR SUPPLEMENTAL SECURITY INCOME (SSI) RECORDS RECEIVED THROUGH SOLQ OR CLEARANCE SUMMARY ARE ACCEPTABLE DOCUMENTARY EVIDENCE TO VERIFY RESIDENCY IF NO OTHER PROOF IS AVAILABLE. THE IDENTIFYING INFORMATION, INCLUDING THE NAME, ADDRESS, AND DATE OF BIRTH LISTED ON THE SSA/SSI RECORD, MUST MATCH THE INFORMATION PROVIDED ON THE APPLICATION. IF THERE IS ANY DISCREPANCY BETWEEN THE INFORMATION PROVIDED ON THE APPLICATION AND THE SSA/SSI RECORD, RESIDENCY MUST BE VERIFIED THROUGH OTHER MEANS.
AN UNEXPIRED ON-DEMAND OMV/LA WALLET INTERFACE RESULT IS ACCEPTABLE VERIFICATION OF AN INDIVIDUAL’S RESIDENCY.
A PERMANENT ID CANNOT BE USED TO VERIFY RESIDENCY. IF AN INDIVIDUAL HAS A PERMANENT ID, VERIFICATION OF RESIDENCY MUST BE REQUESTED.
PAY CHECK STUBS OR AN OFS 87 (CURRENT, PAST OR ANTICIPATED WAGE VERIFICATION LETTER) THAT ARE NO MORE THAN 12-MONTHS OLD MAY ALSO BE USED TO VERIFY RESIDENCY.
NOTE: THE ADDRESS LISTED ON THE CHECK STUBS OR THE OFS 87 MUST MATCH THE ADDRESS CURRENTLY BEING REPORTED AND BE NO MORE THAN 12-MONTHS OLD TO SERVE AS VERIFICATION OF RESIDENCY.
WHEN RESIDENCY CANNOT BE VERIFIED WITH READILY AVAILABLE EVIDENCE:
Division/Section Family Support Chapter No./Name 4 – Economic Independence (EI) Part No./Name B – Eligibility Factors Section No./Name B-900-FITAP-SNAP Residency Document No./Name B-920-SNAP Verification/Documentation Effective Date June 15, 2026
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• CONTACT THE LANDLORD, NEIGHBORS, RELATIVES, OR OTHER SOURCES OF RELIABLE INFORMATION DESIGNATED BY THE HOUSEHOLD, OR
• MAKE A SCHEDULED HOME VISIT TO OBSERVE PERSONAL EFFECTS AND LIVING ARRANGEMENTS.
II. PROCEDURES
*** THE OMV INTERFACE MAY BE USED TO VERIFY RESIDENCY DURING THE INTERVIEW. IF RESIDENCY CANNOT BE VERIFIED THROUGH OMV, A REQUEST FOR VERIFICATION MUST BE SENT TO THE HOUSEHOLD, ALLOWING 10 DAYS TO RETURN THE VERIFICATION.
*** DOCUMENT HOW RESIDENCY WAS VERIFIED USING THE RESIDENCY VERIFICATION FIELD ON THE PERSON DEMOGRAPHICS – DETAILS PAGE IN LITE.
WHEN RESIDENCY IS VERIFIED BY SOCIAL SECURITY ADMINISTRATION (SSA) AND/OR SUPPLEMENTAL SECURITY INCOME (SSI) RECORDS RECEIVED THROUGH SOLQ OR CLEARANCE SUMMARY, USE VERIFICATION CODE “SSA RECORDS” ON THE PERSON DEMOGRAPHICS – DETAILS PAGE.
WHEN RESIDENCY IS VERIFIED USING THE ON-DEMAND OMV/LA WALLET INTERFACE IN LITE, THE RECORD IS RETAINED IN THE OMV/ LA WALLET INTERFACE MODULE. THE VERIFICATION CODE “OMV VERIFIED (SYSTEM ONLY)” OR LA WALLET VERIFIED (SYSTEM ONLY)” WILL POPULATE AUTOMATICALLY ON THE PERSON DEMOGRAPHICS – DETAILS PAGE.
WHEN RESIDENCY IS VERIFIED BY DOCUMENTARY EVIDENCE, A COPY OF THE RESIDENCY VERIFICATION MUST BE FILED IN THE DOCUMENT REPOSITORY SYSTEM.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS AND INSTRUCTIONS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
7CFR 273.3
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-900 FITAP-SNAP Residency Document No./Name B-930-FITAP Moves In and Out of State Effective Date May 1, 2023
1 of 2 I. STATEMENT OF POLICY
A PERSON CANNOT PARTICIPATE AS A MEMBER OF MORE THAN ONE HOUSEHOLD OR IN MORE THAN ONE *** STATE IN ANY MONTH.
***
II. PROCEDURES
* WHEN AN APPLICANT HAS RECEIVED BENEFITS IN ANOTHER STATE WITHIN SIX MONTHS PRIOR TO THE APPLICATION DATE, VERIFY THE EFFECTIVE CLOSURE DATE, OR THE DATE THE APPLICANT AND/OR MEMBERS OF THE APPLICATION WERE REMOVED FROM THE OUT OF STATE CERTIFICATION.
IF BENEFITS WERE AUTHORIZED FOR THE MONTH OF APPLICATION VERIFY IF BENEFITS HAVE BEEN RETURNED OR CANCELED BY THE OTHER STATE.
OUT-OF-STATE-INQUIRIES
THE ANALYST MUST CONTACT THE STATE AGENCY TO REQUEST CLOSURE OF THE ACTIVE FITAP CASE DUE TO THE APPLICANT NOW RESIDING AND APPLYING FOR BENEFITS IN LOUISIANA. THE ANALYST SHOULD ATTEMPT TO CONTACT THE STATE BY PHONE IN ORDER TO REPORT THE APPLICANT IS NOW RESIDING AND APPLYING FOR BENEFITS IN LOUISIANA.
IF THE PHONE ATTEMPT IS UNSUCCESSFUL, AN OFS 82 (OUT-OF-STAE INQUIRY) FORM MUST BE FAXED TO THE STATE AGENCY.
VERIFICATION OF THE EFFECTIVE DATE OF CLOSURE FOR THE OUT-OF-STATE FITAP CASE MUST BE REQEUSTED FROM THE APPLICANT.
IN ORDER FOR LITE TO REQUEST THE VERIFICATION FROM THE APPLICANT, BOTH A “BENEFIT BEGIN DATE” AND “BENEFIT END DATE” MUST BE INPUT ON THE OUT OF STATE BENEFIT DETAILS SCREEN.
THE “BENEFIT BEGIN DATE” AND “BENEFIT END DATE” SHOULD MATCH.
IF A “BENEFIT END DATE” IS NOT POPULATED, LITE WILL NOT REQUEST THE VERIFICATION AS REQUIRED.
“PENDING VERIFICATION” MUST BE SELECTED FOR THE “TERMINATION VERIFICATION” FIELD.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-900 FITAP-SNAP Residency Document No./Name B-930-FITAP Moves In and Out of State Effective Date May 1, 2023
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IF THE OFS 82 IS NOT RETURNED BY THE OTHER STATE AND THE APPLICANT DOES NOT PROVIDE THE VERIFICATION OF THE EFFECTIVE DATE OF CLOSURE FOR THE OUT-OF-STATE FITAP CASE the FITAP case should be denied for failure to provide. **
When the caretaker relative moves to another state with the intent to remain there, or without declaring an intent to return, send an advance notice of adverse action to the client's last known address and close the case.
If it is established that the client has been certified for cash assistance in another state, close the case and send concurrent notice to the client at the last known address.
III. FORMS AND INSTRUCTIONS
OFS 082 Form / Instructions Out of State Inquiry
IV. REFERENCES
45CFR233.40
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors (SNAP) Section No./Name B - 900-SNAP Residency (SNAP) Document No./Name B - 930-SNAP Moves In and Out of State Effective Date September 1, 2023
1 of 2 I. STATEMENT OF POLICY
A PERSON CANNOT PARTICIPATE AS A MEMBER OF MORE THAN ONE HOUSEHOLD OR IN MORE THAN ONE STATE IN ANY MONTH.
II. PROCEDURES
WHEN AN APPLICANT HAS RECEIVED BENEFITS IN ANOTHER STATE WITHIN A SIX-MONTH TIMEFRAME , VERIFY THE EFFECTIVE CLOSURE DATE, OR THE DATE THE MEMBER WAS REMOVED FROM THE CERTIFICATION.
IF BENEFITS WERE AUTHORIZED FOR THE MONTH OF APPLICATION VERIFY IF BENEFITS HAVE BEEN RETURNED OR CANCELED BY THE OTHER STATE.
OUT-OF-STATE INQUIRIES
THE ANALYST MUST CONTACT THE STATE AGENCY TO REQUEST CLOSURE OF THE ACTIVE SNAP CASE DUE TO THE APPLICANT NOW RESIDING AND APPLYING FOR BENEFITS IN LOUISIANA.
THE SNAP BENEFITS NATIONAL DIRECTORY LOCATED ON THE INTRANET, PROVIDES THE FOLLOWING INFORMATION FOR STATES: A PHONE NUMBER FOR AN INTERACTIVE VOICE RESPONSE SYSTEM, WITH AN OPTION TO BE ROUTED TO AN AGENT, AND A FAX NUMBER THAT CAN BE USED TO SUBMIT INQUIRIES.
THE ANALYST SHOULD ATTEMPT TO CONTACT THE STATE BY PHONE IN ORDER TO REPORT THAT THE APPLICANT IS NOW RESIDING AND APPLYING FOR BENEFITS IN LOUISIANA.
IF THE PHONE ATTEMPT IS UNSUCCESSFUL, AN OFS 82 (OUT-OF-STATE INQUIRY) FORM MUST BE FAXED TO THE STATE AGENCY.
VERIFICATION OF THE EFFECTIVE DATE OF CLOSURE FOR THE OUT-OF-STATE SNAP CASE MUST BE REQUESTED FROM THE APPLICANT.
IN ORDER FOR LITE TO REQUEST THE VERIFICATION FROM THE APPLICANT, BOTH A “BENEFIT BEGIN DATE” AND “BENEFIT END DATE” MUST BE INPUT ON THE OUT OF STATE BENEFIT DETAILS SCREEN.
THE “BENEFIT BEGIN DATE” AND “BENEFIT END DATE” SHOULD MATCH.
IF A “BENEFIT END DATE” IS NOT POPULATED, LITE WILL NOT REQUEST THE VERIFICATION AS REQUIRED.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors (SNAP) Section No./Name B - 900-SNAP Residency (SNAP) Document No./Name B - 930-SNAP Moves In and Out of State Effective Date September 1, 2023
2 of 2 PENDING VERIFICATION” MUST BE SELECTED FOR THE “TERMINATION VERIFICATION” FIELD.
IF THE OFS 82 IS NOT RETURNED BY THE OTHER STATE AND THE APPLICANT DOES NOT PROVIDE VERIFICATION OF THE EFFECTIVE DATE OF CLOSURE FOR THE OUT-OF-STATE SNAP CASE, ANOTHER INQUIRY SHOULD BE MADE WITH THE INTERACTIVE VOICE RESPONSE SYSTEM ON DAY 30. IF THE CASE IS STILL REPORTED AS ACTIVE, THE APPLICATION SHOULD BE DENIED OR THE MEMBER REMOVED FOR RECEIPT OF BENEFITS OUT-OF-STATE.
* If the applicant reported that their SNAP case is closed in the other state and both the applicant and the worker are unable to verify that the SNAP case is closed in the other state, the applicant’s statement that the SNAP case is closed may be accepted if duplicate participation is not considered questionable. **
EXCEPTION: Residents in an approved shelter for battered women and children may participate twice during the month of application if they participated first with the person who abused or threatened them with abuse. The abused person must go directly from the household to the shelter.
NOTE: Receipt of Nutrition Assistance Program (NAP) benefits from Puerto Rico, American Samoa, or the Mariana Islands during the same month as SNAP benefits are received is not considered duplicate participation because NAP benefits are considered inaccessible in the mainland United States.
When all household members move to another state, close the case and send a concurrent notice to the last known address.
III. FORMS AND INSTRUCTIONS
OFS 082 Form/ Instructions Out-of-State Inquiry
IV. REFERENCES
There are no references associated with this policy.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-900-FITAP Residency Document No./Name B-940-FITAP Temporary Visits Out of State Effective Date May 1, 2023
1 of 1 I. STATEMENT OF POLICY
Clients do not lose their residence status because of temporary absences from the state when the client intends to return.
II. PROCEDURES
* When notified that the client is temporarily out of state contact the client to discuss:
● the client's circumstances,
● the client’s reason for not returning,
● the client’s plans for returning,
● the client’s evidence of maintenance of residency in Louisiana and intent to return.
Good cause for absence from the home should be explored. Refer to policy B-520-FITAP. If it is determined that good cause exists the client may receive benefits while out of state according to the time frames established in policy B-520-FITAP. Update LITE to reflect the information received as well as the good cause reason established.
In the 6th month, contact the client to determine if they have returned to the state. If the client has not returned they are no longer eligible for benefits.
EXCEPTION: Temporary absence does not apply to migrants or itinerant workers. Once the person leaves the state they must not be considered a resident of the state.
II. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
45CFR233.40 **
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name B. Eligibility Factors (FITAP) Section No./Name B-900 Residency (FITAP) Document No./Name B-950-FITAP Misrepresentation of Residence Dates Issue December 20, 1997 Effective December 20, 1997
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Individuals found guilty of having made a fraudulent statement or representation with respect to residence in order to receive assistance simultaneously from two or more states are ineligible for a 10 year period that begins on the date the individual is convicted in Federal or State Court. This does not apply if the President of the United States grants a pardon with respect to the conduct which was the subject of the conviction.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1010-SNAP Definitions Effective Date January 1, 2010
1 of 1 Resources are assets or possessions which a household can convert to cash to meet needs.
The value of liquid resources is considered when determining eligibility. Examples of liquid resources include cash, bank accounts, and stocks. Refer to B-1040-SNAP for additional information.
The value of non-liquid resources is not considered when determining eligibility. Examples of non- liquid resources include buildings, land, and mineral rights.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1020 SNAP Whose Resources Are Considered Effective Date July 1, 2022
1 of 2 I. STATEMENT OF POLICY
B-1021-SNAP PO – PERSONS LIQUID RESOURCES TO CONSIDER
Consider the liquid resources of the following persons:
Household members
Disqualified members
Ineligible aliens
Alien Sponsors
B-1022 – SNAP PO - BROAD-BASED CATEGORICAL ELIGIBILITY (BBCE)
If the household is determined to be BBCE as defined in E-280-SNAP, the household’s resources reported must not be counted.
II. PROCEDURES
B-1021-SNAP – PERSONS LIQUID RESOURCES TO CONSIDER
The client’s statement is accepted as verification for non-Broad Based Categorically Eligible (BBCE) households if the household’s cash on hand and liquid resources are $2000 or less.
Count the resources of an alien's sponsor and the sponsor's spouse if living with the sponsor until the alien becomes a citizen or has worked 40 qualifying quarters of Social Security coverage. (Refer to E- 110-SNAP.) Beginning January 1, 1997, a quarter in which the alien received federal means-tested assistance is not counted as a qualifying quarter. The resources of the sponsor and sponsor's spouse must be reviewed at application and each redetermination.
B-1022 – SNAP PR - BROAD-BASED CATEGORICAL ELIGIBILITY (BBCE)
*** * Resources for all members included in the Broad-Based Categorically Eligible households are excluded from eligibility determination. Resource questions do not need to be cleared when processing applications, Simplified Reports, or redeterminations. Verification of resources for BBCE households do not need to be requested.
LITE will determine if the household is BBCE based on criteria in E-282-SNAP-PO and will automatically make a case note indicating that the household is eligible for BBCE. **
Upon certification of a BBCE household, the TANF Non-Cash Services Fact Sheet (OFS 4BBCE)
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1020 SNAP Whose Resources Are Considered Effective Date July 1, 2022
2 of 2 * will automatically ** be sent to notify the household that they are authorized to receive non-cash TANF/MOU services. ***
III. FORMS AND INSTRUCTIONS
OFS 4BBCE Form / Instructions TANF Non-Cash Services Fact Sheet
IV. REFERENCES
LAC 67: III.1987.E
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1030-SNAP Resource Limits Effective Date October 1, 2024
1 of 2 I. STATEMENT OF POLICY
The maximum allowable resources of all members of the household shall not exceed.
• * $4,500 for households which include at least one member age 60 or over or a member who is disabled.
• $3,000 for all other households.
The resource test is not applied to SNAP households that are traditional or Broad-Based categorically eligible. (Refer to policy at E-280-SNAP.)
Count only the equity value of countable resources. The equity value is the fair market value less encumbrances (liens or claims).
Countable resources are the resources that are available:
• At the time of the application interview, or
• When the household submits the redetermination.
II. PROCEDURES
Allow the following maximum resources:
• $4,500 for households which include at least one member age 60 or over or a member who is disabled.
• $3,000 ** for all other households.
Do not apply the resource test to SNAP households which are traditional or Broad-Based categorically eligible. (Refer to policy at E-280-SNAP.)
Count only the equity value of countable resources.
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
7 CFR 273.8(a)(b)(c)(2) LAC 67:III: Subpart 3 Supplemental Nutrition Assistance Program, Chapter 19, Subchapter H
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1030-SNAP Resource Limits Effective Date October 1, 2024
2 of 2 * August 2, 2024 USDA-FNS Supplemental Nutrition Assistance Program (SNAP) All State Agency Memos - Fiscal Year (FY) 2025 ** Cost of Living Adjustments (COLAs)
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1040-SNAP Types Of Resources Effective Date October 1, 2024
1 of 7 I. STATEMENT OF POLICY
The following are countable resources:
• Cash,
• Checking accounts,
• Saving accounts, including money market accounts,
• Certificates of deposit (CDs),
• Stocks, including mutual funds,
• Bonds, and
• Credit card company gift cards, prepaid debit cards, and payroll deposit debit card accounts.
Note: Any exempt resource that is kept in a separate account remains exempt. If an exempt resource is combined with money which is countable, exempt the excluded funds for six months from the date the funds are combined. After six months, count the total amount of combined funds as an available resource.
Exception: Resources for individuals who are not traditional Categorically Eligible (Refer to policy at E-280-SNAP), must meet required resource limits (Refer to policy at B-1030-SNAP).
B-1040-1-SNAP - PO AGENT ORANGE SETTLEMENT PAYMENTS AS A RESOURCE
Exempt payments made from the Agent Orange Settlement Fund. This includes both disability payments made to veterans each year they are disabled and non-recurring lump-sum payments made to survivors of deceased veterans. This exclusion is retroactive to January 1, 1989.
B-1040-1-A SNAP – PO ACHIEVING A BETTER LIFE EXPERIENCE (ABLE)
Exempt the value of ABLE accounts. An ABLE account is a tax-favored savings account established to provide secure funding for disability-related expenses on behalf of designated beneficiaries deemed disabled before the age of 26 years old.
B-1040-2-SNAP - PO CERTIFICATES OF DEPOSIT
Count the value of Certificates of Deposit (CDs) as an available resource. If there is a penalty for early withdrawal, count the amount the client would receive if the CD is cashed in. If the CD is collateral for a loan, count the amount the client would receive after payoff of the loan.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1040-SNAP Types Of Resources Effective Date October 1, 2024
2 of 7 B-1040-3-SNAP - PO DISASTER PAYMENTS AS A RESOURCE
Exempt Disaster Payments provided as a result of a Presidentially-Declared emergency or major disaster. This includes federal assistance provided to persons directly affected and to comparable disaster assistance provided by states, local governments, and disaster assistance organizations. This includes Individual and Family Grant (IFG) payments, Small Business Administration (SBA) loans, and Federal Emergency Management Agency (FEMA) payments.
B-1040-4-SNAP - PO Earned Income Tax Credit as a Resource
Exempt federal Earned Income Tax Credits (EITC) received either as a lump sum or as payments under Section 3507 of the Internal Revenue Code.
Exempt any federal, state, or local EITC (including EITC exemption under Section 3507), as resources for 12 months from the date of receipt. Therefore, if a refund is received on March 15, it will be excluded through March 14 of the following year.
B-1040-5-SNAP - PO Educational Assistance
Exempt all educational assistance, including, but not limited to:
• Funds received from educational grants, loans, and scholarships, • Qualified tuition programs established under Section 529 of the Internal Revenue Code, and • Funds in a Coverdell education savings account under Section 530 of the Internal Revenue Code.
B-1040-6-SNAP - PO Student Tuition Assistance and Revenue Trust (START) Saving Program
Exempt the cash value of an Education Savings Account (ESA) established through the Student Tuition Assistance and Revenue Trust (START) Saving Program. The START Saving Program is administered by the Louisiana Office of Student Financial Assistance. An ESA may be opened on behalf of a named beneficiary by any Louisiana resident.
B-1040-7-SNAP - PO Energy Assistance Payments as a Resource
Exempt payments or allowances made for the purpose of providing energy assistance under any federal law other than Title IV-A of the Social Security Act (TANF).
B-1040-7A-SNAP - PO Gift Cards
Establishment-specific gift cards are not counted as a resource. The value of credit card company gift cards and prepaid debit cards are counted as a resource.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1040-SNAP Types Of Resources Effective Date October 1, 2024
3 of 7 B-1040-8-SNAP - PO Housing and Urban Development (HUD) Benefits as a Resource
Exempt only HUD retroactive tax and utility cost subsidies issued because of the settlement of Underwood vs. Harris against HUD for the month in which the payment was received and for the following month.
B-1040-9-SNAP - PO Income as a Resource
Do not count income from any source as a resource in the month of receipt.
Do not count as a resource money which has been prorated as income. If this money is combined with countable funds, such as a bank account, exempt the prorated amounts for the time it is prorated. An example is self-employment income.
B-1040-10-SNAP - PO Indian and Native Claims and Lands Payments as a Resource
Exempt payments received under the following acts:
• Public Law 92-203, Section 21(a) (Alaska Native Claims Settlement Act),
• Public Law 94-189 (Sac and Fox Indian Claims Agreement),
• Public Law 94-540 (Grand River Band of Ottawa Indians),
• Public Law 96-420 Section 5 (Passamaquoddy Tribe and the Penobscot Nation received according to the Maine Indian Claims Settlement Act of 1980),
• Public Law 95-433, Section 2, Confederated Tribes and Bands of the Yakima Nation and the Apache Tribe of the Mescalero Reservation received from the Claims Commission, and
• Public Law 93-531 (Navajo and Hope Tribes).
Exempt payments received by certain Indian tribal members under Public Law 94-114, Sect. 6, regarding submarginal lands held in trust by the United States.
Exempt payments from Indian lands held jointly with the tribe or land that can be sold only with approval of the Bureau of Indian Affairs.
B-1040-11-SNAP - PO Individual Development Accounts (IDA)
Exempt Individual Development Accounts.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1040-SNAP Types Of Resources Effective Date October 1, 2024
4 of 7 B-1040-12-SNAP - PO Individual Retirement Accounts (IRAs) as a Resource
Exempt the value of IRAs.
B-1040-13-SNAP - PO Insurance Settlements
Insurance settlements are considered a lump-sum payment.
B-1040-14-SNAP - PO Joint Accounts
Consider resources as inaccessible to a victim of domestic violence if the resources are jointly owned with a member of the former household and the individual is unable to access the resource because of fear for her safety or because the joint owner will not allow it, etc. The individual must verify the status as a victim of domestic violence and verify that she cannot access the resource for her personal use.
Count the entire value as available to each of the joint owners. Exceptions:
• If the client's name is on another individual’s account for convenience purposes only, the account may be disregarded provided all of the following circumstances exist:
o The client's name was placed on the account to enable the client to transact business for the other individual such as an elderly or disabled parent;
o The client does not contribute to the account, and does not use money from the account for personal needs;
o The client is accountable to the other individual for actions on the bank account; and
o The other individual is contacted and verifies that the money does not belong to the client and may not be used to meet the client's needs.
• If an SSI recipient and a non-SSI recipient, who are members of the same SNAP household, jointly own an account, the account shall be treated as if it were solely owned by the SSI recipient.
B-1040-15-SNAP - PO Keogh Plans as a Resource
Exempt the value of Keogh Plans.
B-1040-16-SNAP - PO Loans as a Resource
All loans, both business and personal, other than deferred repayment educational loans, are counted as resources in the month received even if the household anticipates spending some or all of it in the
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1040-SNAP Types Of Resources Effective Date October 1, 2024
5 of 7 same month. Any amount remaining after month of receipt continues to be counted a resource until the money is spent.
B-1040-17-SNAP - PO Lump-Sum Payments as a Resource
Count non-recurring lump-sum payments as resources in the month received.
Non-recurring payments are payments which are received one time only and are not anticipated to be received again. Consider payments which are recurring as income.
Countable lump-sum payments include, but are not limited to, income tax refunds, retroactive lump- sum initial social security or UCB, worker's compensation, insurance settlements, and refunds of security deposits on rental property or utilities. Count the gross amount before attorneys' fees are deducted.
When a lump-sum payment is earmarked for a specific purpose, allow the client six months to use the money for the purpose for which it was received.
Exempt Federal tax refunds as a resource for 12 months from the date of receipt. The Federal tax refund must be excluded from the household’s resources by subtracting the amount of federal tax refund received by the household in the last 12 months from the household’s resources. If the difference between the resources and the amount of the Federal tax refund is less than the resource limit, the household meets the resource limit.
Example: Ms. Smith reported that she has a balance of * $4500 in her checking account at application for SNAP on 02/01/11. She stated that she received an $1850 refund from her Federal taxes on 07/2/10. The worker requested verification of the tax refund and received a copy of the client’s 08/10 checking account statement showing the $1850 was directly deposited into the account on 07/2/10. Ms. Smith is below the household’s $3000 resource limit after subtracting the amount of the federal tax refund from the checking account balance ($4500 - $1850 = $2650). **
B-1040-18-SNAP - PO Payments to Victims of Nazi Persecution
Payments made to individuals because of their status as victims of Nazi persecution are exempt.
B-1040-19-SNAP - PO Relocation Assistance as a Resource
Exempt reimbursements from the Uniform Relocation Assistance and Real Properties Acquisition Policy Act of 1970.
B-1040-20-SNAP - PO Retirement Plans as a Resource
Exempt the value of pension plans.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1040-SNAP Types Of Resources Effective Date October 1, 2024
6 of 7 B-1040-21-SNAP - PO Trust Funds as a Resource
Exempt trust funds if all of the following conditions are met: • The trust arrangement is unlikely to end during the certification period and no household member can revoke the trust agreement or change the name of the beneficiary during the certification period.
• The trustee of the fund is either:
o A court, institution, corporation, or organization not under the direction or ownership of a household member, or o A court-appointed individual who has court-imposed limitations placed on the use of the funds.
• The trust investments do not directly involve or help any business or corporation under the control, direction, or influence of a household member. Exempt trusts established from the household's own funds if the trustee uses the funds only to make investments on behalf of the trust or to pay the education or medical expense of the beneficiary.
B-1040-22-SNAP - PO Tutorship Funds as a Resource
Funds awarded to a minor to be managed by a tutor or tutrix in accordance with the law of tutorship are not accessible for the maintenance and support of the household and are therefore excluded.
The client must provide documentation to verify the funds are covered under the law of tutorship.
B-1040-23-SNAP - PO Wartime Relocation of Civilians Payments
Exempt the following payments made through the Wartime Relocation of Civilians Law:
• Payments of $20,000 made to eligible persons of Japanese ancestry who were interned during World War II, or such payments made to the spouse, children or parents if the eligible individual is deceased.
• Payments of $12,000 made to eligible Aleuts who were relocated from their home on the Pribolof or Aleutian Islands to an internment camp during World War II, or such payments made to an individual who was born while his mother was relocated.
B-1040-24-SNAP - PO Winnings from Gambling
Winnings from gambling (lottery, etc.) that are non-recurring and are not anticipated to be received again are considered as a resource in the month received.
Refer to B-620-55A-FITAP/SNAP for winnings from gambling that are recurring.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1000-FITAP-SNAP Resources Document No./Name B-1040-SNAP Types Of Resources Effective Date October 1, 2024
7 of 7
II. PROCEDURES
Enter all countable resources in LITE for each SNAP household.
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
7CFR 273.8
LAC 67:III Chapter 19, Subchapter H
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B − Eligibility Factors (SNAP) Section No./Name B-1000-SNAP Resources (SNAP) Document No./Name B-1050-SNAP Transferring Resources Effective Dates October 1, 2021
1 of 2 I. STATEMENT OF POLICY
B-1051-SNAP - PO PENALTIES FOR TRANSFERRING RESOURCES
The household unit is ineligible if within three months before application or any time after certification a member or disqualified member transfers a countable resource for less than its fair market value to qualify for benefits. This penalty applies only if the total of the transferred resource added to other countable resources would have affected eligibility.
The transfer of resources between members of the same SNAP household does not affect eligibility.
The transfer of resources for reasons other than qualifying for benefits, such as funds placed in an educational trust fund, does not affect eligibility.
B-1052-SNAP - PO HOW TO DETERMINE INTENT
Determine if the transfer of resources was an intentional act for the purpose of qualifying for benefits by:
● Evaluating the client's circumstances before and after the transfer and
● The reason for the transfer. An example of a transfer made for an acceptable purpose would be a transfer to cancel a legitimate debt.
B-1053-SNAP - PO LENGTH OF DISQUALIFICATION PERIOD
The length of disqualification is based on the amount by which the transferred resource exceeds the resource maximum when added to other countable resources.
Amount in Excess of Resource Limit Period of Denial
$.01 to $249.99 1 month $250 to $999.99 3 months $1000 to $2999.99 6 months $3000 to $4999.99 9 months $5000 and more 12 months
Example: A one-person household has $1750 in a bank account and transfers ownership of a certificate of deposit worth $2000. When the countable value of the transferred resource is added to other resources, it exceeds the * $2500 resource limit by $1250. The $1250 ** is used to determine the period of disqualification of six months.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B − Eligibility Factors (SNAP) Section No./Name B-1000-SNAP Resources (SNAP) Document No./Name B-1050-SNAP Transferring Resources Effective Dates October 1, 2021
2 of 2 B-1054-SNAP - PO BEGINNING THE DISQUALIFICATION PERIOD
The disqualification period begins in the month of application unless the household is already certified when the transfer is discovered.
II. PROCEDURES
B-1054-SNAP - PR PO BEGINNING THE DISQUALIFICATION PERIOD
If the client is already certified, send a notice of adverse action and follow adverse action procedures outlined in C-830-SNAP. The disqualification begins with the effective month after the notice of adverse action period ends unless the client requests a fair hearing and continuation of benefits.
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
7 CFR 273.8
LAC 67:III Subpart 3 Supplemental Nutrition Assistance Program, Chapter 19, Subchapter H.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors (SNAP) Section No./Name B-1000-SNAP Resources (SNAP) Document No./Name B-1060 SNAP Verification of Resources Effective Date March 1, 2026
1 of 1 I. STATEMENT OF POLICY
Verify all resources at certification, simplified report, and redetermination.
The client’s statement is accepted as verification for non-Broad Based Categorically Eligible (BBCE) households if the household’s cash on hand and liquid resources are $3000 or less.
II. PROCEDURES
If it is determined an applicant or recipient is not BBCE and has resources of more than $3,000, these resources must be cleared, requested, obtained and entered for those who are not considered to be BBCE even if other household members are BBCE.
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
LAC 67: III.1987.E
Agency Name Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B − Eligibility Factors (SNAP) Section No./Name B-1000-SNAP Resources (SNAP) Document No./Name B-1070-SNAP Documentation of Resources Effective Date December 15, 2020
1 of 1 Document the value of resources in * LITE. **
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1210-FITAP Child Support Enforcement Requirement Effective Date March 1, 2017
1 of 1 I. STATEMENT OF POLICY
Each applicant or recipient must assign to the state any rights to support from any other person and cooperate in obtaining child support for the child receiving FITAP unless good cause is established. Follow the steps listed in B-1220-FITAP when determining eligibility in regard to CSE requirements.
II. PROCEDURES
* There are no procedures associated with this policy.
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
Title IV of the Social Security Act, Sections 408 and 454
LAC 67:III.1239 **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1220-FITAP Notification To Client of Support Enforcement Requirement Effective Date August 15, 2019
1 of 5 I. STATEMENT OF POLICY
Each applicant for, or recipient of, FITAP is required to assign to the Louisiana Department of Children and Family Services, any accrued rights to support for any other person that such applicant or recipient may have, including such rights in his own behalf or in behalf of any other family member for whom the applicant or recipient is applying for or receiving.
B-1221-FITAP - PO THE AUTOMATIC ASSIGNMENT OF SUPPORT
By accepting FITAP, the client automatically assigns to the State past, present, and future rights to support for the assistance unit.
B-1222-FITAP - PO REQUIREMENTS TO COOPERATE WITH CSE
The client is required to cooperate with Child Support Enforcement (CSE) in:
● identifying and locating the absent parent,
● establishing paternity, and
● obtaining support payments, other payments or property.
Cooperation includes:
● appearing at an office of CSE or contract District Attorney to provide information he has or can secure,
● appearing as a witness, providing information, or attesting to lack of information under penalty of perjury, and
● repaying to CSE all child support payments received and retained after certification. (See B-1252- FITAP.)
B-1223-FITAP - PO GOOD CAUSE CLAIM
A client has the right to refuse to comply with support requirements if it can be proven that compliance is against the caretaker relative's or child's best interest.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1220-FITAP Notification To Client of Support Enforcement Requirement Effective Date August 15, 2019
2 of 5 B-1224-FITAP - PO PENALTIES FOR NOT COOPERATING WITH CSE PROGRAM REQUIREMENTS
*** Failure to sign the OFS Flyer 6 will result in ineligibility for the applicant. * Unless Good Cause is verified, ** failure to cooperate with ongoing support requirements will result in a penalty (Refer to B- 1224-FITAP-PR).
II. PROCEDURES
Explain to the client:
● the automatic assignment of support,
● the requirement to cooperate with CSE,
● that he may claim good cause for not cooperating with CSE, and
● the penalties for not cooperating with program requirements.
B-1221-FITAP - PR THE AUTOMATIC ASSIGNMENT OF SUPPORT
The client acknowledges the automatic assignment by signing (manually or electronically) the OFS Flyer 6. Refer to B-620-8-FITAP and B-1270-FITAP for two-parent households.
B-1222-FITAP - PR REQUIREMENTS TO COOPERATE WITH CSE
Cooperation includes:
● appearing at an office of CSE or contract District Attorney to provide information he has or can secure,
● appearing as a witness, providing information, or attesting to lack of information under penalty of perjury, and
● repaying to CSE all child support payments received and retained after certification. (See B-1252- FITAP.)
B-1223-FITAP - PR GOOD CAUSE CLAIM
The good cause provision is not meant to be a blanket waiver of the child support requirements. It serves to protect families at risk of physical or emotional harm because of these requirements.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1220-FITAP Notification To Client of Support Enforcement Requirement Effective Date August 15, 2019
3 of 5 Explain and complete OFS Flyer 6, Notice of Cooperation Requirements and Good Cause provisions under Title IV-D.
Use OFS Flyer 6 at application and at any other time the worker feels it is necessary to assist the client with claiming good cause.
If the application is received online, the Child Support Agreement to Relinquish Child Support Payments (electronic OFS Flyer 6) will display and the applicant may select “Yes” or “No” to the question, “I have read this notice concerning my agreement to relinquish child support payments, to cooperate with CSE, and my right to claim good cause for not cooperating.” and will provide an electronic signature.
● Review the CAFÉ Application Summary PDF to determine whether the applicant selected “Yes” or “No” and explain the content of the OFS Flyer 6 to ensure the applicant understands the requirements.
● If the applicant selected “No”, a manual OFS Flyer 6 is not required if the worker documents in the Wizard that the requirements were discussed and the client expressed understanding of the agreement and intentions to comply.
A manual OFS Flyer 6 must be completed with applicants/recipients if the applicant/recipient submits a paper application, or submits an online application and adds the cash program during the interview. Enter all identifying information. The application must be rejected if the applicant fails to sign and return the manual form.
For all applications:
● acknowledge that the applicant has been provided notice of the requirement by indicating “Yes” to the question, “Is the member informed on this notice of cooperation with Child Support Enforcement and Agreement to Relinquish Child Support Payments?” in the ‘Notice of Cooperation with Child Support Enforcement and Agreement to Relinquish Child Support Payments’ section of the Interview Wizard, and
● make a *** *Case Note ** indicating whether the client expressed understanding of the agreement and intentions to comply.
Note: If the applicant/recipient understands the requirements but is unwilling to cooperate, good cause must be explored and documented before the application can be rejected. The applicant should be asked if there is any particular reason they do not want to comply and their statement must be documented.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1220-FITAP Notification To Client of Support Enforcement Requirement Effective Date August 15, 2019
4 of 5 Explain and complete OFS Flyer 6A, Notice of Good Cause provisions under Title IV-D, if the client wants to claim good cause or requests more information.
If the application is received online, review the CAFÉ Application Summary PDF to determine whether the applicant is claiming good cause:
● The applicant may select “Yes” or “No” to the question, “Would you like to claim good cause?” in the ‘Cooperation with Child Support Enforcement’ section of the online application.
● If the applicant selects “Yes”, then:
o the applicant will be required to select one of the Good Cause Reasons listed below:
Your help may cause serious physical harm to you, Your help may cause serious emotional harm to you, Your help may cause serious physical harm to your child, Your help may cause serious emotional harm to your child, The child was born as a result of rape or incest, or Adoption of the child is pending, and
o the Notice of Good Cause Provisions under Title IV-D Program (electronic OFS Flyer 6A) will appear near the end of the application and the applicant will be required to check the box, “I have read this notice concerning my right to claim good cause for non-cooperation.” and will provide an electronic signature.
If the applicant/recipient claims good cause through an online application or re-application, explain the good cause provisions contained in the Notice of Good Cause Provisions under Title IV-D Program and accept the electronic signature of the applicant/recipient.
A manual OFS Flyer 6A must be completed with applicants/recipients who wish to claim good cause if the applicant/recipient:
● submits a paper application, ● submits an online application and adds the cash program during the interview, ● submits an online application indicating he/she did not wish to claim good cause and subsequently decides during the interview to claim good cause, ● requests good cause after certification, or ● requests more information regarding good cause.
For all applications, acknowledge receipt of the applicant’s/recipient’s wish to claim good cause by indicating “Yes” or “No” to the question, “Is the applicant claiming good cause?” in the ‘Cooperation with Child Support Enforcement’ section of the Interview Wizard.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1220-FITAP Notification To Client of Support Enforcement Requirement Effective Date August 15, 2019
5 of 5 Refer to B-1240-FITAP for procedures and documentation used to establish good cause.
B-1224-FITAP - PR PENALTIES FOR NOT COOPERATING WITH CSE PROGRAM REQUIREMENTS
For applicants, reject the application if the parent or caretaker relative fails *** to sign the OFS Flyer 6.
For ongoing cases, close the cash assistance case if the parent or caretaker relative fails without good cause to cooperate. If the family:
● is work-eligible, impose a STEP sanction with the appropriate occurrence and reason.
● is not a work-eligible family, close the case for at least one month and until the client complies with the requirement.
Refer to B-1250-FITAP for procedures used when the client fails without good cause to cooperate.
III. FORMS AND INSTRUCTIONS
OFS Flyer 006 Form / Instructions Notice of Cooperation with CSE and Agreement to Relinquish
OFS Flyer 006A Form / Instructions Notice of Good Cause Provisions Under Title IV-D Program
IV. REFERENCES
Title IV of the Social Security Act, Sec. 408
LAC 67:III.1239
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1200-FITAP Support Enforcement Services Document No./Name B-1230-FITAP Reporting to Child Support Enforcement Effective Date July 1, 2019
1 of 4 I. STATEMENT OF POLICY
Each applicant or recipient of FITAP is required to cooperate in identifying and locating the parent(s) of a child (ren) who is absent from the home.
B-1231-FITAP - PO INITIAL REFERRAL
* Initial referrals to CSE are made at certification ** on all parents of FITAP children who are absent from the home, with the Referral Exceptions noted in B-1231-1-FITAP. These parents include:
● the child's mother,
● a man named as the child's father by the mother,
● the child's legal father. A legally responsible father is defined as a man married to the mother at the time the child is born, unless another man is presumed to be the father. (A common law union which has been formed in another state and recognized there as legally valid is considered a legal marriage in Louisiana.)
This includes a husband:
o who was legally separated or divorced from the mother less than 300 days before the birth of the child, and who has not obtained a court judgment declaring that he is not the child's father.
o who is informally separated from the mother, regardless of duration of the separation, and who has not obtained court judgment declaring he is not the child's father.
o who is aware of his wife's pregnancy at the time of the marriage, regardless of how soon the child is born after the marriage.
● the adoptive parent who has been legally granted a final decree of adoption,
● the child's natural father determined by the agency on the basis of reliable information such as:
o A man whose name appears on the child's birth certificate as father, or
o A man who has acknowledged paternity of the child in a written document executed before a notary public in the presence of two witnesses, or
o A man who has been declared to be the child's father by a court judgment, or
o A man who verbally acknowledges that he is the father, or
o A man who is shown as the father in school records.
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1200-FITAP Support Enforcement Services Document No./Name B-1230-FITAP Reporting to Child Support Enforcement Effective Date July 1, 2019
2 of 4
Note: A biological parent of a child who has been legally adopted is no longer a parent.
* Completion of the form OFS 4NCP is required at application for households in which a legal or non- legal parent is absent unless:
● the absent parent meets a referral exception per B-1231-1-FITAP, or
● a form OFS 4NCP on the noncustodial parent has previously been submitted to CSE for this particular payee and child.
When the form OFS 4NCP is required, completion of the form OFS 4NCP Supplement is also required if the natural mother is residing in the household to establish paternity for children born out of wedlock with a non-legal noncustodial absent parent.
The application must be rejected when an applicant fails to sign and return a required OFS 4NCP or OFS 4NCP Supplement.
Referrals to CSE are made on-line by completion of the noncustodial Absent ** Parent screen when the FITAP certification is processed. ***
* Note: Absent parents of an unborn child are not referred until after the birth of the child. **
B-1231-1-FITAP - PO Referral Exceptions
All absent parents are referred to CSE except the following:
● Parents of SSI children.
● Parents whose death has been verified.
* Note: The client’s statement must be verified prior to certification. Acceptable sources of verification include, but are not limited to, death certificate, medical records, mortuary records, obituary, state or government agencies, etc.
● Biological parents of a child who has been legally adopted.
● Parents excluded by genetic test as verified by CSE or other reputable sources such as an American Association of Blood Banks (AABB) accredited laboratory that administered a legal DNA paternity test which included specimen collection by a third party trained laboratory technician after all persons being tested presented legally valid forms of identification. **
***
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1200-FITAP Support Enforcement Services Document No./Name B-1230-FITAP Reporting to Child Support Enforcement Effective Date July 1, 2019
3 of 4 B-1232-FITAP - PO REPORTING AFTER INITIAL REFERRAL/* SUBSEQUENT REFERRALS **
To report information, which cannot be entered on LAMI (corrections, changes or other additional information, transmitting documents relating to the establishment of paternity and child support, report the payee received child support payments, etc.) send an e-mail, fax, or other written correspondence to CSE.
* Subsequent Referrals
Subsequent referrals to CSE are made after certification for all parents who are absent from the home in support of FITAP children who are new household members, with the Referral Exceptions noted in B-1231-1-FITAP.
Completion of the form OFS 4NCP is required after certification for households who report a new household member (i.e. birth of a child, a child moving into the home, etc.) in which a legal or non- legal parent is absent unless:
● the absent parent meets a referral exception per B-1231-1-FITAP, or
● a form OFS 4NCP on the noncustodial parent has previously been submitted to CSE for this particular payee and child, or
● the new household member is the child of an existing noncustodial parent who has already been referred for the case.
When the form OFS 4NCP is required, completion of the form OFS 4NCP Supplement is also required if the natural mother is residing in the household to establish paternity for children born out of wedlock with a non-legal noncustodial absent parent.
Process the addition of a new household member according to C-840-FITAP. Send a manual or semi-automated advance Notice of Adverse Action proposing closure if the new member is a required household member and the client fails to sign and return a required OFS 4NCP or OFS 4NCP Supplement by the due date given on the OFS 18C request for signature.
Referrals to CSE are made on-line by completion of the noncustodial Absent Parent screen when a child is added to an existing certification and the change is dispositioned.
Example 1: A household includes a natural mother payee, Susie, and her son, Jack. At certification, the absent parent, John, was referred on-line for the child, Jack. At change report, Susie reports that she gave birth to Jane who is also the non-legal child of John. The OFS 4NCP and OFS 4NCP Supplement are not required because John is an existing NCP for the case. The child, Jane, is added to the existing Absent Parent record on LAMI for John and the case is dispositioned.
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1200-FITAP Support Enforcement Services Document No./Name B-1230-FITAP Reporting to Child Support Enforcement Effective Date July 1, 2019
4 of 4 Example 2: A household includes a qualified relative grandmother payee, Rose, and her grandchildren, Holly and Dane. Holly and Dane have the same absent parents, Tom and Martina, who are both referred on-line to CSE at certification. At redetermination, Rose reports that a new grandchild, Chloe, is now living in the home. Chloe is the half-sibling of Holly and Dane. Chloe’s absent parents are Bill and Martina. The OFS 4NCP is not required for Martina because she is an existing NCP for the case. The OFS 4NCP is required for Bill because he does not meet any of the exceptions listed at B-1231-1-FITAP, a form OFS 4NCP has not been previously submitted to CSE for Rose and Chloe, and Bill is not an existing NCP for the case. Upon receipt of a completed and signed OFS 4NCP form for Bill, Chloe is added to the existing Absent Parent record on LAMI for Martina, a new Absent Parent record is created for Bill, and the case is dispositioned.
II. PROCEDURES
There are no procedures associated with this policy.
III. FORMS AND INSTRUCTIONS
OFS 4NCP Form / Instructions Noncustodial Parent Information Summary OFS 4NCP Supplement Form / Instructions Noncustodial Parent Information Summary Supplement OFS 18C Form / Instructions Client Contact Letter **
IV. REFERENCES
Title IV of the Social Security Act, Sections 408 and 454
LAC 67:III.1239
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1240-FITAP Good Cause Determination (CSE) Effective Date March 1, 2017
1 of 4 I. STATEMENT OF POLICY
* Each applicant for or recipient of cash assistance benefits must cooperate in obtaining child support for the child (ren) for whom they are applying or receiving cash assistance benefits unless good cause is established. **
B-1241-FITAP - * PO ** GOOD CAUSE SITUATIONS AND ACCEPTABLE DOCUMENTATION
Good cause exists when:
1. The client's cooperation with Child Support Enforcement (CSE) is reasonably anticipated to result in:
● Physical harm to the child or caretaker relative which reduces his capacity to care for the child adequately, or
● Emotional harm to the child or caretaker relative which reduces his capacity to care for the child adequately.
Physical or emotional harm is considered domestic violence. Refer to E-330-FITAP for procedures and documentation used to establish good cause based on domestic violence.
2. One of the following situations exists and proceeding would be detrimental to the child:
● The child was conceived as a result of incest or rape.
Documentation - birth certificates or medical or law enforcement records which indicate the circumstances surrounding the child's conception.
● Legal proceedings for the adoption of the child are pending before a court.
Documentation - court documents or other records.
● The client is being assisted by a licensed or private social agency to resolve the issue of whether to keep the child or relinquish him for adoption. The issue must not have been under discussion more than three months.
Documentation - a written statement of facts from a public or licensed private social agency.
B-1241-1-FITAP - * PO ** Optional Documentation for Good Cause
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1240-FITAP Good Cause Determination (CSE) Effective Date March 1, 2017
2 of 4 In addition to the specific documentation previously listed, the worker may accept statements from persons other than the applicant who have knowledge of the circumstances which are the basis for the good cause claim. B-1242-FITAP - * PO ** HOW TO ESTABLISH GOOD CAUSE
A good cause determination is based on documentation supplied by the client that * substantiates ** the good cause claim.
B-1243-FITAP - * PO ** INVESTIGATING A GOOD CAUSE CLAIM
1. When the claim is based on physical or emotional harm, refer to Domestic Violence Option found in E-330-FITAP.
2. An investigation on good cause claims other than those based on physical or emotional harm may be conducted when a decision cannot be made on the client's statement and documentation provided but the claim is credible.
● Contact the client and request the additional documentation.
● Assist the client in obtaining documentation that the client cannot be expected to obtain.
B-1244-FITAP - * PO ** RESERVED
B-1245-FITAP - * PO ** OBTAINING CSE'S RECOMMENDATION
Before making the final good cause determination for reasons other than domestic violence (refer to E-330-FITAP, Domestic Violence, section E-336) give CSE an opportunity to review and comment on the proposed determination. Consider CSE's recommendation in making the final determination.
B-1246-FITAP - * PO ** GOOD CAUSE NOTICE
When good cause is claimed:
● Enter appropriate information on the Absent Parent Screen regarding the pending good cause claim.
When the final determination is made:
● Enter appropriate information on the Absent Parent Screen regarding good cause determination.
● Send * an OFS 19A ** to the client advising of the final determination and, if the claim is denied, of:
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1240-FITAP Good Cause Determination (CSE) Effective Date March 1, 2017
3 of 4 o The right to withdraw the application or request closure, and
o The right to a fair hearing.
B-1247-FITAP - * PO ** REVIEW OF GOOD CAUSE DETERMINATION
Review at redetermination good cause claims which are subject to change in order to determine:
● If client continues to claim good cause,
● If the original documentation remains valid, and
● If good cause still exists.
To rescind the good cause determination, send * an OFS 19A ** to the client advising of:
● The reason good cause no longer exists,
● The right to request closure, and
● The right to a fair hearing.
If a fair hearing is not requested within 13 days enter the appropriate information on the Absent Parent screen.
II. PROCEDURES
A good cause waiver should be pursued if the applicant or recipient believes that cooperation would not be in the best interest of the client or child.
* B-1241-FITAP - PR GOOD CAUSE SITUATIONS AND ACCEPTABLE DOCUMENTATION
There are no procedures associated with this policy.
B-1241-1-FITAP - PR Optional Documentation for Good Cause
There are no procedures associated with this policy.
B-1242-FITAP - PR HOW TO ESTABLISH GOOD CAUSE **
Allow the applicant 20 days to provide the documentation for the good cause claim. The final determination must be made within 45 days unless the case record contains documentation that:
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1240-FITAP Good Cause Determination (CSE) Effective Date March 1, 2017
4 of 4 ● The client could not, due to unusual circumstances, provide the documentation within 20 days, or
● The worker needs additional time to obtain the documentation required to verify the claim.
Extend the deadline if additional time is needed to establish the good cause claim due to exceptional circumstances. Document the reasons for extending the deadline. Obtain supervisory approval.
Evaluate the documentation provided by the client and determine if it is sufficient to establish good cause. Conduct an investigation, if necessary. Document the worker's and supervisor's good cause decision.
Do not delay processing the application or redetermination because of the good cause claim.
* B-1243-FITAP - PR INVESTIGATING A GOOD CAUSE CLAIM
There are no procedures associated with this policy.
B-1244-FITAP - PR RESERVED
B-1245-FITAP - PR OBTAINING CSE'S RECOMMENDATION
There are no procedures associated with this policy.
B-1246-FITAP - PR GOOD CAUSE NOTICE
There are no procedures associated with this policy.
B-1247-FITAP - PR REVIEW OF GOOD CAUSE DETERMINATION
There are no procedures associated with this policy.
III. FORMS AND INSTRUCTIONS
OFS 019A Form/Instructions Notice of Action
IV. REFERENCES
Title IV of the Social Security Act, Sec. 408
LAC 67:III.1239 **
Division/Section Family Support Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name B – Eligibility Factors Section No./Name B-1200-FITAP Support Enforcement Services Document No./Name B-1250-FITAP Noncooperation With Child Support Enforcement Effective Date February 1, 2018
1 of 4 I.
STATEMENT OF POLICY
If an applicant or recipient does not cooperate and does not have good cause, the client or the child (ren) will not be eligible for cash assistance.
B-1251-FITAP - PO NONCOOPERATION
CSE will notify IV-A daily through the LAMI/LASES interface via Infopac Report LAIN21P if the client fails to cooperate with CSE by:
● failure to keep two scheduled office appointments (Code S1),
● failure to appear for a blood test (Code S2),
● failure to appear in court (Code S3),
● failure to provide information during an interview (Code S4), or
● refusal to name the noncustodial parent (Code S5).
The report is coded as shown above to show the reason for the client's noncooperation.
B-1252-FITAP - PO FAILURE TO SUBMIT CHILD SUPPORT PAYMENTS TO CSE
When CSE determines that a client failed to submit child support payments to CSE, the case will be referred to the Fraud and Recovery Section. The Fraud and Recovery Section will contact the client and request repayment. If the client refuses to sign a repayment agreement or fails to submit agreed- upon payments, the Fraud and Recovery Section will notify the worker by form FR 64.
Note: Any child support received for FITAP two-parent households must be budgeted. If the two- parent household is placed in Simplified Reporting, refer to S-310-FITAP for reporting requirements. Refer to F-110-FITAP for overpayment/overissuances.
B-1253-FITAP - PO REAPPLICATION FOLLOWING CASE CLOSURE ***
Once a case has been closed for failure to cooperate with CSE:
● If the family is not work-eligible, the family may not be recertified until the client misses at least one month of benefits and goes to the CSE office and agrees to cooperate.
● If the family is work-eligible, the family must not receive benefits for the number of months required by the terms of the applicable STEP sanction and the client goes to the CSE office and agrees to cooperate.
Division/Section Family Support Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name B – Eligibility Factors Section No./Name B-1200-FITAP Support Enforcement Services Document No./Name B-1250-FITAP Noncooperation With Child Support Enforcement Effective Date February 1, 2018
2 of 4 * If a case was closed for a reason other than CSE non-compliance and the client failed to comply during a month of receipt of cash assistance, the family may not be recertified until the client goes to the CSE office and agrees to cooperate.
Example: Client’s case closes on November 16th for failure to timely reapply. LAIN21P is received on November 29thadvising that the client did not cooperate on November 21th. Even though the date of noncompliance was after the case closed, the client received benefits for the month of November and may not be recertified unless the client goes to the CSE office and agrees to cooperate. **
II. PROCEDURES
B-1251-FITAP - PR NONCOOPERATION
Take the following action upon receipt of the LAIN21P advising of noncooperation:
● * Document the case with a Case Note including the date of the LAIN21P, name of the Absent Parent, date of noncooperation, and the reason provided by CSE. **
● * If the case is active, send ** Advance Notice of Adverse Action (automated or manual) to the client within 10 days of receipt of the LAIN2IP to notify the client that the cash assistance case will be closed for failure to cooperate with CSE and to advise the client of the mandatory period of ineligibility. The case record must be documented with the type of notification (automated or manual) sent to the client.
○ If the family is not work-eligible, the case must remain closed for at least one month and the client complies with this requirement, whichever is later.
○ If the family is work-eligible, impose a STEP sanction with the appropriate occurrence and reason. The case must remain closed for the duration of the sanction period and until the client complies with this requirement, whichever is later.
o Close the case upon expiration of the 13-day notice unless the client ends his failure to
comply prior to that time.
● If the case is closed or pending closure (Active Closure) for another reason upon receipt of
the LAIN21P, send Advance Notice of Adverse Action (manual) to the client within 10 days to
notify the client of the CSE non-compliance, including the period of ineligibility based on the
STEP sanction occurrence for the work-eligible family or one month period for the not work-
eligible family, and the requirement to comply with Child Support Enforcement to regain
eligibility for benefits.
o If the reason for pending closure is resolved and the case is returned to an active status,
the appropriate STEP sanction for the work-eligible family or the one month case closure
for the not work-eligible family is imposed on LAMI and is effective the month following
Division/Section Family Support Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name B – Eligibility Factors Section No./Name B-1200-FITAP Support Enforcement Services Document No./Name B-1250-FITAP Noncooperation With Child Support Enforcement Effective Date February 1, 2018
3 of 4
the expiration of the Advance Notice of Adverse Action for the CSE non-compliance
unless the client ends his failure to comply prior to that time.
Take the following action upon receipt of the LAIN21P advising of cooperation:
● If the client ends his failure to comply prior to expiration of the 13-day adverse action, remove the CSE sanction, disposition the case and send a concurrent notice.
● If the LAIN21P is received after case closure indicating the client *** cooperated * prior to case closure, ** reopen the case, remove the CSE sanction, disposition the case and send a concurrent notice. Corrective payments must be made to the client, if appropriate.
● * Document the case with a Case Note including the date of the LAIN21P, name of the Absent Parent, and date of cooperation. **
B-1252-FITAP - PR FAILURE TO SUBMIT CHILD SUPPORT PAYMENTS TO CSE
The Fraud and Recovery Section will notify the worker via FR 64 if the client fails to:
● Sign a repayment agreement (S6), or
● Comply with a repayment agreement (S7).
Upon receipt of form FR 64, send the OFS 19S and close the case as soon as possible after expiration of the notice of adverse action, unless the client ends his failure to comply prior to that time.
● If the family is not work-eligible, the case must remain closed for at least one month and the client complies with this requirement, whichever is later.
● If the family is work-eligible, impose a STEP sanction with the appropriate occurrence and reason. The case must remain closed for the duration of the sanction period and until the client complies with this requirement, whichever is later.
B-1253-FITAP - PR REAPPLICATION FOLLOWING CASE CLOSURE ***
Advise the client of this requirement at the time of the application interview and give the client form OFS 53, * Requirement ** to Cooperate with CSE. When the client appears at the CSE office, the client will meet with a CSE Specialist who will complete the bottom section of the form indicating whether the client has agreed to cooperate. The completed form will be given to the client at the conclusion of the CSE meeting. The client will be required to return the form to the local DCFS office.
Allow the client 10 days to go to the CSE office and return the form to the local DCFS office.
Division/Section Family Support Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name B – Eligibility Factors Section No./Name B-1200-FITAP Support Enforcement Services Document No./Name B-1250-FITAP Noncooperation With Child Support Enforcement Effective Date February 1, 2018
4 of 4 If the applicant reports difficulty in obtaining a completed OFS 53 from CSE, the worker must assist the household in obtaining the required verification of cooperation.
Upon receipt of the completed form indicating that the client has agreed to cooperate, the case may be certified if otherwise eligible. Reject the application if the completed form indicates that the client has not agreed to cooperate or if the form is not received by the 10th day. * The completed form is not required if the client’s cooperation has been verified by a CSE Specialist (i.e. verbally, email, etc.) In these situations, the case must be well documented. **
III. FORMS AND INSTRUCTIONS
OFS 019S Form/Instructions Notice of Action Taken Because of Failure to Sign Agreement
OFS 053 Form/Instructions Requirement to Cooperate with CSE
IV. REFERENCES
Title IV of the Social Security Act, Sec. 408
LAC 67:III.1239
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1270-FITAP Grant Review Effective Date March 1, 2017
1 of 3 I.
STATEMENT OF POLICY
For a FITAP case to become subject to the grant review process, both the court-ordered amount of child support and the amount collected must be equal to or greater than the FITAP grant amount.
* Documentation of child support received is captured on INFOPAC report, LAIN23P. ** LAIN23P is a two-part report which is generated monthly. The first part of the report, LAIN23P4, identifies cases in which it appears that both child support collected in the prior month by Child Support Enforcement (CSE) and the amount of the court order are equal to or exceed the grant amount. The second part of the report, LAIN23P7, identifies payees with multiple grants for whom child support was collected and who may meet grant review criteria. These listings are available on INFOPAC for use by the * worker ** for the grant review process.
The listings contain the following information:
● LAMI case ID number(s)
● LAMI Case Name(s)
● LASES Case ID number(s)
● Grant Amount - This is the amount of the FITAP grant for the month of collection and is the amount which was reimbursed. For two-parent households, this field will be blank. Refer to B-620-FITAP, section B-620-8 to determine child support to be budgeted.
● Collect Amount - All LASES cases associated with the FITAP case will be listed with the amount collected shown for each case. The amounts are totaled and show the monthly collection amount.
● Court Order - The court-ordered amount for each associated LASES case is listed. These amounts are totaled and show the monthly court-ordered amounts.
● Disposition
B-1271-FITAP - * PO ** FAILURE TO RECEIVE BUDGETED CHILD SUPPORT DURING GRANT REVIEW PERIOD
* Continued eligibility must be determined if the client reports during the month following the first month cash benefits are stopped that no child support was received or that the amount of child support received was less than the amount budgeted. **
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1270-FITAP Grant Review Effective Date March 1, 2017
2 of 3 II. PROCEDURES
When the grant review listing is received, take the following action:
● Budget any child support payment collected on all FITAP two-parent households. CSE will not retain the money collected and will send the amount collected to the household. Refer to B-620-FITAP, section B-620-8 for budgeting procedures.
● Compare the current month’s FITAP grant amount to the grant amount shown on the grant review listing. If there has been a grant increase, and if the increased grant amount is more than both the collect amount and court order amount, clear the listing by indicating it is not a valid grant review. If there has been no grant change or if the increased grant amount remains less than or equal to both the collect amount and court order amount, follow steps 1 through 5 below.
● Review the LASES case(s) listed * by completing a ‘Cross Program Case Search’ ** to determine * whether ** the child(ren) for whom the support was paid is in the assistance and/or income unit of the LAMI case indicated. If the child(ren) is not active in the LAMI case, clear the listing by indicating it is not a valid grant review. If the child(ren) is active in the LAMI case, take the following action as soon as possible but no later than 10 days from the run date of the LAIN23P:
1. Complete a manual budget to determine whether both the court-ordered amount and the child support collected equal or exceed the FITAP grant amount for the current month.
2. If the court-ordered amount and the child support collected do not equal or exceed the grant amount, post the listing and take no further action.
3. If both the court ordered amount and the child support collected equal or exceed the grant amount, enter a disposition reason code 06, a closure code 15, and a notice/adverse action suppression code of 2. DO NOT enter unearned income type IV-D. Send a manual notice of closure using form OFS 18.
4. If the member is receiving SNAP benefits, the child support should be entered with unearned income type CSA prior to dispositioning the FITAP case. After the FITAP case is dispositioned, disposition the SNAP case with disposition reason code 02. Notice of Adverse Action will be sent for the SNAP case.
5. Indicate action on the LAIN23P no later than the last day of the month the report was produced and sign the sheet. * Redact or mask data for other clients if present. The signed/documented report must be scanned into OnBase.
Note: A ‘Cross Program Case Search' is completed by following these steps: ● once in CAFÉ, click on the ‘Cases’ tab, ● click on the case number listed in ‘Cases’ tab and select the appropriate case to view,
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-ELIGIBILITY FACTORS Section No./Name B-1200-FITAP SUPPORT ENFORCEMENT SERVICES Document No./Name B-1270-FITAP Grant Review Effective Date March 1, 2017
3 of 3 ● select the appropriate DCFS program, SNAP, FITAP, or KCSP for review, ● click on the green arrow next to a member’s name which allows the worker to complete a cross referencing of programs. This will enable the cross program pop up box, ● from the ‘Cross Program Case Search’ box drop-down menu, choose the program Child Support, and ● if the data available is not clear or seems questionable, email the details to the Regional FITAP Consultant for clearance.
B-1271-FITAP - PR FAILURE TO RECEIVE BUDGETED CHILD SUPPORT DURING GRANT REVIEW PERIOD **
If the client reports during the first month cash benefits are stopped that the amount of support budgeted was not received, advise the client to contact the office at the beginning of the following month if the money is not received or is less than the amount budgeted.
Take the following action if the client reports in the * month ** following *** the first month cash benefits were stopped * that the amount of child support received ** was less than the amount budgeted:
1. Verify on LASES the amount of any child support payments received during the month of discontinuance * by completing a ‘Cross Program Case Search’ through CAFE. **
2. Determine eligibility for that first month using the verified amount of support payments received.
3. If eligible, re-certify the case effective the first day of the month the case was previously closed. Completion of the application form is not required and proration of benefits does not apply.
This procedure is applicable only for the first month cash benefits are stopped. After this the client must reapply if child support payments are not received or are less than the amount budgeted.
III. FORMS AND INSTRUCTIONS
* OFS 018 Form/Instructions Notice of Decision
IV. REFERENCES
Title IV of the Social Security Act, Sections 408 and 457
LAC 67:III.1239 **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1410-FITAP Work Requirements Effective Date February 1, 2021
1 of 1 I. STATEMENT OF POLICY
All work-eligible FITAP recipients are required to participate in STEP, unless good cause is granted. Referral * is automated and will occur at certification, redetermination and case change. Failure to participate will result in a STEP sanction unless good cause is determined.
Exception:
● If an applicant claims incapacity, a disability, or the need to provide care for a family member living in the home who is incapacitated or disabled, the applicant must provide verification of the incapacity, disability, or need to provide care. If the applicant is unable to provide verification or if the reason for the non-work eligible status no longer exists, the applicant/recipient must participate in STEP.
● Work-eligible recipients shall be granted a temporary exception from participation in work activities until engaged by the STEP Case Manager, also known as the STEP Coach, in the completion of a Family Assessment and Family Success Agreement.
Note: A sanctioned FITAP applicant must be manually referred to STEP in LITE in order to cure their STEP sanction while the application is pending. **
II. PROCEDURES
STEP recipients must participate in a STEP work activity as assigned by their *** * STEP ** Case Manager. ***
III. FORMS AND INSTRUCTIONS
***
* There are no forms associated with this policy. **
IV. REFERENCES
LAC 67:III.1243
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1410-SNAP Work Registration Requirements Effective Date February 1, 2021
1 of 1 I. STATEMENT OF POLICY
All SNAP applicants/recipients who are not exempt from work registration requirements are considered Mandatory Work Registrants (MWRs) and are required to:
● Register for work with the Louisiana Workforce Commission (LWC) by having an active Helping Individuals Reach Employment (HiRE) account before the SNAP case is certified at application and registration must be verified at redetermination. Refer to B-1430-SNAP.
***
● Comply with all other work registration requirements, which includes:
o Accepting an Offer of Employment,
o Providing Sufficient Information to Determine Employment Status or Job Availability,
o Not Voluntarily Quitting a Job, and
o Not Voluntarily Reducing Work Effort.
MWRs are ineligible if they fail or refuse to comply with the work registration requirements identified above.
***
II. PROCEDURES
There are no procedures associated with this policy.
***
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
7CFR 273.7(f)
LAC 67:III Subpart 3, Chapter 19, Subchapter G
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1420-SNAP Exemptions from Work Registration Requirements Effective Date April 1, 2025
1 of 4 I. STATEMENT OF POLICY
The following persons are exempt from work registration requirements:
1. Persons under age 16 or age 60 or older. An individual is subject to the work registration requirement beginning the month after his 16th birthday. An individual becomes exempt from the work registration requirement effective the month of his 60th birthday.
2. Persons age 16 or 17 who are not the head of the household or person 16 or 17 attending school, or enrolled in an employment-training program on at least a half-time basis.
3. Persons age 18 through 59 enrolled at least half-time in any recognized school (including high school), training program, or institution of higher education. Students enrolled at least half-time in an institution of higher education must meet the student eligibility requirements in E-260 to meet this exemption. A student will remain exempt during normal periods of class attendance, vacation, and recess if he intends to return.
Note: Office of Refugee Resettlement (ORR) is an accepted training program and participants who are enrolled in these programs at least half time are exempt from work requirements.
4. Parents or other household members personally providing the care of a dependent child under age 6 or an incapacitated person of any age. Verify that the person is needed to care for the incapacitated person.
Note: Verification from a medical provider must be obtained to verify the need for care for the incapacitated person.
5. Regular participants in drug or alcohol treatment and rehabilitation programs. Individuals participating in either an inpatient or outpatient drug or alcohol treatment and rehabilitation program are considered temporarily unfit for work.
6. Persons who are temporarily or permanently disabled (physically or mentally). Form SNAP 90 may be used to verify the disability.
A pregnant woman must register unless a doctor's statement verifies incapacity.
7. Persons working an average of 30 hours per week or receiving average weekly gross earnings equivalent to 30 multiplied by the federal minimum wage. Migrant and seasonal farm workers under contract or similar agreement with an employer or crew chief to begin work within 30 days are exempt.
8. Persons subject to and complying with STEP.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1420-SNAP Exemptions from Work Registration Requirements Effective Date April 1, 2025
2 of 4 9. Persons receiving unemployment compensation benefits (UCB). A person who has applied for but is not yet receiving UCB is also exempt if that person is complying with the work requirements of the Louisiana Workforce Commission.
B-1421-SNAP - PO VERIFICATION AND DOCUMENTATION OF EXEMPTION FROM WORK REGISTRATION REQUIREMENTS
LITE automatically assigns work registration status. Verify that the person is needed to provide care for an incapacitated person. Incapacity due to pregnancy complications must be verified. Verify all other exemptions only when they are questionable.
II. PROCEDURES
B-1421-SNAP - PR VERIFICATION AND DOCUMENTATION OF EXEMPTION FROM WORK REGISTRATION REQUIREMENTS
LITE automatically assigns work registration status.
Listed below are the work registration statuses to be used for the appropriate exemptions from work registration requirements.
Work Registration Status Description WORKING 30 OR MORE HOURS PER WEEK AGE EXEMPTION, UNDER 18(UNDER 16 IF NOT IN SCHOOL) DISABLED (MEM DOES NOT MEET ELDERLY/DISABLED DEF) DEPENDENT CARE FOR CHILD UNDER 6 YEARS OLD REHABILITATION PROGRAM (DRUG OR ALCOHOL ADDICTION) UNEMPLOYMENT COMPENSATION STEP STUDENT/ELIGIBLE DISABLED AND NOT SSI OR VA SSI 60 YEARS OR OVER AND NOT SSI RESPONSIBLE FOR THE CARE OF AN INCAPACITATED PERSON ABAWD MEETING SNAP WORK REQUIREMENT MIGRANT FARM WORKER IN THE JOB STREAM 100% DISABLED VETERAN, DISABLED SPOUSE/CHILD OF VET
***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1420-SNAP Exemptions from Work Registration Requirements Effective Date April 1, 2025
3 of 4 If an individual received UCB in the last 12 months and complied with the work requirements for UCB, that individual is exempt from work registration requirements. Work registration status ‘Unemployment Compensation’ should be used.
An individual who is enrolled at least half-time in a school (including high school) or training program that is not considered an institution of higher education is considered a student. The student is exempt from work registration requirements and must have a work registration status of ‘Student/Eligible’.
Verify that the person is needed to provide care for an incapacitated person. Verification from a medical provider must be obtained to verify the need for the incapacitated person. The Request for Verification of the Need for Full-Time Care (OFS 90L) may be used to verify if there is an incapacitated person who requires full-time care. Incapacity due to pregnancy complications must be verified. The worker's observation of an obvious disability is adequate justification for granting an exemption. If questionable, verify disability by a doctor's statement or other third party documentary evidence which supports the person's claim. The SNAP Disability Verification Form (SNAP 90) may be used.
Examples of questionable exemptions:
Example: A client reports she is disabled. She says her doctor does not want her to work. When asked what is her disability or what is the reason the doctor does not want her to work she says she is not really sure. She just knows he told her he does not want her to work. This is questionable. Verification would be needed to exempt the client.
Example: A client reports she is disabled. She says she is not able to work because of migraine headaches that she has been having for the last three years. The client stated she has never applied for disability because of her condition. Verification would be needed to exempt the client.
Example: A client reports at application that she is unable to work because she recently broke her right leg. Client is exempt due to temporary disability. At redetermination, the client reports she is unable to work because she recently broke her right leg. When questioned about previous report of breaking right leg she changes to say that it is now her left leg that is broken. The information is now questionable. Verification would be needed to exempt the client at redetermination.
Individuals participating in an approved inpatient drug or alcohol treatment program must documented on the Living Arrangement- Details screen in LITE.
Individuals regularly participating in an outpatient drug or alcohol treatment program are considered temporarily unfit for work and must be documented on the Disability screen in LITE. Outpatient drug or alcohol treatment participants must be coded as temporarily disabled with the criteria of ‘No Federal Disability’. Select the applicable verification type from the “If no criteria from above:” drop down.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1420-SNAP Exemptions from Work Registration Requirements Effective Date April 1, 2025
4 of 4
Receipt of SSI or Social Security disability benefits is justification for granting an exemption.
Verify exemptions only when they are questionable.
III. FORMS AND INSTRUCTIONS
OFS 90L Form / Instructions Request for Verification of the Need for Full Time Care SNAP 90 Form / Instructions SNAP Disability Verification Form
IV. REFERENCES
7 CFR 273.7 (b)
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1430-SNAP Work Registration Procedures Effective Date January 1, 2024
1 of 7 I. STATEMENT OF POLICY
A * determination must be made if a household includes a Mandatory Work Registrant (MWR) at application and at redetermination. The household must be contacted to provide an oral explanation of the MWRs SNAP work registration requirements. A MWR is required to register for work before the SNAP case is certified at application and at redetermination.
Registering for work means the MWR must register for work with the Louisiana Workforce Commission (LWC) by having an active Helping Individuals Reach Employment (HiRE) account.
When a member of the household is a MWR, inform the head of household of the member's rights, responsibilities, and the consequences of failure to comply.
The following actions must be taken at every application and redetermination when the household contains a MWR:
Advise the applicant/recipient during the interview of the SNAP work registration requirements and the consequences of a MWR failing to comply with the work registration requirements.
o The SNAP Interviewing Guide, SNAP 8, must be used to ensure all work registration requirements and consequences are explained to the household.
o Clicking on the ‘MWR Work Requirements’ link on the ‘Non-Financial – Questions’ screen navigates the worker to the DCFS intranet and the oral explanation that must be provided to the household regarding the SNAP work registration requirements. **
Advise the applicant/recipient during the interview that registering for work with LWC must be completed to be eligible for SNAP. The work registration may be completed online at www.louisianaworks.net or at the local LWC Business and Career Solutions Center. Addresses can be found at www.laworks.net/ServiceLocator.asp. The LWC link is also available on the kiosk in each ES office. When registering for work with LWC, the MWR must click on the ‘Register for your HiRE account’ link and complete the registration process.
Advise the applicant that if the household is eligible for expedited service and the applicant is a MWR, he must register for work with LWC by creating a HiRE account by 3:00 pm on the 7th day. Work registration for MWRs other than the applicant may be postponed. A household that is screened for expedited service and the applicant is a MWR who failed to register for work by 3:00 pm on the 7th day is not eligible for expedited service.
Provide a Client Contact Letter (OFS 18C) and a Work Registration Requirement with Louisiana Workforce Commission (LWC) SNAP 4RW flyer to households, which contain a MWR who does not have an active HiRE account, including households that are eligible for expedited service,
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1430-SNAP Work Registration Procedures Effective Date January 1, 2024
2 of 7 advising of the requirement to register for work with LWC. At redetermination, a SNAP 4RW must be provided to each MWR.
The SNAP 4RW provides the MWR with information about registering for work. The deadline to register for work must be entered on the flyer.
The deadline to register for work is: o 3:00 pm on the 30th day from the application date for applications, o 3:00 pm on the last workday of the redetermination month.
A MWR must always be allowed at least 10 days to register for work with LWC from the date the household is notified of the requirement.
Ensure that the MWR receives a * SNAP Work Requirements (SNAP 4WR) to inform the household of the MWR’s rights and responsibilities. This is an automated notice that will be mailed upon authorization of a certification/recertification in LITE.
B-1431-SNAP - PO CHANGES IN STATUS
When an individual reports a change which affects work registration status, the worker will enter the change in LITE and run eligibility on the case. LITE will update the work registration status when the case is authorized. Document changes as a case note.
B-1432-SNAP - PO LOUISIANA WORKFORCE COMMISSION – HELPING INDIVIDUALS REACH EMPLOYMENT (HIRE) ACCOUNT
Each MWR must have an active work registration in HiRE before the SNAP case is certified at application and at redetermination.
B-1433-SNAP - PO WORKER RESPONSIBILITY
The worker is responsible for contacting the household and providing an oral explanation of the SNAP work registration requirements at application and at redetermination. ** The worker’s responsibilities are outlined in B-1433-SNAP-PR.
B-1434-SNAP - PO FAILURE TO REGISTER FOR WORK WITH LWC
Failure to register for work with LWC at application, will result in the exclusion of the household member who failed to register for work.
Failure to register for work with LWC at redetermination, without good cause, will result in a SNAP work registration “Non-Compliance Violation Type’ - SNAP E&T (E&T)” sanction.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1430-SNAP Work Registration Procedures Effective Date January 1, 2024
3 of 7 II. PROCEDURES
B-1431-SNAP - PR CHANGES IN STATUS
If an individual reports a change which affects work registration status and all verification is provided, take action within 10 days by entering the change in LITE and running eligibility on the case. LITE will update the work registration code when the case is authorized.
If an individual becomes a MWR * or a new member is identified as a MWR, the worker must contact the household to provide an oral explanation of the MWR’s SNAP work registration requirements and the consequences of a MWR failing to comply with the work registration requirements. The oral explanation can be accessed by clicking on the ‘MWR Work Requirements’ link on the Non-Financial – Questions screen in LITE. The worker will be navigated to the DCFS intranet.
Complete the MWR discussion by reading the oral explanation and answering ‘Yes’ to the question, “Did you discuss the MWR requirements with the household?”.
o If the MWR discussion is not completed, select ‘No’. If ‘No’ is selected to the question, a missing information warning will display on the ‘Missing Information’ page. The missing information warning is generated by LITE when eligibility is run and will not allow the case to be authorized until the missing information is cleared.
Document successful and unsuccessful attempts to provide an oral explanation of the SNAP work registration requirements. Only one successful attempt to contact the household is required.
Provide a Work Registration Requirement with Louisiana Workforce Commission (LWC), SNAP 4RW.
A SNAP Work Requirements (SNAP 4WR) must be sent if a household member becomes a MWR. If the work registration status ** is updated and the case is authorized, an automated *** SNAP 4WR will be sent in LITE.
B-1432-SNAP - PR LOUISIANA WORKFORCE COMMISSION – HELPING INDIVIDUALS REACH EMPLOYMENT (HIRE) ACCOUNT
In LITE, an automated interface is run to check the work registration of all MWRs in HiRE. The results are displayed in the Clearance Summary.
Staff must review the Clearance Summary to determine if the MWR is registered for work with LWC. If the HiRE account information is not displayed in the Clearance Summary, staff must use the On Demand LWC button to run the query.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1430-SNAP Work Registration Procedures Effective Date January 1, 2024
4 of 7 B-1433-SNAP - PR WORKER RESPONSIBILITY * AT APPLICATION AND REDETERMINATION
The worker must determine if the household includes a MWR at application and at redetermination. The worker must run eligibility before ending the interview and review the ‘Filing Unit Summary Chart’ on the LITE ‘SNAP-Filing Unit Summary’ screen to identity which household member is a MWR so that the worker can discuss the SNAP work registration requirements.
If the household includes a MWR, the worker must:
Discuss the SNAP work registration requirements, which includes how to register for a Helping Individuals Reach Employment (HiRE) account. Determine if the MWR is an ABAWD. Determine if the ABAWD is subject to the SNAP time limit.
If there is an MWR in the household, contact with the household must be made to provide an oral explanation of the MWR’s SNAP work registration requirements.
Navigate to the ‘Non-Financial – Questions’ screen and answer ‘Yes’ to the question, “Did you discuss the MWR requirements with the household?”
Complete the MWR discussion by reading the oral explanation and answering ‘Yes’ to the question, “Did you discuss the MWR requirements with the household?”.
o If ‘No’ is selected to the question, a missing information warning will display on the ‘Missing Information’ page. The missing information warning is generated by LITE when eligibility is run and will not allow the case to be authorized until the missing information is cleared. o To clear the missing information, click the ‘MWR Discussion Required’ link. LITE will redirect to the ‘Non-Financial Questions’ to update the answer. Staff must complete the MWR discussion, select ‘Yes’ to the question, run eligibility, and authorize the case.
Document the case record. **
B-1433-1-SNAP - PR At Application
If all other mandatory verifications (i.e. identity verification, wage verification) are received (regular and expedited applications), except for registering for work with LWC, check Clearance Summary for compliance to determine if each MWR registered for work by having an active HiRE account. If all MWRs have registered for work, process the application.
If the household is eligible for expedited service and the applicant is a MWR and failed to register for work with LWC by 3:00 pm on the 7th day, the household loses entitlement to expedited service.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1430-SNAP Work Registration Procedures Effective Date January 1, 2024
5 of 7 If the household reports an exemption for not registering for work with LWC, which is questionable, send an OFS 18C to request verification of the questionable information and allow 10 days for the household to provide the requested verification. The reason the information is questionable must be thoroughly documented.
A HiRE Task will be created in LITE for the MWR allowing 10 days to register for work with LWC. Check the Clearance Summary by completing an on-demand search on the 7th day for expedited service and on the 10th day but no later than the 30th day following the application date for other applications to determine if the MWR has registered. If the 7th or 30th day falls on a weekend or holiday, treat the next workday as the 7th or 30th day. If the applicant is a MWR and did not register for work by 3:00 pm on the 7th day for an expedited case, change the expedited SNAP case to a regular SNAP case. If the MWR did not register for work by 3:00 pm on the 30th day, exclude the household member from the SNAP case and follow procedures listed in B-1434-SNAP-PR. Certify the SNAP case with the remaining household members if all other eligibility requirements are met.
B-1433-2-SNAP - PR - At Redetermination
Prior to the redetermination interview, all cases for households that timely reapplied must be reviewed to determine if there is a MWR included in the household. If the household did not timely reapply, no further action is taken.
If the MWR has not registered for work with LWC, discuss if good cause exists during the interview. Ensure that a SNAP 4RW was previously issued.
If the household reports an exemption or good cause for not complying with LWC, which is questionable, send an OFS 18C to request verification of the questionable information and allow 10 days for the household to provide the requested verification. The reason the information is questionable must be thoroughly documented.
If the household misses the redetermination interview, contact the household to determine if good cause exists. If the household is reached, conduct the interview at that time. Refer to B-1440-SNAP for good cause determination.
If good cause does not exist for failure to register for work, the sanction must be imposed at the same time action on the redetermination is completed. A concurrent Notice of Adverse Action must be sent the same day the redetermination is processed. Follow procedures listed in B-1434 SNAP-PR.
Example: The household was interviewed for an October redetermination. Good cause did not exist for failure to register for work with LWC. The redetermination, sanction, and concurrent Notice of Adverse Action are completed on October 30th. The sanction is effective November with the new certification period.
If the redetermination is not extended due to a procedural reason and the case contains a MWR who failed to register for work with LWC and good cause does not exist, close the case the last workday of
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1430-SNAP Work Registration Procedures Effective Date January 1, 2024
6 of 7 the redetermination month. Send Concurrent Notice of Adverse Action to impose a sanction on all MWRs who failed to register with HiRE effective the month following the redetermination month. Follow procedures listed in B-1434 SNAP-PR.
Example: The household was interviewed for an October redetermination but failed to provide verification. The case was closed on October 31st for that reason. Good cause did not exist for failure to register for work with LWC. Concurrent Notice of Adverse Action must be sent listing the effective month of the sanction as November. The notice must indicate that the case was closed for failure to provide the required verification (listing the verification) and include the sanction for failure to register for work – HiRE.
B-1434-SNAP-PR FAILURE TO REGISTER FOR WORK WITH LWC
A sanction may only be imposed for a MWR, who failed to register for work with LWC without good cause, if the MWR is certified for SNAP when the non-compliance occurred.
If the redetermination is being extended and the case contains a MWR who failed to register for work with LWC and good cause does not exist, enter the work registration sanction using the steps below:
Navigate to the Non-Compliance/Sanction- Questions screen. If the member has any Non- Compliance/Sanction History in LITE, this question is pre-populated to “Yes”. After clicking the ‘Next’ button on the screen, the user is navigated to the ‘Non-Compliance/Sanction Summary’ Screen and the steps are correctly stated in the policy. If the member does not have Sanction History in LITE, the user must answer “Yes” to the question. After clicking ‘Next’, the user is navigated directly to the ‘Non-Compliance-Details’ screen.
On the ‘Non-Compliance – Details’ screen, Enter the ‘Start/Change’ Date, ‘Reported On’ Date, ‘Non-Compliance Violation Type’ - SNAP E&T, and Non-Compliance Reason - Failed to Register for Work – HiRE, and the Decision Date. Since the Violation Type is ‘SNAP E&T’, a Good Cause Status/Reason must be entered.
Enter the ‘Good Cause Status/Reason’ as ‘No Good Cause’ and click the NEXT button.
The ‘Non-Compliance/Sanction Summary’ screen will display the new sanction in the ‘Non- Compliance Summary’ section of the screen. The sanction will not display in the Sanction Summary section of the Non-Compliance Summary screen until Eligibility Determination is completed on the case action. After Eligibility Determination is run, LITE will automatically populate the Occurrence, Sanction Begin Date, and Program fields on the ‘Non- Compliance/Sanction-Summary’ screen. The sanction will be effective the month following the Expiration Date on the Notice of Decision.
LITE will automatically send a Notice of Decision to impose the sanction. If multiple household members failed to register for work, only one notice is sent.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1430-SNAP Work Registration Procedures Effective Date January 1, 2024
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If the redetermination is not extended due to a procedural reason and the case contains a MWR who failed to register for work with LWC and good cause does not exist, enter the work registration sanction using the steps below:
Navigate to the ‘Additional Processes’ Module using the top navigation bar, Select ‘Person Search – Non-Compliance’, Enter the “SSN” of the member who failed to register for work and click the SEARCH button. The member should display in the ‘Person Results” table, Click the ADD NON-COMPLIANCE button. On the ‘Non-Compliance Details’ screen, the member’s information is pre-populated in the ‘Person Information’ section of the screen. Select the ‘Non-Compliance Violation Type’ - SNAP E&T’ and ‘Non-Compliance Reason - Failed to Register for Work – HiRE’, and Enter the ‘Decision Date’ for the sanction. Since the Violation Type is ‘SNAP E&T’, the ‘Good Cause Information’ section of the screen must be completed. Enter the ‘Good Cause Status/Reason’ as ‘No Good Cause’ and click the ADD NON- COMPLAINCE button to receive a ‘Submit Successful’ message.
NOTE: The sanction will display in the ‘Non-Compliance Summary’ section of the Non- Compliance/Sanction-Summary screen when the member is either included on a New SNAP Application or added as a new household member in a SNAP Change Report. The sanction will not become effective until Eligibility Determination is completed on the case action. LITE will automatically populate the Occurrence, Sanction Begin Date, and Program fields on the Non-Compliance/Sanction-Summary screen.
LITE will automatically send a Notice of Decision to impose the sanction.
Document all actions in LITE.
III. FORMS AND INSTRUCTIONS
OFS 18C Form / Instructions Client Contact Letter SNAP 4RW Form / Instructions Work Registration Requirement with Louisiana Workforce Commission SNAP 4WR Form / Instructions * SNAP Work Requirements ** SNAP 8 Form / Instructions SNAP Interviewing Guide
IV. REFERENCES
7CFR 273.7(f) LAC 67:III Subpart 3, Chapter 19, Subchapter G
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1440-SNAP Determining Good Cause Effective Date February 1, 2021
1 of 4 I. STATEMENT OF POLICY
Good cause must be determined by the DCFS worker.
B-1441-SNAP RESERVED
B-1442-SNAP - PO WORKER DETERMINED GOOD CAUSE
The worker determines good cause for failure to comply with work registration requirements.
Failure to comply with work registration requirements may include:
● Refusal to Accept an Offer of Employment,
● Refusal to Provide Sufficient Information to Determine Employment Status or Job Availability,
● Voluntarily Quitting a Job,
● Voluntarily Reducing Work Effort,* and **
● Failure to Register for Work with Louisiana Workforce Commission (LWC) by having an active HiRE Account,
***
Good cause exists when circumstances beyond the client's control prevent compliance with work registration requirements.
Good cause may include but is not limited to:
● Personal illness,
● Illness of another household member requiring the presence of the member,
● A household emergency, ●
● The unavailability of public or private transportation,
● The lack of adequate child care for children who have reached age 6 but are under age 12,
***
● The lack of a valid SSN, because it is required for registering for work with LWC,
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1440-SNAP Determining Good Cause Effective Date February 1, 2021
2 of 4 ● Problems caused by inability of the client to speak or write English,
● Remoteness – see A-100-SNAP,
● Work demands or conditions that render continued employment unreasonable, such as working without being paid on schedule,
● Resignations which are recognized by the employer as retirement,
● Leaving one job to take another that later, because of circumstances beyond the control of the individual, does not materialize or results in employment of less than 30 hours a week or weekly earnings of less than the federal minimum multiplied by 30 hours,
● Leaving a job in which workers frequently move from one employer to another such as migrant farm labor or construction work. Circumstances exist when households apply for benefits between jobs, particularly in cases where work may not yet be available at the new job site. Even though employment at the new site has not actually begun, the quitting of the previous employment shall be considered to be with good cause if it is part of the pattern of that type of employment,
● Acceptance by the individual of other employment or enrollment of at least half-time in any recognized school, training program, or institution of higher education that requires the individual to leave present employment,
● Discrimination by an employer based on age, sex, race, color, handicap, religious beliefs, national origin, political beliefs, sexual orientation, or gender identity,
● Employment which becomes unsuitable after the acceptance of employment. Unsuitability may include:
o The wage offered is less than:
The applicable federal minimum wage, or
80% of the federal minimum wage if the federal minimum wage is not applicable.
o Wages are on a piece-rate basis and the average hourly yield the employee expects to earn is less than the applicable hourly wage specified in the bullet listed above.
o As a condition of employment or continuing employment, the individual must join, resign from, or agree not to join a legitimate labor organization.
o The work offered is at a place subject to a strike or lockout at the time of the offer, unless:
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1440-SNAP Determining Good Cause Effective Date February 1, 2021
3 of 4 The strike has been forbidden under Section 208 of the Labor-Management Relations Act, or
An injunction has been issued under Section 10 of the Railway Labor Act.
o The degree of risk to health and safety is unreasonable.
o The individual is verified to be physically or mentally unfit to do the job.
o The distance from the individual's home to the job requires commuting time of more than two hours a day (not including taking a child to and from a child care facility) or the distance to the job prohibits walking and transportation is not available to take the individual to work.
o The working hours or nature of the employment interferes with the individual's religious beliefs.
o The job is outside the individual's usual line of work. This applies only during the first 30 days after the date of application.
II. PROCEDURES
The worker must determine whether good cause exists within 10 days of determining non-compliance or being notified of non-compliance.
The worker must:
● Contact the client by telephone. If the client cannot be reached by telephone, send a Client Contact Letter (OFS 18C) in CAFÉ requesting that the client contact the worker regarding the reason for non-compliance allowing the client 10 days to respond. Enter your direct telephone number on the OFS 18C. The DCFS Customer Service Center’s contact number 1-888- LAHELPU (1-888-524-3578) should not be listed. ●
● Send an OFS 18C if the client cannot be reached by telephone to discuss the reason for non- compliance.
o Check the “To request client to call” box on the OFS 18C advising the client to call the worker, and
o Indicate on the OFS 18C that DCFS is providing the client with an opportunity to explain their reason for non-compliance in order to avoid a potential sanction.
Sample Text for the OFS 18C:
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1440-SNAP Determining Good Cause Effective Date February 1, 2021
4 of 4 “I need to discuss the reason Jane Doe did not register for work with LWC by having an active HiRE account at redetermination. I would like to give you an opportunity to provide an explanation why Jane did not register for work so that Jane may not be sanctioned and your household does not lose SNAP benefits.”
*** ● Set a task for 11 days from the date the OFS 18C was sent to determine if good cause has been established.
o If the non-compliance was due to not having an active HiRE account and good cause does not exist, check * the Clearance Summary again by completing an on-demand search. The on-demand icon for LWC is located on the right-hand navigation panel throughout the different modules within a case ** ***.
● Take into consideration the facts and circumstances, including the information submitted by the employer *** and by the household member involved.
o If the client contacts the worker and the client meets an exemption from work registration requirements, the worker must * enter any SNAP work registration-related information about the client’s exemption. LITE will automatically update the client’s work registration code to the appropriate code when the case is authorized. **
o ***
o If the client contacts the worker, does not meet an exemption, and good cause does not exist, the individual must be disqualified by following procedures outlined in B-1460-SNAP.
o If the client fails to contact the worker by the date listed on the OFS 18C regarding good cause, the individual must be disqualified by following procedures outlined in B-1460-SNAP.
● Document all activity with a case note.
III. FORMS AND INSTRUCTIONS
OFS 18C Form / Instructions Client Contact Letter
IV. REFERENCES
7CFR 273.7(i)
LAC 67:III Subpart 3, Chapter 19, Subchapter G
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1450-SNAP Determining Work Registration Non-Compliance and Subsequent Compliance Effective Date February 1, 2021
1 of 4 I. STATEMENT OF POLICY
Non-compliance and subsequent compliance are determined *** by *** the worker.
B-1451-SNAP – PO * RESERVED **
B-1452-SNAP - PO WORKER DETERMINED NON-COMPLIANCE
The worker determines non-compliance for failure to comply with *** registration requirements which include:
● Refusal to Accept an Offer of Employment,
● Refusal to Provide Sufficient Information to Determine Employment Status or Job Availability,
● Voluntarily Quitting a Job,
● Voluntarily Reducing Work Effort, and
● Failure to Register for Work with Louisiana Workforce Commission (LWC) by having an active HiRE Account at application/redetermination.
If the answer to all the questions in the applicable sections below is yes and good cause does not exist, the disqualification applies.
B-1452-1-SNAP - PO Refusal to Accept an Offer of Employment
● Is the individual subject to work registration requirements?
● Has the individual refused an offer of employment within 60 days before the application date or anytime thereafter?
● Was the offer of employment at a site or plant not subject to a strike or lockout at the time of the refusal?
● Were the wages offered at least the higher of the federal minimum wage or, if federal minimum wage is not applicable, 80% of the minimum hourly rate under the Fair Labor Standards Act?
● Did the individual refuse the offer without good cause? Refer to B-1440-SNAP.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1450-SNAP Determining Work Registration Non-Compliance and Subsequent Compliance Effective Date February 1, 2021
2 of 4
B-1452-2-SNAP - PO Refusal to Provide Sufficient Information to Determine Employment Status or Job Availability
● Is the individual subject to work registration requirements?
● Has the individual refused to provide sufficient information to determine his employment status or job availability? (Failure to provide requested information does not constitute refusal).
● Was the refusal without good cause? Refer to B-1440-SNAP.
B-1452-3-SNAP - PO Voluntary Quit
● Is the individual subject to work registration requirements?
● Has the individual quit his most recent job within 60 days before the application date or anytime thereafter?
● Did the job involve 30 or more hours per week or earnings equivalent to 30 hours per week times the federal minimum wage?
● Did the individual quit the job without good cause? Refer to B-1440-SNAP.
A person is not considered to have voluntarily quit his job when:
● A self-employment enterprise ends,
● He resigns a job at the demand of an employer,
● He is currently on strike, or
● He quits a job but obtains new employment at 30 hours per week, or has earnings equivalent to 30 hours per week times the federal minimum wage.
o If the person is laid off or loses the new job through no fault of his own, disqualification for the earlier quit does not apply.
Any local, state or federal government employee who loses his job because he participates in a strike is considered to have voluntarily quit without good cause. Refer to B-1440-SNAP.
B-1452-4-SNAP - PO Voluntary Reduction in Work Effort
● Is the individual subject to work registration requirements?
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1450-SNAP Determining Work Registration Non-Compliance and Subsequent Compliance Effective Date February 1, 2021
3 of 4
● Has the individual's work effort been reduced within 60 days before the application date or anytime after?
● Did the job involve 30 or more hours per week?
● Is the individual now working less than 30 hours per week?
● Did the individual reduce his work effort without good cause? Refer to B-1440-SNAP.
A person is not considered to have voluntarily reduced his work effort if after the reduction in hours the person still has earnings equal to 30 hours per week times the federal minimum wage.
B-1452-5-SNAP - PO Failure to Register for Work with Louisiana Workforce Commission (LWC)
● Is the individual subject to work registration requirements?
● Did the individual fail to register for work with LWC without good cause at redetermination? Refer to B-1440-SNAP.
***
B-1453-SNAP - PO Compliance
***
If the non-compliance was refusal to accept an offer of employment, the individual must agree to accept a comparable offer of employment when, and if, such an offer is received.
If the non-compliance was refusal to provide sufficient information to determine employment status or job availability, the individual must provide sufficient information.
If the non-compliance was voluntary quit, the individual must agree to search for and accept a job comparable in salary or hours to the job that was quit.
If the non-compliance was voluntary reduction in work effort, the individual must agree to increase work hours to at least 30 hours per week when, and if, given the opportunity.
If the non-compliance was failure to register for work with LWC, the individual must register for work with LWC.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1450-SNAP Determining Work Registration Non-Compliance and Subsequent Compliance Effective Date February 1, 2021
4 of 4 If the MWR complied with work registration requirements but is currently serving a sanction, the entire disqualification period must be served before the MWR may be included back into the case. *** The MWR is *** ineligible until the disqualification period is served.
II. PROCEDURES
B-1451-SNAP - PR * RESERVED **
B-1452-SNAP - PR WORKER DETERMINED NON-COMPLIANCE
Follow procedures in B-1460-SNAP if non-compliance is determined.
B-1453-SNAP - PR COMPLIANCE
Follow procedures in B-1460-SNAP if compliance is determined.
III. FORMS AND INSTRUCTIONS
***
SNAP 13A Form / Instructions Action Taken on Your Supplemental Nutrition Assistance Case
IV. REFERENCES
7 CFR 273.7
LAC-Title 67:Part III., Subpart 3. Supplemental Nutrition Assistance Program (SNAP), Chapter 19. Certification of Eligible Households, Subchapter G. Work Requirements
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1460-SNAP Work Registration Penalties Effective Date February 1, 2021
1 of 8 I. STATEMENT OF POLICY
Mandatory Work Registrants (MWR’s) are ineligible if they fail to meet work registration requirements set forth in B-1410-SNAP. This includes ABAWDs and non-ABAWDs.
Length of disqualification:
● First violation - the individual will be ineligible for 1 *** month or until he complies, whichever is later.
● Second *** violation - the individual will be ineligible for 3 *** months or until he complies, whichever is later.
● * Third and subsequent violation – the individual will be ineligible for 6 months or until he complies, whichever is longer. **
Exception: Failure to register for work with LWC by creating a HiRE account at application will result in the *** exclusion of a household member instead of a disqualification. * If the MWR is the only household member, the application will be denied since there is no eligible person in the household.
At application, exclude the household member, who is a MWR, that failed to register for work with LWC by creating a HiRE account. At redetermination, disqualify the household member who is a MWR, that failed to register for work with LWC by creating a HiRE account.
Note: If the MWR becomes exempt anytime after non-compliance, the disqualification ends.
If the individual who does not comply is the head of the household, only the head of household is ineligible for the duration of the individual's disqualification. The other members of the household remain eligible. **
***
If the disqualified individual joins another household, * the disqualified individual remains ineligible for the remainder of the individual’s disqualification period. **
***
B-1461-SNAP - PO ACTION ON NON-COMPLIANCE WITH SNAP WORK REGISTRATION REQUIREMENTS
*** * When the worker determines that non-compliance with work registration requirements was without good cause, review the record to determine whether the household member continues to be a MWR and whether a disqualification is appropriate.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1460-SNAP Work Registration Penalties Effective Date February 1, 2021
2 of 8 ● If the household member is a MWR and good cause does not exist, enter the appropriate sanction within ten days from the date that it was determined that good cause does not exist. LITE will automatically send a Notice of Decision to the household advising of the disqualification. ● If the household member is a MWR, but met an exemption from work registration requirements after the act of non-compliance, the member should not be disqualified. ● If the household member is no longer a MWR, LITE will update the work registration code to the appropriate code.
● If an application or redetermination is not processed timely and the MWR registers for work with LWC prior to processing the application or redetermination, the member must not be excluded/disqualified.
● If the redetermination is not extended due to a procedural reason and the worker determines non-compliance and good cause does not exist, close the case the last workday of the redetermination month. Send a Concurrent Notice of Adverse Action to impose a sanction on all MWRs who failed to comply effective the month following the redetermination month.
● If a case closed (advance notice period has expired) due to a procedural reason, and good cause does not exist, another Notice of Adverse Action must be sent to impose the disqualification, however, this notice is a concurrent notice.
o If the non-compliance is failure to register for work and the household failed to timely reapply, no action is taken since the household is not requesting benefits.
● If a case is within the 13-day Advance Notice of Adverse Action period, anytime other than at redetermination due to a procedural reason, such as failure to provide verification, failure to be interviewed, failure to timely reapply, or failure to provide a complete Simplified Report, etc., and good cause does not exist, another Advance Notice of Adverse Action must be issued to impose the appropriate sanction. The disqualification period begins the month following the expiration of the new Advance Notice of Adverse Action.
● A sanction is not appropriate if the case closed or is within the 13-day advance notice period due to the household’s SNAP ineligibility. This includes but is not limited to reasons such as gross income over the limit, resources over the limit, IPV, work registration with LWC at application, disqualified due to receipt of lottery or gambling winnings equal to or greater than the elderly or disabled resource limit, etc. **
B-1462-SNAP - PO APPLYING THE DISQUALIFICATION
At application, the disqualification begins with the date of the voluntary quit, reduction in work effort or refusal of an offer of employment.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1460-SNAP Work Registration Penalties Effective Date February 1, 2021
3 of 8 Prior to certification, if the agency learns that a member of the applicant’s household voluntarily quit, reduced their work effort, or refused an offer of employment after the application date, and good cause did not exist, then the individual who quit is not eligible for inclusion in the household * and must be disqualified. **
Impose a disqualification the earliest possible month for ongoing cases and cases closed due to procedural reasons. ***
EXCEPTION:
If non-compliance was not reported, not discovered timely, or the worker did not take timely action, determine when the disqualification would have been effective had it been imposed timely and good cause does not exist:
● If the disqualification period would still be in effect, impose the disqualification the first month following expiration of the Advance Notice of Adverse Action and complete a claim for the months of disqualification that were not imposed timely, or
● If the disqualification period would be over, complete a claim for the months of disqualification that were not imposed.
B-1463-SNAP - PO ENDING DISQUALIFICATION
The disqualification ends when:
● The mandatory one-* month, three-month, ** or six-month disqualification expires and the non- compliant member complies (See section B-1453-SNAP of B-1450-SNAP).
or
● The recipient becomes exempt at any point after non-compliance from work registration requirements according to B-1420-SNAP.
***
An individual can be added to the on-going certification effective the month after the disqualification ends. Follow procedures in B-1463-2 SNAP-PR.
II. PROCEDURES
B-1461-SNAP - PR ACTION ON NON-COMPLIANCE WITH SNAP WORK REGISTRATION REQUIREMENTS
* If a MWR must be disqualified, follow procedures in B-1462-SNAP-PR. ** ***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1460-SNAP Work Registration Penalties Effective Date February 1, 2021
4 of 8 B-1462-SNAP - PR Applying The Disqualification
B-1462-1-SNAP ** PR - At Application or Ongoing Cases
At application or an ongoing case, apply the disqualification by entering the appropriate disqualification using the steps below:
Navigate to the Non-Compliance/Sanction- Questions screen. If the member has any Non- Compliance/Sanction History in LITE, this question is pre-populated to “Yes”. After clicking the ‘Next’ button on the screen, the user is navigated to the ‘Non-Compliance/Sanction Summary’ Screen and the steps are correctly stated in the policy. If the member does not have Sanction History in LITE, the user must answer “Yes” to the question. After clicking ‘Next’, the user is navigated directly to the ‘Non-Compliance-Details’ screen.
On the ‘Non-Compliance – Details’ screen, Enter the ‘Start/Change’ Date, ‘Reported On’ Date, ‘Non-Compliance Violation Type’ - SNAP E&T, and Non-Compliance Reason - Failed to Register for Work – HiRE, and the Decision Date. Since the Violation Type is ‘SNAP E&T’, a Good Cause Status/Reason must be entered.
Enter the ‘Good Cause Status/Reason’ as ‘No Good Cause’ and click the NEXT button.
The ‘Non-Compliance/Sanction Summary’ screen will display the new sanction in the ‘Non- Compliance Summary’ section of the screen. The sanction will not display in the Sanction Summary section of the Non-Compliance Summary screen until Eligibility Determination is completed on the case action. After Eligibility Determination is run, LITE will automatically populate the Occurrence, Sanction Begin Date, and Program fields on the ‘Non- Compliance/Sanction-Summary’ screen. The sanction will be effective the month following the Expiration Date on the Notice of Decision.
LITE will automatically send a Notice of Decision to impose the sanction. If multiple household members failed to register for work, only one notice is sent.
If the client takes the required action before the Advance Notice of Adverse Action expires, disposition the change, and select ‘Y’ (Yes) to override the closure. **
***
Prior to certification, if a member of the applicant’s household voluntarily quit, reduced their work effort, or refused an offer of employment after the application date, and good cause did not exist, the individual who quit is not eligible for inclusion in the household. * Follow the steps above to apply the disqualification. **
***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1460-SNAP Work Registration Penalties Effective Date February 1, 2021
5 of 8 B-1462-2-SNAP * - PR On Closed cases ** ***
For * cases closed due to procedural reasons and good cause does not exist, apply the disqualification by entering the appropriate disqualification using the steps below:
Navigate to the ‘Additional Processes’ Module using the top navigation bar.
Select ‘Person Search- Non-Compliance’.
Enter the “SSN” of the member who failed to register for work and click the SEARCH button. The member should display in the ‘Person Results” table.
Click the ADD NON-COMPLIANCE button. One the ‘Non-Compliance Details’ screen, the member’s information is pre-populated in the ‘Person Information’
Select the ‘Non-Compliance Violation Type’ - SNAP E&T’ and ‘Non-Compliance Reason - Failed to Register for Work – HiRE’, and Enter the ‘Decision Date’ for the sanction. Since the Violation Type is ‘SNAP E&T’, the ‘Good Cause Information’ section of the screen must be completed.
Enter the ‘Good Cause Status/Reason’ as ‘No Good Cause’ and click the ADD NON- COMPLAINCE button to receive a ‘Submit Successful’ message.
NOTE: The sanction will display in the ‘Non-Compliance Summary’ section of the Non- Compliance/Sanction-Summary screen when the member is either included on a New SNAP Application or added as a new household member in a SNAP Change Report. The sanction will not become effective until Eligibility Determination is completed on the case action. LITE will automatically populate the Occurrence, Sanction Begin Date, and Program fields on the Non- Compliance/Sanction-Summary screen.
LITE will automatically send a Notice of Decision to impose the sanction.
Document all actions in LITE. **
***
B-1463-SNAP - PR ENDING DISQUALIFICATION
If the MWR complies with the work registration requirements that caused the proposed sanction by the Notice Expiration Date on the * Notice of Decision , the sanction must be removed and eligibility run on the ** case ***. If the compliance was not reported or discovered prior to the sanction becoming effective, the sanction must be removed and the case reopened, if the case was closed. The original certification period must be reinstated. Ensure benefits are issued for any time that the case has been closed.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1460-SNAP Work Registration Penalties Effective Date February 1, 2021
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***
The disqualification ends if the MWR becomes exempt after non-compliance. If a * Notice of Decision was sent and included Advance Notice of Adverse Action (NOAA) advising ** of a proposed disqualification and the household reports before the *** NOAA period expires that the MWR is exempt, advise the household that verification of the exemption must be received before the Notice Expiration Date on the * Notice of Decision ** or the disqualification will be applied. A written request for verification is not required because action to disqualify has already been proposed.
If the household verifies that the MWR became exempt after the advance notice expires, the sanction must be removed or ended based on the following criteria:
***
● If the *** verification is received after the advance notice expires, but prior to the effective month of the sanction, the sanction would be removed from * LITE. **
● If the *** verification is received after the advance notice expires and the sanction has already become effective, the sanction will be ended effective the following month.
***
Example: Advance notice expired on February 24 and sanction is effective March. Verification is received on February 26 indicating that the MWR is exempt from work registration requirements. Remove the sanction and * run eligibility on ** *** the case. The member should be added to the case effective March.
Example: Advance notice expired on February 24 and sanction is effective March. Verification is received on February 28 (after cutoff) indicating that the MWR is exempt from work registration. Remove the sanction and disposition the case. A supplement must be issued for March since the verification was received after cutoff.
Example: Advance notice expired on February 24 and sanction is effective March. Verification is received on March 3 indicating that the MWR is exempt from work registration. End the sanction effective April and * run eligibility ** on the case. The member will be added back to case effective April, which is the month following the month verification is received. No supplement is due for March.
Document all case actions * in LITE. ** ***
B-1463-1-SNAP - PR *** Case Closed
The local office is not responsible for tracking the cases which have been closed because of non- compliance. ***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1460-SNAP Work Registration Penalties Effective Date February 1, 2021
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If the client reapplies, determine if they became exempt any time during the closure. If they were exempt any time after non-compliance, the disqualification no longer applies. If the client was not exempt any time after non-compliance and the client reapplies:
● Prior to the last month of the disqualification period, deny the application * if the MWR is the only household member. **
***
● During the last month of the disqualification period and provides verification that compliance occurred during the disqualification period, certify the case effective the following month if the client meets all eligibility requirements. Advise the client of the reason for ineligibility for the month of application.
● During or after the last month of the disqualification period and provides verification that compliance occurred subsequent to the disqualification period, certify the case effective the application date or date of compliance whichever is later provided all eligibility requirements are met. Benefits are prorated.
● And is eligible for expedited service, verification of the exemption or compliance may be postponed. However, registering for work with LWC may not be postponed unless the interview was conducted with the authorized representative.
***
B-1463-2-SNAP - PR * Case Still Open
If the worker determines or is notified that the individual complied during the disqualification period, the worker must set a Task to ensure the individual is added to the ongoing certification after the appropriate disqualification period has been served if the member is still a household member.
If the non-compliance was due to refusal of a job offer, voluntary quit, or voluntary reduction in work effort, the individual must be added back to the household after the appropriate disqualification period has been served if the individual agrees to seek and accept comparable employment as outlined in section B-1453-SNAP of B-1450-SNAP.
If the non-compliance was due to failure to register for work with LWC at redetermination, the individual must be added back to the household after the appropriate disqualification ** period has been served and the individual registers for work with LWC by creating a HiRE account.
III. FORMS AND INSTRUCTIONS
*** There are no forms associated with this policy.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1460-SNAP Work Registration Penalties Effective Date February 1, 2021
8 of 8 IV. REFERENCES
7CR 273.7
LAC-Title 67:Part III., Subpart 3. Supplemental Nutrition Assistance Program (SNAP), Chapter 19. Certification of Eligible Households, Subchapter G. Work Requirements
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
1 of 22 I. STATEMENT OF POLICY
A SNAP recipient classified as an Able-Bodied Adult Without Dependents (ABAWD) can receive benefits for only three months in a 36-month period unless they meet the ABAWD work requirement or qualify for an exemption. This is the SNAP time limit.
An ABAWD is an individual who is:
• Age 18 (beginning the month after their eighteen birthday) through 64, (ending the month prior to their 65th birthday).
• Physically or mentally fit for employment,
• Not pregnant,
• Not living in a SNAP household with a child who is under age 14, even if the child is not eligible to receive SNAP benefits, and
***
In LITE, if there is an ABAWD included on the case, they will be listed on the ABAWD Summary screen. The ABAWD indicator can also be seen on the Person Summary pop up screen if you search for an individual.
Exception for Unfit for Employment
An individual who is physically or mentally unfit for employment is exempt from the SNAP time limit. Unfitness for work can include anything that affects the ability to work or maintain employment. An individual does not need to be disabled to be unfit for work. Unfitness for work may be temporary or permanent. Unfit for work means the individual may be able to work some hours but is not able to work at least 20 hours per week because of their own physical or mental condition.
An individual who is temporarily unfit for work is exempt until their next redetermination.
An individual is unfit for work if the individual:
• is receiving temporary or permanent disability benefits issued by governmental or private sources. This includes persons receiving Social Security Disability (SSA), Supplemental Security Income (SSI) due to disability, and any percentage of disability through the Veterans Administration (VA). A pending application for one of these programs qualifies an individual for this exemption.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
2 of 22 The SNAP time limit does not apply to an individual receiving temporary or permanent disability issued by the government or private source. Veterans who receive VA disability compensation are considered unfit for work regardless of the veteran’s disability percentage rating.
• provides a written or verbal statement from a physician, physician’s assistant, nurse, nurse practitioner, designated representative of the physician’s office, a licensed or certified psychologist, a social worker, or other medical personnel declaring that the individual is physically or mentally unfit for employment.
• is obviously mentally or physically unfit for employment as determined by the worker.
Examples of obvious unfitness for work include but are not limited to:
▪ developmental disabilities
▪ mental illness
▪ treatment for drug addiction
▪ physical or psychological trauma experienced from domestic violence
▪ a broken bone
▪ recovering from surgery
An obvious determination of unfit for work may be made during the face-to-face or telephone interview. Documentation of obvious unfitness for work must include at least the following:
▪ The conversation the worker held with the household. Include the details of the household’s statement and the reason the statement was accepted.
▪ What observations were made by the worker e.g. cast, sling, wheelchair, behavior health issues.
▪ Why further verification was not requested.
The worker must screen to determine if any household member has something that prevents them from working 20 hours per week. This may be temporary or permanent.
If it is not obvious to the worker that someone is unfit for work, the SNAP 90, SNAP Disability Verification Form, may be used to verify this.
Refer to B-1421-SNAP-PR for how to document this in LITE.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
3 of 22 Exception for Pregnant Woman
For a pregnant woman, the expected delivery/due date must be entered on the system so that the system will determine that the woman is a non-ABAWD. If the pregnancy is not obvious by worker observation, request verification of pregnancy, including the expected delivery/due date as verified by a healthcare provider.
Exception for Child Included in SNAP Household
A child who is under age 14 living in the home must be included in the SNAP filing unit to be considered included in the SNAP household. Possible reasons the child may be included in the filing unit but might not be included in the assistance unit are because of failure to provide a valid Social Security Number or verification of alien status, being an ineligible alien, etc. The child must be living in the home and purchasing and preparing meals with the SNAP household for other members of the SNAP household to be considered non-ABAWDs.
If the child lives in more than one home, the case where the child is part of the SNAP filing unit will determine if the adults in the household are considered non-ABAWDs. For example, if John and Jane share joint custody of Bob, but Jane gets SNAP for Bob, Jane will be a non-ABAWD. Even though John might get SNAP and Bob lives with John part of the time, Bob would not make John a non- ABAWD.
Exception for “Indians”, “Urban Indians” and “California Indians”
The SNAP Time Limit does not apply to Indians, Urban Indians, and California Indians as defined below.
An individual is an “Indian” if they:
• Are a member of an Indian tribe. • Indian tribe is defined as any Indian tribe, band, nation, or other organized group or community, including any Alaska Native village or group or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act, which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.
An individual is an “Urban Indian”, if they:
• Reside in an urban center and meet at least one of the following four criteria: o Regardless of if they live on or near a reservation, are a member of a tribe, band, or other organized group of Indians, including those tribes, bands, or groups terminated since 1940 and those recognized now or in the future by the State in which they reside, or who is a descendant, in the first or second degree of any such member;
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
4 of 22 o Is an Eskimo or Aleut or other Alaska Native, o Is determined to be an Indian for any purpose under regulations promulgated by the Secretary of Interior; or o Is determined to be an Indian under regulations promulgated by the Secretary of Health and Human Services. • Urban center is defined as any community which has a sufficient urban Indian population with unmet health needs to warrant assistance under subchapter IV of the IHICA, as determined by the Secretary of Health and Human Services.
An individual is a “California Indian”, if they:
• Are a member of a federally recognized Indian tribe; • Are a descendant of an Indian who was residing in California on June 1, 1852, if such descendant— o Is a member of the Indian community served by a local program of the Indian Health Service; and o Is regarded as an Indian by the community in which such descendant lives; o Are an Indian who holds trust interests in public domain, national forest, or reservation allotments in California; or o Are an Indian of California who is listed on the plans for distribution of the assets of rancherias and reservations located within the State of California under the Act of August 18, 1958, and any descendant of such an Indian.
Document the individual’s statement of Indian, Urban Indian or California Indian and any details provided about a specific tribe affiliation. Discuss what documentary evidence is available to verify the affiliation and request verification.
Verification options are: • Tribal Membership or Enrollment Card • Certificate of Degree of Indian Blood (CDIB) • Documentation or letter of Tribal Affiliation • Membership in a local Urban Indian Organization (UIO) or other community group • Calindian Documentation • Native American Tribal Document • Documentation from the Bureau of Indian Affairs (BIA) • Tribal census roll / tribal enrollment records • Indian Health Service (IHS) or tribal health services documents/records • Signed Statement or Self-attestation of tribal affiliation
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
5 of 22 B-1471-SNAP - PO SNAP TIME CLOCK PERIOD
LDH uses a universal fixed time clock for SNAP time-limited benefits. The 36-month SNAP time clock period begins and ends on the same date for all individuals. The SNAP time clock period begins April 1, 2023 and ends March 31, 2026. The next SNAP time clock period will begin April 1, 2026 and end March 31, 2029.
Months from other states that have implemented the SNAP time limit for ABAWDs are countable when they occur during the applicable fixed SNAP time clock period.
B-1472-SNAP - PO WHEN THE SNAP TIME LIMIT DOES NOT APPLY
The SNAP time limit does not apply in any month in which the ABAWD:
• Received prorated benefits.
• Is exempt from SNAP work registration requirements for a reason other than age in accordance with section B-1420-SNAP.
• Meets the ABAWD work requirement. Refer to B-1472-1-SNAP.
• Resided in a parish that was waived from the SNAP time limit. Refer to section B-1490-SNAP.
• Was granted a discretionary exemption prior to October 1, 2024. Refer to B-1472-2-SNAP-PO.
B-1472-1-SNAP - PO Meeting the ABAWD Work Requirement
An ABAWD meets the ABAWD work requirement by fulfilling any of the following:
• Working an average of at least 20 hours per week. Work may be paid, unpaid (volunteer), or for in-kind services (work in exchange for goods or services).
• Participating for an average of at least 20 hours per week and complying with the requirements of any training program under the SNAP Employment and Training (E&T) program, the Workforce Innovation and Opportunity Act (WIOA) (formerly the Workforce Investment Act – WIA), any program under section 236 of the Trade Act of 1974, or any program of employment and training for veterans operated by the Department of Labor of the Department of Veterans Affairs that serves veterans.
• Any combination of working and participating in a training program described above for an average of at least 20 hours per week.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
6 of 22 NOTE: For the purpose of the ABAWD work requirement, an average of at least 20 hours per week means a minimum of 80 hours per month.
Work registration of ‘ABAWD meeting SNAP Work Requirement’ in LITE must be used for any month that the ABAWD meets the ABAWD work requirement to ensure that the month will not count in the SNAP time limit.
An ABAWD subject to the SNAP time limit must report when the ABAWD is no longer working or participating in a training program for an average of less than 20 hours per week or 80 hours monthly. This change must be reported by the 10th of the month following the month in which the change occurred.
B-1472-1-1 SNAP - PO Unpaid Work (Volunteers)
Unpaid work must be at a recognized business or at a private, public, or non-profit organization in order for volunteer hours to count towards meeting the ABAWD work requirement.
The following are not allowable as unpaid work for volunteers:
• Volunteering in a private home, unless a bona fide business is operated from the home.
• Volunteering which would benefit a LDH employee or his immediate family.
• Volunteering which would result in an ABAWD receiving direct supervision from a relative.
The volunteer work must be verified with the business or organization prior to determining if the volunteer hours will count toward the ABAWD work requirement. The Verification of ABAWD Volunteer Hours (ABAWD 6) may be used to verify the number of volunteer hours expected to work and to verify past volunteer hours worked. Verification of volunteer hours is required at application, Simplified Report, redetermination, when a change is reported in volunteer work, and when questionable.
B-1472-1-2-SNAP - PO Good Cause
An ABAWD who has been meeting the ABAWD work requirement by participating an average of 20 hours per week (80 hours per month) may be granted good cause if the ABAWD is not meeting the ABAWD work requirement in certain instances. Good cause includes circumstances beyond the individual’s control, such as, but not limited to, illness, illness of another household member requiring the presence of the member, a household emergency, the unavailability of transportation, or natural disaster.
If an ABAWD, who was meeting the ABAWD work requirement would have participated an average of 20 hours per week (80 hours per month) but missed some of the activity because of good cause, the
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
7 of 22 individual shall be considered to have met the ABAWD work requirement if the absence from the activity is temporary and the individual retains his or her job/enrollment in the activity. The key to determining good cause is to establish that it is only a temporary situation and the ABAWD retains the job or enrollment in the activity.
EXAMPLE: Lisa is an ABAWD who is working the required 20 hours per week. For the month of June, she worked 60 hours. However, Lisa’s car is being repaired and she is unable to work any hours for the month of July. Lisa would be allowed good cause for June and July since she is still employed, but due to her car being repaired she is temporarily unable to work.
EXAMPLE: Jesse is an ABAWD who is working the required 20 hours per week. In the month of June, Jesse worked 60 hours because his car was repossessed and he lost his job. Jesse reported this July 1. Jesse is unable to work since he has no transportation to work. Jesse would not be allowed good cause since he has lost his job. Since Jesse met the work requirement for part of June, that month is not considered a countable month because it would not be a full month of benefits without meeting the work requirement. July will be a countable month.
B-1472-2-SNAP - PO Discretionary Exemptions
The agency was allotted a certain number of discretionary exemptions each year that were used so that a month did not count towards the SNAP time limit. These exemptions were automatically tracked using work registration ‘Discretionary Exemption’ to ensure that the State does not exceed the allowable number of exemptions available.
Effective October 1, 2024, discretionary exemptions are no longer allowed due to Act 308 of 2024 Louisiana Legislative Session.
B-1472-3-SNAP- PO Temporary Exemptions due to the Fiscal Responsibility Act of 2023
The Fiscal Responsibility Act of 2023 provided three temporary exemptions to the SNAP time limit, beginning September 1, 2023. The three temporary exemptions were being a veteran, homeless, and 24 years old and aged out of foster care.
Effective November 1, 2025, the three exemptions are no longer allowed due to passage of the Big Beautiful Bill Act of 2025.
B-1473-SNAP - PO SUBSEQUENT ELIGIBILITY
B-1473-1-SNAP - PO Regaining Eligibility
If an ABAWD was denied eligibility because he received three countable months and was subject to the SNAP time limit, the ABAWD may regain eligibility if he meets one of the requirements listed below. There is no limit to the number of times an ABAWD may regain eligibility.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
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An ABAWD who is subject to the SNAP time limit may regain eligibility if, during any consecutive 30-day period after the ABAWD became ineligible due to the SNAP time limit, the ABAWD:
• Worked 80 or more hours, or
• Participated for 80 hours or more and complied with any program under SNAP Employment and Training, WIOA, any program under section 236 of the Trade Act of 1974, or a program of employment and training for veterans operated by the Department of Labor or the Department of Veterans Affairs that serves veterans, or
• Did any combination of working and participating in a training program described above for 80 hours or more.
For applications, if the ABAWD regains eligibility through one of the above actions, eligibility begins on the application date. The ABAWD is not required to regain eligibility prior to the application date but must regain eligibility prior to being certified. As long as the ABAWD regains eligibility within 30 days from the application date, the case may be certified if otherwise eligible upon receiving proof that the ABAWD regained eligibility. If verification of regaining eligibility is not received by the due date on the request, the application may be rejected the day following the due date. If verification is provided, the application must be reopened following policy at C-638-SNAP.
For on-going cases, the ABAWD must be added back to the household effective the month after the household reported that the ABAWD regained eligibility and the verification was received by the due date given on the request for verification. Allow the household 10 days to provide the required verification. If the 10th day falls on a weekend or holiday, the due date becomes the following workday. If verification is not received by the due date, the ABAWD must be added to the household effective the month following the month that the verification was received.
If an ABAWD regains and maintains eligibility, refer to B-1473-2-SNAP-PO.
If an ABAWD regains eligibility but is not maintaining eligibility and has not already received the one- time three-month extension during the SNAP time clock period, refer to B-1473-3-SNAP-PO.
If an ABAWD regains eligibility but is not maintaining eligibility and has already used the one-time three-month extension during the SNAP time clock period, the ABAWD is not eligible.
B-1473-1-1-SNAP - PO Expedited Applications
If an application eligible for expedited service includes an ABAWD, verification that the ABAWD has already met the ABAWD work requirement to regain eligibility may be postponed.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
9 of 22 EXAMPLE: The ABAWD applies and states that he worked 80 hours in the previous month. Verification of the hours worked may be postponed.
If the ABAWD reports he has not yet met the ABAWD work requirement, but he anticipates he will meet the ABAWD work requirement within 30-days, verification may not be postponed for the ABAWD since the ABAWD has not regained eligibility as of the application date. If the household includes other eligible members, the ABAWD who has not regained eligibility must be disqualified and the case may be expedited with the other eligible household members. If the ABAWD is the only household member and has not regained eligibility, the household loses eligibility for expedite service.
B-1473-2-SNAP - PO Maintaining Eligibility
An ABAWD who regains eligibility under section B-1473-1-SNAP will remain eligible as long as the SNAP time limit does not apply as described in B-1472-SNAP.
When an ABAWD regains and maintains eligibility, the ABAWD must be allowed 30 days to provide verification of working/participating in training at least 80 hours within a 30-day period. The case must be allowed to pend for verification for 30 days from the application date. The work registration status must be ‘ABAWD meeting SNAP Work Requirement’ once verification is received.
EXAMPLE: Julie is an ABAWD who received three countable months of SNAP benefits and her case closed effective January due to no longer meeting the ABAWD work requirement. Julie reapplied for SNAP benefits on March 2. She reported that she started a new job on February 15, works 25 hours per week and has already worked 50 hours. By March 16, Julie worked an additional 50 hours. Julie must be allowed 30 days to provide verification of working 80 hours within a 30-day period. On March 20, Julie provided verification that she has worked 80 hours during a 30-day period. Julie has regained eligibility by working 80 hours and is maintaining eligibility by continuing to work at least an average of 20 hours per week. Julie’s work registration status must be updated ‘ABAWD meeting SNAP Work Requirement’.
B-1473-3-SNAP - PO One-Time Three-Month Extension During a 36-Month Period
An ABAWD who regained eligibility under section B-1473-1-SNAP but is no longer maintaining eligibility becomes ineligible because of the SNAP time limit. However, the ABAWD will be eligible for a one-time three-month extension and will remain eligible for a period of three consecutive months. The three consecutive months of eligibility begins the month following the month that the ABAWD stopped meeting the ABAWD work requirement. Work registration status ‘Regained eligibility – (ABAWD) eligible for Three Consecutive Months Only’ must be used to identify that the ABAWD used the three-month extension.
Example: Amanda received three countable months of benefits and her case was closed. In August, Amanda reapplied for benefits and was meeting the ABAWD work requirement. Amanda worked 30
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
10 of 22 hours in October and reported that she stopped working on November 1. The one-time three-month extension is November – January.
This three-month extension is limited to one time during the SNAP time clock period of April 2023 – March 2026.
B-1474-SNAP - PO FAILURE TO MEET THE ABAWD WORK REQUIREMENT
An ABAWD who is subject to the SNAP time limit and does not meet the ABAWD work requirement must have the work registration status ‘ABAWD (No waiver)’ or ‘Striker/ABAWD (No waiver)’. The ABAWD clock will automatically track countable months and the ABAWD Clock Summary screen will show how many countable months have been used.
B-1475-SNAP – PO TRACKING ABAWD PARTICIPATION
Changes in household circumstances that occur after the household is certified can affect a household member’s ABAWD eligibility. A household member who was not subject to the time limit when the household was certified may later become subject to the SNAP time limit during the certification period or vice-versa. When it is discovered, after the fact that a month for a member was coded incorrectly, the individual’s SNAP time clock may be required to be updated to reflect the correct circumstances. A non-countable month may only be updated to a countable month if the ABAWD was notified about the ABAWD work requirement and SNAP time limit during the current certification period by issuance of the SNAP 4WR that includes the ABAWD work requirement page. If the ABAWD was not notified by being issued a SNAP 4WR, non-countable months must not be changed to countable. A case note must be made when changes are made to the tracking of ABAWD participation. As long as the ABAWD was properly notified of the ABAWD work requirement, the following apply:
• If the ABAWD failed to timely report he was no longer working or participating in training an average of 20 hours per week (80 hours per month), the month following the month the ABAWD no longer met the ABAWD work requirement must updated to reflect as not meeting the ABAWD work requirement. Any ineligible benefits must be recovered.
• If a non-reportable change occurred that resulted in a household member becoming an ABAWD or the ABAWD is now subject to the SNAP time limit, the month following the month that the ABAWD no longer met the ABAWD work requirement must be updated as not meeting the ABAWD work requirement ineligible benefits must not be completed due to a non-reportable change.
• If the worker made a mistake when coding the ABAWD and the ABAWD was not meeting the ABAWD work requirement, the months must be updated as not meeting the ABAWD work requirement. Any ineligible benefits must be recovered.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
11 of 22 • If the ABAWD was meeting the ABAWD work requirement or the SNAP time limit did not apply but the months were coded as countable months, these months must be updated to reflect the appropriate status.
• If the ABAWD received a countable month in another state during the fixed time clock period, the countable month must be tracked as countable in Louisiana.
B-1475-1-SNAP - PO ABAWD Clock Screen
The ABAWD Clock screen is used to provide a summary of the ABAWD time clock for all ABAWDs. This screen is automatically updated when the Benefit Issuance batch job is run. This screen displays the benefit month, the work registration status, whether a manual override has been applied and the override reason, countable months received in another state, and the verification used. This also captures when the one-time three-month extension is used. The ABAWD period displayed indicates the SNAP time clock period. The ABAWD Summary displays the countable months used in the SNAP time limit.
B-1476- SNAP - PO CASE PROCESSING AT APPLICATION AND REDETERMINATION
When determining if an ABAWD meets the ABAWD work requirement by working an average of at least 20 hours per week, use pay periods that are representative of the ABAWDs circumstances to determine the work hours. Refer to B-661-1-SNAP.
An ABAWD may be granted good cause for not meeting the ABAWD work requirement at application, but not for regaining eligibility.
Follow procedures in B-1476-SNAP-PR CASE PROCESSING AT APPLICATION AND REDETERMINATION.
B-1477-SNAP - PO SIMPLIFIED REPORTING (SR), CHANGES, VERIFICATION, AND DOCUMENTATION
The 36-month period will be documented automatically in LITE. When a household member becomes an ABAWD or a new household member who is an ABAWD moves into the home, an oral explanation of the ABAWD work requirement and SNAP time limit are required to be provided to the household.
Follow procedures in B-1477-SNAP-PR SIMPLIFIED REPORTING (SR), CHANGES, VERIFICATION, AND DOCUMENTATION.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
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B-1478-SNAP - PO DISQUALIFICATIONS
The agency disqualifies an ABAWD for failure to meet the ABAWD work requirement when he has received three countable months of SNAP benefits within the SNAP time clock period. This is done automatically in LITE.
If an ABAWD fails to meet the ABAWD work requirement and is subject to the SNAP time limit, has received three countable months of SNAP benefits within the SNAP time clock period, LITE will run an automated mass update on the 10th of the third countable month that will disqualify the ABAWD from the case or close the case if the ABAWD is the only household member. The mass update will send an Advance Notice of Adverse Action to advise the ABAWD that effective the following month, the ABAWD is being disqualified or the case is being closed if the ABAWD is the only household member.
EXAMPLE: Amy is an ABAWD who submits an application on May 13 and is the only household member. Amy has never received SNAP benefits, is subject to the SNAP time limit, and is not meeting the ABAWD work requirement. The case was certified on May 28. Work registration status ‘ABAWD (No Waiver)’ was used when certifying the case. Amy is eligible to receive three full months of SNAP benefits for June, July, and August. May is a partial month, so it is not countable. A task will be sent to the worker to review the case on August 1st. If there are no changes made to the case, on August 10th when the automated mass update is run, the Eligibility Summary will show the case as closed for September. An Advance Notice of Adverse Action is automatically sent to the household advising the case is being closed because Amy received SNAP benefits for three months during the SNAP time clock period without meeting the ABAWD work requirement.
The same appeal rights that apply to all households also apply to an ABAWD who is being disqualified for not meeting the ABAWD work requirement. Refer to Chapter 7, K-210.
If the household reports that an ABAWD is meeting the ABAWD work requirement during the Advance Notice of Adverse Action (NOAA) period and provides the verification, the disqualification must be removed.
If the household reports that an ABAWD is meeting the ABAWD work requirement and provides the verification that the ABAWD is meeting the ABAWD work requirement after the expiration of the NOAA period and the ABAWD is:
• the only household member, the ABAWD must reapply. Policy at C-638-SNAP does not apply in this situation.
• a household member, the disqualified member must be added back to the case the following month.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
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If the household reports that an ABAWD who was disqualified was actually meeting the ABAWD work requirement or was not subject to the SNAP time limit during any countable month, verification must be requested and received in order to update the applicable months and remove the disqualification.
B-1479- SNAP - PO AUTOMATIC UPDATES
LITE is programmed to make several automated updates. Refer to B-1479-SNAP-PR Automatic Updates.
II. PROCEDURES
LITE will automatically determine a member’s ABAWD status based on information obtained about the household composition, the member’s age, disability, unfitness, pregnancy status, and exemptions to SNAP work registration requirements. If there is an ABAWD in the household, the ABAWD will be listed on the ABAWD Summary screen. The ABAWD Indicator is also displayed on the Person Summary pop-up screen.
The pregnancy question is mandatory for all cases on the Household - Questions screen. If the worker selects ‘Yes’ to Pregnancy on the Household Individuals - Questions page, the Pregnancy – Details screen is queued to enter pregnancy details. If the pregnancy is not obvious by worker observation, request verification of pregnancy, including the expected delivery/due date as verified by a healthcare provider.
B-1471-SNAP - PR SNAP TIME CLOCK PERIOD
LITE automatically tracks the SNAP time clock period for each ABAWD. The ABAWD Clock screen in LITE is used to provide a summary of the ABAWD time clock for each ABAWD. The screen is automatically updated when the Benefit Issuance batch job is run. This screen displays the benefit month, the work registration status, whether a manual override has been applied and the override reason, countable months received in another state, and the verification used. The ABAWD period displayed indicates the SNAP time clock period. The ABAWD Summary displays the countable months used toward the SNAP time limit.
B-1472-SNAP - PR WHEN THE SNAP TIME LIMIT DOES NOT APPLY
LITE tracks month when the SNAP time limit does not apply to ensure that those months are not counted in the SNAP time limit.
B-1472-1-SNAP - PR Meeting the ABAWD Work Requirement
Ensure work registration status ‘ABAWD meeting SNAP Work Requirement’ in LITE is entered timely for each month the ABAWD meets the ABAWD work requirement.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
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B-1472-1-1 SNAP - PR Unpaid Work (Volunteers)
An ABAWD 6 may be provided to each ABAWD who reports that they are doing volunteer work so that volunteer hours may be verified using this form.
B-1472-1-2-SNAP - PR Good Cause
If an ABAWD had good cause for temporarily not participating an average of 20 hours per week, work registration status ‘ABAWD meeting SNAP work requirement’ in LITE must be used so the month does not count in the SNAP time limit.
B-1473-SNAP - PR SUBSEQUENT ELIGIBILITY
B-1473-1-SNAP - PR Regaining Eligibility
At application, if the ABAWD regains eligibility through one of the actions outlined in B-1473-1-SNAP- PO, eligibility begins on the application date. The ABAWD is not required to regain eligibility prior to the application date. If the ABAWD regains eligibility within 30 days from the application date, the case may be certified, if otherwise eligible, upon receiving proof that the ABAWD regained eligibility. If verification of regaining eligibility is not received by the due date on the request, the application may be rejected the day following the due date. If verification is provided, the application must be reopened following policy at C-638-SNAP.
EXAMPLE: Kim is an ABAWD who received three countable months of SNAP benefits and her case closed effective May due to no longer meeting the ABAWD work requirement. Kim reapplied for SNAP benefits on October 2. Kim reported that she started a new job on September 15, works 25 hours per week and has already worked 50 hours. By October 16, Kim worked an additional 50 hours. Kim must be allowed 30 days to provide verification of working 80 hours within a 30-day period. On October 20, Kim provided verification that she has worked 80 hours during a 30-day period. Therefore, Kim regained eligibility by working 80 hours.
For on-going cases, add the ABAWD to the household effective the month after the household reported that the ABAWD regained eligibility and the verification was received by the due date given on the request for verification. Allow the household 10 days to provide the required verification. If the 10th day falls on a weekend or holiday, the due date becomes the following workday.
If the ABAWD regained eligibility by working, the worker must complete the Earned Income – Details screen and Earned Income – Payments screen with the ABAWD’s employment details and select ’Pending Verification’ as the verification type. After the worker runs eligibility a Request for Verification (OFS 18C) is automatically generated to request verification that the ABAWD has worked 80 hours in a 30-day period.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
15 of 22 If an ABAWD regains and maintains eligibility, refer to B-1473-2-SNAP-PR.
If an ABAWD regains eligibility but is not maintaining eligibility and has not already received the one- time three-month extension during the SNAP time clock period, refer to B-1473-3-SNAP-PR.
If an ABAWD regains eligibility but is not maintaining eligibility and has already used the one-time three-month extension during the SNAP time clock period, the ABAWD is not eligible.
B-1473-1-1-SNAP - PR Expedited Applications
If an application is eligible for expedited service that includes an ABAWD, verification that the ABAWD has already met the ABAWD work requirement may be postponed. When an application eligible for expedited service that includes an ABAWD is received and verification that the ABAWD has already met the ABAWD work requirement is postponed, follow the procedures outlined below:
LITE will determine if the case is expedited and whether there are postponed verifications. If the case is authorized with any pending verification, the system will show the work item as ‘SNAPX Postponed Verification’ and automatically generate a Notice of Decision (OFS 16). If postponed verification is received on or before the 30th day, update the pending verification, run eligibility, authorize the case to ensure benefits are issued.
B-1473-2-SNAP - PR Maintaining Eligibility
When an ABAWD regains eligibility as defined in B-1473-1-SNAP-PO and maintains eligibility defined in B-1473-2-PO, ABAWD work registration status ‘ABAWD meeting SNAP Work Requirement’ in LITE must be used so that the month does not count towards the SNAP time limit.
B-1473-3-SNAP - PR One-Time Three-Month Extension During a 36-Month Period
When an ABAWD regains eligibility, but is not maintaining eligibility, work registration status Regained eligibility – (ABAWD) eligible for Three Consecutive Months Only’ in LITE must be used to identify the ABAWD as using the one-time three-month extension.
In LITE, the worker will need to complete the questions on the Regaining Eligibility Information section on the ABAWD – Details screen so the system will allow the one-time three-month extension.
EXAMPLE: John is an ABAWD who has already received three countable months of benefits reapplied for SNAP benefits on November 8 and is not currently meeting the ABAWD work requirement. John reported and verified that he started a new job on August 1 and worked 80 hours in August, but stopped working in September. Since John worked at least 80 hours in a 30-day period after becoming ineligible, he regained eligibility. Since John is no longer meeting the ABAWD work requirement, he is eligible to receive the one-time three-month extension for December, January, and February. November is not counted because it is a prorated month. The case will close effective
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
16 of 22 March if John does not meet the ABAWD work requirement since this is a single person household. This three-month extension is limited to one time during the SNAP time clock period.
B-1474-SNAP - PR FAILURE TO MEET THE ABAWD WORK REQUIREMENT
An ABAWD who is not meeting the ABAWD work requirement must have work registration status ‘ABAWD (No waiver)’ or ‘Striker/ABAWD (No waiver) to ensure only three countable months of SNAP benefits are received.
If it is determined that an ABAWD is not meeting the ABAWD work requirement:
• At application, SR, or redetermination, refer to B-1476-SNAP-PR.
• At interim change, refer to B-1477-SNAP-PR.
B-1475-SNAP – PR TRACKING ABAWD PARTICIPATION
B-1475-1-SNAP - PR ABAWD Clock Screen
If it is discovered after the fact that a member was coded incorrectly, the ABAWD Clock screen may need to be updated with the appropriate status as outlined in B-1475-1-SNAP-PO.
EXAMPLE: Renee had a work registration status ‘ABAWD (No waiver)’ for April through June, and was ‘Regained Elig (ABAWD) 3 Consecutive Months Only’ for July through September. Renee reported that she started receiving UCB in April. Once eligibility is run and the case is authorized, the work registration status will be updated to ‘Unemployment Compensation’ on the SNAP Work Registration – Summary screen for future months. The worker must override the work registration status on the ABAWD Clock screen for the months of April through September since Renee was receiving UCB for each of these months.
Any ineligible benefits must be recovered.
To override (correct) a past month, navigate to the ‘ABAWD – Clock’ screen.
• Select ‘Yes’ for manual override.
• Select the appropriate override reason.
• ABAWD Exemption Verification Provided - Used when the work registration status of an ABAWD must be changed to meeting the ABAWD work requirement.
• No ABAWD Exemption - Used to add countable months that were previously not counted.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
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• Other State ABAWD Month - Used to add countable months received in other states.
• ABAWD Exemption – Good Cause - Do Not Use
• Enter a comment explaining the reason the record is being overridden.
• Click ‘Next’.
The number of countable months will be adjusted appropriately based on the override reason selected.
B-1476-SNAP - PR CASE PROCESSING AT APPLICATION AND REDETERMINATION
The worker must determine if the household includes an ABAWD at application and redetermination. An automated notice, SNAP 4WR will be automatically sent to the household that contains an ABAWD who is a mandatory work registrant. This form is sent upon certification, SR, change report, and recertification to provide information concerning the SNAP time limit for ABAWDs.
The ABAWD Interviewing Guide (ABAWD 3) may be used during the SNAP interview to assist the worker in determining whether the household includes an ABAWD and if the ABAWD is exempt from the SNAP time limit.
If the household includes an ABAWD, the worker must:
• Discuss the SNAP time limit with the household,
• Discuss the ABAWD work requirement with the household,
• Advise the household that the ABAWD must report a change in the number of hours worked or participating in training if the change results in the ABAWD working or participating in training an average of less than 20 hours per week, and
• Determine if the ABAWD is subject to the SNAP time limit.
• Verify the number of countable months SNAP benefits were received in another state during the SNAP time clock period.
A new question “Did you discuss the ABAWD work requirements and SNAP time limit with the Household has been added on the LITE ‘ABAWD – Details’ screen to remind staff to conduct the discussion with the household. ‘Yes’ and ‘No’ are the options that can be selected from the dropdown menu, however, ‘No’ is not a valid answer.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
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A new ABAWD discussion link, “ABAWD Work Requirements”, has also been added on the ‘ABAWD – Details’ screen. Clicking on this link navigates the worker to the oral explanation that must be discussed with the household regarding the ABAWD Work Requirement and SNAP Time Limit.
If ‘No’ is selected for the new question “Did you discuss the ABAWD work requirements and SNAP time limit with the Household, a missing information warning will display on the ‘Missing Information’ page. The missing information warning is generated by LITE when eligibility is run and will not allow the case to be authorized until the missing information is cleared.
To clear the missing information, click the link displayed on the ‘Missing Information’ page. LITE will redirect to the ‘ABAWD – Details’ screen to allow the worker to update the answer. Complete the ABAWD discussion, select ‘Yes’ to the question to clear the missing information, run eligibility, and authorize the case.
If the ABAWD is not subject to the SNAP time limit, certify/authorize the case if otherwise eligible.
If the ABAWD is subject to the SNAP time limit, determine if the ABAWD is meeting the ABAWD work requirement.
• If the ABAWD is meeting the ABAWD work requirement, select yes to the appropriate question on the ABAWD – Details page in the ABAWD Information section.
• If the ABAWD is not meeting the ABAWD work requirement, select no to all the questions on the ABAWD – Details page in the ABAWD Information section.
If the ABAWD has received three countable months during April 2023 – March 2026 and is not meeting the work requirement, determine if the ABAWD had regained eligibility based on B-1473-1- SNAP.
• If the ABAWD has regained eligibility and is not meeting the ABAWD work requirement, determine if the one-time three-month extension has been used during April 2023 – March 2026. If it has not been used, select yes to the appropriate question on the ABAWD – Details page in the Regaining Eligibility Information section.
• If the ABAWD has regained eligibility but is not meeting the ABAWD work requirement, and the one-time three-month extension has been used during April 2023 – March 2026, the ABAWD is not eligible. LITE will automatically exclude the ABAWD.
• If the ABAWD has not regained eligibility, the ABAWD is not eligible. LITE will automatically exclude the ABAWD.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
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If it is determined that the ABAWD is not meeting the ABAWD work requirement, has received SNAP benefits for three countable months during the SNAP time clock period, and has not regained eligibility, the ABAWD is not eligible.
B-1477-SNAP – PR SIMPLIFIED REPORTING (SR), CHANGES, VERIFICATION, AND DOCUMENTATION At SR and CR, when a new member is identified as being an MWR and/or ABAWD, staff must contact the household to provide an oral explanation of the SNAP work registration requirements and/or the ABAWD work requirement and SNAP time limit.
• Verify changes, if required or questionable.
• Document all changes in LITE.
• Document successful and unsuccessful attempts to provide an oral explanation of the SNAP work registration requirements and/or the ABAWD work requirement.
o Only one unsuccessful attempt to contact the household is required.
Staff must also discuss the following with the household:
• The SNAP time limit.
• The ABAWD work requirement.
• The ABAWD reporting requirement.
Staff must determine the ABAWD status for all household members. If there is an ABAWD in the household, determine if the ABAWD is subject to the SNAP time limit or meeting the ABAWD work requirement and request verification.
MWRs and ABAWDs
The questions “Did you discuss the MWR requirements with the household?” on the LITE ‘Non- Financial – Questions’ screen and “Did you discuss the ABAWD work requirements and SNAP time limit with the Household?” on the LITE ‘ABAWD – Details’ screen may be answered ‘No’. Unlike at application and redetermination, ‘No’ may be a valid answer at SR and CR because the worker may be unable to reach the household in order to complete the discussion.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
20 of 22 In a LITE enhancement to be determined, if ‘No’ is selected, in all modes, (Intake, SR, redetermination, CR, and Revert to Open) the warning messages below will display to remind the worker to complete the case note documenting why there was no discussion.
• “MWR Requirements discussion not completed. Case Note needed”.
• “ABAWD Work Requirements and SNAP time limit discussion not completed. Case Note needed”.
Example Case Note: Called client at the number on file and there was no answer. A message was left advising the household to contact the worker to discuss the SNAP work registration requirements. Left contact information.
Example Case Note: Called client at the number on file and there was no answer. A message was left advising the household to contact the worker to discuss the ABAWD Work Requirement and the SNAP time limit. Left contact information.
Example Case Note: Called client at the number on file and there was no answer. A message was not left because the mailbox was full.
The questions Verify changes, if required or questionable.
Document all changes in LITE.
B-1477-1-SNAP – PR ABAWD Reports Now Meeting the ABAWD Work Requirement or Becomes a Non-ABAWD
If a household reports that an ABAWD is not subject to the SNAP time limit or becomes a non- ABAWD, the worker must request verification of the change allowing 10 days to provide the verification. The change must be verified before action may be taken. Due to Simplified Reporting, if verification is not provided, no further action must be taken. The case must not be closed for failure to provide verification.
If the household reports the birth of a baby and there is another household member who is an ABAWD and is currently excluded from the case, the ABAWD becomes a non-ABAWD. Due to Simplified Reporting, no additional questions need to be asked about the member who became a non-ABAWD. Once the newborn is added to the case, eligibility must be run again and the case must be authorized. The household member will be included back in the case and their ABAWD Indicator status will be updated to No.
EXAMPLE: The SNAP household consists of an ABAWD and his pregnant sister. The ABAWD is excluded. The household reports the birth of his sister’s baby. When the baby is added to the SNAP case, the ABAWD becomes a non-ABAWD.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
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B-1477-2-SNAP – PR HOUSEHOLD MEMBER BECOMES AN ABAWD
If a household reports a change that results in a household member becoming an ABAWD, such as when the only child moved out of the home, the member is no longer disabled, a pregnant woman had a miscarriage or still birth, or when a child turns 18, follow the procedures listed below.
• Discuss the SNAP time limit with the household.
• Discuss the ABAWD work requirement with the household.
• Discuss the ABAWD reporting requirement with the household.
• Determine the ABAWD status for all household members.
If there is an ABAWD in the household, determine if the ABAWD is subject to the SNAP time limit or meeting the ABAWD work requirement and request verification.
B-1478-SNAP - PR DISQUALIFICATIONS
The household has appeal rights for an ABAWD who is included in a SNAP household. If the household appeals the decision and indicates they wish to continue to receive SNAP benefits because the ABAWD has been removed or the case has closed after the ABAWD has received three countable months of SNAP benefits, update the ABAWD – Clock screen for the countable months using work registration status ‘ABAWD Meeting SNAP Work Requirement’ until the hearing is complete. A comment must be entered on any month updated to document the pending Fair Hearing Decision.
If the household reports that an ABAWD is meeting the ABAWD work requirement during the Advance Notice of Adverse Action (NOAA) period and provides the verification, update the ABAWD’s work registration on the ABAWD details screen.
If it is determined that an ABAWD is not meeting the ABAWD work requirement, at application, Simplified Reporting (SR), redetermination, or interim change follow procedures at B-1476-SNAP-PR.
B-1479- SNAP - PR AUTOMATIC UPDATES
A batch update will identify an individual not previously identified as an MWR and/or ABAWD when it is not at application, SR, or redetermination. LITE will automatically mail the SNAP Work Requirements (SNAP 4WR) to the household and create a task. The task is to remind the worker to contact the household to provide the oral explanation of the SNAP work registration requirements, the ABAWD work requirement, and the SNAP time limit.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1470-SNAP Time-Limited Benefits for Able-Bodied Adults Without Dependents (ABAWDs) Effective Date February 1, 2026
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For example, a household member turning 18 years old and becoming an ABAWD subject to SNAP work registration requirements. A batch update will generate the task.
The worker must clear the task by contacting the household and providing an oral explanation of:
• The SNAP work registration requirements, if the newly identified individual is a MWR, and
• The SNAP Time Limit, ABAWD Work Requirement, and ABAWD Reporting Requirement if the newly identified individual is an ABAWD.
The worker’s actions must be documented in case notes including who was contacted and what was discussed. If the household cannot be contacted by phone, the results of the attempted contact must be documented including whether a message was left or the inability to leave a message.
After documenting the results of the client contact, if a change is required, the worker must initiate a Change Report, run eligibility, review the LITE ‘SNAP Filing Unit Summary’ screen to ensure that the individual’s work registration status is updated, and authorize the case. The task must be manually updated to ‘Completed.
III. FORMS AND INSTRUCTIONS
OFS 18C Form / Instructions Client Contact Letter
OFS 20CD Form / Instructions Report of Claim Determination
ABAWD 3 Form / Instructions ABAWD Interviewing Guide
ABAWD 6 Form / Instructions Verification of ABAWD Volunteer Hours
IV. REFERENCES
7 CFR 273.7
7 CFR 273.24
LAC 67:III Subpart 3 Supplemental Nutrition Assistance Program (SNAP), Chapter 19 Subchapter G 1940
FNS Memo to All SNAP State Agencies dated September 4, 2025: SNAP Provisions of the One Big Beautiful Bill Act of 2025 – Information Memorandum
1 of 5 Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B. – Eligibility Factors Section No./Name B-1400 FITAP-SNAP-STEP SNAP Work Requirements Document No./Name B-1480-SNAP SNAP Employment & Training Effective Date June 1, 2023
I. STATEMENT OF POLICY * All SNAP recipients who are at least 16 years of age and not in school, or are unemployed or underemployed (earning less than 20 hours per week at minimum wage), and are interested and willing to participate in gaining employment and training skills are eligible to participate in the SNAP Employment &Training (E&T) Program.
At application and redetermination each household member must be screened for eligibility to participate in the SNAP E&T Program. Each eligible member must be offered the opportunity to volunteer to participate in the SNAP E&T Program.
The household must be informed of the SNAP E&T rights and responsibilities of volunteer participants:
The SNAP E&T Program is a free program that helps SNAP recipients gain skills, training, work or experience to get a job or get a better job.
Participants with the SNAP E&T Program can receive reimbursements such as transportation, childcare, and supportive services such as clothing, uniforms, equipment, books, supplies, and tools.
SNAP benefits are not affected when volunteer participants stop participating or choose not to participate with the SNAP E&T Program.
More information on the SNAP E&T Program can be found by visiting the DCFS website at www.dcfs.louisana.gov/page/snap-et.
Each volunteer SNAP recipient must be referred to the SNAP E&T Program model they select. The participant may select more than one model of interest. A participant will only be referred to the second choice model if they are not enrolled in their first choice model because it is not available or the SNAP E&T provider determines they are not a good fit. Referrals are sent when the individual is authorized to receive SNAP benefits.
The SNAP E&T provider will initiate the enrollment process by contacting the participant to schedule an appointment (virtual or in-person), completing an assessment with the participant to determine if the participant meets the E&T provider’s specific program criteria and identify barriers for participant reimbursements, scheduling orientation, completing an employment plan, and completing the E&T component placement.
If an individual contacts a SNAP E&T provider directly for services, the provider will present the participant with an overview of their program and SNAP E&T services, as well as SNAP E&T availability. The SNAP E&T provider will obtain consent to participate and determine if the participant is receiving SNAP benefits. If the participant is currently receiving SNAP benefits, the SNAP E&T provider will assess the participant and notify the eligibility worker to screen for E&T appropriateness.
2 of 5 The eligibility worker will contact the participant, complete SNAP E&T screening, and make all appropriate referrals.
If a SNAP E&T provider determines that a volunteer is not a good fit for the organization, a notice providing the determination and explaining the next steps to be taken must be sent within 10 days. The notice must inform the participant that SNAP benefits are not affected as a result of the determination and to contact the agency if they have any questions regarding the determination or continued participation in the SNAP E&T Program.
If the volunteer contacts the agency regarding continuing SNAP E&T participation, the household member must be re-screened and appropriate referrals must be completed.
II. PROCEDURES
B-1481-SNAP – PR WORKER RESPONSIBILITY
The SNAP 8 – SNAP Interviewing Guide must be reviewed at each application and redetermination interview to assist in ensuring that all requirements are met.
At each application and redetermination, the worker must:
Inform the household of the SNAP E&T rights and responsibilities of volunteer participants.
Screen all household members for eligibility to participate in the SNAP E&T Program.
Offer each eligible individual the opportunity to volunteer to participate in the SNAP E&T Program.
Review the program models available with the household to identify the program model(s) of interest to each eligible volunteer.
Inform the household that someone from the SNAP E&T Program will contact the volunteer.
Enter all screening and referral information for each individual in LITE.
When appropriate, the worker must:
Notify the participant of SNAP E&T Provider assignment terminations. **
Re-screen and make appropriate referrals for volunteers who contact the SNAP E&T provider directly for services or who contact the agency regarding continued participation in the SNAP E&T Program.
All case actions must be documented in LITE.
B-1481-1-SNAP – PR SCREENING AND REFERRAL
SNAP E&T screening and referral are completed in LITE. To document SNAP E&T screening and
3 of 5 initiate referrals from the SNAP E&T Participation section on the Non-Financial – Questions screen in Data Collections:
Complete the “Did we discuss the SNAP E&T Program with the client?” field. This field is mandatory at application and redetermination, and optional for changes and simplified reports. Select ‘Yes’ or ‘No’ from the dropdown box. Review the “Is there anyone in the household that meets the criteria for participating in SNAP E&T?” field. LITE will screen all household members and auto-populate this field. Confirm that appropriate screening has occurred. This field is mandatory at application and redetermination, and optional for changes and simplified reports. The dropdown values are ‘Yes’ and ‘No’. If the field is left blank at application or redetermination and there is a household member meeting SNAP E&T criteria, an error message will be received. If the dropdown is populated with ‘Yes’, the user is directed to the new SNAP E&T Participation – Details screen, which includes: Current Person Information section: o The ‘Name’ field is populated with a dropdown box listing all household members identified as eligible to participate in SNAP E&T. Screening and referral information must be completed for each individual listed. SNAP E&T Participation – Dates section: o Complete the ‘Start/Change Date’ and ‘Reported On’ fields. o Complete the ‘End Date’ if applicable. This field is optional. SNAP E&T Participation – Information section: o Complete the “Is this individual interested in participating in SNAP E&T?” field. Select ‘Yes’ or ‘No’ from the dropdown box. o Complete the “SNAP E&T Program Model – Which Model is the individual interested in participating?” section. Information regarding individual models can be viewed by using the available link to the DCFS website at www.dcfs.louisana.gov/page/snap-et. Complete the ‘First Choice Model’ field if the previous field dropdown value is ‘Yes’. The ‘Second Choice Model’ field is optional. The dropdown values include the program models available for the household’s parish. Program models may include: • Education (includes GED/HiSET and a wide range of vocational training) • Homelessness (for homeless recipients) • Online Training • Professional Development • Reentry (for formerly incarcerated individuals) • Restaurant • Retail o The “Last Service Selected” field will be populated by LITE if a service was previously selected. o Complete the “Services Provided” field. Values for this field include a list of the specific types of services available. The type of service the individual is interested in must be selected. o The “Referral Status” field will be populated by LITE.
4 of 5 At application and redetermination, if the dropdown value is ‘No’ and there is an eligible household member, LITE will include ‘SNAP E&T Participation’ for the household member on the Missing Information screen when eligibility is run. Screening must be completed and eligibility must be run again to remove ‘SNAP E&T Participation’ from the Missing Information Details. The case will not authorize until this missing information has been updated.
LITE will send appropriate referrals upon authorization of benefits. The SNAP E&T Participation – Summary screen will display the status of all referrals. This screen will display the Name of each SNAP E&T volunteer, the First Choice and Second Choice SNAP E&T Program model of interest selected, and the Referral Status/Reason. Values for the Referral Status/Reason field are ‘In Progress’, ‘Success’, and ‘Failure Reason: SNAP E&T Referral already exists for the individual’.
B-1481-2-SNAP – PR SNAP E&T REVERSE REFERRAL If an individual contacts a SNAP E&T provider directly for services, the provider will present the participant with an overview of their program and SNAP E&T services, as well as SNAP E&T availability. The SNAP E&T provider will obtain consent to participate and determine if the participant is receiving SNAP benefits. If the participant is currently receiving SNAP benefits, a Task will be generated in LITE notifying the eligibility worker of the need to screen the participant for E&T appropriateness. Upon receipt of the Task notification, contact the participant, complete SNAP E&T screening, and make all appropriate referrals through a Change Report or as part of the Simplified Reporting process in LITE.
B-1482-3-SNAP – PR SNAP E&T PROVIDER ASSIGNMENT TERMINATION – INAPROPRIATE REFERRALS
If the SNAP E&T provider determines that a participant is not a good fit for their program, a Task is generated in LITE notifying the SNAP eligibility worker of the determination. Upon receipt of this Task notification, send the participant a semi-automated 18C-FF Client Contact Letter stating:
“This notice is to inform you that the SNAP E&T provider, has completed your assessment and determined that the program offered is not appropriate for you. Your benefits will not stop as a result of this determination. If you have any questions regarding this determination or continued participation in the SNAP E&T Program, please contact me at the number below, or by calling 1-888- LAHELPU (1-888-524-3578).”
If the volunteer contacts the agency regarding continuing SNAP E&T participation, the household member must be re-screened and appropriate referrals must be completed. Re-screen the participant and make any appropriate SNAP E&T referrals though a Change Report or as part of the Simplified Reporting process in LITE.
III. FORMS AND INSTRUCTIONS
SNAP 8 Form / Instructions SNAP Interviewing Guide
IV. REFERENCES
7 CFR 273.7
5 of 5 LAC 67:III Subpart 3, Chapter 19, Subchapter G **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors Section No./Name B-1400-FITAP-SNAP-STEP - ABAWD Work Requirements Document No./Name B-1490-SNAP Parishes Exempt from the SNAP Time Limit Effective Date October 1, 2024
1 of 1 I. STATEMENT OF POLICY
* Effective October 1, 2024, all parishes are subject to the SNAP Time Limit due to Act 308 of the 2024 Louisiana Legislative Session. ** II. PROCEDURES
There are no procedures associated with this policy.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
7 CFR 273.7 7 CFR 273.24 LAC 67: Subpart 3 Supplemental Nutrition Assistance Program (SNAP), Chapter 19 Subchapter G 1940
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name B - Eligibility Factors Section No./Name B-1500 Parenting Skills Document No./Name B-1510-FITAP Parenting Skills Training Effective Date March 1, 2023
1 of 2 I. STATEMENT OF POLICY
The purpose of the Parenting Skills Training Program is to provide parenting skills education to FITAP applicants and recipients who are pregnant or have a child under age one, unless they satisfactorily participated in the training during the pregnancy for that child.
***
* A parent or pregnant woman may postpone participation in Parenting Skills Training for good cause reasons, such as conflicts with work or training schedules, personal family illness, etc. Once good cause is established, the parent or pregnant woman is not required to participate in Parenting Skills Training unless the good cause reason ceased to exist prior to the child’s first birthday.
Parents participating in Parenting Skills Training when their child turns age one are not required to complete the training. However, the parent(s) should be encouraged to complete the training.
Parents sanctioned for failure to participate in Parenting Skills Training are not required to cure the sanction if the youngest child has turned age one since the sanction was imposed.
II. PROCEDURES
If it is not the client’s first pregnancy or first child, and the client has completed the current Parenting Skills Training, participation may be allowed in other work activities instead of Parenting Skills Training, if deemed appropriate by the STEP Coach.
In work-eligible families, participation in this activity is a primary work activity under the Family Success Agreement. Work-eligible recipients with children under age one are not considered exempt from participation in this work activity. Work-eligible recipients who fail to participate in these activities and do not have good cause shall be subject to a STEP sanction for non-participation and shall be considered to be out of compliance with the Family Success Agreement.
For families that are not work-eligible, failure to participate without good cause will result in case closure for at least one month and until the recipient complies, whichever is later.
Parenting Skills Training requirements will be monitored by the STEP Coach. Participation in Parenting Skills Training must be documented in person notes and activity hours entered in LITE.
If needed, child care and transportation shall be provided to the clients participating in Parenting Skills Training.
III. FORMS AND INSTRUCTIONS
There are no forms or instructions associated with this policy.
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name B - Eligibility Factors Section No./Name B-1500 Parenting Skills Document No./Name B-1510-FITAP Parenting Skills Training Effective Date March 1, 2023
2 of 2 IV. REFERENCES
LAC 67:III.1245
LAC 67:III.5711 **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1700-FITAP Time-Limited Benefits Document No./Name B-1710-FITAP Time Limits Effective Date January 1, 2023
1 of 3 I. STATEMENT OF POLICY
Each FITAP client who is a parent included in the assistance unit, may receive cash assistance for no more than 24 months in a 60-month period. In addition, each FITAP client, who is a parent or other caretaker relative, or the spouse of the parent or caretaker relative, who is included in the assistance unit, may receive cash assistance for a total of 60 months in a lifetime.
***
B-1711-FITAP - PO APPLICATION OF THE TIME-LIMIT POLICY
The entire family is ineligible to receive cash benefits, unless granted an extension as described in *** B-1740-FITAP, if:
● the parent (including a legal stepparent), or either parent in a two-parent family, has received cash benefits for a total of 24 months of the prior 60 months, or
● the assistance unit, that includes a parent or other caretaker relative (or spouse of the parent or other caretaker relative), has received cash benefits for a total of 60 months.
A minor parent who receives benefits as a child is not considered a parent for purposes of applying either the 24-month or 60-month time-limit policy.
A minor parent who is not a dependent child is subject to both the 24-month and 60-month time-limit policy.
Months of receipt of benefits prior to January 1997 are not counted toward the time-limit.
The months of receipt of benefits need not be consecutive.
B-1712-FITAP - PO VERIFICATION
Exemptions or extensions to this provision must be verified as necessary.
B-1713-FITAP - PO DOCUMENTATION
Document *** extension * determinations ** to the 24-month time-limit and the 60-month lifetime-limit * in the LITE system. ES staff must document the rationale for the extension approval or denial in LITE case notes. WD STEP staff must document the rationale for the extension approval or denial in LITE person notes.
B-1714-FITAP – PO OFFICE RESPONSIBILITIES
There is no statement of policy.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1700-FITAP Time-Limited Benefits Document No./Name B-1710-FITAP Time Limits Effective Date January 1, 2023
2 of 3
II. PROCEDURES
B-1711-FITAP - PR APPLICATION OF THE TIME-LIMIT POLICY
Initial Extensions In the 22nd and 58th months of FITAP benefits, LITE will generate a Benefit Management task advising the appropriate staff member to review the case for time limits.
When the FITAP benefit reaches the 22nd month, LITE will generate a Benefit Management task: 24 Month Clock Expire for the appropriate staff member to take action. See B-1740-FITAP Time Limit Extensions for further instructions.
When the FITAP benefit reaches the 58th month, LITE will generate a Benefit Management task: Review 60 Month Clock task for the appropriate staff member to take action. See B-1740-FITAP Time Limit Extensions for further instructions.
Subsequent Extensions There are no Benefit Management tasks tied to subsequent extension requirements. The Pentaho 24/60 Month Time Limit Tracking report tracks client’s usage months, exemptions, and extension dates. This monthly report should be used to determine if a subsequent extension is due. The report can be pulled for ES Staff and WD STEP staff.
The report can be located in the Pentaho system by selecting the following: Public drop down > IE_Reports drop down > FITAP folder > 24-60 Month Time Limit Tracking.
B-1712-FITAP - PR VERIFICATION
There are no procedures associated with this policy.
B-1713-FITAP - PR DOCUMENTATION
See B-1740-FITAP Time Limit Extensions for further instructions.
B-1714-FITAP - PR OFFICE RESPONSIBILITIES
ES staff are responsible for time limit extension determinations for the following: At FITAP intake, For all ongoing ineligible alien cases.
WD STEP staff are responsible for time limit extension determination for the following: Ongoing cases approaching the 24-month time limit, Ongoing cases approaching the 60-month time limit, and
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1700-FITAP Time-Limited Benefits Document No./Name B-1710-FITAP Time Limits Effective Date January 1, 2023
3 of 3 Subsequent extensions for ongoing cases.
Exception: Ongoing ineligible alien FITAP extension determinations and subsequent extensions are to be handled by ES staff.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
LAC 67:III.1247 **
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name B - Eligibility Factors Section No./Name B-1700-FITAP Time-Limited Benefits Document No./Name B-1720-FITAP 24 Month Time-Limit Effective Date January 1, 2023
1 of 2 I. STATEMENT OF POLICY
Each FITAP client who is a parent included in the assistance unit may receive cash assistance for no more than 24 months in a 60-month period, unless granted an extension as described in B-1740- FITAP.
B-1721-FITAP - PO COUNTING THE 24 MONTHS
In determining months which count toward the 24-month time-limit, * LITE will ** count all months of receipt of FITAP benefits in Louisiana in which:
● the parent (including a legal stepparent) is included in the assistance unit, or
● no cash benefits are paid because of the "less than $10 deficit rule".
* LITE will ** not count months in which:
● the disability or incapacity of the parent has been established in accordance with section C-1510- FITAP , or
● the parent has earned income and is eligible to receive the $900 time-limited deduction in accordance with B-650-FITAP, section B-651-3-FITAP. This applies only to months after June 1999 in which the $900 deduction was allowed.
Note: Any month in which an exemption is granted is not considered as a month of receipt of benefits when counting months of benefits for the 24-month time limit.
B-1722-FITAP - PO RESERVED
***
B-1723-FITAP - PO 24-MONTH FAMILY TRANSITION
* For FITAP intake applications and FITAP ineligible alien cases: **
In the twenty-second month, during normal case * maintenance** activities, * an ** assessment should occur by asking questions about the family’s situation to determine if there are extenuating circumstances that might warrant an extension. The * DCFS ** worker must not create the perception that an extension is automatic.
B-1724-FITAP – PO RESERVED
***
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name B - Eligibility Factors Section No./Name B-1700-FITAP Time-Limited Benefits Document No./Name B-1720-FITAP 24 Month Time-Limit Effective Date January 1, 2023
2 of 2
II. PROCEDURES
B-1721-FITAP - PR COUNTING THE 24 MONTHS
There are no procedures associated with this policy.
B-1722-FITAP – PR RESERVED
*** B-1723-FITAP - PR 24-MONTH FAMILY TRANSITION
* In the 22nd month of benefits, LITE will send the automated Transition Resource Letter (OFS 8) ** so the client is aware of various federal, state, or local programs and services available to assist the client family with the transition.
The * DCFS analyst ** and supervisor will jointly determine if an extension should be granted for the client. ***
*** B-1724-FITAP - PR * RESERVED **
*** III. FORMS AND INSTRUCTIONS
* There are no forms associated with this policy. **
IV. REFERENCES
LAC 67:III.1247
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name B - Eligibility Factors Section No./Name B-1700-FITAP Time-Limited Benefits Document No./Name B-1730-FITAP 60-Month Time-Limit Effective Date January 1, 2023
1 of 2 I. STATEMENT OF POLICY
Each FITAP client who is a parent or other caretaker relative (or the spouse of a parent or other caretaker relative) included in the assistance unit may receive cash assistance for a total of 60 months in a lifetime unless the criteria to be granted an extension is met as described in B-1740- FITAP.
B-1731-FITAP - PO COUNTING THE 60 MONTHS
In determining months which count toward the 60-month time-limit, * LITE counts ** all months in which:
● the parent or other caretaker relative, or the spouse of the parent or other caretaker relative, has received TANF cash benefits in any state, including those months when no benefits are paid because of the "less than $10 deficit rule", and
● the parent or other caretaker relative, or the spouse of the parent or other caretaker relative, is included in the assistance unit.
B-1732-FITAP - PO RESERVED
***
B-1733-FITAP - PO 60-MONTH TRANSITION
In the fifty-eighth month, during normal case * maintenance ** activities, assess the client’s family to determine the need for continuation of benefits. The assessment should occur by asking questions about the family’s situation to determine if there are extenuating circumstances that might warrant an extension. The worker must not create the perception that an extension is automatic.
The DCFS worker and supervisor *** will jointly determine if an extension should be granted for * ineligible cases. ** ***
The 24/60 Month Time Limit Tracking report * tracks ** all cases approaching the fifty-eighth month.
II. PROCEDURES
B-1731-FITAP-PR COUNTING THE 60 MONTHS
When a client states they have received TANF benefits from another state, verify with the state the number of months and the dates benefits were received. Notify the * ES Supervisor ** to add these months to the * FITAP Time Clock screen in LITE **.
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name B - Eligibility Factors Section No./Name B-1700-FITAP Time-Limited Benefits Document No./Name B-1730-FITAP 60-Month Time-Limit Effective Date January 1, 2023
2 of 2 B-1732-FITAP-PR REQUIRED ACTIVITIES PRIOR TO REACHING 60-MONTH LIMIT
Remind the client that FITAP benefits are temporary and advise * them ** of the number of months left in the 60-month limit. *** * LITE will send the form OFS 60-Month Time Clock notice to a FITAP recipient who is subject to the 60-month time limit, noting the remaining time they are eligible to receive benefits. It is triggered on authorization when the decision notice is generated at recertification or Simplified Report (SR) for FITAP cases that are subject to the 60-month time limit. **
* The 24/60 Month Time Limit Tracking report tracks ** the client’s current usage of benefit months.
B-1733-FITAP-PR 60 MONTH TRANSITION
* LITE will send the automated Transition Resource Letter (OFS 8) ** so the client is aware of the various Federal, State, or local programs and services available to assist *** in * their ** transition. * LITE sends this form at the start of the 58th month of FITAP benefits. **
***
III. FORMS AND INSTRUCTIONS
* There are no forms associated with this policy. **
***
IV. REFERENCES
LAC 67:III.1247
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-1700-FITAP Time Limited Benefits Document No./Name B-1740-FITAP Time-Limit Extensions Effective Date January 1, 2023
1 of 8 I. STATEMENT OF POLICY
Cases approaching the 24-month and 60-month time limits must be reviewed for consideration of an extension or case closure.
II. PROCEDURES
B-1741-FITAP - PR *** OFFICE RESPONSIBILITIES
The * ES office is responsible to review: cases approaching the 24-month and 60-month time limits for consideration of an extension at application, and ** *** * Ongoing FITAP cases for ineligible aliens.
The WD STEP office is responsible to review: Ongoing cases approaching the 24-month time limit, Ongoing cases approaching the 60-month time limit, and Subsequent extensions for ongoing cases, excluding ineligible alien cases.
B-1741-1-FITAP - PR 24-Month Time Limit Responsibilities
In the twenty-second month, the case should be reviewed by the ES worker and supervisor *** for consideration of an extension. The review is to include * an assessment of good cause, exceptions, exemptions, or hardships. **
***
* ES staff ** will thoroughly document *** * case notes ** regarding the approaching 24-month time limit with a clear rationale for recommendation of an extension if the client meets one of the extension reasons.
From Others on the main navigation bar select Benefit Issuance for the FITAP Extended Benefits Referral selection to populate. *** * The extension determination will be input in the LITE FITAP Time Limit Decision – Details screen which can be located through the FITAP Extended Benefits Referral – Summary screen.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-1700-FITAP Time Limited Benefits Document No./Name B-1740-FITAP Time-Limit Extensions Effective Date January 1, 2023
2 of 8 The user will input the CID of the member for whom the extension determination is needed then select the Add Extension button in order to reach the FITAP Time Limit Decision – Details screen.
This screen allows the worker to create an extension request for approval. Once the worker inputs all the required information then clicks Submit, LITE will generate a Benefit Clock Extension task item for the supervisor to review and authorize or deny the extension request.
Upon receipt of the Benefit Clock Extension task, the supervisor will start the work item. The system will bring the supervisor to the FITAP Extended Benefits Referral – Summary screen, with the CID already populated. The supervisor will select Search, followed by the Edit Pencil icon next to the pending approval/denial. This will bring the supervisor to the FITAP Time Limit Decision – Details screen where they can approve or deny the decision. If approved, the extension may be granted for no more than six months.
After the extension is approved or denied, the worker must run eligibility so the system can either extend or deny (or close) the program and issue a Notice of Decision. **
***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-1700-FITAP Time Limited Benefits Document No./Name B-1740-FITAP Time-Limit Extensions Effective Date January 1, 2023
3 of 8 This procedure is followed in determining eligibility for extensions to the 24-month time limit that occur at one of the following times:
The client has received twenty-two months of FITAP, An extension period is expiring and additional time is needed, or When a client has exceeded the 24-month time-limit and reapplies for assistance.
Note: Consideration of an extension is not required for cases in which the 24-month time clock is halted due to the limited earned income deduction, or when the work registration code is * Temporary Incapacity (WRC 03), Permanent Incapacity (WRC 11), or Incapacitated Single Parent (Head of Household) (WRC 24), and a form OFS 90 is approved for the current month, or when the time clock is halted due to a break in FITAP assistance in the prior 60 calendar month time period.
Consideration of a subsequent extension must be made by the 10th day of the last month of an extension period. The determination is based on:
Factors relating to job availability or job loss, or A hardship as outlined in section B-1744 FITAP. **
B-1741-2-FITAP - PR 60-Month Time Limit Responsibilities
In the fifty-eighth month, the case should be reviewed to determine if a condition for an extension exists. Discussion *** * should include: **
*** The challenges the client has had in the past and is currently facing, and Assessment of a hardship situation.
The * ES worker will thoroughly document case notes ** regarding the approaching 60-month time limit and a clear rationale for recommendation of an extension. *** * The extension determination will be input in the LITE FITAP Extended Benefits Referral module on the FITAP Time Limit Decision – Details screen. This screen allows the worker to create an extension request for approval. Once the worker inputs all the required information then clicks, LITE will generate a Benefit Clock Extension task item for the supervisor to review and authorize or deny the extension request. **
* Upon receipt of the Benefit Clock Extension task, the supervisor will start the work item. The system will bring the supervisor to the FITAP Extended Benefits Referral – Summary screen, with the CID already populated. The supervisor will select Search, followed by the Edit Pencil icon next to the pending approval/denial. This will bring the supervisor to the FITAP Time Limit Decision – Details screen where they can approve or deny the decision. If approved, the extension may be granted for no more than six months. ** A decision must be made by the 10th day of the sixtieth month of benefits, or by the 10th day of the last month of an extension period.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-1700-FITAP Time Limited Benefits Document No./Name B-1740-FITAP Time-Limit Extensions Effective Date January 1, 2023
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This determination should be based on:
Factors relating to job availability or job loss, or A hardship as outlined in section B-1744-FITAP.
* After the extension is approved or denied, the DCFS worker must run eligibility so the system can either extend or deny (or close) the program and issue a Notice of Decision.
The determination may occur at one of the following times:
The client has received fifty-eight months of FITAP, An extension period is expiring and additional time is needed, or When a client who has exceeded the 60-month time-limit reapplies for assistance.
B-1742-FITAP - PR TIME-LIMIT EXTENSION
Time-limit extensions are determined by supervisors for cases reaching or exceeding the 24-month and 60-month time limit.
B-1742-1-FITAP - PR Reserved
B-1742-2-FITAP - PR Reserved
B-1742-3-FITAP - PR Reserved
B-1742-4-FITAP - PR Reserved
B-1742-5-FITAP - PR Post Decision Activities
If an extension is not approved for an applicant, the ES worker will notify the client of the decision to reject the application.
Once a decision is made by the supervisor for an existing case and the ES worker authorizes the decision, LITE will send an automated notice of decision ** ***
If an extension was not approved, the notice will inform the client of the date the benefits will end. The *** * automated notice ** will serve as the advance notice of closure to be effective the twenty-fifth month, sixty-first month, or the first month following a previous extension period.
If an extension was approved, the notice will inform the client of the time period of the extension and what is expected of the client during the extension period. ***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-1700-FITAP Time Limited Benefits Document No./Name B-1740-FITAP Time-Limit Extensions Effective Date January 1, 2023
5 of 8 B-1742-6-FITAP - PR Subsequent Extensions
Subsequent extensions may be scheduled in the month prior to the last month of an extension period, but no later than the 10th day of the last month of an extension period. At the end of an extension period for the 24-month time limit, subsequent extensions will be determined as outlined in B-1741-1- FITAP. At the end of an extension period for the 60-month time limit, subsequent extensions will be determined as outlined in B-1741-2-FITAP.
* There are no Benefit Management tasks associated with subsequent extensions. The Pentaho 24- 60 Month Time Limit Tracking report will be used to determine those cases due for an upcoming subsequent extension. For further instructions on how to pull this report reference B-1710-FITAP Time Limits.
B-1743-FITAP - PR REAPPLICATION
At reapplication, prior to being certified for FITAP benefits:
ES staff will review the FITAP Time Clock – Details screen for the applicant to determine if an extension is required at intake. The Time Limit data can be found in the LITE Benefit Issuance module located in Others tab on the main navigation bar.
● Applicants who have previously reached the 24-month time limit, but not the 60-month time limit, must:
o meet an exemption to the 24-month time limit policy, or o be granted an extension to the 24-month time limit by the ES ** supervisor/worker based on *** registration for work with Louisiana Workforce Commission ***
The applicant *** may register online at www.laworks.net, or go to their local DCFS office and register by using a kiosk located at the office.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-1700-FITAP Time Limited Benefits Document No./Name B-1740-FITAP Time-Limit Extensions Effective Date January 1, 2023
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The locations of the B&CSC can be found by visiting LWC’s website at www.laworks.net/ServiceLocator.asp
* ES ** staff *** will verify that the work-eligible FITAP applicant has an active registration in HiRE. Work-eligible FITAP applicants must have an active work registration in HiRE.
***
The LWC website must be reviewed * using the Clearancy Summary before during the interview to determine if the client is registered.
When ES staff reviews the LWC website in Clearance Summary and determines that the work- eligible FITAP applicant has an active HiRE account, ** staff must complete a virtual print of the screen and save in OnBase. ES ** staff must make a case note to document that the applicant is registered for work with LWC. The LWC website must only be reviewed once if the member’s work registration is active. There is no need to check the website again when processing the case, unless another member is not registered for work with LWC when the website is reviewed.
***
If it is determined that any work-eligible FITAP applicant is not registered for work with LWC:
○ after all required verification is received, and ○ before processing the application
For applicants who do not meet an exception listed above, failure to register within 10 days of the
date of the OFS 18C will result in rejection of the application unless the applicant meets
conditions outlined in C-1130-FITAP, section C-1131-FITAP regarding requesting additional time
to provide.
Applicants who have previously reached the 24-month and the 60-month time limits must meet an exemption to the 24-month time limit eligibility and be granted an extension approved by the supervisor for the 60-month time limit.
Applicants who have previously reached the 60-month time limit, but have not received 24 months of FITAP benefits in the previous 60-month time period, must meet an extension reason and be granted an extension approved by the supervisor for the 60-month time limit.
Note: Determine if an (re)applicant meets an extension reason prior to certifying the case.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-1700-FITAP Time Limited Benefits Document No./Name B-1740-FITAP Time-Limit Extensions Effective Date January 1, 2023
7 of 8 B-1744-FITAP - PR EXTENSION REASONS
Among other factors as discussed in B-1720-FITAP, section B-1723-FITAP and B-1730-FITAP, section B-1733-FITAP, a clear rationale must exist for an extension to be recommended. The following circumstances may justify a time-limit extension:
***
Loss of Job/No Fault (T3)
The individual loses his job as a result of factors not related to his job performance. ***
Hardship (T5)
Other hardships have occurred which affect the individual’s ability to obtain employment. These hardship extensions are limited to the period of time the condition or situation is expected to last.
Examples of such hardships include:
a) when a parent/caretaker relative is under treatment for a serious addiction and work force participation is not recommended by the treating organization, or
b) when adequate child care or transportation is not available, or
c) a temporary family crisis such as death of a family member, eviction, serious illness or accident has occurred, or
d) domestic violence situations, or
e) when a parent is required to provide full-time care to an incapacitated or disabled member of the household, or
f) incapacity of the parent or other caretaker relative for purposes of applying the 60-month limit.
Pending Appeal (T6)
The case remains eligible pending a decision by the DCFS Bureau of Appeals.
NOTE: This reason does not require approval as a basis of extension.
***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-1700-FITAP Time Limited Benefits Document No./Name B-1740-FITAP Time-Limit Extensions Effective Date January 1, 2023
8 of 8
III. FORMS AND INSTRUCTIONS
OFS 090 Form/Instructions Medical Evaluation-Physician's Report
IV. REFERENCES
Title IV of the Social Security Act, Sec. 408
Personal Responsibility and Work Opportunity Reconciliation Act of 1996
LAC 67:III.1247
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B - Eligibility Factors (FITAP) Section No./Name B-1700 Time Limited Benefits Document No./Name B-1750-FITAP Time-Limit Exemptions and Extensions Due to Incapacity Effective Date January 1, 2023
1 of 1 I. STATEMENT OF POLICY
Cases of applicants or recipients claiming a physical or mental illness or impairment must be reviewed for consideration of time-limit exemptions or extensions due to incapacity.
II. PROCEDURES
* ES staff complete the incapacity determination using the LITE system.
NOTE: If a STEP Coach requests an incapacity determination be completed, the ES staff should take the appropriate steps to make the determination. Upon completion of the determination, person notes should be updated and an email sent to the STEP Coach. **
Refer to C-1510-FITAP to determine incapacity.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
Personal Responsibility and Work Opportunity Reconciliation Act of 1996
LAC 67:III.1247
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-1800 Drug Testing (FITAP) Document No./Name B-1810-FITAP Purpose Effective Date February 1, 2013
1 of 1 I. STATEMENT OF POLICY
The FITAP Drug Testing policy is intended to detect the possible use of or dependence on illegal drugs by FITAP recipients age 18 and over in order that they may be referred to the Office of Behavioral Health (OBH) – Addictive Disorder (AD) for further testing to confirm whether the recipient uses or is dependent on illegal drugs. If use of or dependence on illegal drugs is confirmed by OBH; OBH will provide education, treatment and rehabilitation services. Detection and treatment of drug related problems is an essential step in assisting the recipient to overcome barriers which prevent the recipient from achieving self-sufficiency and promotes the safety and well-being of the recipient and his dependent children.
II. PROCEDURES
* There are no procedures associated with this policy.
III. FORMS AND INSTRUCTIONS
There are no forms or instructions associated with this policy.
IV. REFERENCES
LAC 67:III.1249
R.S. 46:460.10 **
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-1800 Drug Testing (FITAP) Document No./Name B-1820-FITAP ES Screening Effective Date September 1, 2015
1 of 2 I. STATEMENT OF POLICY
* Certain adult ** FITAP applicants and recipients age 18 and over will be screened by the ES worker for the possible use of or dependence on illegal drugs at:
● Change report,
● the initial application for FITAP benefits, and
● at each redetermination of continued eligibility.
Applicants and recipients are to be advised that use of or dependence on illegal drugs will not, in itself, negatively impact their eligibility.
For applications, do not complete the screening until eligibility based on other factors has been established. Do not screen if the application is to be denied.
II. PROCEDURES
B-1821-FITAP - PR RESULTS OF ES SCREENING
If the response to any question on the DAST 20 indicates possible use of or dependence on illegal drugs, the recipient shall be referred to Office of Behavioral Health (OBH) for:
● additional screening, ● possible urine testing, ● education, ● treatment, and ● rehabilitation services, where necessary.
Note: If the applicant/recipient indicates they have already completed a treatment program, the applicant/recipient should still be referred to OBH. OBH will determine whether additional treatment is necessary.
B-1822-FITAP - PR SCREENING AT APPLICATION
ES screening is accomplished through the use of the DAST 20 screening form administered by staff. Prior to completion of the DAST 20 , give the client form OFS DT 1 and fully explain the purpose of drug testing policy (see B-1810-FITAP). This explanation must include an explanation of the screening referral to OBH, the cooperation requirements and the sanctions for failure to participate. After providing this information to the client, as appropriate, administer the DAST 20 either by telephone or in a face-to-face interview. If no further referral to OBH is required, enter a case note upon completion of the DAST 20.
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-1800 Drug Testing (FITAP) Document No./Name B-1820-FITAP ES Screening Effective Date September 1, 2015
2 of 2
B-1822-1-FITAP - PR SCREENING AT REDETERMINATION
At redetermination, send form OFS 18C scheduling a telephone interview for the completion of the DAST 20 prior to the end of the certification period. If no further referral to OBH is required, enter a case note upon completion of the DAST 20.
B-1822-2-FITAP - PR SCREENING AT CHANGE REPORT
When a * required ** household member age 18 or older is added to an active FITAP case, a drug screening questionnaire must be administered. Send form OFS 18C and/or OFS 12 scheduling a telephone interview for the completion of the DAST 20 prior to including the household member. If no further referral to OBH is required, enter a case note upon completion of the DAST 20.
B-1823-FITAP - PR REASONABLE CAUSE
Refer recipients to OBH at any time there is reasonable cause to suspect that a recipient is using or is dependent on illegal drugs. This may be based on direct observation or on reliable information indicating the use of or dependence on illegal drugs received from a reliable source.
Referrals to OBH on the basis of observation or reliable information from a reliable source must be approved by a supervisor.
It is not necessary to complete the DAST 20 prior to referral to OBH when the referral is based on observation or on reliable information from an outside source.
III. FORMS AND INSTRUCTIONS
OFS DT 1 Form/Instructions Drug Testing, Education and Rehabilitation Program
OFS 18C Form/Instructions Client Contact Letter
DAST 20 Form/Instructions Drug Use Questionnaire
IV. REFERENCES
LAC 67:III.1249
R.S. 46:460.10
Division/Section Family Support (ES) Chapter No./Name Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-1800 Drug Testing (FITAP) Document No./Name B-1830-FITAP Consent for Release of Information Effective Date February 1, 2013
1 of 1 I. STATEMENT OF POLICY
Prior to referral to OBH, have each recipient being referred sign the following Consent for Release of Information forms:
● Consent for release of information by the Department of Children and Family Services to OBH.
● Consent for release of information by OBH to the Department of Children and Family Services.
II. PROCEDURES
Use the * Form DCFS 35 and DCFS 35H ** for these releases. Complete the release forms after the initial ES screening is completed and referral to OBH is indicated or prior to making a referral based on reasonable cause. The client’s failure to sign either of the release forms constitutes a failure to participate (Refer to B-1870-FITAP-Failure to Satisfactorily Participate).
Each release form must contain a specific expiration date agreed to by the client. The release may be revoked by the client before the expiration date. The expiration date should not exceed 12 months from the date the release is completed. If a client remains in a treatment/rehabilitation program at the time the releases expire, OBH will execute two new releases.
Any break in FITAP eligibility of the recipient referred to OBH will result in the automatic termination of both releases. A break in eligibility is defined as the loss of cash eligibility for one or more months, with the exception of those cases which do not receive a cash benefit wholly due to the minimum $10 grant. Subsequent referrals to OBH will require the completion of two new releases.
III. FORMS AND INSTRUCTIONS
* DCFS 35 Form/Instructions - Consent to Release Information (Other than Protected Health Information) Waiver of Confidentiality Form
DCFS 35H Form/Instructions - Authorization to Release Protected Health Information
IV. REFERENCES
LAC 67:III.1249
R.S. 46:460.10 **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B- 1800-FITAP Drug Testing Document No./Name B-1840-FITAP Referral to OBH Effective Date November 15, 2019
1 of 1 I. STATEMENT OF POLICY
If, based on the screening or other reasonable cause, there is a reason to suspect that the recipient is using or is dependent on illegal drugs, refer the recipient to OBH for additional screening which may include urine testing.
II. PROCEDURES
Contact OBH and schedule an appointment for the recipient to receive a formal assessment and possible urine testing and provide the client with a Notice of Appointment for Assessment (OFS DT 3).
Complete the OBH referral form (OFS DT 2).
***
Mail the original of the referral form, the DAST 20 (if completed), the release forms (Form DCFS 35/DCFS 35H), a copy of the Notice of Appointment for Assessment (OFS DT 3), and * a copy of the recipient’s photo ID or driver’s license ** to the OBH facility where the recipient's appointment has been scheduled. Mail timely to ensure that it is received before the date of the appointment.
III. FORMS AND INSTRUCTIONS
OFS DT 2 Form / Instructions Referral for Drug Assessment
OFS DT 3 Form / Instructions Notice of Appointment for Assessment
DAST 20 Form / Instructions Drug Use Questionnaire
DCFS 35 Form / Instructions Consent to Release Information (Other than Protected Health Information) Waiver of Confidentiality Form
DCFS 35H Form / Instructions Authorization to Release Protected Health Information
IV. REFERENCES
LAC 67:III.1249
R.S. 46:460.10
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-1800 Drug Testing (FITAP) Document No./Name B-1850-FITAP Coordination with OBH Effective Date February 1, 2013
1 of 1 I. STATEMENT OF POLICY
OBH will advise the worker of the results of their assessment.
OBH will determine whether the recipient’s participation in the recommended treatment program is satisfactory and will notify the worker if it is determined to be unsatisfactory.
Prior to a determination that the recipient has failed to participate, OBH and ES will work together to encourage the recipient to satisfactorily participate through a collaborative intervention.
II. PROCEDURES
If OBH determines that the recipient is not using or dependent on illegal drugs, no further action is necessary unless subsequent screening or other reasonable cause indicates use of or dependence on illegal drugs. If OBH determines a substance abuse problem other than illegal drugs, encourage the client to take advantage of OBH’s proposal treatment plan; however, a penalty for failure to participate is not applicable.
If OBH determines that the recipient is using or is dependent on illegal drugs, an education, treatment and rehabilitation plan will be established by OBH staff.
If OBH recommends residential treatment and the recipient is unable to arrange for the temporary care of dependent children, Economic Stability Section and/or OBH will coordinate with the Child Welfare Section to arrange for the care of such children.
OBH will determine whether the recipient is able to participate in work activities while under treatment and rehabilitation and will advise the worker of the decision. If OBH determines that the individual is unable to participate while involved in treatment, a good cause determination is appropriate.
III. FORMS AND INSTRUCTIONS
* There are no forms or instructions associated with this policy.
IV. REFERENCES
LAC 67:III.1249
R.S. 46:460.10 **
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name B – Eligibility Factors Section No./Name B-1800-FITAP-SNAP Drug Testing Document No./Name B-1860-FITAP Supportive Services Effective Date October 1, 2017
1 of 1 I. STATEMENT OF POLICY
Supportive services to enable an applicant or recipient to participate in the screening, education, treatment and/or rehabilitation program are provided through STEP Supportive Services.
II. PROCEDURES
B-1861-FITAP - PR CHILD CARE
If it is determined that the client will need child care to participate in the OBH assessment or the education, treatment and rehabilitation program recommended by OBH, assist the client in making arrangements for needed child care by referring the client to the Louisiana Department of Education (LDE) for services. Contact information for the LDE/Child Care can be found at: http://www.louisianabelieves.com/early-childhood/child-care-assistance-program.
If the treatment program recommended by OBH includes residential treatment and the recipient is unable to arrange for the temporary care of the children, contact the Child Welfare Section to arrange for the care of the children.
B-1862-FITAP - PR TRANSPORTATION
Transportation incurred to enable the applicant or recipient to participate in the screening, education, treatment and rehabilitation program is provided through STEP Supportive Services unless free transportation is available.
***
III. FORMS AND INSTRUCTIONS
There are no forms or instructions associated with this policy.
IV. REFERENCES
LAC 67:III.1249
R.S. 46:460.10
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-1800 Drug Testing (FITAP) Document No./Name B-1870-FITAP Failure to Satisfactorily Participate Effective Date February 1, 2013
1 of 2 I. STATEMENT OF POLICY
Failure or refusal of an applicant or recipient to participate without good cause in the initial drug screening or to sign the release forms is determined by the DCFS worker. Failure to participate with OBH in any subsequent assessment and testing, or failure to participate in the education, treatment, and rehabilitation program is determined by OBH. OBH will notify DCFS if the applicant or recipient failed or refused to participate. OBH and DCFS will work together to encourage participation. DCFS will determine if the applicant or recipient has good cause for not complying.
II. PROCEDURES
Failure to comply with drug testing requirements without good cause will result in the following sanctions:
● At application, the application must be rejected.
● For certified cases in which the family is not work-eligible, the case must be closed and remain closed for at least one month and until the client complies with this requirement, whichever is later.
● For certified cases in which the family is work-eligible, impose a STEP sanction with the appropriate occurrence and reason. The case must remain closed for the duration of the sanction period and until the client complies with this requirement, whichever is later.
If the client appeals and the DCFS Bureau of Appeals rules that the sanction is inappropriate, the sanction is considered as never having been imposed. The sanction must be deleted from LAMI.
B-1871-FITAP - * PR ** SATISFACTORY PARTICIPATION AFTER CLOSURE OR REMOVAL DUE TO FAILURE TO PARTICIPATE
For purposes of recertification, satisfactory participation with:
● DCFS is defined as completing the screening, and, if applicable, signing the release forms and agreeing to keep an appointment with OBH.
● OBH is defined as keeping an appointment with OBH, cooperating during that appointment and agreeing to comply with assessment and treatment recommendations made by OBH.
Once a case has been recertified, satisfactory participation with DCFS and OBH must continue.
III. FORMS AND INSTRUCTIONS
* There are no forms or instructions associated with this policy.
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-1800 Drug Testing (FITAP) Document No./Name B-1870-FITAP Failure to Satisfactorily Participate Effective Date February 1, 2013
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IV. REFERENCES
LAC 67:III.1249
R.S. 46:460.10 **
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-1800 Drug Testing (FITAP) Document No./Name B-1890-FITAP Confidentiality Effective Date February 1, 2013
1 of 2 I. STATEMENT OF POLICY
The regulations governing substance abuse confidentiality (42 CFR Part 2), pertaining to both alcohol and drug abuse, are stricter than most other confidentiality rules because the public health approach is based on the belief that a person with a substance abuse problem is more likely to seek treatment and succeed in treatment if he is assured his identity will not be revealed.
Federal regulations apply to any information, whether or not recorded, which identifies a patient as an alcohol or drug abuser, either directly or indirectly. An exception to this disclosure requirement is that a crime committed by a patient on the premises or against an employee or any threat to commit such a crime may be reported to a law enforcement authority without a signed consent.
II. PROCEDURES
Since DCFS and OBH will be working together to provide services to the client, it is essential that the two agencies share information. Information may not be shared by DCFS and OBH unless the recipient signs a consent specifically for the release of the information. To facilitate communication between the two agencies, two Consent for the Release of Information forms will be completed by DCFS prior to referral to OBH. (Refer to B-1830-FITAP-Consent for Release of Information.) Communication shared is on a “need to know” basis.
Disclosure restrictions are not lifted even after:
● treatment has been terminated, ● the patient has died, or ● the case has been closed.
Violation of the confidentiality law is a federal criminal offense and any violator is subject to a criminal penalty in the form of a fine. Fines for:
● a first offense shall not exceed $500; ● subsequent offenses shall not exceed $5,000.
(Reference 42 U.S.C., Section 290dd-3(f); 42 CFR, Section 2.4). Violations of the confidentiality law may be referred to the U.S. Attorney for prosecution. (Reference 42 CFR, Section 2.5).
The re-disclosure of information received from OBH to any other agency/entity is prohibited by federal law unless DCFS obtains another consent form authorizing release of specific information to the specific agency. A general or blanket authorization for the release of medical or other information is not sufficient for this purpose.
Safeguard written documents pertaining to the screening, testing, education, treatment and rehabilitation services in accordance with federal law. Entries must be made on a separate Form CR
Division/Section Family Support Chapter No./Name Economic Stability (ES) Part No./Name B-Eligibility Factors (FITAP) Section No./Name B-1800 Drug Testing (FITAP) Document No./Name B-1890-FITAP Confidentiality Effective Date February 1, 2013
2 of 2 8 to document all activities pertaining to drug screening, testing, education, treatment and rehabilitation services.
● Maintain these documents in a separate envelope that must be marked "Drug Screening - Confidential" and filed in Section III of the case record. ● Remove the separate drug envelope from the case record prior to review by anyone not directly involved in the processing of FITAP or SNAP eligibility or provision of STEP services on the case.
A DAST-20 which does not result in a referral to OBH does not need to be safeguarded and may be filed in the case record.
III. FORMS AND INSTRUCTIONS
* DAST 20 Form/Instructions Drug Use Questionnaire
OFS CR8 Form/Instructions Activity Sheet
IV. REFERENCES
CFR Title 42 Part 2:2.1 to 2.67 **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name B – Eligibility Factors (FITAP) Section No./Name B-1900 FITAP Educational Requirements Document No./Name B-1910 FITAP Education Requirement for Single Minor Parents Effective Date March 1, 2023
1 of 1 I. STATEMENT OF POLICY
If a single parent is under age 18, has a child at least 12 weeks of age, and does not have a high school diploma or its equivalent, * the single parent ** must participate in a Secondary/GED activity or in an alternative educational or training program approved by the * STEP Coach. ** This federal provision applies to all FITAP minor parents, regardless of whether they are head of household or not.
II. PROCEDURES
In work-eligible families, single minor parents are not considered exempt from this work activity. Single minor parents in work-eligible families who fail to participate in these activities and do not have good cause are subject to * a ** STEP sanction for non-participation.
For families that are not work-eligible, failure for single minor parents to participate without good cause will result in case closure for at least one month and until the single minor parent/caretaker complies, whichever is later.
The * STEP Coach ** will monitor participation in this work activity. Participation *** must be documented * in person notes, documentation uploaded to OnBase ** and * activity hour ** entered *in LITE. **
If needed, child care and STEP supportive services shall be provided to the clients participating in an educational activity.
III. FORMS AND INSTRUCTIONS
There are no forms or instructions associated with this policy.
IV. REFERENCES
* Title IV of the Social Security Act, Sec. 408 **
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (FITAP) Section No./Name C-100 FITAP Household Determination (FITAP) Document No./Name C-110-FITAP Assistance Unit -- Definitions Dates Issue December 20, 1997 Effective December 20, 1997
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C-111-FITAP ASSISTANCE UNIT
An assistance unit is a person or a group of persons whose needs are included in the certification.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing(SNAP) Section No./Name C-100-SNAP Household Determination (SNAP) Document No./Name C-110-SNAP Household Definitions Effective Date June 27, 2011
1 of 1 C-111-SNAP RESERVED
C-112-SNAP HOUSEHOLDS
A SNAP household is a person or a group of persons living together who usually purchase and prepare food together.
This includes a person who * is away from home for employment purposes only, ** has not established permanent residence elsewhere, returns home at least one day each month, and is considered a member of the household by the household. * This also includes a person who is away from the home temporarily for a vacation, has not established permanent residence elsewhere, and is considered a member of the household by the household. **
C-112-1-SNAP Public Assistance (PA) Household
● All members receive FITAP or KCSP.
● Some members receive FITAP, KCSP and all other members receive SSI, including SSI essential
persons.
● All members receive SSI, including SSI essential persons.
C-112-2-SNAP Non-Public Assistance (NPA) Household
● All others not classified as PA.
C-113-SNAP HEAD OF THE HOUSEHOLD
The head of the household is a member of the household who usually has primary financial responsibility. The worker determines which member will be head of the household except as specified in C-113-1-SNAP. The case is certified in this name.
C-113-1-SNAP Designation of "Adult Parent of Child(ren)" as Head of Household
Households which include an adult parent with children must be offered the option of selecting the head of household. These households will be allowed to select an adult parent of children in the household as the head when all adult household members making application agree to the selection. The household may designate the head of household at each certification, but the designation may not change during a certification period unless the household composition changes. If the adult members fail to agree, the worker must designate the head.
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100 FITAP-SNAP Household Determination Document No./Name C-120-FITAP Who Is Included in the Assistance Unit Effective Date October 1, 2017
1 of 3 I. STATEMENT OF POLICY
The following persons living in the home must be included in the assistance unit with the exceptions noted below:
C-121-FITAP PO WHO MUST BE INCLUDED
● The dependent child, including the minor unmarried parent,
● The dependent child's siblings under age 18, including half siblings and legal step siblings,
● The parents of the dependent children who are included,
● The legal stepparent of the dependent child, and
● The minor unmarried parent's child(ren).
Upon determination of who may or must be included, two-parent eligibility must be considered as per C-1510-FITAP.
EXCEPTIONS:
● The person is an SSI recipient or an SSI eligible with suspended payments. (Not included in Federal Participation Rate)
● The person does not meet the citizenship requirement. (Not included in Federal Participation Rate)
● The parental relationship has been terminated through adoption.
● The person does not meet the enumeration requirements. (Included in Federal Participation Rate)
● The parent is a convicted offender per C-140-FITAP. (Included in Federal Participation Rate)
● The child is provided either federal or state foster care payments. (Included in Federal Participation Rate)
● The person is disqualified due to an intentional program violation. (Included in Federal Participation Rate)
● The person is a fleeing felon or a probation/parole violator. (Refer to document C-140-FITAP.) (Included in Federal Participation Rate)
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100 FITAP-SNAP Household Determination Document No./Name C-120-FITAP Who Is Included in the Assistance Unit Effective Date October 1, 2017
2 of 3 ● The person is convicted of misrepresentation of residence. (Refer to document: B-950-FITAP.) (Included in Federal Participation Rate)
***
● The child receives benefits through the Kinship Care Subsidy Program (KCSP).
C-122-FITAP PO WHO MAY BE INCLUDED
● A qualified relative other than a parent if the parent does not live in the home and if the qualified relative does not have minor children in the home. If the qualified relative is married, the spouse must also be included. (Included in Federal Participation Rate)
● The caretaker relative, including a minor unmarried parent, may be certified when all of the children in the home receive SSI and the caretaker relative and the children would be eligible if the children were not SSI recipients. The SSI child(ren) is not subject to the FITAP requirement of immunization, school attendance, or parenting skills training. (Included in Federal Participation Rate)
● A woman who is pregnant when there is no eligible child in the home. If the father of the unborn child or the spouse of the pregnant woman is in the home, he must be included. The baby must be expected to be born within 3 months. (Included in Federal Participation Rate)
NOTE: Pregnancy and expected date of delivery must be verified by a statement from a medical facility such as a hospital, clinic, health unit or a physician's office.
If Due Date Is: Then Certify Effective: April January May February June March July April August May September June October July November August December September January October February November March December
Upon determination of who may or must be included, two-parent eligibility must be considered as per C-1510-FITAP.
● The biological parent whose legal relationship to the child has been terminated through adoption may be included as a qualified relative other than a parent. (Included in Federal Participation Rate)
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100 FITAP-SNAP Household Determination Document No./Name C-120-FITAP Who Is Included in the Assistance Unit Effective Date October 1, 2017
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The 18 year old child is not required to be included but may be included if he is enrolled in a secondary school or its equivalent.
II. PROCEDURES
C-121-FITAP PR WHO MUST BE INCLUDED
The client cannot choose to exclude a required member from the assistance unit. If the client fails to cooperate in providing verifications of income of a required member, deny assistance for the entire assistance unit.
C-122-FITAP PR WHO MAY BE INCLUDED
There are no procedures associated with this policy.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
LAC 67:III.1203
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100-FITAP-SNAP Household Determination Document No./Name C-120-SNAP Who Is Included in the Household Effective Date October 1, 2017
1 of 2 I. STATEMENT OF POLICY
C-121-SNAP WHO MUST BE INCLUDED
Certify the following people as a SNAP household:
1. A person who lives alone.
2. A group of people living together who usually purchase food and prepare meals together.
3. A person or group of people who live with others but usually purchase and prepare food separately from the others. Note: It does not matter who actually purchases and prepares the food, as long as the food is purchased and prepared separately.
4. A person or group of people who live with others but intend to purchase and prepare food separately after certification.
5. A person or group of people who are disabled residents of an authorized group living arrangement and who receive benefits under Title II or Title XVI of the Social Security Act.
6. A narcotic addict or alcoholic, and their children, residing and participating in a drug or alcohol treatment program.
7. A resident in a public or private non-profit facility that serves battered women and children. Consider people temporarily residing in shelters for battered women and children as individual household units if they apply for and receive SNAP.
8. A resident of federally subsidized housing for the elderly.
9. A person age 60 or over (and * his or her ** spouse) who resides with others but is unable to purchase and prepare food separately from the others because of permanent disability or disability considered permanent under the Social Security Act. (Refer to C-1523-SNAP.) The gross income of * the ** other household members (excluding * the ** elderly person and * his or her ** spouse) cannot exceed 165% of the * poverty ** limit for the number of * the ** other people.
The elderly person must:
● verify the other's income, and
● prove his disability if questionable.
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100-FITAP-SNAP Household Determination Document No./Name C-120-SNAP Who Is Included in the Household Effective Date October 1, 2017
2 of 2 o If it is obvious that the person is unable to purchase and prepare meals separately because he suffers from a severe physical or mental disability, document the record concerning the worker's observations. Additional verification is not required.
o If the disability is not obvious, verify the disability by requiring a statement from a physician or licensed or certified psychologist certifying that the person is unable to purchase and prepare meals because he suffers from one of the disabilities considered permanent under the Social Security Act (refer to C-1520-SNAP, section C-1523-SNAP) or some other severe, permanent physical or mental disease or nondisease-related disability.
165% Income Test Standard
To be certified separately, the gross income of the * other ** people * with whom ** an elderly disabled person * and his or her spouse ** lives with has to be less than 165% of the * poverty ** limit for the number of * the ** other people, as listed in B-640-SNAP, section B-640-2-3-SNAP.
II. PROCEDURES
* There are no procedures associated with this policy. **
III. FORMS AND INSTRUCTIONS
* There are no forms associated with this policy. **
IV. REFERENCES
7CFR 273.1
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (FITAP) Section No./Name C-100 FITAP Household Determination (FITAP) Document No./Name C-130-FITAP Separate Assistance Units Dates Issue December 1, 2009 Effective December 1, 2009
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When two or more family groups live together, each must be certified for a separate grant.
A family group consists of:
● Minor children who are siblings, including half and step siblings, and
● Parents (natural, adoptive, or step) of these children or eligible qualified relatives
Siblings and their parents are a family group. Children who are not siblings are separate family groups.
A person may be payee of two or more grants, but may be included in only one grant. ***
Examples of Assistance Units:
● A man and woman live in non-legal union and both have children of prior unions, but have no children together. The woman and her children are one family group and the man and his children are a separate family group. Certify each group separately.
● In the same example, if the man and woman have a child of their union in addition to the children of their separate unions, the entire family group must be included in one grant.
● A man and woman are not legally married, and have only children of their union. The family would be eligible for a single FITAP payment, if all other eligibility requirements are met. Either the man or the woman could be payee of the grant and both parents would be included as FITAP parents.
● A man and woman are legally married, each having children of a prior union. All of the eligible children and their parent(s) must be included in one certification. Either of the parents may be payee for all of the eligible children. If they have a child together, that child must be included in the certification.
● A mother, her minor daughter, her minor daughter's child and another grandchild live in the home. The mother, daughter and daughter's child must be included in one certification and the mother must be payee of a separate grant for her other grandchild.
● A mother, her two minor children, one of whom is a minor unmarried parent, and the minor unmarried parent's child live in the home. The minor unmarried parent receives SSI. The mother, her minor child who is not the minor unmarried parent and the child of the minor unmarried parent must be included in one certification.
● A mother, her minor child, her nephew and a grandchild live in the home. The mother and her child must be included in one certification and the mother must be payee of a second grant for her nephew and of a third grant for her grandchild.
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (FITAP) Section No./Name C-100 FITAP Household Determination (FITAP) Document No./Name C-130-FITAP Separate Assistance Units Dates Issue December 1, 2009 Effective December 1, 2009
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● A mother, her child, and two grandchildren with different parents live in the home. The parents of the grandchildren do not live in the home. The mother and her minor child must be included in one certification and the mother must be payee of a second and third grant for each grandchild.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (SNAP) Section No./Name C-100-SNAP Household Determination (SNAP) Document No./Name C-130-SNAP Separate Households Effective Date June 27, 2011
1 of 3 Do not certify the following people as a separate household if they live together.
● Parents and children age 21 or younger (natural, adopted, or step).
EXCEPTION: Parents and their children may apply separately if one of the parents meets the criteria in number 9 of section C-121-SNAP of C-120-SNAP.
● A child (other than a natural, adopted, or stepchild) under 18 and adult household members with parental control of the child. A child is considered to be under parental control if the child is financially or otherwise dependent on an adult member of the household. The worker must make that determination.
EXCEPTIONS:
o The household may choose to consider a foster child as a boarder instead of a household member.
o Allow a child under 18 who purchases and prepares meals separately to apply separately if the child is:
married and living with a spouse or
the parent of a minor child living in the home.
● Spouses as defined in A-110-FITAP/SNAP.
NOTE: Consider parents, children, and spouses, as described above, to be living together even when one person:
● is away from home for employment purposes only, has not established permanent residence elsewhere, and returns home at least one day a month. * ● is away from the home temporarily for a vacation and has not established permanent residence elsewhere. **
Certify the following persons as separate households unless they fall into one of the three previous categories:
● A roomer who pays for lodging but not meals. ● A live-in attendant.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (SNAP) Section No./Name C-100-SNAP Household Determination (SNAP) Document No./Name C-130-SNAP Separate Households Effective Date June 27, 2011
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C-131-SNAP SEPARATE HOUSEHOLD STATUS CHART
Definition of household: A person or group of persons living together who usually purchase food and prepare meals together.
Can Separate Household Status be granted? Circumstances Yes / No Parents and children living together, purchasing and preparing meals separately Child 21 or under No Child 22 or over Yes Child under 18 living with adults who are not their parents, and purchasing and preparing meals separately Unmarried with no children & under parental control of adult household member No Living with their minor child or married and living with their spouse
Note: Minors who live with adults other than their parents, who are married and living with spouse or their minor child are not considered to be under the parental control of the adult household member. Yes Not under parental control of adult household member Yes Spouses living together purchasing and preparing meals separately (See A-110-SNAP for definition of spouse.) No
Note: A person age 60 or over (and spouse) who resides with others, but is unable to purchase and prepare meals separately from the others because of a disability can be certified as a separate household, regardless of the fact that the person’s meals are not purchased and prepared separately. The gross income of other household members cannot exceed 165% of the net income limit for the number of other people. (See C-120-SNAP)
C-132-SNAP CHILDREN WHO LIVE IN MORE THAN ONE HOME
C-132-1-SNAP Joint Custody
If a child lives in more than one home because the child’s parents, or the persons acting as parents, do not live together and they share joint custody, the child may be included in the SNAP household for either home. If the parents, or persons acting as parents, agree about which household will receive SNAP benefits for the child, they should be given the opportunity to make the choice concerning which case should include the child. However, if they cannot agree, the agency will make the decision. In most instances, the child will be included in the SNAP household where he lives the majority of the time.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (SNAP) Section No./Name C-100-SNAP Household Determination (SNAP) Document No./Name C-130-SNAP Separate Households Effective Date June 27, 2011
3 of 3 Example: Parents have joint custody. The child stays with his mother the majority of the time and with his father every other weekend and two weeks during the summer. The father applies for SNAP benefits. Since joint custody exists:
● If the mother does not receive SNAP benefits, the child can be included in the father’s SNAP household.
● If the mother receives SNAP benefits, the child can be included in the father’s SNAP household only if the child is not included in the mother’s SNAP household and the mother approved the inclusion of the child in the father’s SNAP household. In this situation, the mother makes the decision because the child lives with her the majority of the time.
C-132-2-SNAP Sole Custody
When joint custody does not exist and the child lives with one parent, or with a person acting as a parent, and visits periodically in the home of the other parent, he is not a member of the SNAP household of the home in which he visits.
Example: Parents do not have joint custody. The child lives with his mother and visits in his father’s home every other weekend and two weeks during the summer. The father applies for SNAP benefits. The child cannot be included in his father’s SNAP household since the child only visits in the father’s home.
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100 FITAP-SNAP Household Determination Document No./Name C-140-FITAP Who Is Not Included in the Assistance Unit Effective Date October 1, 2017
1 of 1 I. STATEMENT OF POLICY
Do not include the following in the assistance unit:
● SSI recipients. Remove a FITAP family member from the grant when the person is certified for SSI. Do not count income or resources belonging only to the SSI recipient.
● INDIVIDUALS FLEEING TO AVOID PROSECUTION, CUSTODY OR CONFINEMENT AFTER CONVICTION FOR COMMITTING A CRIME OR ATTEMPTING TO COMMIT A CRIME THAT WOULD BE CLASSIFIED AS A FELONY (OR HIGH MISDEMEANOR IN NEW JERSEY) UNDER THE LAW OF THE PLACE FROM WHICH THE INDIVIDUAL IS FLEEING. This does not apply with respect to conduct of an individual, for any month beginning after the President of the United States grants a pardon with respect to the conduct. REFER TO E-240-FITAP.
● INDIVIDUALS VIOLATING A CONDITION OF PROBATION OR PAROLE IMPOSED UNDER A FEDERAL OR STATE LAW. THE DETERMINATION THAT A PERSON HAS VIOLATED HIS OR HER PROBATION OR PAROLE CAN ONLY BE MADE BY THE LOUISIANA PAROLE BOARD OR THE COURT SYSTEM. This does not apply with respect to conduct of an individual, for any month beginning after the President of the United States grants a pardon with respect to the conduct. REFER TO E-240-FITAP.
● Individuals found guilty of having made a fraudulent statement or representation with respect to residence in order to receive assistance simultaneously from two or more states are ineligible for a ten year period that begins on the date the individual is convicted in Federal or State Court. This does not apply if the President of the United States grants a pardon with respect to the conduct which was the subject of the conviction.
***
II. PROCEDURES
Add the eligible household member(s) to LAMI and exclude ineligible members from the FITAP household using the appropriate LAMI Inclusion/Exclusion Code and Inclusion/Exclusion Reason Code on the Register/Maintain Members by Case Screen.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
‘‘Personal Responsibility and Work Opportunity Reconciliation Act of 1996’’. H. R. 3734 -34; H. R. 3734 – 35
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100-FITAP-SNAP Household Determination Document No./Name C-140-SNAP Who Is Not Included in the Household Effective Date April 15, 2026
1 of 3 I. STATEMENT OF POLICY
Do not include the following in the certified SNAP household:
• Non-household members who reside with the certified SNAP household.
Non-household members are:
o Roomers,
o Live-in attendants,
o Students who are ineligible, or
o Others sharing living quarters but purchasing and preparing meals separately.
• Disqualified persons during their period of disqualification. (SSN, IPV, work registration or ABAWD work requirement)
• Boarders. Boarders cannot receive SNAP separately from the household with whom they are living.
• Ineligible aliens who reside with the household. This includes members who are excluded because the alien does not wish INS to be contacted to verify his immigration status.
• Institutional residents who receive more than half their meals from an institution that is not authorized to accept SNAP.
EXCEPTION: This does not include people eligible as members of group living arrangements; residents of alcohol/narcotic centers together with their children; shelters for battered women and children; federally subsidized housing for the elderly; or individuals who are residents of public or private non-profit shelters for homeless persons.
• New household members who are certified in another household. Do not add these people to the new case until they are removed from the old one.
EXCEPTION: Residents in shelters for battered women and children can receive up to 2 allotments in 1 month if:
o the former household's allotment was based on a household size that included the woman and children, and
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100-FITAP-SNAP Household Determination Document No./Name C-140-SNAP Who Is Not Included in the Household Effective Date April 15, 2026
2 of 3 o the former household includes the person who subjected them to abuse or threatened to abuse them. If the resident receives other housing arrangements (hotel/motel) through a Domestic Violence program, the woman is considered to be in a battered woman’s shelter.
• INDIVIDUALS FLEEING TO AVOID PROSECUTION, CUSTODY OR CONFINEMENT AFTER CONVICTION FOR COMMITTING A CRIME OR ATTEMPTING TO COMMIT A CRIME THAT WOULD BE CLASSIFIED AS A FELONY (OR HIGH MISDEMEANOR IN NEW JERSEY) UNDER THE LAW OF THE PLACE FROM WHICH THE INDIVIDUAL IS FLEEING. REFER TO E-240-SNAP.
• INDIVIDUALS VIOLATING A CONDITION OF PROBATION OR PAROLE IMPOSED UNDER A FEDERAL OR STATE LAW. THE DETERMINATION THAT A PERSON HAS VIOLATED HIS OR HER PROBATION OR PAROLE CAN ONLY BE MADE BY THE LOUISIANA PAROLE BOARD OR THE COURT SYSTEM. REFER TO E-240-SNAP.
• Individuals convicted of certain crimes after February 7, 2014, as indicated in E-221-1 SNAP–PO and not in compliance with the terms of their sentence.
II. PROCEDURES
Add the following household members to LITE and update their Household Status to Out of the Household on the Person Household Status screen:
● Ineligible students,
• Individuals disqualified due to SSN, IPV, work registration or ABAWD work requirement,
• Ineligible aliens,
• Institutional residents,
• New household members who are certified in another household,
• Fleeing felons,
• Probation or Parole Violators, or
• Individuals convicted of certain crimes.
Do not add the following household members to LITE:
• Roomers,
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100-FITAP-SNAP Household Determination Document No./Name C-140-SNAP Who Is Not Included in the Household Effective Date April 15, 2026
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• Boarders,
• Live-in attendants,
• Others sharing living quarters but purchasing and preparing meals separately.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
7 CFR 273.2
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100 FITAP-SNAP Household Determination Document No./Name C-150-FITAP Verification Requirements Effective Date October 1, 2017
1 of 1 I. STATEMENT OF POLICY
Verify the reason a parent or sibling of a dependent child is not included in the assistance unit.
***
II. PROCEDURES
* THERE ARE NO PROCEDURES ASSOCIATED WITH THIS POLICY. **
III. FORMS AND INSTRUCTIONS
* THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY. **
IV. REFERENCES
* THERE ARE NO REFERENCES ASSOCIATED WITH THIS POLICY. **
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100-FITAP-SNAP Household Determination Document No./Name C-150-SNAP Verification Requirements Effective Date October 1, 2017
1 of 1 I. STATEMENT OF POLICY
Household Composition
Verify factors affecting the composition of a household, if questionable. These factors include household size, age of members, boarder status, and student status.
Purchase and Prepare Together
Accept the client's statement about who buys food and prepares meals together unless questionable.
Disqualified Members
Verify factors relating to the disqualification. See E-220-SNAP. ***
II. PROCEDURES
* THERE ARE NO PROCEDURES ASSOCIATED WITH THIS POLICY. **
III. FORMS AND INSTRUCTIONS
* THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY. **
IV. REFERENCES
* THERE ARE NO REFERENCES ASSOCIATED WITH THIS POLICY. **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing (FITAP) Section No./Name C-100-FITAP Household Determination (FITAP) Document No./Name C-160-FITAP Documentation of Assistance Unit Effective Date August 15, 2019
1 of 1 I. STATEMENT OF POLICY
DOCUMENT assistance unit determination *** * IN CASE NOTES.
II. PROCEDURES
DOCUMENT THE INFORMATION IN ENOUGH DETAIL SO THAT ALL WORKER DECISIONS CAN BE UNDERSTOOD.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS OR INSTRUCTIONS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
45 CFR 205.56 **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-100-SNAP Household Determination Document No./Name C-160-SNAP Documentation Effective Date August 15, 2019
1 of 1 I. STATEMENT OF POLICY
DOCUMENT household composition and separate household status * IN CASE NOTES.
When a person intends to purchase and prepare food separately after certification, explain that an overissuance may occur if they do not follow through on this intent. Document the explanation in the narrative.
II. PROCEDURES
DOCUMENT THE INFORMATION IN ENOUGH DETAIL SO THAT ALL WORKER DECISIONS CAN BE UNDERSTOOD.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS OR INSTRUCTIONS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
7 CFR 273.1 **
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (FITAP) Section No./Name C-300 FITAP Identity (FITAP) Document No./Name C-310-FITAP Reserved Dates Issue December 20, 1997 Effective December 20, 1997
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(RESERVED)
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-300-FITAP-SNAP Identity Document No./Name C-310-SNAP Eligibility/Verification Requirement Effective Date April 1, 2024
1 of 1 I. STATEMENT OF POLICY
C-311-SNAP - PO INITIAL CERTIFICATION
Verify the identity of the person interviewed.
If an authorized representative applies for the household, verify the identities of both the authorized representative and the head of the household.
The OMV/LaWallet interface * and the Paternity Establishment and Support Enforcement (PESE) interface must be checked prior to requesting verification of identity from the person being interviewed.
EXCEPTION: If it is necessary to meet expedited service time limits, you may verify identity only of the authorized representative being interviewed. Verification of the identity of the head of the household may be postponed.
C-312-SNAP-PO REDETERMINATION
If a redetermination interview is conducted, verify the identity of the person interviewed if the person has not been identified before. The OMV/LaWallet and PESE interfaces must be checked prior to requesting verification of identity from the person being interviewed.
C-313-SNAP-PO RECEIPT OF THE LOUISIANA PURCHASE AUTOMATED BENEFIT CARD
Verify the identity of the head of household, spouse, any other responsible household member, or authorized representative receiving the Louisiana Purchase Automated Benefit Card.
II. PROCEDURES
The OMV/LaWallet and PESE interfaces ** must be checked prior to requesting verification of identity from the person being interviewed at application and redetermination. See C-320-SNAP How to Verify Identity.
III. FORMS AND INSTRUCATIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
7CFR 273.2 (f)(i)(viii)
District/Section Economic Stability Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-300-SNAP Identity Document No./Name C-320-SNAP How To Verify Identity Effective Date December 1, 2025
1 of 3 I. STATEMENT OF POLICY
Identity may be verified through readily available documentary evidence, or if this is unavailable, through a collateral contact. Examples of acceptable documentary evidence which the applicant may provide include, but are not limited to:
• Driver's license,
• State ID,
• OMV/LA Wallet Interface,
• Paternity Establishment and Support Enforcement (PESE) Interface,
• Military ID,
• Work or school ID,
• ID for health benefits or for another assistance or social services program,
• Voter's registration card,
• Paycheck stubs or OFS 87 (Current, Past Or Anticipated Wage Verification Letter),
Note: These documents may only be used if the date on the document is within the past 12 months.
• U.S. Passport card,
• U.S. military discharge papers,
• Birth certificate, or
• Matricula Consular ID card, also known as Matricula Consular de Alta Seguridad (MCAS) or Certificate of Consular Registration. Note: This form of identity verification is not sufficient verification of legal immigration status or benefit eligibility.
Do not accept a Social Security card as sole proof of identity unless no other proof is available.
Social Security Administration (SSA) and/or Supplemental Security Income (SSI) records received through SOLQ or Clearance Summary are acceptable documentary evidence to verify identity. The identifying information, including the name, address, and date of birth, listed on the SSA/SSI record must match the information provided on the application. If there is any discrepancy between the
District/Section Economic Stability Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-300-SNAP Identity Document No./Name C-320-SNAP How To Verify Identity Effective Date December 1, 2025
2 of 3 information provided on the application and the SSA/SSI record, identity must be verified through other means.
II. PROCEDURES
The identity of the person being interviewed must be verified using the OMV/LA Wallet interface prior to requesting verification of identity.
When identity of the Head of Household is verified by Social Security Administration (SSA) and/or Supplemental Security Income (SSI) records received through SOLQ or Clearance Summary use verification code “Other State, Federal or Local Agency” on the Person – Details page.
When identity is verified by documentary evidence, a copy of the identity verification must be filed in the document repository system.
If verification of identity cannot be located in the document repository system, verification of identity must be obtained. Identity that was previously verified using the on-demand OMV/LA WALLET interface does not have to be re-verified when a new application is processed.
LITE retains the OMV/LA Wallet Search results in the Interface Module.
When identity of the Head of Household, any other responsible household member, and/or Authorized Representative is verified using the on-demand OMV/LA Wallet interface in LITE follow the procedures below. Identity of the Head of Household or other responsible household member is verified and documented on the Person - Details page. Identity of the Authorized Representative is verified and documented on the Individual Interviewed - Details page.
To verify identity through OMV, click on the OMV icon on the right navigation panel in Data Collection on either the Person Details page or the Individual Interviewed – Details page in LITE. • A popup displays allowing the worker to enter the individual’s Driver’s License number, Audit number, First Name and Last Name. • Click “Search” to display and review results and verify the individual's identity. • If identity is verified, click the “Verified” button. “OMV Verified” automatically populates as the identity verification on the Person Details page. • If identity is not verified, click the “Not Verified” button.
To verify identity through LA Wallet, click on the LA Wallet icon on the right navigation panel in Data Collection on either on the Person Details page or the Individual Interviewed – Details page in LITE. • A popup displays allowing the worker to obtain a four digit verification code. • Click “Get Code” to display the verification code. • Provide the verification code to the individual to enter in the LA Wallet application on their mobile device.
District/Section Economic Stability Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-300-SNAP Identity Document No./Name C-320-SNAP How To Verify Identity Effective Date December 1, 2025
3 of 3 Note: The individual should select the “VerifyYou” option on the LA Wallet application. The “Remote Verify” screen appears. Click the “Remote Verify” button, enter the code provided in the “Remote VerifyYou” field and then agree to share information. • When the individual confirms they have entered the code, click “Refresh”. • The individual’s identity details display on the screen. • If identity is verified, click the “Verified” button. “LA Wallet” automatically populates as the identity verification on the Person Details page. • If identity is not verified, click the “Not Verified” button.
To verify identity through PESE, navigate to the Person - Details screen and click the PESE icon from the Case Info right navigation panel. • Enter the following information for each household member in the designated fields: o first and last name, o date of birth, and o social security number. • Click Search. • Review the verification documents provided. • Save the verification documents to the applicable case file in the document repository system.
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
7CFR 273.2 (f)(i)(viii)
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-300-FITAP-SNAP Identity Document No./Name C-330-SNAP Documentation of Identity Effective Date January 1, 2010
1 of 1 Document how identity of the person interviewed was verified.
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (FITAP) Section No./Name C-500 FITAP Management (FITAP) Document No./Name C-510-FITAP Exploring Financial Management Dates Issue December 20, 1997 Effective December 20, 1997
1 of 1
MANAGEMENT IS THE WAY THE HOUSEHOLD MANAGES ITS EXPENSES WITH AVAILABLE INCOME.
THOROUGH EXAMINATION OF MANAGEMENT IS A TOOL TO DETERMINE THE ACCURACY AND COMPLETENESS OF THE INFORMATION THE HOUSEHOLD PROVIDES.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-500-FITAP-SNAP Management Document No./Name C-510-SNAP Exploring Financial Management Effective Date January 1, 2010
1 of 1 MANAGEMENT IS THE WAY THE HOUSEHOLD MANAGES ITS EXPENSES WITH AVAILABLE INCOME.
THOROUGH EXAMINATION OF MANAGEMENT IS A TOOL TO DETERMINE THE ACCURACY AND COMPLETENESS OF THE INFORMATION THE HOUSEHOLD PROVIDES.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-500 FITAP Management (FITAP) Document No./Name C-520-FITAP When To Consider Management Effective Date September 1, 2012
1 of 1 I. STATEMENT OF POLICY
EXAMINE FINANCIAL MANAGEMENT AT EACH APPLICATION * ONLY IF THE APPLICANT REPORTS ZERO INCOME OR THE EXPENSES REPORTED ARE EQUAL TO OR EXCEED THE INCOME REPORTED AND IF MANAGEMENT IS QUESTIONABLE WHEN COMPLETING A SIMPLIFIED REPORT OR REDETERMINATION. ** IF REPORTED EXPENSES EXCEED REPORTED INCOME AT * REDETERMINATION, ** MANAGEMENT MUST BE DISCUSSED WITH THE HOUSEHOLD.
MANAGEMENT MUST BE EXPLORED WHEN A SIMPLIFIED REPORT IS PROCESSED ONLY IF:
● CIRCUMSTANCES HAVE CHANGED SINCE THE LAST CASE ACTION AND MANAGEMENT IS NOW QUESTIONABLE (SUCH AS THE HOUSEHOLD REPORTS LOSS OF INCOME)
OR
● MANAGEMENT WAS NOT ADEQUATELY EXPLAINED AND DOCUMENTED AT THE PREVIOUS APPLICATION OR REDETERMINATION.
II. PROCEDURES
* THERE ARE NO PROCEDURES ASSOCIATED WITH THIS POLICY.
III. FORMS AND INSTRUCTIONS
OFS 4MW Form/Instructions Management Review Worksheet
IV. REFERENCES
There are no references associated with this policy. **
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (SNAP) Section No./Name C-500-SNAP Management (SNAP) Document No./Name C-520-SNAP When To Consider Management Effective Date September 1, 2012
1 of 1 I. STATEMENT OF POLICY
EXAMINE FINANCIAL MANAGEMENT AT EACH APPLICATION * ONLY IF THE APPLICANT REPORTS ZERO INCOME OR THE EXPENSES REPORTED ARE EQUAL TO OR EXCEED THE INCOME REPORTED AND IF MANAGEMENT IS QUESTIONABLE WHEN COMPLETING A SIMPLIFIED REPORT OR REDETERMINATION. ** IF REPORTED EXPENSES EXCEED REPORTED INCOME AT * REDETERMINATION, ** MANAGEMENT MUST BE DISCUSSED WITH THE HOUSEHOLD.
MANAGEMENT MUST BE EXPLORED WHEN A SIMPLIFIED REPORT IS PROCESSED ONLY IF:
● CIRCUMSTANCES HAVE CHANGED SINCE THE LAST CASE ACTION AND MANAGEMENT IS NOW QUESTIONABLE (SUCH AS THE HOUSEHOLD REPORTS LOSS OF INCOME)
OR
● MANAGEMENT WAS NOT ADEQUATELY EXPLAINED AND DOCUMENTED AT THE PREVIOUS APPLICATION OR REDETERMINATION.
II. PROCEDURES
* THERE ARE NO PROCEDURES ASSOCIATED WITH THIS POLICY.
III. FORMS AND INSTRUCTIONS
OFS 4MW Form/Instructions Management Review Worksheet
IV. REFERENCES
7 CFR 273.2
LAC 67:III. Chapter 19. Subchapter B Application Processing **
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-500-FITAP-SNAP Management Document No./Name C-530-FITAP How To Evaluate Management Effective Dates May 1, 2022
1 of 2 I. STATEMENT OF POLICY
*** THE MANAGEMENT REVIEW – * DETAILS SCREEN IN LITE IS AN ** *** INTERVIEWING TOOL THAT * IS USED TO DOCUMENT THE DISCUSSION OF ** HOW A HOUSEHOLD MANAGES THEIR EXPENSES IN RELATION TO THEIR NET INCOME. COMPLETION *** IS REQUIRED FOR ALL HOUSEHOLDS THAT REPORT ZERO INCOME OR THE EXPENSES REPORTED ARE EQUAL TO OR EXCEED THE REPORTED * INCOME.
THE OFS 4MW, MANAGEMENT REVIEW WORKSHEET, MAY BE USED AS A GUIDE TO DISCUSS MANAGEMENT.
II. PROCEDURES
● REVIEW THE CASE TO SEE IF THERE IS ENOUGH INCOME TO MEET THE HOUSEHOLD'S EXPENSES. CONSIDER HOW THE CLIENT PAYS FOR FOOD, SHELTER, UTILITIES, CLOTHING, DAY-TO-DAY EXPENSES, AND ALL OTHER REGULAR BILLS. LOOK FOR CLUES TO UNREPORTED EXPENSES, INCOME, OR RESOURCES.
● DETERMINE IF THE HOUSEHOLD HAS MULTIPLE SOURCES OF INCOME SUCH AS INCOME FROM TIPS, COMMISSIONS, OVERTIME, OR BONUSES.
● WHEN A HOUSEHOLD BORROWS MONEY FROM FRIENDS OR RELATIVES, DETERMINE IF THE LOANS ARE TEMPORARY, IF THE CLIENT INTENDS TO REPAY THE LOAN, AND WHEN REPAYMENT WILL BEGIN.
● DETERMINE IF A HOUSEHOLD'S EXPENSES ARE PAID DIRECTLY BY ANOTHER SOURCE, SUCH AS HUD RENTAL ASSISTANCE, THE SALVATION ARMY, INSURANCE, OR ANOTHER PERSON OUTSIDE THE HOUSEHOLD.
● DETERMINE WHETHER INFORMATION GIVEN IN THE PAST IS CONSISTENT WITH THE CURRENT SITUATION AND IF RELIABLE ASSUMPTIONS FOR FUTURE PERIODS CAN BE MADE BASED ON THE INFORMATION.
● DETERMINE IF ANY BILLS ARE UNPAID, WHEN THE CLIENT LAST PAID THESE BILLS AND WHEN THEY ** EXPECT TO PAY THEM AGAIN.
● EVALUATE FACTS SUCH AS AGE, EDUCATION, DISABILITY AND FORMER SOURCES OF INCOME.
● EXPLORE POTENTIAL SOURCES OF INCOME AND RESOURCES FOR EACH PERSON.
● HOME VISITS MAY HELP THE WORKER EVALUATE THE CLIENT'S SITUATION.
III. FORMS AND INSTRUCTIONS
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-500-FITAP-SNAP Management Document No./Name C-530-FITAP How To Evaluate Management Effective Dates May 1, 2022
2 of 2
OFS 4MW Form / Instructions Management Review Worksheet
IV. REFERENCES
LAC 67:III.1229 **
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing(SNAP) Section No./Name C-500-FITAP- SNAP Management Document No./Name C-530-SNAP How To Evaluate Management Effective Date May 1, 2022
1 of 2 I. STATEMENT OF POLICY
*** *THE MANAGEMENT REVIEW - DETAILS SCREEN IN LITE IS AN INTERVIEWING TOOL THAT IS USED TO DOCUMENT THE DISCUSSION OF HOW A HOUSEHOLD MANAGES THEIR EXPENSES IN RELATION TO THEIR NET INCOME. COMPLETION IS REQUIRED FOR ALL HOUSEHOLDS THAT REPORT ZERO INCOME OR THE EXPENSES REPORTED ARE EQUAL TO OR EXCEED THE REPORTED INCOME.
THE OFS 4MW, MANAGEMENT REVIEW WORKSHEET, MAY BE USED ** *** * AS A GUIDE TO DISCUSS MANAGEMENT.
II. PROCEDURES
● REVIEW THE CASE TO SEE IF THERE IS ENOUGH INCOME TO MEET THE HOUSEHOLD'S EXPENSES. CONSIDER HOW THE CLIENT PAYS FOR FOOD, SHELTER, UTILITIES, CLOTHING, DAY-TO-DAY EXPENSES, AND ALL OTHER REGULAR BILLS. LOOK FOR CLUES TO UNREPORTED EXPENSES, INCOME, OR RESOURCES.
● DETERMINE IF THE HOUSEHOLD HAS MULTIPLE SOURCES OF INCOME SUCH AS INCOME FROM TIPS, COMMISSIONS, OVERTIME, OR BONUSES.
● WHEN A HOUSEHOLD BORROWS MONEY FROM FRIENDS OR RELATIVES, DETERMINE IF THE LOANS ARE TEMPORARY, IF THE CLIENT INTENDS TO REPAY THE LOAN, AND WHEN REPAYMENT WILL BEGIN.
● DETERMINE IF A HOUSEHOLD'S EXPENSES ARE PAID DIRECTLY BY ANOTHER SOURCE, SUCH AS HUD RENTAL ASSISTANCE, THE SALVATION ARMY, INSURANCE, OR ANOTHER PERSON OUTSIDE THE HOUSEHOLD.
● DETERMINE WHETHER INFORMATION GIVEN IN THE PAST IS CONSISTENT WITH THE CURRENT SITUATION AND IF RELIABLE ASSUMPTIONS FOR FUTURE PERIODS CAN BE MADE BASED ON THE INFORMATION.
● DETERMINE IF ANY BILLS ARE UNPAID, WHEN THE CLIENT LAST PAID THESE BILLS, AND WHEN THEY EXPECT ** TO PAY THEM AGAIN.
● EVALUATE FACTS SUCH AS AGE, EDUCATION, DISABILITY, AND FORMER SOURCES OF INCOME.
● EXPLORE POTENTIAL SOURCES OF INCOME AND RESOURCES FOR EACH PERSON.
● HOME VISITS MAY HELP THE WORKER EVALUATE THE CLIENT'S SITUATION.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing(SNAP) Section No./Name C-500-FITAP- SNAP Management Document No./Name C-530-SNAP How To Evaluate Management Effective Date May 1, 2022
2 of 2 III. FORMS AND INSTRUCTIONS
OFS 4MW Form / Instructions Management Review Worksheet
IV. REFERENCES
7CFR 273.2
LAC 67:III. Chapter 19. Subchapter B Application Processing
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-500-FITAP-SNAP Management Document No./Name C-540-FITAP Management - Sources of Verification Effective Date December 15, 2022
1 of 2 I. STATEMENT OF POLICY
IF A MANAGEMENT REVIEW IS REQUIRED TO BE CONDUCTED AS OUTLINED IN C-520-FITAP AND THE CLIENT CANNOT EXPLAIN MANAGEMENT, THE SITUATION BECOMES QUESTIONABLE AND MAY REQUIRE VERIFICATION. VERIFY ANY QUESTIONABLE INFORMATION WHICH AFFECTS ELIGIBILITY. SOURCES MAY INCLUDE LWC CLEARANCES, COLLATERAL CONTACTS, COPIES OF PAID OR UNPAID BILLS, CONTACTS WITH FORMER EMPLOYERS OR ABSENT PARENTS, OR ANY OTHER SOURCE WHICH CAN VERIFY THE CLIENT'S SITUATION.
* DOCUMENT THE HOUSEHOLD’S EXPLANATION OF MANAGEMENT ON THE MANAGEMENT REVIEW- DETAILS SCREEN IN LITE. IF VERIFICATION OF MANAGEMENT IS REQUIRED, THE REQUEST MUST BE MADE ON THE APPROPRIATE SCREENS IN DATA COLLECTION SO THAT A REQUEST FOR VERIFICATION WITH THE APPLICABLE FORM IS SENT. **
II. PROCEDURES
THE WORKER MAY REQUEST FROM THE CLIENT ANY VERIFICATION NEEDED THAT THE CLIENT CAN REASONABLY PROVIDE. THE WORKER MAY CONTACT COLLATERALS, FORMER EMPLOYERS, ABSENT PARENTS, OR ANY OTHER SOURCE WHICH CAN VERIFY THE CLIENT’S SITUATION. DO NOT REQUEST VERIFICATION THAT WILL BE IMPOSSIBLE FOR THE CLIENT TO OBTAIN. ***
* TO DOCUMENT THE HOUSEHOLD’S EXPLANATION OF MANAGEMENT ON THE MANAGEMENT REVIEW- DETAILS SCREEN IN LITE TAKE THE FOLLOWING ACTIONS:
SELECT ‘YES’ TO THE COMPLETE MANAGEMENT REVIEW, SELECT THE APPROPRIATE EXPLANATION OF MANAGEMENT, SELECT THE VERIFICATION TYPE (CLIENT STATEMENT, PAST DUE BILLS, OR OTHER) OR SPECIFY THE VERIFCATION TYPE IF OTHER, AND CLICK ‘NEXT’.
NOTE: STAFF WILL NO LONGER BE ABLE TO GENERATE THE OFS 18C AND THE APPLICABLE FORMS (OFS 80, OFS 81, AND OFS 86) TO REQUEST VERIFICATION OF MANAGEMENT FROM THE MANANGEMENT REVIEW DETAILS SCREEN. STAFF MUST NAVIGATE TO THE APPLICABLE SCREEN IN DATA COLLECTION AND SEND A REQUEST FOR VERIFICATION AND THE APPROPRIATE NOTICE ATTACHMENT.
THE COLLATERAL STATEMENT (OFS 80) IS REQUESTED ON THE PERSON HOUSEHOLD STATUS SCREEN, THE LANDLORD VERIFICATION (OFS 81) IS REQUESTED ON SHELTER DETAILS SCREEN, AND THE VERIFICATION OF CONTRIBUTIONS (OFS 86) IS REQUESTED ON THE UNEARNED DETAILS SCREEN.
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-500-FITAP-SNAP Management Document No./Name C-540-FITAP Management - Sources of Verification Effective Date December 15, 2022
2 of 2 III. FORMS AND INSTRUCTIONS
OFS 18C Form / Instructions Client Contact Letter * OFS 80 Form / Instructions Collateral Statement OFS 81 Form / Instructions Landlord Verification OFS 86 Form / Instructions Verification of Contributions. **
IV. REFERENCES
45 CFR 205.56
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-500-FITAP-SNAP Management Document No./Name C-540-SNAP Management - Sources Of Verification Effective Date September 15, 2022
1 of 2 I. STATEMENT OF POLICY
IF A MANAGEMENT REVIEW IS REQUIRED TO BE CONDUCTED AS OUTLINED IN C-520 SNAP AND THE CLIENT CANNOT EXPLAIN MANAGEMENT, THE SITUATION BECOMES QUESTIONABLE AND MAY REQUIRE VERIFICATION. VERIFY ANY QUESTIONABLE INFORMATION WHICH AFFECTS ELIGIBILITY. SOURCES MAY INCLUDE LWC CLEARANCES, COLLATERAL CONTACTS, COPIES OF PAID OR UNPAID BILLS, CONTACTS WITH FORMER EMPLOYERS OR ABSENT PARENTS, OR ANY OTHER SOURCE WHICH CAN VERIFY THE CLIENT'S SITUATION.
* DOCUMENT THE HOUSEHOLD’S EXPLANATION OF MANAGEMENT ON THE MANAGEMENT REVIEW- DETAILS SCREEN IN LITE. IF VERIFICATION OF MANAGEMENT IS REQUIRED, THE REQUEST MUST BE MADE ON THE APPROPRIATE SCREENS IN DATA COLLECTION SO THAT A REQUEST FOR VERIFICATION WITH THE APPLICABLE FORM IS SENT. **
II. PROCEDURES
THE WORKER MAY REQUEST FROM THE CLIENT ANY VERIFICATION NEEDED THAT THE CLIENT CAN REASONABLY PROVIDE. THE WORKER MAY CONTACT COLLATERALS, FORMER EMPLOYERS, ABSENT PARENTS, OR ANY OTHER SOURCE WHICH CAN VERIFY THE CLIENT’S SITUATION. DO NOT REQUEST VERIFICATION THAT WILL BE IMPOSSIBLE FOR THE CLIENT TO OBTAIN. ***
* TO DOCUMENT THE HOUSEHOLD’S EXPLANATION OF MANAGEMENT ON THE MANAGEMENT REVIEW- DETAILS SCREEN IN LITE TAKE THE FOLLOWING ACTIONS:
SELECT ‘YES’ TO THE COMPLETE MANAGEMENT REVIEW, SELECT THE APPROPRIATE EXPLANATION OF MANAGEMENT, SELECT THE VERIFICATION TYPE (CLIENT STATEMENT, PAST DUE BILLS, OR OTHER) OR SPECIFY THE VERIFCATION TYPE IF OTHER, AND CLICK ‘NEXT’.
NOTE: STAFF WILL NO LONGER BE ABLE TO GENERATE THE OFS 18C AND THE APPLICABLE FORMS (OFS 80, OFS 81, AND OFS 86) TO REQUEST VERIFICATION OF MANAGEMENT FROM THE MANANGEMENT REVIEW DETAILS SCREEN. STAFF MUST NAVIGATE TO THE APPLICABLE SCREEN IN DATA COLLECTION AND SEND A REQUEST FOR VERIFICATION AND THE APPROPRIATE NOTICE ATTACHMENT.
THE COLLATERAL STATEMENT (OFS 80) IS REQUESTED ON THE PERSON HOUSEHOLD STATUS SCREEN, THE LANDLORD VERIFICATION (OFS 81) IS REQUESTED ON SHELTER DETAILS SCREEN, AND THE VERIFICATION OF CONTRIBUTIONS (OFS 86) IS REQUESTED ON THE UNEARNED DETAILS SCREEN. **
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-500-FITAP-SNAP Management Document No./Name C-540-SNAP Management - Sources Of Verification Effective Date September 15, 2022
2 of 2 III. FORMS AND INSTRUCTIONS
OFS 18C Form / Instructions Client Contact Letter * OFS 80 Form / Instructions Collateral Statement OFS 81 Form / Instructions Landlord Verification OFS 86 Form / Instructions Verification of Contributions. **
IV. REFERENCES
7CFR 273.7(f)
LAC 67: III Subpart 3, Supplemental Nutrition Assistance Program (SNAP), Chapter 19, Certification of Eligible Households, Subchapter B. Application Processing
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-500-FITAP-SNAP Management Document No./Name C-550-FITAP Management-Documentation Requirements Effective Date May 1, 2022
1 of 1 I. STATEMENT OF POLICY
WHEN MANAGEMENT * IS QUESTIONABLE **, DOCUMENT ON THE *** * MANAGEMENT REVIEW – DETAILS SCREEN IN LITE THE DISCUSSION OF MANAGEMENT AND HOW QUESTIONABLE INFORMATION WAS VERIFIED.
IF LITE IS UNAVAILABLE FORM OFS 4MW MAY BE USED AS A GUIDE TO DISCUSS MANAGEMENT.
II. PROCEDURES
There are no procedures associated with this policy.
III. FORMS AND INSTRUCTIONS
OFS 4MW Form / Instructions Management Review Worksheet
IV. REFERENCES
LAC 67:III.1229 **
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-500-FITAP- SNAP Management Document No./Name C-550-SNAP Management-Documentation Requirements Effective Date May 1, 2022
1 of 1 I. STATEMENT OF POLICY
WHEN MANAGEMENT IS QUESTIONABLE, DOCUMENT ON *** THE MANAGEMENT REVIEW * DETAILS SCREEN IN LITE ** *** THE DISCUSSION OF MANAGEMENT AND HOW QUESTIONABLE INFORMATION WAS VERIFIED.
* FORM OFS 4MW MAY BE USED AS A GUIDE TO DISCUSS MANAGEMENT. **
II. PROCEDURES
There are no procedures associated with this policy.
III. FORMS AND INSTRUCTIONS
OFS 4MW Form / Instructions Management Review Worksheet
IV. REFERENCES
7 CFR 273.2
LAC 67:III. Chapter 19. Subchapter B Application Processing
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-500-FITAP-SNAP Management Document No./Name C-560-SNAP * Reserved ** Effective Date February 1, 2010
1 of 1
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (FITAP) Section No./Name C-500 FITAP Management (FITAP) Document No./Name C-570-FITAP Management - Case Action Dates Issue August 1, 2007 Effective August 1, 2007
1 of 1
MANAGEMENT REVIEW IS AN INTERVIEWING TOOL, NOT AN ELIGIBILITY FACTOR. DO NOT DENY BENEFITS SIMPLY BECAUSE EXPENSES EXCEED INCOME. CONSIDER REASONABLE EXPLANATIONS. DO NOT DENY BENEFITS BECAUSE OF QUESTIONABLE OR INCONSISTENT INFORMATION, UNLESS DEFINED AS REFUSAL TO COOPERATE. DENY BENEFITS OR CLOSE THE CASE WHEN THE HOUSEHOLD FAILS TO PROVIDE VERIFICATION OR REFUSES TO COOPERATE IN PROVIDING VERIFICATION.
***
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-500-FITAP-SNAP Management Document No./Name C-570-SNAP Management - Case Action Effective Date January 1, 2010
1 of 1 MANAGEMENT REVIEW IS AN INTERVIEWING TOOL, NOT AN ELIGIBILITY FACTOR. DO NOT DENY BENEFITS SIMPLY BECAUSE EXPENSES EXCEED INCOME. CONSIDER REASONABLE EXPLANATIONS. DO NOT DENY BENEFITS BECAUSE OF QUESTIONABLE OR INCONSISTENT INFORMATION, UNLESS DEFINED AS REFUSAL TO COOPERATE. DENY BENEFITS OR CLOSE THE CASE WHEN THE HOUSEHOLD FAILS TO PROVIDE VERIFICATION OR REFUSES TO COOPERATE IN PROVIDING VERIFICATION.
Divison/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-810-FITAP Reporting Requirements Effective Date July 1, 2023
1 of 3 I. STATEMENT OF POLICY
Change Reporting Households
FITAP households must report changes that affect benefits and eligibility within 10 days of knowledge of the change with the exceptions noted below. If the 10th day falls on a weekend or holiday, treat the following workday as the 10th day.
Change reporting households must report changes in:
● Source of income.
● Household composition.
● Residence.
● The amount of the household's gross monthly income of more than $100.00 for unearned income and $100.00 for earned income.
● School attendance of any child age 18.
● Marital status of any household member.
Exceptions to reporting within 10 days of knowledge:
● Increases in income due to new employment within 10 days of the date the individual starts the new job.
● Applicants who have changes which occur after the application interview and before the date of the notice of eligibility, must report these changes within 10 days of the date of the notice.
Simplified Reporting Households
FITAP applicants who are included in a SNAP Simplified Reporting household ARE REQUIRED TO REPORT IF ONE OF THE FOLLOWING CHANGES OCCURS AFTER THE APPLICATION INTERVIEW OR DURING THE CERTIFICATION PERIOD. THE CHANGE MUST BE REPORTED BY THE 10TH OF THE MONTH FOLLOWING THE MONTH THE CHANGE OCCURED. IF THE 10TH DAY OF THE MONTH FALLS ON A WEEKEND OR HOLIDAY, TREAT THE FOLLOWING WORKDAY AS THE 10TH DAY.
● INCREASE IN INCOME THAT CAUSES THE HOUSEHOLD INCOME TO EXCEED 130% OF THE FEDERAL POVERTY LEVEL (FPL) FOR THE HOUSEHOLD SIZE. THIS INCLUDES THE INCOME OF NEW HOUSEHOLD MEMBERS.
Divison/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-810-FITAP Reporting Requirements Effective Date July 1, 2023
2 of 3 The FITAP household must also follow the reporting requirements explained in the Family Success Agreement and report these changes within 10 days of knowledge of the change. Report within 10 days if the only child in the home moves out of the home.
Post-FITAP Reporting
The Post-FITAP participant must report within 10 days if the only child in the home moves out of the home, if they move out of state, and when their employment ends.
II. PROCEDURES
FOLLOW PROCEDURES IN C-820-SNAP/FITAP WHEN AN INTERIM CHANGE IS REPORTED BY THE CLIENT.
NOTE: WHEN EVALUATING A CHANGE, ALWAYS CONSIDER THE INCOME OF ALL REQUIRED HOUSEHOLD MEMBERS. THIS INCLUDES PREVIOUSLY REPORTED INCOME THAT DID NOT RESULT IN TERMINATION OF BENEFITS.
C-811-FITAP HOW TO REPORT
Change Reporting households may report changes by mail, fax, e-mail, telephone, in person, via the CAFÉ Self Service portal, or through someone acting on their behalf.
SIMPLIFIED REPORTING HOUSEHOLDS ARE REQUIRED TO REPORT CHANGES THROUGH THE SIMPLIFIED REPORTING PROCESS. REFER TO CHAPTER 4, PART S, SIMPLIFIED REPORTING. INTERIM CHANGES THAT SIMPLIFIED REPORTING HOUSEHOLDS ARE REQUIRED TO REPORT MAY BE REPORTED BY MAIL, FAX, E-MAIL, * TELEPHONE **, IN PERSON, VIA THE CAFÉ SELF SERVICE PORTAL, OR THROUGH SOMEONE ACTING ON BEHALF OF THE HOUSEHOLD.
C-812-FITAP NOTIFYING HOUSEHOLDS OF REPORTING REQUIREMENTS
For change reporting households, the worker must advise the client of his responsibility to report changes and the types of changes he must report.
FOR SIMPLIFIED REPORTING HOUSEHOLDS, THE WORKER MUST EXPLAIN THE SIMPLIFIED REPORTING REQUIREMENTS IN ACCORDANCE WITH, PART S, SIMPLIFIED REPORTING.
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
Divison/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-810-FITAP Reporting Requirements Effective Date July 1, 2023
3 of 3 IV. REFERENCES
LAC 67:II.1257
LAC 67:III.2013
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-810-SNAP Reporting Requirements Effective Date October 1, 2024
1 of 2 I. STATEMENT OF POLICY SIMPLIFIED REPORTING HOUSEHOLDS ARE REQUIRED TO REPORT IF ONE OF THE FOLLOWING CHANGES OCCURS AFTER THE APPLICATION INTERVIEW OR DURING THE CERTIFICATION PERIOD. THE CHANGE MUST BE REPORTED BY THE 10th OF THE MONTH FOLLOWING THE MONTH THE CHANGE OCCURED. IF THE 10TH DAY OF THE MONTH FALLS ON A WEEKEND OR HOLIDAY, TREAT THE FOLLOWING WORKDAY AS THE 10th DAY. ● AN INCREASE IN INCOME THAT CAUSES THE HOUSEHOLD INCOME TO EXCEED 130% OF THE FEDERAL POVERTY LEVEL (FPL) FOR THE HOUSEHOLD SIZE. THIS INCLUDES THE INCOME OF NEW HOUSEHOLD MEMBERS. Do not consider ineligible or disqualified persons in determining the household size. NOTE: A household that is exempt from the 130% of the FPL income eligibility standard that remains eligible after reporting income that exceeds the FPL has met the income reporting requirement until the next SR or redetermination, whichever comes first. Example 1: A household of two includes a mother and child. The father of the child, who has income, moves into the home. The client must report if the amount of all sources of income, including the income of the father, exceeds 130% of the FPL under which her household was certified. (In this situation that would be a household of two). Example 2: A household of two includes a 65-year-old man and his 63-year-old wife. The household has reported that the husband receives SSA benefits of $850 and his wife receives SSA benefits of $668. The income exceeds 130% of the FPL. The household’s income, with allowable shelter expenses, is below the net income level. The household has no further reporting requirements until the next recertification or SR, whichever comes first. Example 3: A household of two includes a 66-year-old man and his 64-year-old wife. The husband receives VA benefits of $750 and his wife receives SSA benefits of $325. The income does not exceed 130% of the FPL. During the certification period the household reports new unearned income in the amount of $600. A manual budget shows the total household income exceeds 130% of the FPL. However, after all allowable deductions, income is below the net income limit. The household remains eligible and has no further reporting requirements until the next recertification or SR, whichever comes first. ● Households that include an ABAWD must report changes in work or training hours of ABAWDS who are subject to the SNAP time limit if the change results in the ABAWD working or participating in training an average of less than 20 hours per week or 80 hours per month.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-810-SNAP Reporting Requirements Effective Date October 1, 2024
2 of 2 ● All SNAP households, including LACAP, Broad-Based Categorically Eligible (BBCE), and traditional categorically eligible households, are required to report when a member of the household receives substantial lottery or gambling winnings of * $4500 or more won in a single game before taxes or other withholdings. II. PROCEDURES FOLLOW PROCEDURES IN DOC NO: C-820 SNAP / FITAP WHEN AN INTERIM CHANGE IS REPORTED BY THE CLIENT.
NOTE: WHEN EVALUATING A CHANGE, ALWAYS CONSIDER THE INCOME OF ALL REQUIRED HOUSEHOLD MEMBERS. THIS INCLUDES PREVIOUSLY REPORTED INCOME THAT DID NOT RESULT IN TERMINATION OF BENEFITS.
C-811-SNAP HOW TO REPORT
SIMPLIFIED REPORTING HOUSEHOLDS ARE REQUIRED TO REPORT CHANGES THROUGH THE SIMPLIFIED REPORTING PROCESS. REFER TO CHAPTER 4, PART S, SIMPLIFIED REPORTING. INTERIM CHANGES THAT SIMPLIFIED REPORTING HOUSEHOLDS ARE REQUIRED TO REPORT MAY BE REPORTED BY MAIL, FAX, E-MAIL, TELEPHONE, IN PERSON, VIA THE CAFÉ CUSTOMER PORTAL, OR THROUGH SOMEONE ACTING ON BEHALF OF THE HOUSEHOLD.
C-812-SNAP NOTIFYING HOUSEHOLDS OF REPORTING REQUIREMENTS
FOR SIMPLIFIED REPORTING HOUSEHOLDS, THE WORKER MUST EXPLAIN THE SIMPLIFIED REPORTING REQUIREMENTS IN ACCORDANCE WITH PART S, SIMPLIFIED REPORTING.
III. FORMS AND INSTRUCTIONS THERE ARE NO FORMS AND INSTRUCTIONS ASSOCIATED WITH THIS POLICY. IV. REFERENCES
LAC 67:III.2013 SNAP FY 2025 Cost-of-Living Adjustments **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-820-FITAP Actions On Changes Effective Date September 1, 2022
1 of 12 I. STATEMENT OF POLICY
C-821-FITAP - PO ACTION ON REPORTED CHANGES
CHANGES REPORTED AFTER THE APPLICATION INTERVIEW OR THE REDETERMINATION INTERVIEW OR AFTER A COMPLETE SIMPLIFIED REPORT IS RECEIVED ARE CONSIDERED CHANGES OUTSIDE OF THE SIMPLIFIED REPORTING PROCESS.
CHANGES ARE CONSIDERED VERIFIED UPON RECEIPT IF:
THE CHANGE IS REPORTED BY OR RECEIVED DIRECTLY FROM THE SOURCE OF THE INFORMATION, AND
THE INFORMATION IS NOT QUESTIONABLE AND DOES NOT REQUIRE FURTHER INFORMATION OR VERIFICATION.
EXAMPLES OF PRIMARY SOURCE OF THE INFORMATION INCLUDE:
o BENDEX OR SDX FROM THE SOCIAL SECURITY ADMINISTRATION (SSA)
NOTE: ACTION ON INFORMATION FROM BENDEX OR SDX SHOULD BE TAKEN ONLY IF SSA IS THE PRIMARY SOURCE OF THE INFORMATION. (FOR EXAMPLE, INFORMATION REGARDING VA BENEFITS OR EARNED INCOME SHOWN ON SOLQ WOULD NOT BE CONSIDERED VERIFIED UPON RECEIPT SINCE THE INCOME SOURCE IS OTHER THAN SSA. INFORMATION ABOUT SSI FROM BENDEX OR SDX WOULD BE CONSIDERED VERIFIED UPON RECEIPT SINCE SSA IS THE SOURCE OF THIS INCOME.)
o SAVE FROM THE BUREAU OF CITIZENSHIP AND IMMIGRATION SERVICES (USCIS)
o UNEMPLOYMENT COMPENSATION BENEFITS VERIFIED BY THE LOUISIANA WORKFORCE COMMISSION (LWC) RECORDS
o LASES
o E&T NON-COMPLIANCE INFORMATION IS RECEIVED REGARDING ABAWD PARTICIPATION
o STEP non-compliance information received from STEP
o INTENTIONAL PROGRAM VIOLATION (IPV) DISQUALIFICATION DECISION RECEIVED FROM FRAUD AND RECOVERY
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-820-FITAP Actions On Changes Effective Date September 1, 2022
2 of 12 o NOTICE THAT THE HOUSEHOLD HAS APPLIED FOR ASSISTANCE IN ANOTHER STATE RECEIVED FROM THE OTHER STATE DEPARTMENT
o A CHANGE IN DEPENDENT CARE EXPENSE, WHICH IS $500 OR LESS
o CURRENT CHECK STUBS OR OTHER WAGE VERIFICATION, AS REQUIRED IN B-661-1 FITAP/SNAP
o CHANGES VERIFIED FOR ANOTHER ES PROGRAM
o A REPORT OF DEATH RECEIVED FROM THE LOUISIANA DEPARTMENT OF HEALTH (LDH) LOUISIANA VITAL RECORDS DIVISION
o A REPORT OF AN INCARCERATION FROM THE DEPARTMENT OF CORRECTIONS (DOC)
IF THE INFORMATION IS QUESTIONABLE, IT IS NOT CONSIDERED VERIFIED UPON RECEIPT. C-822-FITAP - PO ADDRESS/NAME CHANGES
(FOLLOW PROCEDURES IN C-822-FITAP - PR ADDRESS/NAME CHANGES)
C-823-FITAP - PO RESERVED
C-824-FITAP - PO RESERVED
C-825-FITAP - PO CHANGES REPORTED/MATCHES FROM OTHER ENTITIES
(Follow procedures in C-825 - PR Changes Reported/ Matches from Other Entities).
C-826-FITAP - PO RESERVED
C-827-FITAP - PO SHORTENING THE CERTIFICATION PERIOD
The redetermination date may be less than the maximum allowable for the case in order for the FITAP redetermination to occur in the same month that the next SNAP redetermination is due.
C-828-FITAP - PO CHANGES LEARNED OUTSIDE COURSE OF EMPLOYMENT
(FOLLOW PROCEDURES IN C-828-FITAP - PR CHANGES LEARNED OUTSIDE OF EMPLOYMENT).
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-820-FITAP Actions On Changes Effective Date September 1, 2022
3 of 12
C-829-FITAP - PO MASS CHANGES
THE STATE OR FEDERAL GOVERNMENT INITIATES CHANGES THAT CAN AFFECT ALL OR A LARGE NUMBER OF CLIENTS.
MASS CHANGES WILL BE MADE WHEN THERE ARE CHANGES IN:
COST-OF-LIVING ADJUSTMENTS FOR SOCIAL SECURITY, SSI, AND OTHER FEDERAL BENEFITS.
ELIGIBILITY CRITERIA BASED ON LEGISLATIVE OR REGULATORY ACTIONS.
II. PROCEDURES
C-821-FITAP - PR ACTION ON REPORTED CHANGES
THE FOLLOWING ACTIONS MUST BE TAKEN WITHIN 10 DAYS WHEN CHANGES ARE REPORTED BY THE CLIENT, ANOTHER DEPARTMENT, ANOTHER PERSON, THE FRAUD HOTLINE, OR ANOTHER ENTITY WITHIN DCFS OUTSIDE THE SIMPLIFIED REPORTING PROCESS (SEE S-110-SNAP/FITAP, REGARDING THE SIMPLIFIED REPORTING PROCESS):
DOCUMENT THE REPORTED CHANGE AND THE DATE OF THE REPORT.
DETERMINE THE EFFECT OF THE REPORTED CHANGE ON THE HOUSEHOLD’S ELIGIBILITY AND BENEFITS BASED ON THE STATEMENT RECEIVED.
IF THE REPORTED CHANGE RESULTS IN AN INCREASE IN BENEFITS, FOLLOW PROCEDURES IN C-821-2-FITAP - PR.
IF THE REPORTED CHANGE RESULTS IN A DECREASE IN BENEFITS, DO NOT REQUEST VERIFICATION OR TAKE ACTION TO REDUCE BENEFITS UNLESS: o THE HOUSEHOLD HAS VOLUNTARILY REQUESTED CLOSURE; o SUFFICIENT VERIFICATION IS PROVIDED; o THE CHANGE MEETS THE DEFINITION OF VERIFIED UPON RECEIPT. REFER TO C- 821-FITAP-PO; OR o The decrease is due to reported employment or self-employment income. A Request For Verification of the household’s income must be sent allowing the household 10 days to provide the requested verification and the verification must be received before an eligibility decision can be made on the case.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-820-FITAP Actions On Changes Effective Date September 1, 2022
4 of 12 WHEN A HOUSEHOLD REPORTS A CHANGE IN HOUSEHOLD COMPOSITION, REFER TO C- 840-FITAP.
WHEN A HOUSEHOLD REPORTS A HOUSEHOLD MEMBER IS NOT DECEASED OR INCARCERATED, THAT HOUSEHOLD MEMBER MUST APPEAR IN PERSON AT A LOCAL DCFS OFFICE WITH VALID IDENTIFICATION TO PROVE THEY ARE NOT DECEASED OR INCARCERATED.
Change Reporting Households
Take action within 10 days to request necessary verification, make the changes and notify the household, if it is a change reporting household.
If the change reporting household does not provide verification by the due date given on the Request For Verification, send a Notice of Decision proposing closure.
Exception: Do not close the case if the missing verification is for a deductible expense. If there are other changes which have been verified, process the verified changes without allowing deductions for the unverified expenses.
C-821-1-FITAP - PR Changes Resulting in Ineligibility
IF THE REPORTED CHANGE RESULTS IN INELIGIBILITY DUE TO INCOME that equals or exceeds the flat grant amount for their household size, VERIFICATION OF THE HOUSEHOLD’S INCOME MUST BE REQUESTED IN WRITING AND RECEIVED BEFORE AN ELIGIBILITY DECISION CAN BE MADE ON THE CASE. SEND A REQUEST FOR VERIFICATION ALLOWING THE HOUSEHOLD 10 DAYS TO PROVIDE THE REQUESTED VERIFICATION.
IF THE VERIFICATION IS NOT PROVIDED BY THE DUE DATE, THE *** * APPLICATION MUST BE DENIED OR CLOSED ** FOR FAILURE TO PROVIDE VERIFICATION. A NOTICE OF DECISION MUST BE SENT ADVISING THE HOUSEHOLD THAT THEIR *** * FITAP APPLICATION WAS DENIED OR CASE CLOSED FOR FAILURE TO PROVIDE VERIFICATION.
IF THE VERIFICATION IS PROVIDED, BUDGET THE INCOME AND PROCESS THE CASE. IF THE INCOME equals or exceeds the flat grant amount for their household size, THE APPLICATION WILL BE DENIED OR THE ** CASE WILL BE CLOSED FOR REASON CODE “Failed Flat Grant Eligibility Test”. THE HOUSEHOLD MAY BE VERBALLY INFORMED THAT THE HOUSEHOLD’S REPORTED INCOME EXCEEDS *** * flat grant amount for their household size ** AND VERIFICATION OF THE INCOME MUST BE REQUESTED AND PROVIDED. IF THE HOUSEHOLD WISHES TO WITHDRAW THEIR APPLICATION, THE APPLICATION MUST BE DENIED WITH REASON CODE, “APPLICATION WITHDRAWN”.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-820-FITAP Actions On Changes Effective Date September 1, 2022
5 of 12 DOCUMENT THE CASE WITH A CASE NOTE INDICATING THAT THE HOUSEHOLD REQUESTED WITHDRAWAL OF THE APPLICATION AND ALL OTHER CASE ACTIVITY.
C-821-2-FITAP - PR Increasing Benefits
IF THE REPORTED CHANGE RESULTS IN AN INCREASE IN BENEFITS, REQUEST VERIFICATION, IF NECESSARY. ALLOW THE HOUSEHOLD 10 DAYS TO PROVIDE THE REQUIRED VERIFICATION. IF THE 10TH DAY FALLS ON A WEEKEND OR HOLIDAY, THE DUE DATE BECOMES THE FOLLOWING WORKDAY.
IF THE VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION, INCREASE BENEFITS EFFECTIVE THE MONTH AFTER THE CHANGE WAS REPORTED. AUTHORIZE SUPPLEMENTAL BENEFITS IF NECESSARY. SEND CONCURRENT NOTICE.
IF VERIFICATION IS NOT RECEIVED BY THE DUE DATE, BUT IS LATER PROVIDED, INCREASE BENEFITS EFFECTIVE THE MONTH AFTER THE VERIFICATION IS RECEIVED. SEND CONCURRENT NOTICE.
IF THE HOUSEHOLD DOES NOT PROVIDE VERIFICATION, DO NOT TAKE ACTION TO INCREASE BENEFITS. NO FURTHER ACTION WILL BE REQUIRED.
A NOTE SHOULD BE INCLUDED IN THE REQUEST FOR VERIFICATION, THAT BENEFITS CANNOT BE INCREASED UNTIL THE VERIFICATION HAS BEEN PROVIDED.
IF THE REPORTED CHANGE RESULTS IN AN INCREASE IN BENEFITS AND IS REPORTED ON THE SIMPLIFIED REPORT IN THE MONTH PRIOR TO THE REPORT MONTH, INCREASE BENEFITS EFFECTIVE THE MONTH AFTER THE CHANGE IS REPORTED IF THE VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. AUTHORIZE SUPPLEMENTAL BENEFITS, IF NECESSARY.
(SEE C-850-SNAP/FITAP FOR PROCEDURES TO DETERMINE IF THE FIRST MONTH BENEFITS ARE AFFECTED.)
A REQUEST FOR VERIFICATION SHOULD NOT BE SENT TO REQUEST VERIFICATION FOR INFORMATION REPORTED ON THE SIMPLIFIED REPORT. THE SIMPLIFIED REPORT IS CONSIDERED THE REQUEST FOR VERIFICATION AT SIMPLIFIED REPORT. THE 5TH OF THE SR MONTH IS THE DUE DATE FOR THE REQUESTED VERIFICATION.
EXAMPLE: A JUNE SIMPLIFIED REPORT IS RECEIVED IN THE OFFICE ON MAY 30. THE CLIENT REPORTS THAT PREVIOUSLY VERIFIED CONTRIBUTIONS HAVE DECREASED FROM $350 PER MONTH TO $100 PER MONTH. NO VERIFICATION IS PROVIDED.
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6 of 12 IF THE SIMPLIFIED REPORT IS RECEIVED IN MAY AND VERIFICATION IS PROVIDED IN MAY OR NO LATER THAN JUNE 5TH, INCREASE BENEFITS EFFECTIVE JULY. ISSUE SUPPLEMENTAL BENEFITS FOR JUNE.
IF THE SIMPLIFIED REPORT IS RECEIVED IN MAY AND VERIFICATION IS PROVIDED IN JUNE, BUT AFTER THE 5TH OF THE MONTH, INCREASE BENEFITS EFFECTIVE JULY. NO SUPPLEMENTAL BENEFITS ARE ISSUED FOR JUNE.
IF THE SIMPLIFIED REPORT IS RECEIVED IN MAY AND VERIFICATION IS NOT PROVIDED, DO NOT REQUEST VERIFICATION. THE $350 CONTRIBUTIONS WILL CONTINUE TO BE BUDGETED.
IF THE REPORTED CHANGE RESULTS IN AN INCREASE IN BENEFITS AND IS REPORTED ON THE REDETERMINATION APPLICATION IN THE MONTH PRIOR TO THE REDETERMINATION MONTH, INCREASE BENEFITS EFFECTIVE THE REDETERMINATION MONTH IF THE VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. AUTHORIZE SUPPLEMENTAL BENEFITS, IF NECESSARY. (SEE DOCUMENT C-850-SNAP/FITAP FOR PROCEDURES TO DETERMINE THE FIRST MONTH BENEFITS ARE AFFECTED.)
EXAMPLE 1: A MAY REDETERMINATION APPLICATION IS RECEIVED IN THE OFFICE ON APRIL 20 REPORTING A CHANGE THAT WILL RESULT IN AN INCREASE IN BENEFITS. VERIFICATION IS REQUESTED AND RECEIVED TIMELY. THE WORKER PROCESSES THE CASE ON APRIL 26. THE BENEFIT INCREASE WOULD BE EFFECTIVE FOR MAY. THE CASE IS RECERTIFIED EFFECTIVE JUNE.
EXAMPLE 2: A MAY REDETERMINATION APPLICATION IS RECEIVED IN THE OFFICE ON APRIL 20 REPORTING A CHANGE THAT WILL RESULT IN AN INCREASE IN BENEFITS. VERIFICATION IS REQUESTED AND RECEIVED TIMELY. THE WORKER PROCESSES THE CASE ON MAY 15. THE CHANGE RESULTS IN AN INCREASE IN BENEFITS THAT SHOULD HAVE BEEN EFFECTIVE MAY. A SUPPLEMENT MUST BE ISSUED FOR MAY AND THE CASE RECERTIFIED EFFECTIVE JUNE.
EXAMPLE 3: A MAY REDETERMINATION APPLICATION IS RECEIVED IN THE OFFICE ON APRIL 20 REPORTING A CHANGE THAT WILL RESULT IN AN INCREASE IN BENEFITS. THE WORKER REQUESTS VERIFICATION ON APRIL 20. VERIFICATION IS RECEIVED ON MAY 10. THE CHANGE IS EFFECTIVE JUNE SINCE THE VERIFICATION WAS NOT RECEIVED TIMELY. THE CASE IS RECERTIFIED EFFECTIVE JUNE.
EXAMPLE 4: A MAY REDETERMINATION APPLICATION IS RECEIVED IN THE OFFICE ON APRIL 11 REPORTING A CHANGE THAT WILL RESULT IN A DECREASE IN BENEFITS (THE CLIENT'S SON HAS MOVED OUT OF THE HOME). THE WORKER PROCESSES THE CASE ON
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7 of 12 APRIL 11 AND SENDS A NOTICE OF ADVERSE ACTION. THE BENEFITS WILL DECREASE EFFECTIVE MAY. THE CASE IS RECERTIFIED EFFECTIVE JUNE.
EXAMPLE 5: A MAY REDETERMINATION APPLICATION IS RECEIVED IN THE OFFICE ON APRIL 26 REPORTING A CHANGE THAT WILL RESULT IN A DECREASE IN BENEFITS. THE WORKER PROCESSES THE CASE IN THE REDETERMINATION MONTH ON MAY 15. THE CHANGE IS EFFECTIVE JUNE AND THE CASE IS RECERTIFIED EFFECTIVE JUNE.
C-821-3-FITAP - PR Information Insufficient to Determine Eligibility and Benefit Level
IF THE REPORTED INFORMATION IS INSUFFICIENT TO DETERMINE ELIGIBILITY AND BENEFIT LEVEL, DO NOT CLEAR INFORMATION ON SIEVS, LDET, THE WORK NUMBER, OR BENDEX. CONTACT THE HOUSEHOLD BY TELEPHONE TO DISCUSS THE REPORTED CHANGE. IF THE HOUSEHOLD CANNOT BE REACHED, *** * SEND A SEMI-AUTOMATED FFCCL - CLIENT CONTACT LETTER (18C-FF) IN LITE **, REQUESTING THAT THE HOUSEHOLD CONTACT THE DEPARTMENT TO DISCUSS THE REPORTED CHANGE. ALLOW TEN CALENDAR DAYS FOR THE HOUSEHOLD TO CONTACT THE DEPARTMENT. IF THE 10th DAY FALLS ON A WEEKEND OR HOLIDAY, THE DUE DATE BECOMES THE FOLLOWING WORKDAY.
IF THE HOUSEHOLD CONTACTS THE DEPARTMENT, OBTAIN THE INFORMATION NECESSARY TO DETERMINE THE EFFECT OF THE CHANGE ON THE BENEFITS.
IF THE HOUSEHOLD FAILS TO RESPOND TO THE ** * SEMI-AUTOMATED FFCCL - CLIENT CONTACT LETTER (18C-FF) ** OR REFUSED TO PROVIDE SUFFICIENT INFORMATION TO DETERMINE ELIGIBILITY OR BENEFIT LEVEL, SEND ADVANCE NOTICE OF ADVERSE ACTION TO CLOSE THE CASE.
C-822-FITAP - PR ADDRESS/NAME CHANGES
IF THE HOUSEHOLD REPORTS A CHANGE OF ADDRESS OR NAME IN PERSON OR BY PHONE, ASK “DO YOU WANT YOUR CHANGE OF ADDRESS/NAME TO BE USED FOR VOTER REGISTRATION PURPOSES”?
IF A CLIENT REPORTS THE CHANGE IN PERSON, PROVIDE THE VOTER REGISTRATION DECLARATION STATEMENT – CHANGE OF ADDRESS/NAME (OFS 1VR) ALONG WITH THE ATTACHED LOUISIANA VOTER REGISTRATION APPLICATION FOR THE CLIENT TO COMPLETE. IF THE OFS 1VR AND LOUISIANA VOTER REGISTRATION APPLICATION ARE COMPLETED IN PERSON, ACCEPT THE COMPLETED FORMS. IF THE CLIENT RETURNS THE OFS 1VR INDICATING “YES” THEY WOULD LIKE ASSISTANCE WITH COMPLETING THE LOUISIANA VOTER REGISTRATION APPLICATION, A WORKER SHALL ASSIST THE CLIENT WITH COMPLETING THE FORM UNLESS ASSISTANCE IS REFUSED. FILE ALL COMPLETED OFS 1VRs IN ONBASE AND RETAIN FOR AT LEAST 36 MONTHS. PROCESS THE LOUISIANA VOTER REGISTRATION APPLICATION IN ACCORDANCE WITH CHAPTER 7, C-200.
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8 of 12
IF, IN PERSON OR ON THE PHONE, THE CLIENT STATES “NO” THEY WOULD NOT LIKE TO CHANGE THEIR NAME OR ADDRESS FOR VOTER REGISTRATION PURPOSES, PROVIDE THE OFS 1VR ALONG WITH THE ATTACHED LOUISIANA VOTER REGISTRATION APPLICATION TO THE CLIENT. HAVE THE CLIENT COMPLETE THE OFS 1VR. IF THE OFS 1VR IS RETURNED, FILE THE FORM IN ONBASE.
IF THE CHANGE OF ADDRESS OR NAME WAS PROVIDED THROUGH CAFÉ, BY PHONE, MAIL, FAX, OR EMAIL, PROVIDE THE OFS 1VR ALONG WITH THE ATTACHED LOUISIANA VOTER REGISTRATION APPLICATION TO THE CLIENT. IF THE CLIENT RETURNS THE OFS 1VR INDICATING “YES” THEY NEED ASSISTANCE IN COMPLETING THE LOUISIANA VOTER REGISTRATION APPLICATION, THE WORKER SHALL CONTACT THE CLIENT BY TELEPHONE AND PROVIDE THE REQUESTED ASSISTANCE. UPON RECEIPT, FILE ALL COMPLETED OFS 1VRs IN ONBASE AND RETAIN FOR AT LEAST 36 MONTHS. PROCESS THE LOUISIANA VOTER REGISTRATION APPLICATION IN ACCORDANCE WITH CHAPTER 7, C-200.
IF THE PERSON DOES NOT WISH TO REGISTER OR DOES NOT CHECK A BOX ON THE OFS 1VR, THE PERSON IS CONSIDERED TO HAVE DECLINED TO REGISTER TO VOTE. IF A PERSON DOES NOT SIGN THE OFS 1VR, IT STILL MAY BE PROCESSED. THE WORKER MUST INDICATE IN THE COMMENT/REMARKS SECTION THAT THE PERSON REFUSED TO SIGN THE FORM. THE WORKER MUST DOCUMENT IN CAFÉ THAT THE DECLARATION FORM WAS PROVIDED.
REFER TO CHAPTER 7, C-200 FOR MORE INFORMATION ON VOTER REGISTRATION.
C-822-1-FITAP - PR Returned Mail
IF MAIL IS RETURNED FROM THE U.S. POSTAL SERVICE AS UNDELIVERABLE THAT INCLUDES A FORWARDING ADDRESS, CONTACT THE HOUSEHOLD TO CONFIRM THAT THE MAILING ADDRESS ON THE RETURNED MAIL IS CORRECT. NO OTHER QUESTIONS MUST BE ASKED. UPDATE * LITE ** WITH THE CORRECT MAILING ADDRESS. IF THE HOUSEHOLD CANNOT BE REACHED BY TELEPHONE, MAIL A *** * SEMI-AUTOMATED FFCCL - CLIENT CONTACT LETTER (18C-FF) TO THE FORWARDING ADDRESS REQUESTING THAT THE HOUSEHOLD CONTACT THE DEPARTMENT WITHIN 10 DAYS REGARDING THE RETURNED MAIL. IF THE HOUSEHOLD FAILS TO RESPOND BY THE DUE DATE AND THE SEMI- AUTOMATED FFCCL - CLIENT CONTACT LETTER (18C-FF) IS NOT RETURNED, UPDATE LITE ** WITH THE NEW FORWARDING MAILING ADDRESS. FOLLOW UP WITH THE HOUSEHOLD AT THE NEXT SR OR REDETERMINATION.
IF MAIL IS RETURNED FROM THE U.S. POSTAL SERVICE AS UNDELIVERABLE WITH NO FORWARDING ADDRESS, DOUBLE CHECK TO BE SURE THE ADDRESS IS CORRECT. IF THE ADDRESS IS CORRECT, NO ACTION IS REQUIRED. DO NOT CONTACT THE HOUSEHOLD REGARDING THE RETURNED MAIL. FOLLOW UP WITH THE HOUSEHOLD AT THE NEXT SR OR REDETERMINATION.
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NOTE: FOR RETURNED OFS 18MR, REFER TO C-710-FITAP.
C-823-FITAP - PR RESERVED
C-824-FITAP - PR RESERVED
C-825-FITAP - PR CHANGES REPORTED/MATCHES FROM OTHER ENTITIES
C-825-1-FITAP - PR Reserved
C-825-2-FITAP - PR Department of Corrections (DOC)
A MATCH WILL BE PERFORMED WITH THE DEPARTMENT OF CORRECTIONS THAT WILL IDENTIFY HOUSEHOLD MEMBERS WHO ARE INCARCERATED AND WHO ARE INCLUDED IN A SNAP CASE AND THE ASSOCIATED FITAP OR KCSP CASE. THIS WILL BE COMPLETED IN A WEEKLY BATCH PROCESS. INFORMATION RECEIVED FROM THE DOC MATCH IS CONSIDERED VERIFIED UPON RECEIPT.
LITE
IF A MEMBER HAS BEEN IDENTIFIED BY THE DOC MATCH AS BEING INCARCERATED, AN INTERFACE TASK WILL BE GENERATED. STAFF MUST ATTEMPT TO CONTACT THE CLIENT BY PHONE TO DISCUSS THE INCARCERATION TASK.
IF THE WORKER IS ABLE TO REACH THE CLIENT:
o STEP 1 - OBTAIN THE FACILITY NAME, FACILITY PHONE NUMBER, INCARCERATION DATE AND RELEASE DATE, o STEP 2 - CONTACT THE FACILITY TO CONFIRM THE DATES PROVIDED BY THE CLIENT AND VERIFY THEY ARE NO LONGER INCARCERATED, o STEP 3 - MAKE A DETAILED CASE NOTE INCLUDING ALL THE INFORMATION OBTAINED AS WELL AS THE NAME OF THE PERSON SPOKEN TO, ETC, o STEP 4 - ONCE VERIFIED WITH THE FACILITY, UPDATE THE WORK ITEM FOR THE INTERFACE TASK TO A STATUS OF ‘COMPLETE’ IN LITE.
IF THE WORKER IS UNABLE TO REACH THE CLIENT BY TELEPHONE:
o GENERATE A SEMI-AUTOMATED * FFCCL CLIENT CONTACT LETTER (18C-FF) ** *** IN THE CORRESPONDENCE MODULE OF LITE AND REQUEST THE CLIENT TO CONTACT THE AGENCY TO DISCUSS THEIR CASE WITHIN 10 DAYS.
o IF THE CLIENT CONTACTS THE AGENCY, FOLLOW STEPS 1-4 LISTED ABOVE.
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10 of 12 IF THE CLIENT DOES NOT CONTACT THE AGENCY BY THE DATE LISTED ON THE FFCCL, THE WORKER SHOULD RETURN TO THE WORK ITEM FOR THE INTERFACE TASK AND SELECT “START WORK ITEM”:
o ENSURE “CASE CHANGE / CHANGE REPORT” IS LISTED IN THE “WHAT ACTION DO YOU WANT TO PERFORM?” FIELD WHEN THE INITIATE DATA COLLECTION PAGE DISPLAYS.
o NAVIGATE THROUGH DATA COLLECTIONS TO THE “PERSONS IN HOME” SCREEN.
o SELECT THE EDIT PENCIL, CLICK ‘NEXT’ TO NAVIGATE TO THE “PERSON HOUSEHOLD STATUS” SCREEN, AND UPDATE THE FOLLOWING FIELDS:
HOUSEHOLD STATUS: “OUT OF THE HOUSEHOLD,” ABSENCE REASON: “INCARCERATED,” AND ABSENCE VERIFICATION: “COLLATERAL CONTACT”.
o CLICK ‘NEXT’ AND NAVIGATE TO THE “LIVING ARRANGEMENT SUMMARY” SCREEN.
o SELECT THE EDIT PENCIL, NAVIGATE TO THE “LIVING ARRANGEMENT DETAILS” SCREEN, AND UPDATE THE FOLLOWING FIELDS:
LIVING ARRANGEMENT TYPE: “INCARCERATED,” LIVING ARRANGEMENT VERIFICATION: “COLLATERAL CONTACT,” DOES THIS LIVING ARRANGEMENT APPLY TO EVERYONE IN HOUSEHOLD? “NO.”
NAVIGATE TO THE “WRAP UP” SECTION, RUN EDBC, AND THEN AUTHORIZE THE CASE.
REFER TO CHAPTER 4, C-140-FITAP/SNAP.
IF RECOVERY IS REQUIRED, A * manual ** REPORT OF CLAIM DETERMINATION OFS 20CD MUST BE SUBMITTED TO THE FRAUD AND RECOVERY UNIT NO LATER THAN 45 DAYS AFTER THE END OF THE QUARTER THAT THE OVERPAYMENT IS DISCOVERED. REFER TO POLICY F-100 FITAP-SNAP CLAIMS.
C-825-3-FITAP - PR Grant Reviews
WHEN A FITAP CASE IS REVIEWED BECAUSE OF A GRANT REVIEW AND CHILD SUPPORT INCOME IS VERIFIED THROUGH LASES, THIS IS VERIFIED UPON RECEIPT AND MUST BE BUDGETED IN THE FITAP/SNAP CASE. REFER TO CHAPTER 4, POLICIES B-1270 AND B-620- 8-2.
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11 of 12 C-825-4-FITAP - PR Reserved
C-825-5-FITAP - PR Fraud Hotline Reports
INFORMATION RECEIVED FROM THE FRAUD HOTLINE MUST BE INVESTIGATED. THE WORKER SHOULD CONTACT THE CLIENT REGARDING THE FRAUD HOTLINE REPORT. THIS SHOULD BE TREATED AS IF THE CLIENT HAD REPORTED THE CHANGE. A DECISION MUST BE MADE BASED UPON THE CLIENT’S STATEMENT AS THIS INFORMATION IS NOT CONSIDERED VERIFIED AT THIS POINT.
C-825-6-FITAP - PR Failure to Comply
IF THE REPORTED CHANGE IS A DECREASE, SUSPENSION, OR TERMINATION OF FITAP, KCSP, OR SSI BENEFITS DUE TO FAILURE TO COMPLY WITH THAT PROGRAM’S REQUIREMENTS, DO NOT INCREASE SNAP BENEFITS. (SEE CHAPTER 4, E-400 SNAP, FOR PROCEDURES RELATED TO FAILURE TO COMPLY).
C-825-7-FITAP – PR Louisiana Department of Health (LDH)
THE DEPARTMENT OF CHILDREN AND FAMILY SERVICES (DCFS) RECEIVES DAILY FILES FROM THE LOUISIANA DEPARTMENT OF HEALTH (LDH), LOUISIANA VITAL RECORDS REGISTRY (VRR) OF DECEASED INDIVIDUALS VIA LITE. DCFS RUNS A MATCH BETWEEN DECEASED INDIVIDUALS AND INDIVIDUALS WHO RECEIVE SNAP AND THE ASSOCIATED FITAP OR KCSP.
LITE WILL AUTOMATICALLY UPDATE THE CASE OF EACH DECEASED INDIVIDUAL REPORTED THROUGH THE MATCH, EXCLUDE THE MEMBER, SEND THE APPROPRIATE NOTICE TO THE HOUSEHOLD, IF REQUIRED, AND GENERATE AN AUTOMATED CASE NOTE IN LITE.
C-826-FITAP - PR RESERVED
C-827-FITAP - PR SHORTENING THE CERTIFICATION PERIOD
LITE may shorten a FITAP certification period in some instances to match the * SNAP ** certification period so that the FITAP redetermination will occur in the same month that the next SNAP Redetermination is due.
C-828-FITAP - PR CHANGES LEARNED OUTSIDE COURSE OF EMPLOYMENT
DO NOT INVESTIGATE OR ACT UPON A CHANGE LEARNED OUTSIDE THE COURSE OF EMPLOYMENT. A TASK SHOULD BE SET TO MAKE SURE THAT THE HOUSEHOLD REPORTS THE CHANGE AT THE NEXT SR OR REDETERMINATION.
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12 of 12 EXAMPLE: OBSERVE HOUSEHOLD MEMBER WORKING AT A NEW JOB OR LEARN OF THE BIRTH OF A CHILD TO A HOUSEHOLD MEMBER.
C-829-FITAP - PR MASS CHANGES
THE FOLLOWING PROCEDURES SHOULD BE FOLLOWED WHEN MASS CHANGES ARE MADE:
THE AFFECTED HOUSEHOLD MUST BE SENT A CONCURRENT NOTICE.
IF THE CLIENT APPEALS WITHIN 13 DAYS OF THIS NOTICE, BENEFITS ARE REINSTATED ONLY IF THE ISSUE IN THE APPEAL IS INDIVIDUAL ELIGIBILITY OR BENEFITS WERE IMPROPERLY COMPUTED.
WHEN SUCH CHANGES OCCUR, THE DEPARTMENT MAY AUTOMATICALLY ADJUST ELIGIBILITY OR BENEFITS FOR CLIENTS. IN THIS SITUATION, NOTICES WILL BE SENT FROM STATE OFFICE.
III. FORMS AND INSTRUCTIONS
Louisiana Voter Registration Application OFS 1VR Form / Instructions Voter Registration Declaration Statement OFS 18 Form / Instructions Notice of Decision OFS 18C Form / Instructions Client Contact Letter OFS 18MR Form / Instructions Notice of Expiration OFS 20CD Form / Instructions Report of Claim Determination ***
IV. REFERENCES
CFR 206.10 LAC 67:III.1257 The National Voter Registration Act of 1993
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1 of 18 I. STATEMENT OF POLICY
C-821-SNAP - PO ACTION ON REPORTED CHANGES
CHANGES REPORTED AFTER THE APPLICATION INTERVIEW OR THE REDETERMINATION INTERVIEW OR AFTER A COMPLETE SIMPLIFIED REPORT IS RECEIVED, ARE CONSIDERED CHANGES OUTSIDE OF THE SIMPLIFIED REPORTING PROCESS.
CHANGES ARE CONSIDERED VERIFIED UPON RECEIPT IF:
• THE CHANGE IS REPORTED BY OR RECEIVED DIRECTLY FROM THE SOURCE OF THE INFORMATION, AND
• THE INFORMATION IS NOT QUESTIONABLE AND DOES NOT REQUIRE FURTHER INFORMATION OR VERIFICATION.
EXAMPLES OF PRIMARY SOURCE OF THE INFORMATION INCLUDE:
o BENDEX OR SDX FROM THE SOCIAL SECURITY ADMINISTRATION (SSA)
NOTE: ACTION ON INFORMATION FROM BENDEX OR SDX SHOULD BE TAKEN ONLY IF SSA IS THE PRIMARY SOURCE OF THE INFORMATION. (FOR EXAMPLE, INFORMATION REGARDING VA BENEFITS OR EARNED INCOME SHOWN ON SOLQ WOULD NOT BE CONSIDERED VERIFIED UPON RECEIPT SINCE THE INCOME SOURCE IS OTHER THAN SSA. INFORMATION ABOUT SSI FROM BENDEX OR SDX WOULD BE CONSIDERED VERIFIED UPON RECEIPT SINCE SSA IS THE SOURCE OF THIS INCOME.)
o SAVE FROM THE BUREAU OF CITIZENSHIP AND IMMIGRATION SERVICES (USCIS)
o UNEMPLOYMENT COMPENSATION BENEFITS VERIFIED BY THE LOUISIANA WORKFORCE COMMISSION (LWC) RECORDS
o LASES
o E&T NON-COMPLIANCE INFORMATION IS RECEIVED REGARDING ABAWD PARTICIPATION
o INTENTIONAL PROGRAM VIOLATION (IPV) DISQUALIFICATION DECISION RECEIVED FROM FRAUD AND RECOVERY
o Notice of non-cooperation with Quality Control (QC) received from QC
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2 of 18 o NOTICE THAT THE HOUSEHOLD HAS APPLIED FOR ASSISTANCE IN ANOTHER STATE RECEIVED FROM THE OTHER STATE DEPARTMENT
o A change in household composition reported by a responsible household member or authorized representative
o A CHANGE IN DEPENDENT CARE EXPENSE, WHICH IS $500 OR LESS, or shelter expense reported by a responsible household member or authorized representative and the expense is not questionable
o CURRENT CHECK STUBS OR OTHER WAGE VERIFICATION including Experian, AS REQUIRED IN B-661-1 FITAP/SNAP
o CHANGES VERIFIED FOR ANOTHER ES PROGRAM
o A REPORT OF DEATH RECEIVED FROM THE LOUISIANA DEPARTMENT OF HEALTH (LDH), LOUISIANA VITAL RECORDS DIVISION
o A REPORT OF AN INCARCERATION FROM THE DEPARTMENT OF CORRECTIONS (DOC)
o A REPORT THAT A CHILD HAS BEEN TAKEN INTO CUSTODY FROM THE OFFICE OF JUVENILE JUSTICE (OJJ)
IF THE INFORMATION IS QUESTIONABLE, IT IS NOT CONSIDERED VERIFIED UPON RECEIPT. C-822-SNAP - PO ADDRESS/NAME CHANGES
(FOLLOW PROCEDURES IN C-822-SNAP - PR ADDRESS/NAME CHANGES.)
C-822-1-SNAP - PO RETURNED MAIL
(FOLLOW PROCEDURES IN C-822-1-SNAP - PR RETURNED MAIL)
C-822-2-SNAP - PO SHELTER EXPENSE CHANGES
When a household reports a change in their residential address or a change in shelter expenses, the report must be investigated and action taken on all resulting changes. ***
C-823-SNAP - PO INCOME CHANGES
(Follow procedures in C-823-SNAP - PR Income Changes.)
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3 of 18 C-824-SNAP - PO MULTIPLE CHANGES
(Follow procedures in C-824-SNAP - PR Multiple Changes.)
C-825-SNAP - PO CHANGES REPORTED/MATCHES FROM OTHER ENTITIES
(Follow procedures in C-825-SNAP - PR Changes Reported/Matches from Other Entities.)
C-826-SNAP - PO RESOURCE CHANGES
(Follow procedures in C-826-SNAP - PR Resource Changes.)
C-827-SNAP - PO HOUSEHOLD ELIGIBLE FOR 36-MONTH CERTIFICATION PERIOD REPORTS A CHANGE IN CIRCUMSTANCES
If a household assigned a 36-month certification period under Elderly Simplified Application Project (ESAP) rules has a change in circumstances, the certification period must not be shortened. The case will remain open and a Simplified Report (SR) will be due every six months until the end of the certification period. The case will be flagged to indicate the case is not eligible for a waived interview.
C-828-SNAP - PO CHANGES LEARNED OUTSIDE COURSE OF EMPLOYMENT
(FOLLOW PROCEDURES IN C-828-SNAP - PR CHANGES LEARNED OUTSIDE COURSE OF EMPLOYMENT.)
C-829-SNAP - PO MASS CHANGES
THE STATE OR FEDERAL GOVERNMENT INITIATES CHANGES THAT CAN AFFECT ALL OR A LARGE NUMBER OF CLIENTS.
MASS CHANGES WILL BE MADE WHEN THERE ARE CHANGES IN:
• COST-OF-LIVING ADJUSTMENTS FOR SOCIAL SECURITY, SSI, AND OTHER FEDERAL BENEFITS.
• ELIGIBILITY CRITERIA BASED ON LEGISLATIVE OR REGULATORY ACTIONS.
• the earned income, shelter, and dependent care deductions.
• the Thrifty Food Plan (allotment amounts).
• the standard deduction.
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4 of 18 • the utility standard.
• Public Assistance grants (FITAP and KCSP).
II. PROCEDURES
C-821-SNAP - PR ACTION ON REPORTED CHANGES
For changes reported on LaCAP cases, follow procedures in K-510-LaCAP.
THE FOLLOWING ACTIONS MUST BE TAKEN WITHIN 10 DAYS WHEN CHANGES ARE REPORTED BY THE CLIENT, ANOTHER DEPARTMENT, ANOTHER PERSON, THE FRAUD HOTLINE, OR ANOTHER ENTITY WITHIN LDH OUTSIDE THE SIMPLIFIED REPORTING PROCESS (SEE S-110-SNAP/FITAP, REGARDING THE SIMPLIFIED REPORTING PROCESS):
• DOCUMENT THE REPORTED CHANGE AND THE DATE OF THE REPORT.
• DETERMINE THE EFFECT OF THE REPORTED CHANGE ON THE HOUSEHOLD’S ELIGIBILITY AND BENEFITS BASED ON THE STATEMENT RECEIVED.
Do not ask questions about other changes that were not reported. Do not clear information on SIEVS, BENDEX, LWC or Experian based on the reported change. Do not request verification unless it is needed to increase benefits.
If it is not obvious whether the reported change will result in an increase or decrease, a manual budget will be necessary. The form SNAP 1W, SNAP Application Worksheet, and the Basis of Issuance Tables in Chapter 4, Section J, can be used for this process. A copy of the budget calculations must be retained in document repository system as documentation of the action taken on the change.
• IF THE REPORTED CHANGE RESULTS IN AN INCREASE IN BENEFITS, FOLLOW PROCEDURES IN C-821-2-SNAP-PR.
• IF THE REPORTED CHANGE RESULTS IN A DECREASE IN BENEFITS do not request verification or take action to reduce benefits unless:
o An ABAWD, subject to the SNAP time limit, is no longer meeting the ABAWD work requirement and/or no longer eligible to receive benefits; o The change is required by policy, which is limited to disqualifying a member of the household or changes to FITAP or KCSP Grant; o The household has voluntarily requested closure; o Sufficient verification is provided; o The change meets the definition of verified upon receipt. Refer to C-821-SNAP-PO.
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5 of 18 o The household received substantial lottery or gambling winnings.
• If the change does not affect the household’s eligibility or benefits, notify the household that the change did not affect the allotment. If the household did not report the change a notice to the household is not required.
• WHEN A HOUSEHOLD REPORTS A CHANGE IN HOUSEHOLD COMPOSITION, REFER TO C-840-SNAP.
• WHEN A HOUSEHOLD REPORTS A HOUSEHOLD MEMBER IS NOT DECEASED OR INCARCERATED, THAT HOUSEHOLD MEMBER MUST APPEAR IN PERSON AT A LOCAL LDH OFFICE WITH VALID IDENTIFICATION TO PROVE THEY ARE NOT DECEASED OR INCARCERATED.
C-821-1-SNAP - PR Changes Resulting in Ineligibility
IF THE REPORTED CHANGE RESULTS IN INELIGIBILITY DUE TO INCOME EXCEEDING 130% OF THE FEDERAL POVERTY LEVEL FOR THE HOUSEHOLD’S SIZE, VERIFICATION OF THE HOUSEHOLD’S INCOME MUST BE REQUESTED IN WRITING AND RECEIVED BEFORE AN ELIGIBILITY DECISION CAN BE MADE ON THE CASE. SEND A REQUEST FOR VERIFICATION ALLOWING THE HOUSEHOLD 10 DAYS TO PROVIDE THE REQUESTED VERIFICATION.
IF THE VERIFICATION IS NOT PROVIDED BY THE DUE DATE, THE APPLICATION MUST BE DENIED OR CASE CLOSED FOR FAILURE TO PROVIDE VERIFICATION. A NOTICE OF DECISION MUST BE SENT ADVISING THE HOUSEHOLD THAT THEIR SNAP APPLICATION WAS DENIED OR CASE CLOSED FOR FAILURE TO PROVIDE VERIFICATION.
IF THE VERIFICATION IS PROVIDED, BUDGET THE INCOME AND PROCESS THE CASE. IF THE INCOME EXCEEDS 130% OF THE FEDERAL POVERTY LEVEL FOR THE HOUSEHOLD’S SIZE, THE APPLICATION WILL BE DENIED OR THE CASE WILL BE CLOSED FOR REASON CODE “FAILED GROSS INCOME TEST”. THE HOUSEHOLD MAY BE VERBALLY INFORMED THAT THE HOUSEHOLD’S REPORTED INCOME EXCEEDS 130% OF THE FEDERAL POVERTY LIMIT FOR THE HOUSEHOLD’S SIZE AND VERIFICATION OF THE INCOME MUST BE REQUESTED AND PROVIDED. IF THE HOUSEHOLD WISHES TO WITHDRAW THEIR APPLICATION, THE APPLICATION MUST BE DENIED WITH REASON CODE, “APPLICATION WITHDRAWN”.
DOCUMENT THE CASE WITH A CASE NOTE INDICATING THAT THE HOUSEHOLD REQUESTED WITHDRAWAL OF THE APPLICATION AND ALL OTHER CASE ACTIVITY.
If the reported change results in disqualification due receipt of lottery or gambling winnings of $4500 or more won in a single game or before taxes or other withholdings, the case must be closed. LITE
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6 of 18 will send Advance Notice of Adverse Action informing the household the case will close due to substantial lottery or gambling winnings.
For cases in LITE, the worker must enter the amount of the winnings as a resource so that LITE will close the SNAP case and send a Notice of Decision.
An automatic case note will be created by LITE explaining that the case closed due to receipt of the substantial lottery or gambling winnings.
Example 1: Johnny wins a jackpot at the casino in the amount of $10,000 before taxes on March 1. The casino took $1000 in taxes before giving Johnny $9000. Johnny purchases a vehicle with the $9000. Johnny reported the winnings on April 10, which is the date he is required to report. Even though Johnny no longer has the $9000, his SNAP case must be disqualified. The worker would enter $10,000 on the resource screen for Johnny so that the household is disqualified.
Example 2: Johnny wins a jackpot at the casino in the amount of $5,000 before taxes or other withholdings on March 1. The casino took $500 for taxes and $2500 due to a child support garnishment giving Johnny $2000. Johnny reported the winnings on April 10, which is the date he is required to report. Johnny put the remaining $2000 in his savings account. Even though Johnny has only $2000 remaining and is below the resource limit, his SNAP case must be disqualified because his winnings before taxes and other withholdings was $5000.
C-821-2-SNAP - PR Increasing Benefits
IF THE REPORTED CHANGE RESULTS IN AN INCREASE IN BENEFITS, REQUEST VERIFICATION, IF NECESSARY. ALLOW THE HOUSEHOLD 10 DAYS TO PROVIDE THE REQUIRED VERIFICATION. IF THE 10TH DAY FALLS ON A WEEKEND OR HOLIDAY, THE DUE DATE BECOMES THE FOLLOWING WORKDAY.
• IF THE VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION, INCREASE BENEFITS EFFECTIVE THE MONTH AFTER THE CHANGE WAS REPORTED. AUTHORIZE SUPPLEMENTAL BENEFITS IF NECESSARY. SEND CONCURRENT NOTICE.
• IF VERIFICATION IS NOT RECEIVED BY THE DUE DATE, BUT IS LATER PROVIDED, INCREASE BENEFITS EFFECTIVE THE MONTH AFTER THE VERIFICATION IS RECEIVED. SEND CONCURRENT NOTICE.
• IF THE HOUSEHOLD DOES NOT PROVIDE VERIFICATION, DO NOT TAKE ACTION TO INCREASE BENEFITS. NO FURTHER ACTION WILL BE REQUIRED.
• A NOTE SHOULD BE INCLUDED IN THE REQUEST FOR VERIFICATION, THAT BENEFITS CANNOT BE INCREASED UNTIL THE VERIFICATION HAS BEEN PROVIDED.
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IF THE REPORTED CHANGE RESULTS IN AN INCREASE IN BENEFITS AND IS REPORTED ON THE SIMPLIFIED REPORT IN THE MONTH PRIOR TO THE REPORT MONTH, INCREASE BENEFITS EFFECTIVE THE MONTH AFTER THE CHANGE IS REPORTED IF THE VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. AUTHORIZE SUPPLEMENTAL BENEFITS, IF NECESSARY.
(SEE C-850-SNAP/FITAP FOR PROCEDURES TO DETERMINE IF THE FIRST MONTH BENEFITS ARE AFFECTED).
AN OFS 18C SHOULD NOT BE SENT TO REQUEST VERIFICATION FOR INFORMATION REPORTED ON THE SIMPLIFIED REPORT. THE SIMPLIFIED REPORT IS CONSIDERED THE REQUEST FOR VERIFICATION AT SIMPLIFIED REPORT. THE 5TH OF THE SR MONTH IS THE DUE DATE FOR THE REQUESTED VERIFICATION.
EXAMPLE: A JUNE SIMPLIFIED REPORT IS RECEIVED IN THE OFFICE ON MAY 30. THE CLIENT REPORTS THAT PREVIOUSLY VERIFIED CONTRIBUTIONS HAVE DECREASED FROM $350 PER MONTH TO $100 PER MONTH. NO VERIFICATION IS PROVIDED.
• IF THE SIMPLIFIED REPORT IS RECEIVED IN MAY AND VERIFICATION IS PROVIDED IN MAY OR NO LATER THAN JUNE 5TH, INCREASE BENEFITS EFFECTIVE JULY. ISSUE SUPPLEMENTAL BENEFITS FOR JUNE.
• IF THE SIMPLIFIED REPORT IS RECEIVED IN MAY AND VERIFICATION IS PROVIDED IN JUNE, BUT AFTER THE 5TH OF THE MONTH, INCREASE BENEFITS EFFECTIVE JULY. NO SUPPLEMENTAL BENEFITS ARE ISSUED FOR JUNE.
• IF THE SIMPLIFIED REPORT IS RECEIVED IN MAY AND VERIFICATION IS NOT PROVIDED, DO NOT REQUEST VERIFICATION. THE $350 CONTRIBUTIONS WILL CONTINUE TO BE BUDGETED.
IF THE REPORTED CHANGE RESULTS IN AN INCREASE IN BENEFITS AND IS REPORTED ON THE REDETERMINATION APPLICATION IN THE MONTH PRIOR TO THE REDETERMINATION MONTH, INCREASE BENEFITS EFFECTIVE THE REDETERMINATION MONTH IF THE VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. AUTHORIZE SUPPLEMENTAL BENEFITS, IF NECESSARY. (SEE DOCUMENT C-850-SNAP/FITAP FOR PROCEDURES TO DETERMINE THE FIRST MONTH BENEFITS ARE AFFECTED.)
EXAMPLE 1: MAY REDET APPLICATION IS RECEIVED IN THE OFFICE ON APRIL 20 REPORTING A CHANGE THAT WILL RESULT IN AN INCREASE IN BENEFITS. VERIFICATION IS REQUESTED AND RECEIVED TIMELY. THE WORKER PROCESSES THE CASE ON APRIL
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8 of 18 26. THE BENEFIT INCREASE WOULD BE EFFECTIVE FOR MAY. THE CASE IS RECERTIFIED EFFECTIVE JUNE.
EXAMPLE 2: A MAY REDETERMINATION APPLICATION IS RECEIVED IN THE OFFICE ON APRIL 20 REPORTING A CHANGE THAT WILL RESULT IN AN INCREASE IN BENEFITS. VERIFICATION IS REQUESTED AND RECEIVED TIMELY. THE WORKER PROCESSES THE CASE ON MAY 15. THE CHANGE RESULTS IN AN INCREASE IN BENEFITS THAT SHOULD HAVE BEEN EFFECTIVE MAY. A SUPPLEMENT MUST BE ISSUED FOR MAY AND THE CASE RECERTIFIED EFFECTIVE JUNE.
EXAMPLE 3: A MAY REDETERMINATION APPLICATION IS RECEIVED IN THE OFFICE ON APRIL 20 REPORTING A CHANGE THAT WILL RESULT IN AN INCREASE IN BENEFITS. THE WORKER REQUESTS VERIFICATION ON APRIL 20. VERIFICATION IS RECEIVED ON MAY 10. THE CHANGE IS EFFECTIVE JUNE SINCE THE VERIFICATION WAS NOT RECEIVED TIMELY. THE CASE IS RECERTIFIED EFFECTIVE JUNE.
EXAMPLE 4: A MAY REDETERMINATION APPLICATION IS RECEIVED IN THE OFFICE ON APRIL 11 REPORTING A CHANGE THAT WILL RESULT IN A DECREASE IN BENEFITS (THE CLIENT'S SON HAS MOVED OUT OF THE HOME). THE WORKER PROCESSES THE CASE ON APRIL 11 AND SENDS A NOTICE OF ADVERSE ACTION. THE BENEFITS WILL DECREASE EFFECTIVE MAY. THE CASE IS RECERTIFIED EFFECTIVE JUNE.
EXAMPLE 5: A MAY REDETERMINATION APPLICATION IS RECEIVED IN THE OFFICE ON APRIL 26 REPORTING A CHANGE THAT WILL RESULT IN A DECREASE IN BENEFITS. THE WORKER PROCESSES THE CASE IN THE REDETERMINATION MONTH ON MAY 15. THE CHANGE IS EFFECTIVE JUNE AND THE CASE IS RECERTIFIED EFFECTIVE JUNE.
C-821-3-SNAP - PR Information Insufficient to Determine Eligibility and Benefit Level
IF THE REPORTED INFORMATION IS INSUFFICIENT TO DETERMINE ELIGIBILITY AND BENEFIT LEVEL, DO NOT CLEAR INFORMATION ON SIEVS, LDET, Experian, OR BENDEX. CONTACT THE HOUSEHOLD BY TELEPHONE TO DISCUSS THE REPORTED CHANGE. IF THE HOUSEHOLD CANNOT BE REACHED, SEND A SEMI-AUTOMATED FFCCL - CLIENT CONTACT LETTER, (18C-FF) IN LITE, REQUESTING THAT THE HOUSEHOLD CONTACT THE DEPARTMENT TO DISCUSS THE REPORTED CHANGE. ALLOW TEN CALENDAR DAYS FOR THE HOUSEHOLD TO CONTACT THE DEPARTMENT. IF THE 10th DAY FALLS ON A WEEKEND OR HOLIDAY, THE DUE DATE BECOMES THE FOLLOWING WORKDAY.
IF THE HOUSEHOLD CONTACTS THE DEPARTMENT, OBTAIN THE INFORMATION NECESSARY TO DETERMINE THE EFFECT OF THE CHANGE ON THE BENEFITS. IF THE HOUSEHOLD FAILS TO RESPOND TO THE SEMI-AUTOMATED FFCCL – CLIENT CONTACT LETTER (18C-FF) OR REFUSED TO PROVIDE SUFFICIENT INFORMATION TO
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9 of 18 DETERMINE ELIGIBILITY OR BENEFIT LEVEL, SEND ADVANCE NOTICE OF ADVERSE ACTION TO CLOSE THE CASE. C-822-SNAP - PR ADDRESS/NAME CHANGES
IF THE HOUSEHOLD REPORTS A CHANGE OF ADDRESS OR NAME IN PERSON OR BY PHONE, ASK “DO YOU WANT YOUR CHANGE OF ADDRESS/NAME TO BE USED FOR VOTER REGISTRATION PURPOSES?”
IF A CLIENT REPORTS THE CHANGE IN PERSON, PROVIDE THE VOTER REGISTRATION DECLARATION STATEMENT - CHANGE OF ADDRESS/NAME (OFS 1VR) ALONG WITH THE ATTACHED LOUISIANA VOTER REGISTRATION APPLICATION FOR THE CLIENT TO COMPLETE. IF THE OFS 1VR AND LOUISIANA VOTER REGISTRATION APPLICATION ARE COMPLETED IN PERSON, ACCEPT THE COMPLETED FORMS. IF THE CLIENT RETURNS THE OFS 1VR INDICATING “YES” THEY WOULD LIKE ASSISTANCE WITH COMPLETING THE LOUISIANA VOTER REGISTRATION APPLICATION, A WORKER SHALL ASSIST THE CLIENT WITH COMPLETING THE FORM UNLESS ASSISTANCE IS REFUSED. FILE ALL COMPLETED OFS 1VRs IN DOCUMENT REPOSITORY SYSTEM AND RETAIN FOR AT LEAST 36 MONTHS. PROCESS THE LOUISIANA VOTER REGISTRATION APPLICATION IN ACCORDANCE WITH CHAPTER 7, C-200.
IF, IN PERSON OR ON THE PHONE, THE CLIENT STATES “NO” THEY WOULD NOT LIKE TO CHANGE THEIR NAME OR ADDRESS FOR VOTER REGISTRATION PURPOSES, PROVIDE THE OFS 1VR ALONG WITH THE ATTACHED LOUISIANA VOTER REGISTRATION APPLICATION TO THE CLIENT. HAVE THE CLIENT COMPLETE OFS 1VR. IF THE OFS 1VR IS RETURNED, FILE THE FORM IN DOCUMENT REPOSITORY SYSTEM.
IF THE CHANGE OF ADDRESS OR NAME WAS PROVIDED THROUGH CAFÉ, BY PHONE, MAIL, FAX, OR EMAIL, PROVIDE THE OFS 1VR ALONG WITH THE ATTACHED LOUISIANA VOTER REGISTRATION APPLICATION TO THE CLIENT. IF THE CLIENT RETURNS THE OFS 1VR INDICATING “YES” THEY NEED ASSISTANCE IN COMPLETING THE LOUISIANA VOTER REGISTRATION APPLICATION, THE WORKER SHALL CONTACT THE CLIENT BY TELEPHONE AND PROVIDE THE REQUESTED ASSISTANCE. UPON RECEIPT, FILE ALL COMPLETED OFS 1VRs IN DOCUMENT REPOSITORY SYSTEM AND RETAIN FOR AT LEAST 36 MONTHS. PROCESS THE LOUISIANA VOTER REGISTRATION APPLICATION IN ACCORDANCE WITH CHAPTER 7, C-200.
IF THE PERSON DOES NOT WISH TO REGISTER OR DOES NOT CHECK A BOX ON THE OFS 1VR, THE PERSON IS CONSIDERED TO HAVE DECLINED TO REGISTER TO VOTE. IF A PERSON DOES NOT SIGN THE OFS 1VR, IT STILL MAY BE PROCESSED. THE WORKER MUST INDICATE IN THE COMMENTS/REMARKS SECTION THAT THE PERSON REFUSED TO SIGN THE FORM. THE WORKER MUST DOCUMENT IN CAFÉ THAT THE DECLARATION FORM WAS PROVIDED.
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REFER TO CHAPTER 7, C-200 FOR MORE INFORMATION ON VOTER REGISTRATION.
C-822-1-SNAP - PR Returned Mail
IF MAIL IS RETURNED FROM THE U.S. POSTAL SERVICE AS UNDELIVERABLE THAT INCLUDES A FORWARDING ADDRESS, CONTACT THE HOUSEHOLD TO CONFIRM THAT THE MAILING ADDRESS ON THE RETURNED MAIL IS CORRECT. NO OTHER QUESTIONS MUST BE ASKED. UPDATE LITE WITH THE CORRECT MAILING ADDRESS. IF THE HOUSEHOLD CANNOT BE REACHED BY TELEPHONE, MAIL A SEMI-AUTOMATED FFCCL – CLIENT CONTACT LETTER, (18C-FF), TO THE FORWARDING ADDRESS REQUESTING THAT THE HOUSEHOLD CONTACT THE DEPARTMENT WITHIN 10 DAYS REGARDING THE RETURNED MAIL. IF THE HOUSEHOLD FAILS TO RESPOND BY THE DUE DATE AND THE SEMI- AUTOMATED FFCCL – CLIENT CONTACT LETTER (18C-FF) IS NOT RETURNED, UPDATE LITE WITH THE NEW FORWARDING MAILING ADDRESS. FOLLOW UP WITH THE HOUSEHOLD AT THE NEXT SR OR REDETERMINATION.
IF MAIL IS RETURNED FROM THE U.S. POSTAL SERVICE AS UNDELIVERABLE WITH NO FORWARDING ADDRESS, DOUBLE CHECK TO BE SURE THE ADDRESS IS CORRECT. IF THE ADDRESS IS CORRECT, NO ACTION IS REQUIRED. DO NOT CONTACT THE HOUSEHOLD REGARDING THE RETURNED MAIL. FOLLOW UP WITH THE HOUSEHOLD AT THE NEXT SR OR REDETERMINATION.
NOTE: FOR RETURNED OFS 18MR, REFER TO C-710-SNAP
C-822-2-SNAP – PR SHELTER EXPENSE CHANGES
When a residential address is updated in LITE and eligibility is run, a Free Form Client Contact Letter (FFCCL) is automatically generated and sent to the household requesting new shelter expense information and allowing the household 10 days to provide the information. If the 10th day falls on a weekend or holiday, the due date becomes the following workday.
A pending shelter cost task is automatically generated with a due date of 10 days. The task documents that new shelter costs information has been requested resulting from a residential address change.
If the household provides the requested shelter expense information:
• click start work item on the task to proceed to data collection, • navigate to shelter expenses, • end the current shelter expenses, • add the new shelter expenses, run eligibility and authorize the case.
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If the household does not provide the requested information:
• click start work item on the task to proceed to Data Collection, • navigate to shelter expenses, • end all current shelter expenses budgeted, run eligibility and authorize the case.
If benefits are reduced or ended resulting from changes in shelter costs, a Notice of Adverse Action (NOAA) will be generated and sent to the household.
If a household reports a change in shelter expenses, verification of the expenses must be requested. From the LITE home screen, • click Data Collection, • click Initiate Data Collection • enter the case ID number in the appropriate field • under ‘What action do you want to perform’ select case change/change report from the dropdown and click Next • navigate to shelter expenses and update the expenses • select ‘pending verification’ in the verification drop down and click Next • navigate to eligibility determination and click Run EDBC An OFS 18C will be sent to the household requesting verification of shelter expenses.
C-823-SNAP - PR INCOME CHANGES
1. Household reports a change which would not increase benefits.
If a household reports a change in employers and the effect on the benefits is not obvious, complete a manual budget based on the client’s statement of his new wages. If the household income has increased but remains below 130% of the federal poverty level for the household size limit for the household size and benefits would decrease, do not take action to reduce benefits. Document in CAFÉ that the change was reported and the household remained eligible. A copy of the manual budget should be saved in document repository system.
2. One check stub was received to report new income or a new hourly wage.
• Contact the household to discuss the anticipated wages. • Determine whether the household’s anticipated income exceeds 130% of the federal poverty level for the household size for the household size based upon the client’s statement. • If the income exceeds 130% of the federal poverty level for the household size , close the case upon expiration of NOAA.
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12 of 18 • If the income does not exceed the 130% of the federal poverty level for the household size, determine whether the change will result in an increase or decrease. • If the change results in an increase, request verification and take action. • Action is not taken if the change would result in decreased benefits. The information is not considered verified upon receipt since additional information would be required.
3. A client who was certified as an eligible student reports that she is no longer working and therefore would no longer be considered an eligible student.
• The worker must determine the effect of the change. A change in student status is not a reportable change. • If the client meets another exemption to student policy, the wages should be removed since this would result in an increase. • If the loss of wages would result in the client being an ineligible student and would result in a decrease in benefits, no action is taken unless the client provides verification of termination at the time of the reported change.
4. A client begins receiving SSI and sends a copy of the award letter. Since the award letter originated from SSA, it would be considered verified upon receipt. Action should be taken on the SNAP case and the income budgeted after expiration of NOAA.
5. A client reports that he has begun receiving SSI. No verification from SSA has been received. The increase in income would not be considered verified upon receipt since the information did not come from the primary source. If the reported income does not exceed the applicable gross income limit, the change should be documented and no action should be taken on the case. Verification of the income should not be requested.
C-824-SNAP - PR MULTIPLE CHANGES
Multiple changes are reported.
The worker must determine the effect of each change when it is reported. If multiple changes result in an increase in benefits, verification must be requested, if necessary, received for all changes, and all changes must be acted upon.
1. A household is certified from January through December. In February, the household reports a new source of income that was not required to be reported. It is determined that the change would cause the benefits to decrease but the total household income does not exceed the gross income limit. The worker must document the change. In April, the household reports she has had a baby. The impact of this change is determined by considering the new source of income that was reported in February while adding a person to the SNAP household. If the cumulative effect of the change is an increase in benefits, request verification of income available as of the date of the second reported change. Once verification is received, both changes are acted upon.
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13 of 18 If the cumulative effect of the change in this situation is a decrease in benefits, the actions are disregarded.
2. Mr. Jones reports that he started to receive Unemployment Benefits (UCB). The worker determines that the UCB does not put the household over the gross income limit; therefore, no action is taken. Mr. Jones reports the following month that his wife’s UCB has ended. The worker must determine the impact of both changes and decide whether action is required. Take action to increase the benefits by removing the wife’s terminated UCB and adding Mr. Jones’ UCB only if it results in a benefit increase.
3. A household reports that she moved and had a change in rental and utility expenses, as well as a change in household composition. The effect of all reported changes must be determined. If the benefits would increase based on all reported changes, the changes must be documented and action taken on all of the changes reported. The change in household composition is considered verified upon receipt. Shelter costs are not required to be verified unless questionable. If the shelter expense is questionable and verification was not provided and benefits would decrease, do not take action on the changes since all questionable changes were not verified. Document the changes reported and reason for not taking action. If the shelter expense is not questionable, the change is considered verified upon receipt; therefore, action must be taken on all reported changes.
C-825-SNAP - PR CHANGES REPORTED/MATCHES FROM OTHER ENTITIES
C-825-1-SNAP - PR Office of Juvenile Justice (OJJ)
A MATCH WILL BE PERFORMED WITH THE OFFICE OF JUVENILE JUSTICE (OJJ) THAT WILL IDENTIFY JUVENILES WHO HAVE BEEN TAKEN INTO CUSTODY AND WHO ARE INCLUDED IN A SNAP CASE AND THE ASSOCIATED FITAP OR KCSP CASE.
LITE WILL AUTOMATICALLY UPDATE CASES THAT INCLUDE JUVENILES REPORTED THROUGH THE MATCH AND EXCLUDE THOSE INDIVIDUALS AND SEND A NOTICE OF DECISION TO THE HOUSEHOLD.
C-825-2-SNAP - PR Department of Corrections (DOC)
A MATCH WILL BE PERFORMED WITH THE DEPARTMENT OF CORRECTIONS THAT WILL IDENTIFY HOUSEHOLD MEMBERS WHO ARE INCARCERATED AND WHO ARE INCLUDED IN A SNAP CASE AND THE ASSOCIATED FITAP OR KCSP CASE. THIS WILL BE COMPLETED IN A WEEKLY BATCH PROCESS. INFORMATION RECEIVED FROM THE DOC MATCH IS CONSIDERED VERIFIED UPON RECEIPT.
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14 of 18 LITE
IF A MEMBER HAS BEEN IDENTIFIED BY THE DOC MATCH AS BEING INCARCERATED, AN INTERFACE TASK WILL BE GENERATED. STAFF MUST ATTEMPT TO CONTACT THE CLIENT BY PHONE TO DISCUSS THE INCARCERATION TASK
• IF THE WORKER IS ABLE TO REACH THE CLIENT:
o STEP 1 - OBTAIN THE FACILITY NAME, FACILITY PHONE NUMBER, INCARCERATION DATE AND RELEASE DATE, o STEP 2 - CONTACT THE FACILITY TO CONFIRM THE DATES PROVIDED BY THE CLIENT AND VERIFY THEY ARE NO LONGER INCARCERATED, o STEP 3 - MAKE A DETAILED CASE NOTE INCLUDING ALL THE INFORMATION OBTAINED AS WELL AS THE NAME OF THE PERSON SPOKEN TO, ETC, o STEP 4 - ONCE VERIFIED WITH THE FACILITY, UPDATE THE WORK ITEM FOR THE INTERFACE TASK TO A STATUS OF ‘COMPLETE’ IN LITE.
• IF THE WORKER IS UNABLE TO REACH THE CLIENT BY TELEPHONE:
o GENERATE A SEMI-AUTOMATED FFCCL (FREE FORM CLIENT CONTACT LETTER) IN THE CORRESPONDENCE MODULE OF LITE AND REQUEST THE CLIENT TO CONTACT THE AGENCY TO DISCUSS THEIR CASE WITHIN 10 DAYS.
o IF THE CLIENT CONTACTS THE AGENCY, FOLLOW STEPS 1-4 LISTED ABOVE.
• IF THE CLIENT DOES NOT CONTACT THE AGENCY BY THE DATE LISTED ON THE FFCCL, THE WORKER SHOULD RETURN TO THE WORK ITEM FOR THE INTERFACE TASK AND SELECT “START WORK ITEM”:
o ENSURE “CASE CHANGE / CHANGE REPORT” IS LISTED IN THE “WHAT ACTION DO YOU WANT TO PERFORM?” FIELD WHEN THE INITIATE DATA COLLECTION PAGE DISPLAYS.
o NAVIGATE THROUGH DATA COLLECTIONS TO THE “PERSONS IN HOME” SCREEN.
o SELECT THE EDIT PENCIL, CLICK ‘NEXT’ TO NAVIGATE TO THE “PERSON HOUSEHOLD STATUS” SCREEN, AND UPDATE THE FOLLOWING FIELDS:
▪ HOUSEHOLD STATUS: “OUT OF THE HOUSEHOLD,” ▪ ABSENCE REASON: “INCARCERATED,” AND ▪ ABSENCE VERIFICATION: “COLLATERAL CONTACT”.
o CLICK ‘NEXT’ AND NAVIGATE TO THE “LIVING ARRANGEMENT SUMMARY” SCREEN.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-820-SNAP Actions on Changes Effective Date March 1, 2026
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o SELECT THE EDIT PENCIL, NAVIGATE TO THE “LIVING ARRANGEMENT DETAILS” SCREEN, AND UPDATE THE FOLLOWING FIELDS:
▪ LIVING ARRANGEMENT TYPE: “INCARCERATED,” ▪ LIVING ARRANGEMENT VERIFICATION: “COLLATERAL CONTACT,” ▪ DOES THIS LIVING ARRANGEMENT APPLY TO EVERYONE IN HOUSEHOLD? “NO.”
• NAVIGATE TO THE “WRAP UP” SECTION, RUN EDBC, AND THEN AUTHORIZE THE CASE.
Since all SNAP households are subject to Simplified Reporting, SNAP recipients are not required to report when a member becomes incarcerated as an interim change. Incarceration of a household member must be reported at application, at the Simplified Report, and at redetermination since the household member is no longer in the home.
REFER TO CHAPTER 4 C-140-FITAP/SNAP AND E-222-1-SNAP - PO.
IF RECOVERY IS REQUIRED, A REPORT OF CLAIM DETERMINATION OFS 20CD MUST BE SUBMITTED TO THE FRAUD AND RECOVERY UNIT NO LATER THAN 45 DAYS AFTER THE END OF THE QUARTER THAT THE OVERPAYMENT IS DISCOVERED. REFER TO POLICY F-100 FITAP-SNAP CLAIMS.
C-825-3-SNAP - PR Grant Reviews
WHEN A FITAP CASE IS REVIEWED BECAUSE OF A GRANT REVIEW AND CHILD SUPPORT INCOME IS VERIFIED THROUGH LASES, THIS IS VERIFIED UPON RECEIPT AND MUST BE BUDGETED IN THE SNAP CASE. REFER TO CHAPTER 4, POLICIES B-1270 AND B-620-8-2.
C-825-4-SNAP - PR Information Reported by Quality Control (QC)
1. Quality Control (QC) notifies the local office that a household has refused to cooperate with the QC review process by sending the Quality Control Refusal to Cooperate Notification (QC 9RTC).
A report of non-cooperation received from QC is considered a change that is verified upon receipt. Follow policy in C-1313-SNAP and send advance notice of adverse action informing the household their case will be closed on the expiration of the advance notice of adverse action unless they cooperate with QC. The worker must complete the “TO BE COMPLETED BY THE PARISH OFFICE” section of the QC 9RTC originally sent by QC and return to the QC reviewer the same day the case action is completed. If during the advance notice of adverse action period the client indicates willingness to cooperate, contact the QC reviewer immediately or before the expiration of the advance notice of adverse action. If the expiration of the advance notice of adverse action falls on a weekend or holiday, treat the following workday as the expiration day.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-820-SNAP Actions on Changes Effective Date March 1, 2026
16 of 18 2. QC notifies the local office that a household has failed to cooperate with the QC review process by sending the Quality Control Failure to Cooperate Notification (QC 9FTC). The QC 9FTC informs the local office that QC’s attempts to contact/locate the client were unsuccessful and requests assistance in contacting/locating the client.
Upon receipt of the QC 9FTC, the worker must contact the household by telephone within 5 days and advise the household that they must cooperate with QC. If the household cannot be reached by telephone, send a Client Contact Letter (OFS 18C), advising the household to contact the local office within 10 days to discuss cooperating with the QC review process.
• If the worker, speaks to the client or a responsible household member and informs the household of the requirement to cooperate with QC, the worker must complete the “TO BE COMPLETED BY THE PARISH OFFICE” section of the QC 9FTC originally sent by QC. The worker must return the form to the QC reviewer the same day contact is made with the household.
• If the household fails to respond to the OFS 18C request for contact to discuss cooperating with the QC review process, no action is needed. The client’s failure to respond will continue to be considered a failure to cooperate with QC and will not result in case closure.
3. QC reports a change in income discovered during the QC review.
Action should only be taken if the change results in a benefit increase or the income exceeds the gross income limit. Action is not taken if the change would result in decreased benefits. The information is not considered verified upon receipt since additional information would be required.
The worker must enter a case note documenting all activities.
C-825-5-SNAP - PR Fraud Hotline Reports
INFORMATION RECEIVED FROM THE FRAUD HOTLINE MUST BE INVESTIGATED. THE WORKER SHOULD CONTACT THE CLIENT REGARDING THE FRAUD HOTLINE REPORT. THIS SHOULD BE TREATED AS IF THE CLIENT HAD REPORTED THE CHANGE. A DECISION MUST BE MADE BASED UPON THE CLIENT’S STATEMENT AS THIS INFORMATION IS NOT CONSIDERED VERIFIED AT THIS POINT.
C-825-6-SNAP - PR Failure to Comply
IF THE REPORTED CHANGE IS A DECREASE, SUSPENSION, OR TERMINATION OF FITAP, KCSP, OR SSI BENEFITS DUE TO FAILURE TO COMPLY WITH THAT PROGRAM’S REQUIREMENTS, DO NOT INCREASE SNAP BENEFITS. (SEE CHAPTER 4, E-400 SNAP FOR PROCEDURES RELATED TO FAILURE TO COMPLY).
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-820-SNAP Actions on Changes Effective Date March 1, 2026
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C-825-7-SNAP - PR Louisiana Department of Health (LDH)
THE LOUISIANA DEPARTMENT OF HEALTH (LDH) RECEIVES DAILY FILES FROM THE *** LOUISIANA VITAL RECORDS REGISTRY (VRR) OF DECEASED INDIVIDUALS VIA LITE. LDH RUNS A MATCH BETWEEN DECEASED INDIVIDUALS AND INDIVIDUALS WHO RECEIVE SNAP AND THE ASSOCIATED FITAP OR KCSP.
LITE WILL AUTOMATICALLY UPDATE THE CASE OF EACH DECEASED INDIVIDUAL REPORTED THROUGH THE MATCH, EXCLUDE THE MEMBER SEND THE APPROPRIATE NOTICE TO THE HOUSEHOLD, IF REQUIRED, AND GENERATE AN AUTOMATED CASE NOTE IN LITE. However, a notice will not be generated for SNAP single person household cases since a notice is not required when all household members are deceased.
C-826-SNAP - PR RESOURCE CHANGES
Example:
A client reports receipt of a large lump sum payment from Worker’s Compensation. The payment puts her well over the resource limit.
• If the client provides verification of the resource, the change must be acted upon if the household is not categorically eligible.
• If verification is not provided, no action is taken. Document the report including the reason the change was not acted upon, but take no further action. Receipt of a resource is not a reportable change.
C-827-SNAP - PR HOUSEHOLD ELIGIBLE FOR 36-MONTH CERTIFICATION PERIOD REPORTS A CHANGE
THERE ARE NO PROCEDURES ASSOCIATED WITH THIS POLICY.
C-828-SNAP - PR CHANGES LEARNED OUTSIDE COURSE OF EMPLOYMENT
DO NOT INVESTIGATE OR ACT UPON A CHANGE LEARNED OUTSIDE THE COURSE OF EMPLOYMENT. A TASK SHOULD BE SET TO MAKE SURE THAT THE HOUSEHOLD REPORTS THE CHANGE AT THE NEXT SR OR REDETERMINATION.
EXAMPLE: OBSERVE HOUSEHOLD MEMBER WORKING AT A NEW JOB OR LEARN OF THE BIRTH OF A HOUSEHOLD MEMBER.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-820-SNAP Actions on Changes Effective Date March 1, 2026
18 of 18 C-829-SNAP - PR MASS CHANGES
THE FOLLOWING PROCEDURES SHOULD BE FOLLOWED WHEN MASS CHANGES ARE MADE:
• THE AFFECTED HOUSEHOLD MUST BE SENT A CONCURRENT NOTICE.
• IF THE CLIENT APPEALS WITHIN 13 DAYS OF THIS NOTICE, BENEFITS ARE REINSTATED ONLY IF THE ISSUE IN THE APPEAL IS INDIVIDUAL ELIGIBILITY OR BENEFITS WERE IMPROPERLY COMPUTED.
• WHEN SUCH CHANGES OCCUR, THE DEPARTMENT MAY AUTOMATICALLY ADJUST ELIGIBILITY OR BENEFITS FOR CLIENTS. IN THIS SITUATION, NOTICES WILL BE SENT FROM STATE OFFICE.
III. FORMS AND INSTRUCTIONS
Louisiana Voter Registration Application OFS 1VR Form / Instructions Voter Registration Declaration Statement OFS 18MR Form / Instructions Notice of Expiration OFS 20CD Form / Instructions Report of Claim Determination QC 9RTC Form / Instructions Quality Control Refusal to Cooperate Notification QC 9FTC Form / Instructions Quality Control Failure to Cooperate Notification SNAP 1W Form / Instructions SNAP Budget Worksheet
IV. REFERENCES
7CFR 273.12 LAC 67:III. Subpart 3, Supplemental Nutrition Assistance Program (SNAP), Ch 19, Subchapter L. The National Voter Registration Act of 1993 Act 264 of the 2025 Louisiana Legislative Session
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-830-FITAP Adverse Action On Certified Cases Effective Date July 1, 2021
1 of 3 I. STATEMENT OF POLICY
IN SOME ADVERSE ACTION SITUATIONS, THE CLIENT IS ENTITLED TO 13-DAY ADVANCE NOTICE. THIS PERIOD IS DETERMINED BY COUNTING 13 DAYS FROM THE DATE THE NOTICE IS MAILED, CONSIDERING THE DAY AFTER THE DATE THE NOTICE IS MAILED AS THE FIRST DAY. THE ACTION MUST NOT BE TAKEN DURING THE ADVANCE NOTICE PERIOD WHICH EXPIRES AT 4:30 P.M. ON THE 13TH DAY. IF THE 13TH DAY FALLS ON A WEEKEND OR HOLIDAY, TREAT THE FOLLOWING WORKDAY AS THE 13TH DAY. OTHER ADVERSE ACTIONS ARE EFFECTIVE IMMEDIATELY.
C-831-FITAP - PO ADVERSE ACTIONS THAT REQUIRE ADVANCE NOTICE
EXCEPT AS SPECIFIED IN C-832 BELOW, SEND 13-DAY ADVANCE NOTICE OF ADVERSE ACTION TO REDUCE BENEFITS OR CLOSE A CASE.
C-832-FITAP - PO ADVERSE ACTIONS THAT ARE EFFECTIVE IMMEDIATELY
IN THE FOLLOWING SITUATIONS, 13-DAY ADVANCE NOTICE IS NOT REQUIRED. A CONCURRENT NOTICE IS SENT TO THE CLIENT WHEN:
1. THE AGENCY DISQUALIFIES A HOUSEHOLD MEMBER BECAUSE OF AN INTENTIONAL PROGRAM VIOLATION AND THE BENEFITS OF THE REMAINING HOUSEHOLD MEMBERS ARE REDUCED OR ENDED BECAUSE OF THE DISQUALIFICATION. FORM FR 15A IS SENT BY THE FRAUD AND RECOVERY UNIT AND A CONCURRENT NOTICE OF REDUCTION IS SENT BY LITE.
2. THE WORKER REDUCES OR ENDS BENEFITS AT THE END OF A NORMAL PERIOD OF CERTIFICATION WHEN THE HOUSEHOLD TIMELY REAPPLIES.
3. A CLIENT HAS BEEN CERTIFIED IN ANOTHER STATE AND THAT FACT HAS BEEN ESTABLISHED.
4. THE CLIENT SIGNS A STATEMENT REQUESTING CLOSURE OR REDUCTION IN BENEFITS AND WAIVING THE RIGHT TO ADVANCE NOTICE.
5. BENEFITS ARE REDUCED OR TERMINATED EFFECTIVE THE MONTH FOLLOWING THE SIMPLIFIED REPORT MONTH AS A RESULT OF CHANGES REPORTED THROUGH THE SIMPLIFIED REPORTING PROCESS.
EXCEPTION: ADVANCE NOTICE IS REQUIRED PRIOR TO IMPOSING A SANCTION FOR FLEEING FELON RESTRICTIONS, PROBATION/PAROLE VIOLATIONS, AND FAILURE TO COMPLY WITH ELIGIBILITY REQUIREMENTS, SUCH AS *** VOLUNTARY QUIT.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-830-FITAP Adverse Action On Certified Cases Effective Date July 1, 2021
2 of 3 6. THE AGENCY RECEIVES A WRITTEN REPORT SIGNED BY THE HEAD OF THE HOUSEHOLD OR OTHER RESPONSIBLE HOUSEHOLD MEMBER WHICH PROVIDES SUFFICIENT INFORMATION FOR THE AGENCY TO DETERMINE THE HOUSEHOLD’S BENEFIT AMOUNT OR INELIGIBILITY. E-MAIL CORRESPONDENCE IS CONSIDERED A SIGNED, WRITTEN REPORT IF IT IS SENT BY THE HEAD OF THE HOUSEHOLD OR OTHER RESPONSIBLE HOUSEHOLD MEMBER FROM THE E-MAIL ADDRESS THAT THE HOUSEHOLD HAS PREVIOUSLY REPORTED AS THEIR E-MAIL ADDRESS.
7. MASS CHANGES.
8. The client’s whereabouts are unknown and agency mail directed to the client has been returned by the Post Office indicating no known forwarding address.
9. The agency has factual information confirming the death of the FITAP payee.
10. A child is removed from the home as a result of a judicial determination, or voluntarily placed in foster care by his legal guardian.
11. The client has been admitted or committed to an institution, or placed in skilled nursing care, intermediate care or long-term hospitalization.
12. The case is closed due to the amount of child support collected through CSE.
13. The client has been certified for Supplemental Security Income or Foster Care Payments Income and that fact has been established.
14. The grant is being reduced or closed because a child is being certified for KCSP.
C-833-FITAP – PO CONTINUATION OF BENEFITS AFTER AN APPEAL REQUEST
C-833-1-FITAP - PO Advance Notice of Adverse Action
DO NOT TAKE THE ACTION TO REDUCE OR TERMINATE BENEFITS IF THE CLIENT REQUESTS A FAIR HEARING DURING THE 13-DAY ADVANCE NOTICE PERIOD UNLESS THE HOUSEHOLD WAIVES ITS RIGHT TO CONTINUED BENEFITS. IF THE REQUEST FOR A FAIR HEARING IS SUBMITTED BY MAIL, IT MUST BE POSTMARKED BY THE 13TH DAY GIVEN ON THE NOTICE OF ADVERSE ACTION.
IF THE HOUSEHOLD DOES NOT WAIVE ITS RIGHT TO CONTINUED BENEFITS, BENEFITS SHALL CONTINUE AT THE SAME LEVEL UNTIL THE END OF THE CERTIFICATION PERIOD OR UNTIL THE RESOLUTION OF THE HEARING, WHICHEVER IS FIRST.
C-833-2-FITAP - PO Concurrent Notice of Adverse Action
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-830-FITAP Adverse Action On Certified Cases Effective Date July 1, 2021
3 of 3 IF THE CLIENT REQUESTS A FAIR HEARING WITHIN 13 DAYS OF THE MAILING DATE OF A NOTICE WHICH WAS SENT CONCURRENT WITH THE ACTION, REINSTATE BENEFITS TO THE PREVIOUS LEVEL WITHIN 5 DAYS FROM THE DATE OF RECEIPT OF THE HOUSEHOLD'S REQUEST FOR A FAIR HEARING UNLESS THE CLIENT WAIVES HIS RIGHT TO CONTINUED BENEFITS. IF THE REQUEST FOR A FAIR HEARING IS SUBMITTED BY MAIL, IT MUST BE POSTMARKED BY THE 13TH DAY AFTER THE CONCURRENT NOTICE WAS SENT. IF THE 13TH DAY FALLS ON A WEEKEND OR HOLIDAY, TREAT THE FOLLOWING WORKDAY AS THE 13TH DAY.
IF THE HOUSEHOLD DOES NOT WAIVE ITS RIGHT TO CONTINUED BENEFITS, BENEFITS WILL BE REINSTATED AT THE PRIOR LEVEL AND CONTINUE UNTIL THE END OF THE CERTIFICATION PERIOD OR UNTIL THE RESOLUTION OF THE HEARING, WHICHEVER IS FIRST.
THIS APPLIES IF ACTION WAS TAKEN TO REDUCE OR END BENEFITS BASED SOLELY ON WRITTEN INFORMATION FROM THE HOUSEHOLD.
NOTE: REINSTATEMENT OF BENEFITS IS NOT APPLICABLE FOR CHANGES OR CLOSURES MADE AT THE END OF A NORMAL PERIOD OF CERTIFICATION.
II. PROCEDURES
C-831-FITAP – PR ADVERSE ACTIONS THAT REQUIRE ADVANCE NOTICE
A MANUAL *** OR AUTOMATED NOTICE OF DECISION *** MAY BE SENT.
C-832-FITAP - PR ADVERSE ACTIONS THAT ARE EFFECTIVE IMMEDIATELY
A Manual *** or Automated Notice of Decision *** may be sent.
III. FORMS AND INSTRUCTIONS
***
* THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY. **
IV. REFERENCES
45 CFR 206.10
LAC 67:III.1257
Chapter 7 Administrative Procedures Manual, Section K
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-830-SNAP Adverse Action on Certified Cases Effective Date June 1, 2021
1 of 4 I. STATEMENT OF POLICY
IN SOME ADVERSE ACTION SITUATIONS, THE CLIENT IS ENTITLED TO 13-DAY ADVANCE NOTICE. THIS PERIOD IS DETERMINED BY COUNTING 13 DAYS FROM THE DATE THE NOTICE IS MAILED, CONSIDERING THE DAY AFTER THE DATE THE NOTICE IS MAILED AS THE FIRST DAY. THE ACTION MUST NOT BE TAKEN DURING THE ADVANCE NOTICE PERIOD WHICH EXPIRES AT 4:30 P.M. ON THE 13TH DAY. IF THE 13TH DAY FALLS ON A WEEKEND OR HOLIDAY, TREAT THE FOLLOWING WORKDAY AS THE 13TH DAY. OTHER ADVERSE ACTIONS ARE EFFECTIVE IMMEDIATELY.
C-831-SNAP - PO ADVERSE ACTIONS THAT REQUIRE ADVANCE NOTICE
EXCEPT AS SPECIFIED IN C-832 BELOW, SEND 13-DAY ADVANCE NOTICE OF ADVERSE ACTION TO REDUCE BENEFITS OR CLOSE A CASE.
C-832-SNAP - PO ADVERSE ACTIONS THAT ARE EFFECTIVE IMMEDIATELY
IN THE FOLLOWING SITUATIONS, 13-DAY ADVANCE NOTICE IS NOT REQUIRED. A CONCURRENT NOTICE IS SENT TO THE CLIENT WHEN:
1. THE AGENCY DISQUALIFIES A HOUSEHOLD MEMBER BECAUSE OF AN INTENTIONAL PROGRAM VIOLATION AND THE BENEFITS OF THE REMAINING HOUSEHOLD MEMBERS ARE REDUCED OR ENDED BECAUSE OF THE DISQUALIFICATION. FORM FR 15A IS SENT BY THE FRAUD AND RECOVERY UNIT AND A CONCURRENT NOTICE OF REDUCTION IS SENT BY LITE.
2. THE WORKER REDUCES OR ENDS BENEFITS AT THE END OF A NORMAL PERIOD OF CERTIFICATION WHEN THE HOUSEHOLD TIMELY REAPPLIES.
3. A CLIENT HAS BEEN CERTIFIED IN ANOTHER STATE AND THAT FACT HAS BEEN ESTABLISHED.
4. THE CLIENT SIGNS A STATEMENT REQUESTING CLOSURE OR REDUCTION IN BENEFITS AND WAIVING THE RIGHT TO ADVANCE NOTICE.
5. BENEFITS ARE REDUCED OR TERMINATED EFFECTIVE THE MONTH FOLLOWING THE SIMPLIFIED REPORT MONTH AS A RESULT OF CHANGES REPORTED THROUGH THE SIMPLIFIED REPORTING PROCESS.
EXCEPTION: ADVANCE NOTICE IS REQUIRED PRIOR TO IMPOSING A SANCTION FOR FLEEING FELON RESTRICTIONS, PROBATION/PAROLE VIOLATIONS, Adults convicted of certain felonies as stated in E-221-1-SNAP-PO, AND FAILURE TO COMPLY WITH ELIGIBILITY REQUIREMENTS, SUCH AS VOLUNTARY QUIT and refusal to comply with QC.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-830-SNAP Adverse Action on Certified Cases Effective Date June 1, 2021
2 of 4 6. THE AGENCY RECEIVES A WRITTEN REPORT SIGNED BY THE HEAD OF THE HOUSEHOLD OR OTHER RESPONSIBLE HOUSEHOLD MEMBER WHICH PROVIDES SUFFICIENT INFORMATION FOR THE AGENCY TO DETERMINE THE HOUSEHOLD’S BENEFIT AMOUNT OR INELIGIBILITY. E-MAIL CORRESPONDENCE IS CONSIDERED A SIGNED, WRITTEN REPORT IF IT IS SENT BY THE HEAD OF THE HOUSEHOLD OR OTHER RESPONSIBLE HOUSEHOLD MEMBER FROM THE E-MAIL ADDRESS THAT THE HOUSEHOLD HAS PREVIOUSLY REPORTED AS THEIR E-MAIL ADDRESS.
7. MASS CHANGES.
8. The worker determines, based on reliable information, that the household has moved or will be moving out of the state prior to the next monthly issuance. Send the notice of closure to the last known address.
9. The client applied for PA and SNAP at the same time and has been getting SNAP while waiting for approval of the PA grant. In these cases, the client was notified at the time of certification that his SNAP allotment would be reduced if the grant was approved.
10. The client was a certified resident in a drug or alcohol treatment center or a group living arrangement which loses its state certification or FNS disqualifies it as a retailer.
11. The expedited household provides postponed verification which reduces or terminates benefits.
Do not send notice to the household concurrent with taking the action when:
1. All members of a household have died. The EBT card must be cancelled. A replacement EBT card must not be issued.
2. The client's allotment changes from month to month during the certification period because of changes expected at time of certification. In these cases, the client was informed at the time of certification what his allotment would be each month of the certification period.
3. The agency recoups benefits from a client who previously received a repayment demand letter.
4. The Fraud and Recovery Section converts a cash payment to allotment reduction because the household failed to make agreed payments on a claim.
C-833-SNAP - PO CONTINUATION OF BENEFITS AFTER AN APPEAL REQUEST
C-833-1-SNAP - PO Advance Notice of Adverse Action
DO NOT TAKE THE ACTION TO REDUCE OR TERMINATE BENEFITS IF THE CLIENT
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-830-SNAP Adverse Action on Certified Cases Effective Date June 1, 2021
3 of 4 REQUESTS A FAIR HEARING DURING THE 13-DAY ADVANCE NOTICE PERIOD UNLESS THE HOUSEHOLD WAIVES ITS RIGHT TO CONTINUED BENEFITS. IF THE REQUEST FOR A FAIR HEARING IS SUBMITTED BY MAIL, IT MUST BE POSTMARKED BY THE 13TH DAY GIVEN ON THE NOTICE OF ADVERSE ACTION.
IF THE HOUSEHOLD DOES NOT WAIVE ITS RIGHT TO CONTINUED BENEFITS, BENEFITS SHALL CONTINUE AT THE SAME LEVEL UNTIL THE END OF THE CERTIFICATION PERIOD OR UNTIL THE RESOLUTION OF THE HEARING, WHICHEVER IS FIRST.
C-833-2-SNAP - PO Concurrent Notice of Adverse Action
IF THE CLIENT REQUESTS A FAIR HEARING WITHIN 13 DAYS OF THE MAILING DATE OF A NOTICE WHICH WAS SENT CONCURRENT WITH THE ACTION, REINSTATE BENEFITS TO THE PREVIOUS LEVEL WITHIN 5 DAYS FROM THE DATE OF RECEIPT OF THE HOUSEHOLD'S REQUEST FOR A FAIR HEARING UNLESS THE CLIENT WAIVES HIS RIGHT TO CONTINUED BENEFITS. IF THE REQUEST FOR A FAIR HEARING IS SUBMITTED BY MAIL, IT MUST BE POSTMARKED BY THE 13TH DAY AFTER THE CONCURRENT NOTICE WAS SENT. IF THE 13TH DAY FALLS ON A WEEKEND OR HOLIDAY, TREAT THE FOLLOWING WORKDAY AS THE 13TH DAY.
IF THE HOUSEHOLD DOES NOT WAIVE ITS RIGHT TO CONTINUED BENEFITS, BENEFITS WILL BE REINSTATED AT THE PRIOR LEVEL AND CONTINUE UNTIL THE END OF THE CERTIFICATION PERIOD OR UNTIL THE RESOLUTION OF THE HEARING, WHICHEVER IS FIRST.
THIS APPLIES IF ACTION WAS TAKEN TO REDUCE OR END BENEFITS BASED SOLELY ON WRITTEN INFORMATION FROM THE HOUSEHOLD.
NOTE: REINSTATEMENT OF BENEFITS IS NOT APPLICABLE FOR CHANGES OR CLOSURES MADE AT THE END OF A NORMAL PERIOD OF CERTIFICATION.
II. PROCEDURES
C-831-SNAP - PR ADVERSE ACTIONS THAT REQUIRE ADVANCE NOTICE
A MANUAL OR AUTOMATED NOTICE OF DECISION MAY BE SENT.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-FITAP-SNAP Changes Document No./Name C-830-SNAP Adverse Action on Certified Cases Effective Date June 1, 2021
4 of 4 IV. REFERENCES
7CFR 273.13
LAC 67: Subpart 3. Supplemental Nutrition Assistance Program (SNAP), Chapter 19. Certification of Eligible Households, Subchapter M.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-840-FITAP Changes in Household Composition Effective Date July 1, 2021
1 of 5 I. STATEMENT OF POLICY
FOR HOUSEHOLD COMPOSITION CHANGES REPORTED OUTSIDE THE SIMPLIFIED REPORTING PROCESS, MAKE THE CHANGE IN ACCORDANCE WITH THE TIMEFRAMES EXPLAINED IN C-841-FITAP-PR.
C-841-FITAP – PO ADDITION OF A HOUSEHOLD MEMBER
IF THE HOUSEHOLD REPORTS AN ADDITIONAL HOUSEHOLD MEMBER, DETERMINE IF THE HOUSEHOLD MEMBER IS REQUIRED TO BE INCLUDED.
C-842-FITAP - PO REMOVAL OF A HOUSEHOLD MEMBER
WHEN A MEMBER OF THE HOUSEHOLD IS NO LONGER ELIGIBLE TO BE INCLUDED, THE PERSON SHOULD BE REMOVED EFFECTIVE THE FIRST POSSIBLE MONTH AFTER THE EXPIRATION OF ADVANCE NOTICE OF ADVERSE ACTION, IF APPROPRIATE. A CHANGE IN HOUSEHOLD COMPOSITION REPORTED BY A RESPONSIBLE HOUSEHOLD MEMBER IS CONSIDERED VERIFIED UPON RECEIPT, THEREFORE MUST BE ACTED UPON.
C-843-FITAP - PO PAYEE LEAVES THE HOME
* If the qualified relative payee leaves the home for any reason other than an allowable temporary absence, send appropriate notice and close the case. ** Another qualified relative may apply for benefits for the children.
For situations in which the payee can be changed to a third party, see E-320-FITAP.
II. PROCEDURES
C-841-FITAP - PR ADDITION OF A HOUSEHOLD MEMBER
At each addition of a household member:
● Determine if the household member is required to be included.
● Check the *** Clearance Summary for the new household member. Refer to C-220-FITAP.
● DOCUMENT ALL ACTIVITIES * AS A CASE NOTES IN LITE.
IF THE NEW MEMBER WAS NOT REPORTED ON THE CAFÉ SELF SERVICE PORTAL, DOCUMENT THE NEW MEMBER’S ELIGIBILITY AS A CASE NOTE ** OR COMPLETE THE ADDITION OF THE HOUSEHOLD MEMBER FORM OFS 12. THE REQUIRED INFORMATION MAY BE OBTAINED OVER THE TELEPHONE OR DURING A FACE-TO-FACE INTERVIEW.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-840-FITAP Changes in Household Composition Effective Date July 1, 2021
2 of 5 Process the addition of a new household member as a reported change for the earliest possible month.
IF THE ADDITION OF THE HOUSEHOLD MEMBER CAUSES AN INCREASE IN BENEFITS, MAKE THE CHANGE EFFECTIVE THE MONTH AFTER THE CHANGE IS REPORTED IF:
● THE NEW MEMBER IS NOT INCLUDED IN ANOTHER CERTIFIED CASE, AND
● REQUIRED VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. ALLOW THE HOUSEHOLD 10 DAYS TO PROVIDE THE REQUIRED VERIFICATION. IF THE 10TH DAY FALLS ON A WEEKEND OR HOLIDAY, THE DUE DATE BECOMES THE FOLLOWING WORKDAY.
IF THE NEW MEMBER IS INCLUDED IN ANOTHER CERTIFIED CASE, ADD THE NEW MEMBER THE FIRST MONTH THE NEW HOUSEHOLD MEMBER IS REMOVED FROM THE OLD CASE.
If the addition of a new member causes a decrease in benefits, make the change as soon as possible following adverse action procedures.
Close the case if the client refuses * or fails to provide necessary information to determine the eligibility of a person required to be in the assistance unit or income unit.
TO ADD A NEW HOUSEHOLD MEMBER THAT WAS NOT REPORTED USING THE SELF- SERVICE PORTAL (SSP), FOLLOW THESE STEPS:
STEP 1 – CLICK ON DATA COLLECTION TAB LOCATED AT THE TOP NAVIGATION BAR IN THE WORKER PORTAL STEP 2 – ENTER THE CASE ID (CID) FOR THE HOUSEHOLD, STEP 3 – SELECT CHANGE FROM THE DROPDOWN FOR “WHAT ACTION DO YOU WANT TO PERFORM?” AND CLICK THE ‘NEXT’ BUTTON, STEP 4 – CLICK THE BLUE ARROWS IN THE LEFT NAVIGATION AND CLICK ON PERSONS SECTION, STEP 5 – CLICK ON THE ‘ADD INDIVIDUAL’ BUTTON, STEP 6 – ENTER THE NEW MEMBER’S INFORMATION ON THE PERSON DETAILS SCREEN AND CLICK THE ‘NEXT’ BUTTON, STEP 7 – ENTER THE NEW MEMBER’S INFORMATION ON THE PERSON HOUSEHOLD STATUS SCREEN AND CLICK THE ‘NEXT’ BUTTON, STEP 8 – SELECT THE APPROPRIATE RESPONSE ON THE PERSON CLEARANCE SCREEN, o IF THE PERSON IS KNOWN TO THE SYSTEM, CLICK THE RADIO BUTTON NEXT TO THE PERSON NAMES AND SELECT ‘NO’ TO THE QUESTION, “DO YOU WISH TO ESTABLISH AS A NEW INDIVIDUAL?”.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-840-FITAP Changes in Household Composition Effective Date July 1, 2021
3 of 5 o IF THE PERSON IS NOT KNOWN TO THE SYSTEM, SELECT ‘YES’ TO THE QUESTION, “DO YOU WISH TO ESTABLISH AS A NEW INDIVIDUAL?” AND CLICK THE ‘NEXT’ BUTTON. STEP 9 – CLICK THE ‘NEXT’ BUTTON FROM THE PERSONS IN HOME SCREEN, STEP 10 – CLICK ON THE PENCIL ICON NEXT TO THE PROGRAM, ON THE PROGRAM REQUEST SCREEN, STEP 11 – CLICK THE ‘NEXT’ BUTTON AND CLICK IN THE TABLE FOR ‘REQUESTING ASSISTANCE’ IN THE ROW OF THE NEW MEMBER AND CHANGE ‘NO’ TO ‘YES’ AND CLICK THE ‘NEXT’ BUTTON, STEP 12 – CLICK ON THE PENCIL ICON IN THE RELATIONSHIP TABLE THAT IS HIGHLIGHTED WITH THE NEW MEMBER, STEP 13 – ENTER RELATIONSHIP VERIFICATION AND THE RELATIONSHIP INFORMATION (including the Family Tree information) FOR ALL MEMBERS IN THE HOUSEHOLD AND CLICK THE ‘SAVE’ BUTTON, STEP 14 – CLICK THE ‘NEXT’ BUTTON TO NAVIGATE TO THE RELATIONSHIP SUMMARY AND CLICK THE ‘NEXT’ BUTTON, STEP 15 – NAVIGATE THROUGH DATA COLLECTIONS COMPLETING ALL INFORMATION ON THE NEW MEMBER, STEP 16 – CLICK ON THE ‘RUN EDBC’ BUTTON, STEP 17 – CLICK ON THE HYPERLINK MONTHS TO VERIFY ACCURACY, AND STEP 18 – CLICK THE ‘NEXT’ BUTTON TO AUTHORIZE.
IF THE HOUSEHOLD REPORTS A NEW HOUSEHOLD MEMBER BY SUBMITTING A CHANGE REPORT IN THE SELF-SERVICE PORTAL, THE WORKER MUST DETERMINE IF THE MEMBER IS REQUIRED TO BE INCLUDED.
TO ADD A NEW HOUSEHOLD MEMBER THAT WAS REPORTED USING THE SELF-SERVICE PORTAL (SSP), FOLLOW THESE STEPS:
STEP 1 – CLICK ON ‘START WORK ITEM’ AND CLICK THE ‘NEXT’ BUTTON ON THE INITIATE DATA COLLECTION SCREEN, STEP 2 – REVIEW THE CHANGE REPORT CHECKLIST SHOWING THE ADDITION OF THE NEW MEMBER AND CLICK THE ‘NEXT’ BUTTON, STEP 3 – CLICK ON THE ‘ADD INDIVIDUAL’ BUTTON ON THE PERSON – DETAILS SCREEN AFTER THE DISPLAY MESSAGE “THERE ARE 1 OR MORE RECORDS FROM SELF SERVICE APPLICATION, PLEASE CLICK ADD TO CONTINUE”, STEP 4 – FOLLOW STEPS 5 THROUGH 14 ABOVE, STEP 5 – RUN PRESUMPTIVE HOUSEHOLD, AND STEP 6 – FOLLOW STEPS 15-18.
CLEAR THE NEW HOUSEHOLD MEMBER IN THE CLEARANCE SUMMARY BY CLICKING ON THE CLEARANCE SUMMARY ICON LOCATED ON THE RIGHT-HAND NAVIGATION.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-840-FITAP Changes in Household Composition Effective Date July 1, 2021
4 of 5 IF THE BENEFITS WILL INCREASE, LITE WILL INCREASE THE BENEFITS EFFECTIVE THE FOLLOWING MONTH AFTER ELIGIBILITY IS RUN.
IF THE BENEFITS WILL DECREASE, LITE WILL DECREASE THE BENEFITS FOLLOWING THE ADVANCE ADVERSE ACTION PROCEDURES.
LITE WILL NOT INCLUDE THE NEW HOUSEHOLD MEMBER IF THEY ARE RECEIVING BENEFITS IN ANOTHER CASE. THE MEMBER WILL SHOW AS EXCLUDED AND THE REASON WHY THE MEMBER IS NOT ELIGIBLE FOR BENEFITS. ONCE THE MEMBER IS REMOVED FROM THE OTHER CASE, LITE WILL INCLUDE THE MEMBER EFFECTIVE THE EARLIEST POSSIBLE MONTH THAT THEY ARE NOT RECEIVING BENEFITS. ONCE THE MEMBER HAS BEEN REMOVED FROM THE OTHER CASE, ELIGIBILITY MUST BE RUN AGAIN. LITE WILL REQUEST BENEFITS FOR THE FIELDS CODED PENDING VERIFICATION. ONCE THE VERIFICATION HAS BEEN PROVIDED, CLICK ON THE START WORK ITEM OF THE CHANGE REPORT AND UPDATE THE FIELDS WITH THE PROVIDED VERIFICATION.
C-842-FITAP - PR REMOVAL OF A HOUSEHOLD MEMBER
WHEN A MEMBER OF THE HOUSEHOLD IS NO LONGER ELIGIBLE TO BE INCLUDED, THE PERSON SHOULD BE REMOVED EFFECTIVE THE FIRST POSSIBLE MONTH AFTER THE EXPIRATION OF ADVANCE NOTICE OF ADVERSE ACTION, IF APPROPRIATE.
IF THE SELF-SERVICE PORTAL (SSP) WAS NOT USED TO REPORT A CHANGE THAT RESULTS IN THE REMOVAL OF A HOUSEHOLD MEMBER FROM THE CASE, FOLLOW THESE STEPS:
STEP 1 – CLICK ON THE DATA COLLECTION TAB LOCATED AT THE TOP NAVIGATION BAR IN THE WORKER PORTAL, STEP 2 – ENTER THE CASE ID (CID) FOR THE HOUSEHOLD, STEP 3 – SELECT CHANGE FROM THE DROPDOWN FOR “WHAT ACTION DO YOU WANT TO PERFORM?” AND CLICK THE ‘NEXT’ BUTTON, STEP 4 – CLICK THE BLUE ARROWS IN THE LEFT NAVIGATION AND CLICK ON PERSONS SECTION, STEP 5 – CLICK ON THE PENCIL ICON ON THE PERSONS IN HOME SCREEN OF THE PERSON THAT NEEDS TO BE REMOVED, STEP 6 – CLICK ‘NEXT’ TO PERSON HOUSEHOLD STATUS AND SELECT OUT OF THE HOUSEHOLD FOR HOUSEHOLD STATUS AND SELECT THE ABSENCE REASON AND SELECT THE ABSENCE VERIFICATION (IF APPLICABLE ENTER ANY OTHER INFORMATION ABOUT THE MEMBER’S ABSENCE) AND CLICK THE ‘NEXT’ BUTTON, STEP 7 – CLICK ON THE BLUE ARROWS AND SELECT PRESUMPTIVE HOUSEHOLD STEP 8 – RUN PRESUMPTIVE HOUSEHOLD REMOVING THE MEMBER FOR THE HOUSEHOLD, STEP 9 – CLICK ‘OTHERS’ IN THE DATA COLLECTION MODULE,
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800 FITAP-SNAP Changes Document No./Name C-840-FITAP Changes in Household Composition Effective Date July 1, 2021
5 of 5 STEP 10 – NAVIGATE TO THE RUN ELIGIBILITY IN THE LEFT NAVIGATION AND CLICK ON THE ‘RUN EDBC’ BUTTON, STEP 11 – CHECK FOR ACCURACY BY CLICKING ON THE HYPERLINK MONTH, AND STEP 12 – CLICK THE ‘NEXT’ BUTTON TO AUTHORIZE.
IF THE SELF-SERVICE PORTAL (SSP) WAS USED TO REPORT A CHANGE THAT RESULTS IN THE REMOVAL OF A HOUSEHOLD MEMBER FROM THE CASE, FOLLOW THESE STEPS:
STEP 1 – CLICK ON ‘START WORK ITEM’ AND CLICK THE ‘NEXT’ BUTTON ON THE INITIATE DATA COLLECTION SCREEN, STEP 2 – REVIEW THE CHANGE REPORT CHECKLIST SHOWING THE ADDITION OF THE NEW MEMBER AND CLICK THE ‘NEXT’ BUTTON, AND STEP 3 – FOLLOW STEPS 5 THROUGH 12 ABOVE. **
REPORT OVERPAYMENTS TO THE FRAUD AND RECOVERY UNIT, IF APPROPRIATE.
C-843-FITAP - PR HEAD OF HOUSEHOLD LEAVES THE HOME
*** * Take action within 10 days to request verification, if needed, make the change, and notify the household. **
III. FORMS AND INSTRUCTIONS
OFS 12 Form / Instructions Addition of a Household Member
IV. REFERENCES
LAC 67:III.1257
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-SNAP Changes Document No./Name C-840-SNAP Changes in Household Composition Effective Date July 1, 2025
1 of 7 I. STATEMENT OF POLICY
FOR HOUSEHOLD COMPOSITION CHANGES REPORTED OUTSIDE THE SIMPLIFIED REPORTING PROCESS, MAKE THE CHANGE IN ACCORDANCE WITH THE TIMEFRAMES EXPLAINED IN C-841-SNAP PR.
C-841-SNAP – PO ADDITION OF A HOUSEHOLD MEMBER
IF THE HOUSEHOLD REPORTS AN ADDITIONAL HOUSEHOLD MEMBER, DETERMINE IF THE HOUSEHOLD MEMBER:
● IS REQUIRED TO BE INCLUDED, i.e. does not purchase and prepare meals together,
● is * a Mandatory Work Registrant (MWR),
● is an Able Bodied Adult Without Dependents (ABAWD), or
● is exempt from work registration requirements.
If the additional household member is a Mandatory Work Registrant (MWR), advise the household of the SNAP work registration requirements and provide each new MWR with a Work Registration Requirement with Louisiana Workforce Commission (SNAP 4RW). Advise the household that the new member will need to register for work at the next redetermination with Louisiana Workforce Commission (LWC).
If the additional household member is an Able Bodied Adult Without Dependents (ABAWD), advise the household of the ABAWD work requirement, ABAWD reporting requirement, and provide each new ABAWD with a SNAP Work Requirements (SNAP 4WR). **
If the additional household member has been issued a Social Security Number and is required to be included, a manual National Accuracy Clearinghouse (NAC) search must be completed to clear the member for dual participation. Refer to C-230-SNAP.
If the additional household member is an adult, a manual Electronic Disqualified Recipient System (eDRS) clearance must be completed. Refer to C-230-SNAP.
Determine the effect of the reported change based on the household’s statement and follow procedures in C-820-SNAP.
C-842-SNAP - PO REMOVAL OF A HOUSEHOLD MEMBER
WHEN A MEMBER OF THE HOUSEHOLD IS NO LONGER ELIGIBLE TO BE INCLUDED, THE PERSON SHOULD BE REMOVED EFFECTIVE THE FIRST POSSIBLE MONTH AFTER THE EXPIRATION OF ADVANCE NOTICE OF ADVERSE ACTION, IF APPROPRIATE. A CHANGE IN
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-SNAP Changes Document No./Name C-840-SNAP Changes in Household Composition Effective Date July 1, 2025
2 of 7 HOUSEHOLD COMPOSITION REPORTED BY A RESPONSIBLE HOUSEHOLD MEMBER IS CONSIDERED VERIFIED UPON RECEIPT, THEREFORE MUST BE ACTED UPON.
Report overpayments to the Fraud and Recovery Unit, if appropriate.
C-843-SNAP – PO HEAD OF HOUSEHOLD LEAVES THE HOME
If the head of household leaves and his continued eligibility cannot be determined, send appropriate notice and close the case. If the head of household leaves and his continued eligibility can be determined, make the necessary changes and send appropriate notice.
Advise the remaining members of the original household to designate a new head of household and reapply if they wish to continue to receive benefits.
Refer to Chapter 03, EBT Handbook, I-110 for procedures regarding unused benefits in EBT accounts when the head of household changes.
II. PROCEDURES
C-841-SNAP – PR ADDITION OF A HOUSEHOLD MEMBER
If the household reports a new household member, the worker must determine if the new household member is a Mandatory Work Registrant * (MWR) and an Able Bodied Adult without Dependents (ABAWD).
● If the new household member is a MWR:
o advise the household of the SNAP work registration requirements, o provide each new MWR with a SNAP 4RW, and o advise the household that the new member will need to register for work with LWC at the household’s next redetermination.
● If the new household member is an ABAWD:
o advise the household of the ABAWD work requirement and change reporting requirement, o provide each new ABAWD with a SNAP 4WR form, and o verify the number of countable months SNAP benefits received in another state during the SNAP time clock period.
The SNAP 4WR may be used as a guide to advise the MWR and/or ABAWD of the SNAP work requirements. **
If the household reports an exemption for the new household member and the exemption is questionable, the worker must send Request for Verification (OFS 18C) to request verification of the
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-SNAP Changes Document No./Name C-840-SNAP Changes in Household Composition Effective Date July 1, 2025
3 of 7 questionable exemption and allow 10 days for the household to provide the requested verification. The reason the exemption is questionable must be thoroughly documented.
Document all activities as a case note in LITE.
National Accuracy Clearinghouse (NAC)
When a manual NAC search must be completed for an interim change, click on the On Demand NAC icon located on the Household Individuals – Questions screen.
eDRS Clearance
When a manual eDRS clearance must be completed for an interim change, click on the eDRS On Demand icon located on the Non-Compliance/Sanction- Questions screen in Data Collection.
Refer to F-350 SNAP - PR.
Determine the effect of the reported change based on the household’s statement and follow procedures in C-820-SNAP.
IF THE NEW MEMBER WAS NOT REPORTED ON THE CAFÉ SELF-SERVICE PORTAL, DOCUMENT THE NEW MEMBER’S ELIGIBILITY AS A CASE NOTE OR COMPLETE THE ADDITION OF THE HOUSEHOLD MEMBER FORM OFS 12. THE REQUIRED INFORMATION MAY BE OBTAINED OVER THE TELEPHONE OR DURING A FACE-TO-FACE INTERVIEW.
IF THE ADDITION of the household member CAUSES AN INCREASE IN BENEFITS, MAKE THE CHANGE EFFECTIVE THE MONTH AFTER THE CHANGE IS REPORTED IF:
● THE NEW MEMBER IS NOT INCLUDED IN ANOTHER CERTIFIED CASE, AND
● REQUIRED VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. ALLOW THE HOUSEHOLD 10 DAYS TO PROVIDE THE REQUIRED VERIFICATION. IF THE 10TH DAY FALLS ON A WEEKEND OR HOLIDAY, THE DUE DATE BECOMES THE FOLLOWING WORKDAY.
IF THE NEW MEMBER IS INCLUDED IN ANOTHER CERTIFIED CASE, ADD THE NEW MEMBER THE FIRST MONTH THE NEW HOUSEHOLD MEMBER IS REMOVED FROM THE OLD CASE.
If the addition of a new household member causes a decrease in benefits, do not add the new member and document as a case note the reported change including the date of the report and the reason the change was deferred.
If the new household member’s income combined with the income of the household exceeds the gross income limit for the new household size, send Notice of Adverse Action to close the case.
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Disqualified Members – When a person who has been disqualified becomes eligible, add him to the certified household the month after the month the disqualification ends. Ensure the person is still living in the household.
Examples of Action Required for Household Composition Changes:
Example: The current household consists of a woman and her child. The woman got married and her husband, who has income, moves into the home. This is reported to the agency by a responsible household member. The agency must determine the new household size, the new gross income limit for the new household size, and if the household remains eligible.
Example: The household reports that her sister’s three children are now living with her. Both sisters have an active SNAP case. The change is considered verified upon receipt since a change in household composition was reported by a responsible household member. A NOAA should be sent to the household in which the children were previously included to remove them and the children should be added to the new household.
To add a new household member that was not reported using the Self-Service Portal (SSP), follow these steps:
• STEP 1 – Click on Data Collection tab located at the top navigation bar in the Worker Portal • STEP 2 – Enter the Case ID (CID) for the household, • STEP 3 – Select Change from the dropdown for “What action do you want to perform?” and click the ‘Next’ button, • STEP 4 – Click the blue arrows in the left navigation and click on Persons section • STEP 5 – Click on the ‘Add Individual’ button, • STEP 6 – Enter the new member’s information on the Person Details Screen and click the ‘Next’ button, • STEP 7 – Enter the new member’s information on the Person Household Status Screen and click the ‘Next’ button, • STEP 8 – Select the appropriate response on the Person Clearance Screen, o If the person is known to the system, click the radio button next to the person names and select ‘No’ to the question, “Do you wish to establish as a new individual?”. o If the person is not known to the system, select ‘Yes’ to the question, “Do you wish to establish as a new individual?” and click the ‘Next’ button. • STEP 9 – Click the ‘Next’ button from the Persons in Home Screen, • STEP 10 – Click on the Pencil icon next to the program, SNAP, on the Program Request Screen, • STEP 11 – Click the ‘Next’ button and click in the table for ‘Requesting Assistance’ in the row of the new member and change ‘No’ to ‘Yes’ and click the ‘Next’ button, • STEP 12 – Click on the Pencil icon in the Relationship table that is highlighted with the new member.
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-SNAP Changes Document No./Name C-840-SNAP Changes in Household Composition Effective Date July 1, 2025
5 of 7 • STEP 13 – Enter Relationship Verification and the SNAP relationship information for all members in the household and click the ‘Save’ button, • STEP 14 – Click the ‘Next’ button to navigate to the Relationship Summary and click the ‘Next’ button, • STEP 15 – Navigate through Data Collections completing all information on the new member. • STEP 16 – Click on the ‘Run EDBC’ button, • STEP 17 – Click on the hyperlink months to verify accuracy, and • STEP 18 – Click the ‘Next’ button to Authorize.
If the household reports a new household member by submitting a Change Report in the Self-Service Portal, the worker must determine if the member is required to be included.
LITE will determine if the new household member is a Mandatory Work Registrant (MWR) and * an Abled Bodied Adult without Dependents (ABAWD) and will send the SNAP 4RW to advise the household of the SNAP work registration requirements and that the new member will need to register for work with LWC at the household’s next redetermination and the ABAWD work requirement. **
To add a new household member that was reported using the Self-Service Portal (SSP), follow these steps:
• STEP 1 – Click on ‘Start Work Item’ and Click the ‘Next’ button on the Initiate Data Collection Screen, • STEP 2 – Review the Change Report Checklist showing the addition of the new member and click the ‘Next’ button, • STEP 3 – Click on the ‘Add Individual’ button on the Person – Details Screen after the display message “There are 1 or more records from Self Service application, please click add to continue”, • STEP 4 – Follow steps 5 through 14 above, • STEP 5 – Run Presumptive Household, • STEP 6 – Follow steps 15-18
Clear the new household member in the Clearance Summary by clicking on the Clearance Summary icon located on the right-hand navigation.
If the benefits will increase, LITE will increase the benefits effective the following month after eligibility is run.
If the benefits will decrease, LITE will decrease the benefits following the advance adverse action procedures.
LITE will not include the new household member if they are receiving benefits in another case. The member will show as excluded and the reason why the member is not eligible for benefits. Once the member is removed from the other case, LITE will include the member effective the earliest possible
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6 of 7 month that they are not receiving benefits. Once the member has been removed from the other case, eligibility must be run again. LITE will request benefits for the fields coded pending verification. Once the verification has been provided, click on the start work item of the Change Report and update the fields with the provided verification.
C-842-SNAP – PR REMOVAL OF A HOUSEHOLD MEMBER
WHEN A MEMBER OF THE HOUSEHOLD IS NO LONGER ELIGIBLE TO BE INCLUDED, THE PERSON SHOULD BE REMOVED EFFECTIVE THE FIRST POSSIBLE MONTH AFTER THE EXPIRATION OF ADVANCE NOTICE OF ADVERSE ACTION, IF APPROPRIATE.
IF THE SELF-SERVICE PORTAL (SSP) WAS NOT USED TO REPORT A CHANGE THAT RESULTS IN THE REMOVAL OF A HOUSEHOLD MEMBER FROM THE CASE, FOLLOW THESE STEPS:
● STEP 1 – CLICK ON THE DATA COLLECTION TAB LOCATED AT THE TOP NAVIGATION BAR IN THE WORKER PORTAL, ● STEP 2 – ENTER THE CASE ID (CID) FOR THE HOUSEHOLD, ● STEP 3 – SELECT CHANGE FROM THE DROPDOWN FOR “WHAT ACTION DO YOU WANT
TO PERFORM?” AND CLICK THE ‘NEXT’ BUTTON, ● STEP 4 – CLICK THE BLUE ARROWS IN THE LEFT NAVIGATION AND CLICK ON PERSONS
SECTION, ● STEP 5 – CLICK ON THE PENCIL ICON ON THE PERSONS IN HOME SCREEN OF THE
PERSON THAT NEEDS TO BE REMOVED, ● STEP 6 – CLICK ‘NEXT’ TO PERSON HOUSEHOLD STATUS AND SELECT OUT OF THE
HOUSEHOLD FOR HOUSEHOLD STATUS AND SELECT THE ABSENCE REASON AND
SELECT THE ABSENCE VERIFICATION (IF APPLICABLE ENTER ANY OTHER
INFORMATION ABOUT THE MEMBER’S ABSENCE) AND CLICK THE ‘NEXT’ BUTTON, ● STEP 7 – CLICK ON THE BLUE ARROWS AND SELECT PRESUMPTIVE HOUSEHOLD ● STEP 8 – RUN PRESUMPTIVE HOUSEHOLD REMOVING THE MEMBER FOR THE
HOUSEHOLD ● STEP 9 – CLICK ‘OTHERS’ IN THE DATA COLLECTION MODULE ● STEP 10 – NAVIGATE TO THE RUN ELIGIBILITY IN THE LEFT NAVIGATION AND CLICK ON
THE ‘RUN EDBC’ BUTTON, ● STEP 11 – CHECK FOR ACCURACY BY CLICKING ON THE HYPERLINK MONTH, AND ● STEP 12 – CLICK THE ‘NEXT’ BUTTON TO AUTHORIZE.
IF THE SELF-SERVICE PORTAL (SSP) WAS USED TO REPORT A CHANGE THAT RESULTS IN THE REMOVAL OF A HOUSEHOLD MEMBER FROM THE CASE, FOLLOW THESE STEPS:
• STEP 1 – CLICK ON ‘START WORK ITEM’ AND CLICK THE ‘NEXT’ BUTTON ON THE INITIATE DATA COLLECTION SCREEN,
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-SNAP Changes Document No./Name C-840-SNAP Changes in Household Composition Effective Date July 1, 2025
7 of 7 ● STEP 2 – REVIEW THE CHANGE REPORT CHECKLIST SHOWING THE ADDITION OF THE
NEW MEMBER AND CLICK THE ‘NEXT’ BUTTON, ● STEP 3 – FOLLOW STEPS 5 THROUGH 12 ABOVE.
Report overpayments to the fraud and recovery unit, if appropriate.
Example: The household reports a household member moved out of the home. Removing him causes the income for the new household size to exceed the applicable gross income limit. Propose closure by sending Notice of Adverse Action.
Example: The household reports a household member moved out of the home. Removing him would decrease benefits. A change in household composition reported by a responsible household member is considered verified upon receipt; therefore, he should be removed following expiration of Notice of Adverse Action.
Example: The client’s landlord, who is not a household member, reports that the client’s children are no longer living with the client. It is determined that removal of the children would result in a reduction in benefits. Action must not be taken because the change was not reported by a responsible household member. The change is not considered verified upon receipt.
Example: A household member is disqualified. When a household member is disqualified, the action must be taken, regardless of whether the benefits are reduced or the case closes. Disqualifications are actions that are required to be acted upon.
III. FORMS AND INSTRUCTIONS
OFS 12 Form / Instructions Addition of a Household Member OFS 18C Form / Instructions Client Contact Letter SNAP 4RW Form / Instructions Work Registration Requirement with Louisiana Workforce Commission (LWC) * SNAP 4WR Form / Instructions SNAP Work Requirements **
IV. REFERENCES
7CFR 273.12 LAC 67: III Subpart 3. Supplemental Nutrition Assistance Program (SNAP), Chapter 19. Certification of Eligible Households, Subchapter L. Reporting Changes
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-800 FITAP Changes (FITAP) Document No./Name C-850-FITAP Determining The First Month Benefits Are Affected Effective Date October 1, 2015
1 of 3 I. STATEMENT OF POLICY
IF THE CHANGE RESULTS IN INELIGIBILITY OR DECREASED BENEFITS, THE CLOSURE OR REDUCTION SHALL BE EFFECTIVE THE EARLIEST POSSIBLE MONTH AFTER EXPIRATION OF ADVANCE NOTICE OF ADVERSE ACTION, IF REQUIRED.
EXCEPTIONS TO ADVANCE NOTICE OF ADVERSE ACTION ARE LISTED IN DOCNO: C-830-FITAP/SNAP. CONCURRENT NOTICE IS REQUIRED IN THESE SITUATIONS.
IF THE CHANGE RESULTS IN INCREASED BENEFITS, THE INCREASE SHALL BE EFFECTIVE:
● THE MONTH AFTER THE ADDITION OF A HOUSEHOLD MEMBER IS REPORTED AND THE REQUIRED VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION AND THE NEW MEMBER IS NOT INCLUDED IN ANOTHER CERTIFIED CASE. IF THE NEW MEMBER IS INCLUDED IN ANOTHER CERTIFIED CASE, THE INCREASE SHALL BE EFFECTIVE THE FIRST MONTH THE NEW MEMBER IS REMOVED FROM THE OTHER CERTIFICATION.
● The month after *** the person complied when adding a person who was sanctioned for failure to comply with enumeration.
● The month after *** the person complied when adding a person who was sanctioned for failure to comply with parenting skills and immunizations to a KCSP case.
● THE MONTH AFTER *** THE CHANGE WAS REPORTED IF THE REQUIRED VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. ALLOW THE HOUSEHOLD 10 DAYS TO PROVIDE THE REQUIRED VERIFICATION. IF THE 10TH DAY FALLS ON A WEEKEND OR HOLIDAY, THE DUE DATE BECOMES THE FOLLOWING WORKDAY.
EXAMPLE 1: ON JUNE 6 A HOUSEHOLD REPORTS A $100 DECREASE IN INCOME WHICH OCCURRED ON MAY 30. VERIFICATION OF THE CHANGE IS RECEIVED ON JUNE 14. BENEFITS SHOULD BE INCREASED EFFECTIVE JULY.
EXAMPLE 2: ON JUNE 26 A HOUSEHOLD REPORTS A $100 DECREASE IN INCOME WHICH OCCURRED ON JUNE 20. VERIFICATION OF THE CHANGE IS RECEIVED ON JULY 5. BENEFITS SHOULD BE INCREASED EFFECTIVE JULY.
EXAMPLE 3: ON JUNE 27 A HOUSEHOLD REPORTS THE LOSS OF A JOB WHICH OCCURRED ON JUNE 26. VERIFICATION WAS REQUESTED ON JULY 1. THE VERIFICATION WAS RECEIVED WITH A DOCUMENT DATE OF JULY 10. BENEFITS SHOULD BE INCREASED EFFECTIVE JULY.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-800 FITAP Changes (FITAP) Document No./Name C-850-FITAP Determining The First Month Benefits Are Affected Effective Date October 1, 2015
2 of 3 NOTE: INTERIM CHANGES REPORTED BY A SIMPLIFIED REPORTING HOUSEHOLD ARE CONSIDERED TIMELY REPORTS UNLESS THE HOUSEHOLD FAILS TO REPORT THAT INCOME EXCEEDED THE GROSS INCOME LIMIT FOR THE HOUSEHOLD SIZE WHICH WOULD HAVE RESULTED IN THE HOUSEHOLD'S INELIGIBILITY.
When a change which occurred in a prior month is not reported and verified timely by a change reporting household, determine whether supplemental benefits should be issued by determining the first month that benefits would have increased if the client had reported the change timely and provided verification by the due date. If benefits would have been increased effective the month in which verification is actually received, issue supplemental benefits. The amount of the supplement is the difference between the amount the client actually received and the amount the client could have received if the change had been reported and verified timely. Do not prorate based on the date the verification is received.
Example 1: On May 5 a household reports a $100 decrease in income which occurred on April 2. Verification of the change is received on May 10. Benefits should be increased effective May because May is the month the change would have been effective had it been reported and verified timely. Issue a supplement for May.
Example 2: On July 28 the household reports a decrease in income which occurred on June 15. Verification of the reported change was provided on August 2. If the household had timely reported and verified the change, benefits would have been increased effective July. Since verification was provided in August, a supplement should be issued for August.
CHANGES THAT RESULT IN AN INCREASE IN BENEFITS THAT ARE REPORTED AS A PART OF THE SIMPLIFIED REPORTING PROCESS IN THE MONTH PRIOR TO THE REPORT MONTH ARE EFFECTIVE THE MONTH AFTER THE CHANGE IS REPORTED IF THE VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. AUTHORIZE SUPPLEMENTAL BENEFITS IF NECESSARY.
EXAMPLE 1: A CLIENT SUBMITS HER FEBRUARY SIMPLIFIED REPORT WHICH IS RECEIVED ON JANUARY 25. SHE REPORTS THAT SHE HAD A BABY ON DECEMBER 15 AND PROVIDED VERIFICATION THAT SHE HAD APPLIED FOR A SOCIAL SECURITY CARD. BENEFITS SHOULD BE INCREASED EFFECTIVE FEBRUARY. IF THE CHANGE IS NOT MADE PRIOR TO CUTOFF IN JANUARY, SUPPLEMENTAL BENEFITS WOULD BE ISSUED FOR FEBRUARY.
***
CHANGES THAT RESULT IN AN INCREASE IN BENEFITS THAT ARE REPORTED AS A PART OF THE REDETERMINATION PROCESS IN THE MONTH PRIOR TO THE REDETERMINATION MONTH ARE EFFECTIVE THE REDETERMINATION MONTH IF THE VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. AUTHORIZE SUPPLEMENTAL BENEFITS IF NECESSARY.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-800 FITAP Changes (FITAP) Document No./Name C-850-FITAP Determining The First Month Benefits Are Affected Effective Date October 1, 2015
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EXAMPLE 1: A CLIENT SUBMITS HER MAY REDETERMINATION APPLICATION WHICH IS RECEIVED ON APRIL 25. SHE REPORTS THAT SHE HAD A BABY ON MARCH 15 AND PROVIDED VERIFICATION THAT SHE HAD APPLIED FOR A SOCIAL SECURITY CARD. BENEFITS SHOULD BE INCREASED EFFECTIVE MAY. IF THE CHANGE IS NOT MADE PRIOR TO CUTOFF IN APRIL, SUPPLEMENTAL BENEFITS WOULD BE ISSUED FOR MAY.
EXAMPLE 2: A CLIENT SUBMITS HER JUNE REDETERMINATION APPLICATION WHICH IS RECEIVED ON MAY 31. SHE REPORTS THAT SHE LOST HER JOB THE LAST WEEK OF APRIL. VERIFICATION WAS REQUESTED ON JUNE 4. THE VERIFICATION WAS RECEIVED WITH A DOCUMENT DATE OF JUNE 14. SUPPLEMENTAL BENEFITS WOULD BE ISSUED FOR JUNE.
C-851-FITAP - PO SUPPLEMENTAL BENEFITS
ISSUE SUPPLEMENTAL BENEFITS IF ACTION CANNOT BE COMPLETED IN TIME TO AFFECT BENEFITS FOR THE APPROPRIATE MONTH AS EXPLAINED ABOVE OR IF THE AGENCY FAILED TO TAKE TIMELY ACTION TO INCREASE BENEFITS FOLLOWING A REPORTED AND VERIFIED CHANGE.
II. PROCEDURES
There are no procedures.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
LAC 67:III.1257
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-SNAP Changes Document No./Name C-850-SNAP Determining The First Month Benefits Are Affected Effective Date November 15, 2019
1 of 3 I. STATEMENT OF POLICY
Changes which are reported outside the Simplified Reporting process shall be effective as explained below.
IF THE CHANGE RESULTS IN INELIGIBILITY OR DECREASED BENEFITS, THE CLOSURE OR REDUCTION SHALL BE EFFECTIVE THE EARLIEST POSSIBLE MONTH AFTER EXPIRATION OF ADVANCE NOTICE OF ADVERSE ACTION, IF REQUIRED.
EXCEPTIONS TO ADVANCE NOTICE OF ADVERSE ACTION ARE LISTED IN DOCNO: C-830-FTAP/SNAP. CONCURRENT NOTICE IS REQUIRED IN THESE SITUATIONS.
IF THE CHANGE RESULTS IN INCREASED BENEFITS, THE INCREASE SHALL BE EFFECTIVE:
● THE MONTH AFTER THE ADDITION OF A HOUSEHOLD MEMBER IS REPORTED AND THE REQUIRED VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION AND THE NEW MEMBER IS NOT INCLUDED IN ANOTHER CERTIFIED CASE. IF THE NEW MEMBER IS INCLUDED IN ANOTHER CERTIFIED CASE, THE INCREASE SHALL BE EFFECTIVE THE FIRST MONTH THE NEW MEMBER IS REMOVED FROM THE OTHER CERTIFICATION.
● ***
● The month after a disqualification ends when adding a previously disqualified member.
● THE MONTH AFTER THE CHANGE WAS REPORTED IF THE REQUIRED VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. ALLOW THE HOUSEHOLD 10 DAYS TO PROVIDE THE REQUIRED VERIFICATION. IF THE 10TH DAY FALLS ON A WEEKEND OR HOLIDAY, THE DUE DATE BECOMES THE FOLLOWING WORKDAY.
EXAMPLE 1: ON JUNE 6 A HOUSEHOLD REPORTS A $100 DECREASE IN INCOME WHICH OCCURRED ON MAY 30. VERIFICATION OF THE CHANGE IS RECEIVED ON JUNE 14. BENEFITS SHOULD BE INCREASED EFFECTIVE JULY.
EXAMPLE 2: ON JUNE 26 A HOUSEHOLD REPORTS A $100 DECREASE IN INCOME WHICH OCCURRED ON JUNE 20. VERIFICATION OF THE CHANGE IS RECEIVED ON JULY 5. BENEFITS SHOULD BE INCREASED EFFECTIVE JULY.
EXAMPLE 3: ON JUNE 27 A HOUSEHOLD REPORTS THE LOSS OF A JOB WHICH OCCURRED ON JUNE 26. VERIFICATION WAS REQUESTED ON JULY 1. THE VERIFICATION WAS RECEIVED WITH A DOCUMENT DATE OF JULY 10. BENEFITS SHOULD BE INCREASED EFFECTIVE JULY.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-SNAP Changes Document No./Name C-850-SNAP Determining The First Month Benefits Are Affected Effective Date November 15, 2019
2 of 3 NOTE: INTERIM CHANGES REPORTED BY A SIMPLIFIED REPORTING HOUSEHOLD ARE CONSIDERED TIMELY REPORTS UNLESS THE HOUSEHOLD FAILS TO REPORT THAT INCOME EXCEEDED THE GROSS INCOME LIMIT FOR THE HOUSEHOLD SIZE WHICH WOULD HAVE RESULTED IN THE HOUSEHOLD'S INELIGIBILITY.
CHANGES THAT RESULT IN AN INCREASE IN BENEFITS THAT ARE REPORTED AS A PART OF THE SIMPLIFIED REPORTING PROCESS IN THE MONTH PRIOR TO THE REPORT MONTH ARE EFFECTIVE THE MONTH AFTER THE CHANGE IS REPORTED IF THE VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. AUTHORIZE SUPPLEMENTAL BENEFITS IF NECESSARY.
EXAMPLE 1: A CLIENT SUBMITS HER FEBRUARY SIMPLIFIED REPORT WHICH IS RECEIVED ON JANUARY 25. SHE REPORTS THAT SHE HAD A BABY ON DECEMBER 15 AND PROVIDED VERIFICATION THAT SHE HAD APPLIED FOR A SOCIAL SECURITY CARD. BENEFITS SHOULD BE INCREASED EFFECTIVE FEBRUARY. IF THE CHANGE IS NOT MADE PRIOR TO CUTOFF IN JANUARY, SUPPLEMENTAL BENEFITS WOULD BE ISSUED FOR FEBRUARY.
CHANGES THAT RESULT IN AN INCREASE IN BENEFITS THAT ARE REPORTED AS A PART OF THE REDETERMINATION PROCESS IN THE MONTH PRIOR TO THE REDETERMINATION MONTH ARE EFFECTIVE THE REDETERMINATION MONTH IF THE VERIFICATION IS RECEIVED BY THE DUE DATE GIVEN ON THE REQUEST FOR VERIFICATION. AUTHORIZE SUPPLEMENTAL BENEFITS IF NECESSARY.
EXAMPLE 1: A CLIENT SUBMITS HER MAY REDETERMINATION APPLICATION WHICH IS RECEIVED ON APRIL 25. SHE REPORTS THAT SHE HAD A BABY ON MARCH 15 AND PROVIDED VERIFICATION THAT SHE HAD APPLIED FOR A SOCIAL SECURITY CARD. BENEFITS SHOULD BE INCREASED EFFECTIVE MAY. IF THE CHANGE IS NOT MADE PRIOR TO CUTOFF IN APRIL, SUPPLEMENTAL BENEFITS WOULD BE ISSUED FOR MAY.
EXAMPLE 2: A CLIENT SUBMITS HER JUNE REDETERMINATION APPLICATION WHICH IS RECEIVED ON MAY 31. SHE REPORTS THAT SHE LOST HER JOB THE LAST WEEK OF APRIL. VERIFICATION WAS REQUESTED ON JUNE 4. THE VERIFICATION WAS RECEIVED WITH A DOCUMENT DATE OF JUNE 14. SUPPLEMENTAL BENEFITS WOULD BE ISSUED FOR JUNE.
C-851-SNAP - PO SUPPLEMENTAL BENEFITS
ISSUE SUPPLEMENTAL BENEFITS IF ACTION CANNOT BE COMPLETED IN TIME TO AFFECT BENEFITS FOR THE APPROPRIATE MONTH AS EXPLAINED ABOVE OR IF THE AGENCY FAILED TO TAKE TIMELY ACTION TO INCREASE BENEFITS FOLLOWING A REPORTED AND VERIFIED CHANGE.
II. PROCEDURES
There are no procedures for this policy.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-800-SNAP Changes Document No./Name C-850-SNAP Determining The First Month Benefits Are Affected Effective Date November 15, 2019
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III. FORMS AND INSTRUCTIONS
OFS 18C Form / Instructions Client Contact Letter
IV. REFERENCES
7CFR 273.12
LAC 67: III Subpart 3. Supplemental Nutrition Assistance Program (SNAP), Chapter 19. Certification of Eligible Households, Subchapter L. Reporting Changes
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (FITAP) Section No./Name C-900 FITAP Issuing Benefits (FITAP) Document No./Name C-910-FITAP Types of Benefits Dates Issue December 20, 1997 Effective December 20, 1997
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1. INITIAL - BENEFITS FOR THE FIRST MONTH OF ELIGIBILITY.
2. REGULAR - ON GOING MONTHLY BENEFITS RECEIVED AFTER THE INITIAL MONTH.
3. Corrective payments - benefits issued for the current or prior months to correct underpayments.
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (SNAP) Section No./Name C-900-Issuing Benefits (SNAP) Document No./Name C-910-SNAP Types Of Benefits Dates Issue January 1, 2010 Effective January 1, 2010
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1. INITIAL - BENEFITS FOR THE FIRST MONTH OF ELIGIBILITY.
2. REGULAR - ON GOING MONTHLY BENEFITS RECEIVED AFTER THE INITIAL MONTH.
3. Supplemental - additional benefits provided to a household during a month when benefits have already been issued. Supplemental benefits can only be issued for the current benefit month to correct an administrative error, or because of administrative limitations, such as the computer being down on cut-off date.
4. Restored - all other full or partial month benefits owed a household for a past month. These benefits can be used to offset claims against a household. If restoration is due and there is an existing claim, send two copies of form 20CD documenting the restoration to the Fraud and Recovery Section for review. If approved, the claim will be offset with the amount of the restored benefits and the balance, if any, will be refunded to the household by Fraud and Recovery.
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-920-FITAP Benefit Amount Effective Date January 6, 2022
1 of 2 I. STATEMENT OF POLICY
The amount of benefits is based on assistance unit size and countable income.
Prorated benefits are paid from the date of application unless the case was closed in error.
● If the prorated budgetary deficit is $.01 through $9.99, no benefits are paid.
● If the prorated budgetary deficit is $10 or more, the benefit amount is the prorated budgetary deficit rounded down to the nearest dollar.
*** * Refer to C-840-FITAP, section C-841 for benefit issuance when adding a person to an existing grant.
II. PROCEDURES
LITE will determine ** the budgetary deficit by subtracting countable earned plus countable unearned income from the appropriate FITAP flat grant amount. *** * The benefit amount will be determined by rounding down the full budgetary deficit or the prorated budgetary deficit amount.
● If the full budgetary deficit is $.01 through $9.99, no benefits are paid.
● If the full budgetary deficit is $10.00 or more, the benefit amount is the budgetary deficit rounded down to the nearest dollar.
C-921-FITAP - PR COMPUTING THE PRORATED BUDGETARY DEFICIT
If the budgetary deficit is not a whole dollar amount, LITE will use the following formula to compute the prorated budgetary deficit:
(Prior to rounding down)
Amount of budgetary deficit X (31 - Date of Application)
30
Example: On October 8th, Mrs. Jones applies for FITAP for herself and her three minor children. She has countable unearned income of $174.35.
Mrs. Jones meets the eligibility test. Her October benefit amount is computed as follows:
Flat Grant (4)
$568.00 Less Countable Income - 174.35 Budgetary Deficit = $393.65
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-920-FITAP Benefit Amount Effective Date January 6, 2022
2 of 2 Since Mrs. Jones is eligible for payment for the period beginning October 8 through October 31, her prorated benefit amount is computed using the formula outline.
(31-8)
$393.65 x 23 = $9,053.95 = $301.80 30
Her prorated budgetary deficit is then rounded down to determine benefit amount and Mrs. Jones receives $301.00 for October.
If the budgetary deficit is a whole dollar amount, use the proration chart to determine the prorated budgetary deficit. Refer to J-0210-1 FITAP-KCSP-SNAP Initial Months Benefits Proration Chart.
III. FORMS AND INSTRUCTIONS
There are no forms and instructions associated with this policy.
IV. REFERENCES
There are no references associated with this policy. **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-920-SNAP Benefit Amount Effective Date October 1, 2025
1 of 1 I. STATEMENT OF POLICY
The amount of benefits is based on household size and net income. (For SNAP allotment amount, refer to section J-300-SNAP.)
The minimum ongoing benefit amount for one and two person households is $24.
II. PROCEDURES
There are no procedures associated with this policy.
III. FORMS AND INSTRUCTIONS
There are no forms associated with this policy.
IV. REFERENCES
LAC 67:III, Subpart 3. Supplemental Nutrition Assistance Program (SNAP), Chapter 19, Subchapter J, Section 1987.
August 13, 2025 USDA – FNS Supplemental Nutrition Assistance Program (SNAP) All State Agency Memo – Fiscal Year (FY) 2026 Cost of Living Adjustments (COLAs).
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (FITAP) Section No./Name C-900 FITAP Issuing Benefits (FITAP) Document No./Name C-930-FITAP Issuing Methods Dates Issue December 20, 1997 Effective December 20, 1997
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Benefits are authorized by State Office through EBT.
FITAP benefits are authorized for the first five calendar days of the month as follows:
-------------------------------------------------------------------------------------------------------------------------- If your Social Security
|
Your cash benefits are Number ends in:
|
available after 5 a.m. on the: -------------------------------------------------------------------------------------------------------------------------- 1 or 6
|
1st of every month -------------------------------------------------------------------------------------------------------------------------- 2 or 7
|
2nd of every month -------------------------------------------------------------------------------------------------------------------------- 3 or 8
|
3rd of every month -------------------------------------------------------------------------------------------------------------------------- 4 or 9
|
4th of every month -------------------------------------------------------------------------------------------------------------------------- 5 or 0
|
5th of every month --------------------------------------------------------------------------------------------------------------------------
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-930-SNAP Issuing Methods Effective Date April 1, 2026
1 of 4 I. STATEMENT OF POLICY
LITE authorizes benefits on a monthly basis to ongoing cases during the first 23 calendar days of each month as follows:
Last Digit of Social Security Number (SSN) (unless the head of the household is Elderly or any member of the household is Disabled): SNAP benefits are available after 5 a.m. on the: The head of the household is Elderly or any member is Disabled
(1st-4th of every month) 0 5th of every month 1 7th of every month 2 9th of every month 3 11th of every month 4 13th of every month 5 15th of every month 6 17th of every month 7 19th of every month 8 21st of every month 9 23rd of every month
Benefits may also be authorized automatically by LITE when:
• certifying a case,
• recertifying a timely reapplication after cutoff,
• authorizing the second month’s benefits on an expedited case with postponed verification that is provided after cutoff, or
• a Manual Issuance request is entered in LITE by the local office or by State Office.
LITE benefit issuance is batch oriented and benefits are authorized the same day for all actions.
Benefits issued through a Manual Issuance are available either the same day or the following day after the issuance request is entered in LITE. Examples of Manual Issuance reasons include:
• authorizing the first month’s benefits for a new certification period when a redetermination is completed after the end of the redetermination month.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-930-SNAP Issuing Methods Effective Date April 1, 2026
2 of 4 • authorizing second month's benefits on an expedited case with postponed verification that is provided timely, but the case closes in error,
• meeting time limits for case actions,
• authorizing replacement benefits,
• authorizing supplemental benefits, or
• restoring benefits for prior months.
C-931-SNAP – PO STATE OFFICE ISSUING METHOD
All regular benefits are automatically authorized by State Office each month.
State Office assigns benefit dates 1 through 23 as indicated in the above chart.
If the household's SSI/Social Security income or work registration status changes, the benefit date would also be reassigned.
C-932-SNAP – PO MANUAL ISSUANCE
When benefits must be issued on the same day or the following day, follow procedures outlined in C- 932-SNAP-PR.
Do not authorize benefits before the month for which they are intended, except when first and second months' SNAP benefits must be authorized simultaneously. (See C-933-SNAP - PO).
Do not authorize benefits for more than 12 months in the past.
C-933-SNAP – PO SIMULTANEOUS AUTHORIZATION OF FIRST AND SECOND MONTHS' BENEFITS
Households applying for SNAP benefits after the 15th of the month may have their first and second months’ benefits authorized at the same time if determined eligible for both months under certain circumstances.
NOTE: Migrant or seasonal farm workers eligible to receive the full month's benefits in the first month of the certification period will not be authorized simultaneous benefits.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-930-SNAP Issuing Methods Effective Date April 1, 2026
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C-933-1-SNAP – PO Non-Expedited Cases Certified In the First or Second Month
Households applying for SNAP benefits after the 15th of the month must have their first and second months' benefits authorized at the same time if:
• The household has completed the application process and has provided all required verification, and
• The household has been determined eligible to receive benefits for the initial month of application and the following month.
C-933-2-SNAP – PO Expedited Cases
Households applying for benefits after the 15th of the month and determined expedited shall have their first and second months' benefits authorized at the same time regardless of whether or not verification has been postponed.
II. PROCEDURES
C-931-SNAP – PR STATE OFFICE ISSUING METHOD
State Office automatically issues and deposits benefits on the client’s Electronic Benefit Transfer (EBT) card based on the appropriate mail code.
C-932-SNAP – PR MANUAL ISSUANCE
When benefits must be issued outside of the automatic process, the following procedures should be followed:
• Complete form SNAP 38 with the household, if replacing benefits. (See Document C-940-SNAP- PO.)
• Determine if the benefit month is older than 12 months. If it is, a manual issuance cannot be completed.
• Complete form OFS 35 to request a Manual Issuance of SNAP benefits .
• Obtain supervisory approval for Manual Issuance of benefits.
• Request that the Manual Issuance be entered in LITE.
• Document the activity in LITE.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-930-SNAP Issuing Methods Effective Date April 1, 2026
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• File the OFS 35 in the document repository system.
C-933-SNAP - PR SIMULTANEOUS AUTHORIZATION OF FIRST AND SECOND MONTHS' BENEFITS
If LITE does not automatically issue benefits for a household eligible for Simultaneous Authorization of the first and second month’s benefits, a Manual Issuance must be completed. Follow procedures outlined above.
III. FORMS AND INSTRUCTIONS
OFS 35 Form / Instructions Request for Special/Manual Issuance Cash Assistance/SNAP Benefits
SNAP 38 Form / Instructions Affidavit Regarding Food Lost in a Household Misfortune
IV. REFERENCES
7CFR 273.10
LAC 67:III, Subpart 3. Supplemental Nutrition Assistance Program (SNAP), Chapter 19. Certification of Eligible Households, Subchapter J. Determining Household Eligibility and Benefit Levels
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-940-SNAP Replacing Benefits Effective Date September 10, 2019
1 of 3 I. STATEMENT OF POLICY
C-941-SNAP REPLACEMENT OF FOOD DESTROYED IN A HOUSEHOLD MISFORTUNE
Replacement benefits can be authorized if food purchased with * SNAP benefits is ** destroyed in a household misfortune.
Prior to authorizing replacement benefits, review the case record *** and other applicable documentation to determine:
● if the benefit was correctly authorized;
● if the household has timely reported the destruction of the food in a household misfortune and
● if the household has timely executed the form SNAP 38.
The household must:
1. Report verbally or in writing the loss of the food within 10 calendar days of the household misfortune.
2. Execute the form SNAP 38 within 10 calendar days of the report of the household misfortune.
NOTE: If the 10th day falls on a weekend or holiday, treat the following workday as the 10th calendar day.
The worker must:
1. Determine that food purchased with food benefits was destroyed in a household misfortune or disaster, such as, but not limited to, a fire or flood. If food was destroyed due to a power outage, the power must have been out for at least 24 hours. Verify this through:
o a collateral contact,
o documentation from a community organization including, but not limited to, the Red Cross or fire department, or
o a home visit. ***
2. Mail the form SNAP 38 if the *** household *** is unable to come to the office because of:
o age, handicap, or distance from the office, and
o is unable to appoint an authorized representative. ***
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-940-SNAP Replacing Benefits Effective Date September 10, 2019
2 of 3 3. Authorize replacement benefits within two days of the date the form SNAP 38 is received by the local office or within 10 days of the report of the household misfortune, whichever is later.
NOTE: If the signed form SNAP 38 is received within the 10-day limit, replacement benefits can be authorized in the month following the month of the misfortune.
4. Document the replacement in the case record.
There is no limit on the number of replacement benefits authorized to replace food destroyed in a household misfortune.
The value of the replacement benefit will be in the amount equal to the value of the food destroyed in the misfortune up to a maximum of one month's allotment for that SNAP household unless the loss includes food purchased with restored benefits which will be replaced in the amount of the loss up to the full value of the restoration.
Example: A one person household reports losing $200 worth of food purchased with SNAP benefits. The household received $150.00 in SNAP benefits. The maximum allotment for a one person household is $192. Since the household only received $150, the replacement amount cannot exceed the monthly allotment the household received of $150.
Deny the request for a replacement benefit if:
● the household did not report the loss within 10 days of the household misfortune;
● the form SNAP 38 was not executed within 10 days of the report of the household misfortune; or
● available documentation indicates that the household's request for replacement appears to be fraudulent.
Inform the household of the right to a fair hearing to contest the denial or delay of a replacement benefit. Do not make replacements while the denial or delay is being appealed.
II. PROCEDURES
The worker for the case must verify the loss and issue replacement benefits, if the form SNAP 38 is mailed and returned.
If client resides in a parish different from the worker’s parish, advise the client to visit their local office to sign the form SNAP 38. The worker in the local office * who received ** the form SNAP 38 must verify the loss and issue replacement benefits.
Division/Section Family Support Chapter No./Name 04 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-940-SNAP Replacing Benefits Effective Date September 10, 2019
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III. FORMS AND INSTRUCTIONS
* SNAP 38 Form / Instructions Regarding Food Loss in a Household Misfortune **
IV. REFERENCES
LAC 67:III. Chapter 19 Subchapter 1993
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-950-SNAP Reserved Effective Date January 1, 2010
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Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-960-SNAP Reserved Effective Date January 1, 2010
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Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-970-SNAP Reserved Effective Date January 1, 2010
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Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (FITAP) Section No./Name C-900 FITAP Issuing Benefits (FITAP) Document No./Name C-990-FITAP Security and Control of the Louisiana Purchase Automated Benefit Card Dates Issue December 20, 1997 Effective December 20, 1997
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KEEP CARD STOCK UNDER LOCK AND KEY IN A SECURE LOCATION SUCH AS A SAFE, LOCKED FILE CABINET, LOCKED DESK DRAWER, LOCKED SUPPLY CABINET, ETC. ALL CARDS MUST BE ACCOUNTED FOR. EACH CARD HAS A SIXTEEN DIGIT PERSONAL ACCOUNT NUMBER (PAN). USE THE CARD STOCK LOG (FORM EBT 1) TO MAINTAIN A RECORD OF ALL ISSUED CARDS.
CARDS SHOULD BE ISSUED IN ORDER FROM THE BULK SUPPLY. AS EACH CARD IS ISSUED, THE PAN MUST BE VERIFIED AND ENTERED ON THE EBT 1.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-900-FITAP-SNAP Issuing Benefits Document No./Name C-990-SNAP Security and Control of the Louisiana Purchase Automated Benefit Card Effective Date January 1, 2010
1 of 1 KEEP CARD STOCK UNDER LOCK AND KEY IN A SECURE LOCATION SUCH AS A SAFE, LOCKED FILE CABINET, LOCKED DESK DRAWER, LOCKED SUPPLY CABINET, ETC. ALL CARDS MUST BE ACCOUNTED FOR. EACH CARD HAS A SIXTEEN DIGIT PERSONAL ACCOUNT NUMBER (PAN). USE THE CARD STOCK LOG (FORM EBT 1) TO MAINTAIN A RECORD OF ALL ISSUED CARDS.
CARDS SHOULD BE ISSUED IN ORDER FROM THE BULK SUPPLY. AS EACH CARD IS ISSUED, THE PAN MUST BE VERIFIED AND ENTERED ON THE EBT 1.
Agency Name Office of Family Support (OFS) Chapter No./Name 04 – Family Assistance Manual (FAM) Part No./Name C. Case Processing (FITAP) Section No./Name C-1000 FITAP Louisiana Purchase Automated Benefits Cards (FITAP) Document No./Name C-1010-FITAP Issuance of the Louisiana Purchase Automated Benefit Card Dates Issue December 1, 2006 Effective December 1, 2006
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The Louisiana Purchase Automated Benefit Card * will be automatically mailed to the payee as described in Chapter 3, D-100. **
Caution: Use of FITAP benefits is the responsibility of the payee or third party payee when designated. If there is a third party payee, the payee must make the card and PIN available to the third party payee.
* THE LOUISIANA PURCHASE AUTOMATED BENEFIT CARD WILL ALSO BE ISSUED TO REPLACE LOST, STOLEN OR DESTROYED CARDS. **
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C – Case Processing Section No./Name C-1000-SNAP Louisiana Purchase Automated Benefit Cards Document No./Name C-1010-SNAP Issuance of the Louisiana Purchase Automated Benefit Card Effective Date January 1, 2010
1 of 1 The Louisiana Purchase Automated Benefit Card will be automatically mailed to the head of household as described in Chapter 3, D-100.
Caution: Use of the card is the responsibility of the head of household named on the card; however, benefits can be accessed by anyone who has the card and knowledge of the PIN.
THE LOUISIANA PURCHASE AUTOMATED BENEFIT CARD WILL ALSO BE ISSUED TO REPLACE LOST, STOLEN OR DESTROYED CARDS.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-1100 FITAP Verification (FITAP) Document No./Name C-1110-FITAP Date of Receipt (FITAP) Effective Date March 1, 2016
1 of 2 I. STATEMENT OF POLICY
THE ‘SCAN DATE’ IN ONBASE SHOULD BE USED AS THE DATE OF RECEIPT ON DOCUMENTS RECEIVED BY MAIL OR FAX THROUGH THE DOCUMENT PROCESSING CENTER (DPC) WHEN DETERMINING THE APPLICATION DATE OR THE DATE VERIFICATION IS RECEIVED. THE PSI: CAPTURE SYSTEM CAPTURES THE SCAN DATE/TIME AND FAX DATE/TIME WHICH IS THE ACTUAL DATE THE DOCUMENT WAS RECEIVED AT THE DPC.
II. PROCEDURES
IF THE ‘SCAN DATE’ IS AFTER 4:30 PM ON A WORKDAY, THE DATE OF RECEIPT WILL BE FOLLOWING WORKDAY. THE ‘SCAN DATE’ CAN BE LOCATED BY VIEWING ‘KEYWORDS’ WHEN SCROLLING DOWN TO THE BOTTOM OF THE FORM.
NOTE: THE ‘SCAN DATE’ CANNOT BE CHANGED BY USERS.
DOCUMENTS RECEIVED IN A DCFS OFFICE OR FAXED DIRECTLY TO THE DCFS OFFICE SHOULD BE DATE STAMPED BY THE RECEIVING OFFICE ON THE DATE OF RECEIPT PRIOR TO SCANNING THE DOCUMENTS INTO ONBASE VIA PSI: FUSION. IF A DOCUMENT IS SCANNED LOCALLY BY THE PARISH OFFICE, A ‘SCAN DATE, WILL NOT BE DISPLAYED. WHEN INDEXING THE DOCUMENT, STAFF SHOULD UPDATE THE ‘DOCUMENT DATE’ TO INDICATE THE DATE OF RECEIPT IN ONBASE. THE ‘DOCUMENT DATE’ SHOULD MATCH THE DATE STAMPED BY THE RECEIVING OFFICE. STAFF SHOULD USE THE ‘DOCUMENT DATE’ WHEN DETERMINING RECEIPT OF A DOCUMENT WHEN THERE IS NO ‘SCAN DATE’.
DOCUMENTS RECEIVED VIA EMAIL FROM THE CLIENT DIRECTLY TO THE WORKER OR TO THE OFFICE GENERIC EMAIL ADDRESS SHOULD BE SENT TO ONBASE BY USING THE HYLAND VIRTUAL PRINT OPTION. THIS INCLUDES SENDING THE EMAIL ITSELF AND THE VERIFICATION TO ONBASE. TO COMPLETE A VIRTUAL PRINT, ONBASE SHOULD BE OPEN. THE HYLAND SOFTWARE VIRTUAL PRINT CAN BE ACCESSED BY SELECTING ‘FILE’ ON THE DOCUMENT AND SELECTING ‘PRINT’. ONCE THE PRINT BOX IS POPULATED, CHANGE THE PRINTER OPTION TO ‘HYLAND SOFTWARE VIRTUAL PRINTER’, THEN SELECT PRINT. WHEN INDEXING THE DOCUMENT, STAFF SHOULD UPDATE THE ‘DOCUMENT DATE’ TO INDICATE THE DATE OF RECEIPT OF THE EMAIL IN ONBASE. THE ‘DOCUMENT DATE’ SHOULD MATCH THE DATE THE EMAIL WAS RECEIVED.
NOTE: THE ‘POSTMARK DATE’ WILL ONLY BE USED TO DETERMINE IF A FAIR HEARING REQUEST IS TIMELY RECEIVED FROM THE CLIENT BY THE AGENCY.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-1100 FITAP Verification (FITAP) Document No./Name C-1110-FITAP Date of Receipt (FITAP) Effective Date March 1, 2016
2 of 2
IV. REFERENCES
THERE ARE NO REFERENCES ASSOCIATED WITH THIS POLICY.
Division/Section Family Support Chapter No./Name 4- Economic Stability (ES) Part No./Name C-Case Processing(SNAP) Section No./Name C-1100-Verification (SNAP) Document No./Name C-1110-SNAP Date of Receipt (SNAP) Effective Date March 1, 2016
1 of 2 I. STATEMENT OF POLICY
THE ‘SCAN DATE’ IN ONBASE SHOULD BE USED AS THE DATE OF RECEIPT ON DOCUMENTS RECEIVED BY MAIL OR FAX THROUGH THE DOCUMENT PROCESSING CENTER (DPC) WHEN DETERMINING THE APPLICATION DATE OR THE DATE VERIFICATION IS RECEIVED. THE PSI: CAPTURE SYSTEM CAPTURES THE SCAN DATE/TIME AND FAX DATE/TIME WHICH IS THE ACTUAL DATE THE DOCUMENT WAS RECEIVED AT THE DPC.
II. PROCEDURES
IF THE ‘SCAN DATE’ IS AFTER 4:30 PM ON A WORKDAY, THE DATE OF RECEIPT WILL BE THE FOLLOWING WORKDAY. THE ‘SCAN DATE’ CAN BE LOCATED BY VIEWING ‘KEYWORDS’ WHEN SCROLLING DOWN TO THE BOTTOM OF THE FORM.
NOTE: THE ‘SCAN DATE’ CANNOT BE CHANGED BY USERS.
DOCUMENTS RECEIVED IN A DCFS OFFICE OR FAXED DIRECTLY TO THE DCFS OFFICE SHOULD BE DATE STAMPED BY THE RECEIVING OFFICE ON THE DATE OF RECEIPT PRIOR TO SCANNING THE DOCUMENTS INTO ONBASE VIA PSI: FUSION. IF A DOCUMENT IS SCANNED LOCALLY BY THE PARISH OFFICE, A ‘SCAN DATE’ WILL NOT BE DISPLAYED. WHEN INDEXING THE DOCUMENT, STAFF SHOULD UPDATE THE ‘DOCUMENT DATE’ TO INDICATE THE DATE OF RECEIPT IN ONBASE. THE ‘DOCUMENT DATE’ SHOULD MATCH THE DATE STAMPED BY THE RECEIVING OFFICE. STAFF SHOULD USE THE ‘DOCUMENT DATE’ WHEN DETERMINING RECEIPT OF A DOCUMENT WHEN THERE IS NO ‘SCAN DATE’.
DOCUMENTS RECEIVED VIA EMAIL FROM THE CLIENT DIRECTLY TO THE WORKER OR TO THE OFFICE GENERIC EMAIL ADDRESS SHOULD BE SENT TO ONBASE BY USING THE HYLAND VIRTUAL PRINT OPTION. THIS INCLUDES SENDING THE EMAIL ITSELF AND THE VERIFICATION TO ONBASE. TO COMPLETE A VIRTUAL PRINT, ONBASE SHOULD BE OPEN. THE HYLAND SOFTWARE VIRTUAL PRINT CAN BE ACCESSED BY SELECTING ‘FILE’ ON THE DOCUMENT AND SELECTING ‘PRINT’. ONCE THE PRINT BOX IS POPULATED, CHANGE THE PRINTER OPTION TO ‘HYLAND SOFTWARE VIRTUAL PRINTER’, THEN SELECT PRINT. WHEN INDEXING THE DOCUMENT, STAFF SHOULD UPDATE THE ‘DOCUMENT DATE’ TO INDICATE THE DATE OF RECEIPT OF THE EMAIL IN ONBASE. THE ‘DOCUMENT DATE’ SHOULD MATCH THE DATE THE EMAIL WAS RECEIVED.
NOTE: THE ‘POSTMARK DATE’ WILL ONLY BE USED TO DETERMINE IF A FAIR HEARING REQUEST IS TIMELY RECEIVED FROM THE CLIENT BY THE AGENCY.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY.
Division/Section Family Support Chapter No./Name 4- Economic Stability (ES) Part No./Name C-Case Processing(SNAP) Section No./Name C-1100-Verification (SNAP) Document No./Name C-1110-SNAP Date of Receipt (SNAP) Effective Date March 1, 2016
2 of 2 IV. REFERENCES
THERE ARE NO REFERENCES ASSOCIATED WITH THIS POLICY.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-1100-FITAP-SNAP Verification Document No./Name C-1120-FITAP Sources of Verification Effective Date June 1, 2016
1 of 4 I. STATEMENT OF POLICY
C-1121-FITAP * - PO ** DOCUMENTARY EVIDENCE
DOCUMENTARY EVIDENCE IS WRITTEN CONFIRMATION OF A HOUSEHOLD'S CIRCUMSTANCES, SUCH AS CHECK STUBS, CONTRIBUTION STATEMENTS, UTILITY BILLS, ETC.
USE DOCUMENTARY EVIDENCE AS THE PRIMARY SOURCE OF VERIFICATION. OBTAIN VERIFICATION FROM THE HOUSEHOLD OR OTHER SOURCE.
DO NOT REQUIRE ANY SINGLE TYPE OF DOCUMENT. ACCEPT ANY REASONABLE DOCUMENTARY EVIDENCE IF THE VERIFICATION PROVES THE HOUSEHOLD'S STATEMENTS.
***
DOCUMENTARY EVIDENCE MAY BE CONSIDERED INSUFFICIENT IF IT DOES NOT PROVIDE AN ACCURATE PICTURE OF THE HOUSEHOLD'S SITUATION OR APPEARS TO BE FALSIFIED.
***
C-1122-FITAP * - PO ** COLLATERALS
COLLATERALS ARE THIRD PARTY VERIFICATION OF A HOUSEHOLD'S CIRCUMSTANCES.
* THE COLLATERAL MUST BE ABLE TO VERIFY EACH PERSON WHO LIVES IN THE HOME AND THE ADDRESS WHERE THE FAMILY LIVES. **
IT MAY BE NECESSARY TO CONTACT A COLLATERAL SOURCE TO DETERMINE ELIGIBILITY WHEN AN ELIGIBILITY DECISION CANNOT BE MADE BASED ON:
● THE CLIENT'S STATEMENT,
● DOCUMENTS PROVIDED BY THE CLIENT,
● INFORMATION OBTAINED FROM PUBLIC RECORDS, OR
● WHEN OTHER NECESSARY DOCUMENTARY INFORMATION CANNOT BE OBTAINED.
C-1122-1-FITAP * - PO ** Selection of a Collateral Source
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-1100-FITAP-SNAP Verification Document No./Name C-1120-FITAP Sources of Verification Effective Date June 1, 2016
2 of 4 Collateral sources may be selected by the client or the worker. WHEN THE CLIENT SUGGESTS A COLLATERAL, THE WORKER SHOULD EVALUATE THE RELIABILITY OF THIS PERSON. IF THE WORKER QUESTIONS WHETHER THE COLLATERAL IS ABLE TO PROVIDE ACCURATE INFORMATION, THE WORKER SHOULD SELECT ANOTHER COLLATERAL.
The client may withdraw his application if he does not want the worker to make necessary collateral contacts.
The client's consent is not required prior to contacting a collateral.
***
C-1122-2-FITAP * - PO ** Confidentiality
AVOID TELLING THE COLLATERAL THAT THE CLIENT HAS APPLIED FOR OR IS RECEIVING ASSISTANCE.
***
C-1122-3-FITAP * - PO ** Evaluation of Collateral Information
WHEN THE COLLATERAL CONTRADICTS INFORMATION PROVIDED BY A CLIENT, DO NOT MAKE A DECISION BASED SOLELY ON INFORMATION PROVIDED BY THE COLLATERAL.
***
C-1122-4-FITAP * - PO ** Documentation
Confirm the collateral statement in writing ***. Record the collateral's name, phone number, and address.
***
C-1122-5-FITAP * - PO ** Questionable Information
CONSIDER THE CLIENT'S STATEMENTS ON THE APPLICATION, *** SIMPLIFIED REPORT, OR DURING THE INTERVIEW * TO BE ** QUESTIONABLE IF THEY:
● ARE CONTRADICTORY.
EXAMPLE: CLIENT STATES THAT HE HAS HAD NO INCOME FOR SEVERAL MONTHS BUT HIS BILLS ARE PAID.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-1100-FITAP-SNAP Verification Document No./Name C-1120-FITAP Sources of Verification Effective Date June 1, 2016
3 of 4
● DO NOT AGREE WITH INFORMATION IN THE CASE RECORD.
EXAMPLE: CLIENT PROVIDES AN EMPLOYER STATEMENT SHOWING A 40 HOUR WEEK WHEN CASE RECORD DOCUMENTATION SHOWS FREQUENT OVERTIME.
● DO NOT ADEQUATELY EXPLAIN THE HOUSEHOLD'S CIRCUMSTANCES.
EXAMPLE: APPLICANT STATES THAT HE HAS NOT PAID RENT OR UTILITIES FOR SEVERAL MONTHS, BUT HE HAS NOT BEEN EVICTED OR HAD HIS UTILITIES DISCONNECTED.
● DO NOT AGREE WITH INFORMATION OBTAINED FROM THE CLEARANCE SUMMARY.
EXAMPLE: APPLICANT STATES THAT THEY ARE NOT WORKING BUT CURRENT WAGES ARE REPORTED BY THE WORK NUMBER.
***
II. PROCEDURES
* C-1121-FITAP - PR DOCUMENTARY EVIDENCE **
* USE ALTERNATE SOURCES OF VERIFICATION IF DOCUMENTARY EVIDENCE CANNOT BE OBTAINED OR IS NOT SUFFICIENT TO MAKE A FIRM DETERMINATION OF ELIGIBILITY OR BENEFIT LEVEL.
RECORD THE DATE RECEIVED ON ALL DOCUMENTS SUBMITTED TO THE AGENCY BY USING A DATE STAMP. THE ENVELOPE AND THE DOCUMENT MUST BE FILED INTO ONBASE. WHEN ORIGINAL DOCUMENTS SUCH AS BIRTH CERTIFICATES, MARRIAGE LICENSES, SOCIAL SECURITY CARDS, CHECK STUBS, ETC. ARE SUBMITTED, THE WORKER MUST MAKE A COPY OF THE DOCUMENT, RECORD THE RECEIPT DATE ON THE COPY, AND RETURN THE ORIGINAL DOCUMENT TO THE CLIENT.
C-1122-FITAP - PR COLLATERALS
THERE ARE NO PROCEDURES ASSOCIATED WITH THIS POLICY.
C-1122-1-FITAP - PR Selection of a Collateral Source
SELECT AS A COLLATERAL SOURCE A PERSON WHO IS IN A POSITION TO PROVIDE ACCURATE THIRD PARTY VERIFICATION OF THE ISSUE IN QUESTION AND WHO DOES NOT HAVE A VESTED INTEREST IN THE CLIENT'S SITUATION. RELATIVES SHOULD ONLY BE USED WHEN OTHER COLLATERALS ARE NOT AVAILABLE.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-1100-FITAP-SNAP Verification Document No./Name C-1120-FITAP Sources of Verification Effective Date June 1, 2016
4 of 4 C-1122-2-FITAP - PR Confidentiality
REQUEST THE NEEDED INFORMATION.
DO NOT TELL THE COLLATERAL CONFIDENTIAL INFORMATION REGARDING THE CLIENT.
C-1122-3-FITAP - PR Evaluation of Collateral Information
DISCUSS THE DISCREPANCY WITH THE CLIENT AND OBTAIN ADDITIONAL INFORMATION TO DETERMINE THE CORRECT CIRCUMSTANCES.
C-1122-4-FITAP - PR Documentation
WHEN A COLLATERAL CONTACT IS MADE, DOCUMENT THE ACTIVITY IN THE CASE NOTES. DOCUMENT INFORMATION OBTAINED FROM THE COLLATERAL.
C-1122-5-FITAP - PR Questionable Information
ALLOW THE APPLICANT AN OPPORTUNITY TO RESOLVE ANY DISCREPANCY BY PROVIDING DOCUMENTARY EVIDENCE OR DESIGNATING A SUITABLE COLLATERAL CONTACT. IF THE APPLICANT FAILS OR REFUSES TO DO SO, DENY THE CASE. **
III. FORMS AND INSTRUCTIONS
* THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY. **
IV. REFERENCES
* 45 CFR 206.10 **
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-1100-FITAP-SNAP Verification Document No./Name C-1120-SNAP Sources Of Verification Effective Date September 1, 2023
1 of 4 I. STATEMENT OF POLICY
C-1121-SNAP - PO DOCUMENTARY EVIDENCE
DOCUMENTARY EVIDENCE IS WRITTEN CONFIRMATION OF A HOUSEHOLD'S CIRCUMSTANCES, SUCH AS CHECK STUBS, CONTRIBUTION STATEMENTS, UTILITY BILLS, ETC.
USE DOCUMENTARY EVIDENCE AS THE PRIMARY SOURCE OF VERIFICATION. OBTAIN VERIFICATION FROM THE HOUSEHOLD OR OTHER SOURCE when required.
DO NOT REQUIRE ANY SINGLE TYPE OF DOCUMENT. ACCEPT ANY REASONABLE DOCUMENTARY EVIDENCE IF THE VERIFICATION PROVES THE HOUSEHOLD'S STATEMENTS.
DOCUMENTARY EVIDENCE MAY BE CONSIDERED INSUFFICIENT IF IT DOES NOT PROVIDE AN ACCURATE PICTURE OF THE HOUSEHOLD'S SITUATION OR APPEARS TO BE FALSIFIED.
C-1122-SNAP - PO COLLATERALS
COLLATERALS ARE THIRD PARTY VERIFICATION OF A HOUSEHOLD'S CIRCUMSTANCES.
THE COLLATERAL MUST BE ABLE TO VERIFY EACH PERSON WHO LIVES IN THE HOME AND THE ADDRESS WHERE THE FAMILY LIVES.
IT MAY BE NECESSARY TO CONTACT A COLLATERAL SOURCE TO DETERMINE ELIGIBILITY WHEN AN ELIGIBILITY DECISION CANNOT BE MADE BASED ON:
THE CLIENT'S STATEMENT,
DOCUMENTS PROVIDED BY THE CLIENT,
INFORMATION OBTAINED FROM PUBLIC RECORDS, OR
WHEN OTHER NECESSARY DOCUMENTARY INFORMATION CANNOT BE OBTAINED.
C-1122-1-SNAP - PO Selection of a Collateral Source
Collateral sources may be selected by the household.
WHEN THE CLIENT SUGGESTS A COLLATERAL, THE WORKER SHOULD EVALUATE THE RELIABILITY OF THIS PERSON. IF THE WORKER QUESTIONS WHETHER THE COLLATERAL
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-1100-FITAP-SNAP Verification Document No./Name C-1120-SNAP Sources Of Verification Effective Date September 1, 2023
2 of 4 IS ABLE TO PROVIDE ACCURATE INFORMATION, THE WORKER SHOULD SELECT ANOTHER COLLATERAL.
Do not make the contact without providing written or oral notice to the household.
NOTE: Oral notice must immediately be followed by written confirmation to the household.
Inform the client that he must:
consent to the contact,
provide acceptable verification in another form, or
withdraw his application.
If the client refuses to choose one of these options, deny the application because of failure to verify information.
C-1122-2-SNAP - PO Confidentiality
AVOID TELLING THE COLLATERAL THAT THE CLIENT HAS APPLIED FOR OR IS RECEIVING ASSISTANCE.
C-1122-3-SNAP - PO Evaluation of Collateral Information
WHEN THE COLLATERAL CONTRADICTS INFORMATION PROVIDED BY A CLIENT, DO NOT MAKE A DECISION BASED SOLELY ON INFORMATION PROVIDED BY THE COLLATERAL.
C-1122-4-SNAP - PO Documentation
The collateral statement is a verbal confirmation of the household's circumstances.
If an alternate collateral contact is necessary, document the inadequacy of the original contact in a narrative entry.
C-1122-5-SNAP - PO Questionable Information
CONSIDER THE CLIENT'S STATEMENTS ON THE APPLICATION, SIMPLIFIED REPORT, OR DURING THE INTERVIEW TO BE QUESTIONABLE IF THEY:
ARE CONTRADICTORY.
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-1100-FITAP-SNAP Verification Document No./Name C-1120-SNAP Sources Of Verification Effective Date September 1, 2023
3 of 4
EXAMPLE: CLIENT STATES THAT HE HAS HAD NO INCOME FOR SEVERAL MONTHS BUT HIS BILLS ARE PAID.
DO NOT AGREE WITH INFORMATION IN THE CASE RECORD.
EXAMPLE: CLIENT PROVIDES AN EMPLOYER STATEMENT SHOWING A 40 HOUR WEEK WHEN CASE RECORD DOCUMENTATION SHOWS FREQUENT OVERTIME.
DO NOT ADEQUATELY EXPLAIN THE HOUSEHOLD'S CIRCUMSTANCES.
EXAMPLE: APPLICANT STATES THAT HE HAS NOT PAID RENT OR UTILITIES FOR SEVERAL MONTHS, BUT HE HAS NOT BEEN EVICTED OR HAD HIS UTILITIES DISCONNECTED.
● DO NOT AGREE WITH INFORMATION OBTAINED FROM THE CLEARANCE SUMMARY. ***
II. PROCEDURES
C-1121-SNAP - PR DOCUMENTARY EVIDENCE
USE ALTERNATE SOURCES OF VERIFICATION IF DOCUMENTARY EVIDENCE CANNOT BE OBTAINED OR IS NOT SUFFICIENT TO MAKE A FIRM DETERMINATION OF ELIGIBILITY OR BENEFIT LEVEL.
RECORD THE DATE RECEIVED ON ALL DOCUMENTS SUBMITTED TO THE AGENCY BY USING A DATE STAMP. THE ENVELOPE AND THE DOCUMENT MUST BE FILED INTO ONBASE. WHEN ORIGINAL DOCUMENTS SUCH AS BIRTH CERTIFICATES, MARRIAGE LICENSES, SOCIAL SECURITY CARDS, CHECK STUBS, ETC. ARE SUBMITTED, THE WORKER MUST MAKE A COPY OF THE DOCUMENT, RECORD THE RECEIPT DATE ON THE COPY, AND RETURN THE ORIGINAL DOCUMENT TO THE CLIENT.
C-1122-SNAP - PR COLLATERALS
THERE ARE NO PROCEDURES ASSOCIATED WITH THIS POLICY.
C-1122-1-SNAP - PR Selection of a Collateral Source
SELECT AS A COLLATERAL SOURCE A PERSON WHO IS IN A POSITION TO PROVIDE ACCURATE THIRD PARTY VERIFICATION OF THE ISSUE IN QUESTION AND WHO DOES NOT HAVE A VESTED INTEREST IN THE CLIENT'S SITUATION. RELATIVES SHOULD ONLY BE USED WHEN OTHER COLLATERALS ARE NOT AVAILABLE.
Division/Section Family Support Chapter No./Name 4 - Economic Stability (ES) Part No./Name C - Case Processing Section No./Name C-1100-FITAP-SNAP Verification Document No./Name C-1120-SNAP Sources Of Verification Effective Date September 1, 2023
4 of 4 C-1122-2-SNAP - PR Confidentiality
REQUEST THE NEEDED INFORMATION.
DO NOT TELL THE COLLATERAL CONFIDENTIAL INFORMATION REGARDING THE CLIENT.
C-1122-3-SNAP - PR Evaluation of Collateral Information
DISCUSS THE DISCREPANCY WITH THE CLIENT AND OBTAIN ADDITIONAL INFORMATION TO DETERMINE THE CORRECT CIRCUMSTANCES.
C-1122-4-SNAP - PR Documentation
WHEN A COLLATERAL CONTACT IS MADE, DOCUMENT THE ACTIVITY IN THE CASE NOTES. DOCUMENT INFORMATION OBTAINED FROM THE COLLATERAL.
C-1122-5-SNAP - PR Questionable Information
ALLOW THE APPLICANT AN OPPORTUNITY TO RESOLVE ANY DISCREPANCY BY PROVIDING DOCUMENTARY EVIDENCE OR DESIGNATING A SUITABLE COLLATERAL CONTACT. IF THE APPLICANT FAILS OR REFUSES TO DO SO, DENY THE CASE.
III. FORMS AND INSTRUCTIONS
THERE ARE NO FORMS ASSOCIATED WITH THIS POLICY.
IV. REFERENCES
LAC – Title 67 Social Services Part III Economic Stability and Self Sufficiency, Subpart 3. Supplemental Nutrition Assistance Program (SNAP) Chapter 19 Subchapter B Application Processing, Section 1923
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-1100 FITAP Verification (FITAP) Document No./Name C-1130-FITAP Responsibility For Obtaining Verification Effective Date July 1, 2011
1 of 2 C-1131-FITAP WORKER RESPONSIBILITY
THE WORKER IS RESPONSIBLE FOR:
● EVALUATING THE CLIENT'S CAPABILITY FOR PROVIDING OR OBTAINING NEEDED
INFORMATION,
● INFORMING THE HOUSEHOLD IN WRITING OF WHAT THE CLIENT MUST DO OR WHAT
INFORMATION IS NEEDED,
● ALLOWING AT LEAST 10 DAYS FOR THE CLIENT TO PROVIDE THE INFORMATION OR
VERIFICATION OR TO ADVISE THE WORKER THAT HE IS UNABLE TO SECURE THE
REQUESTED INFORMATION. IF THE 10TH DAY FALLS ON A WEEKEND OR HOLIDAY, THE
DUE DATE BECOMES THE FOLLOWING WORKDAY.
***
● OFFERING ASSISTANCE TO THE CLIENT TO OBTAIN THE NEEDED INFORMATION OR TO
IDENTIFY AND SECURE ALTERNATE INFORMATION WHEN THE INFORMATION
ORIGINALLY REQUESTED CANNOT BE OBTAINED,
● ASSISTING THE CLIENT IN DESIGNATING A COLLATERAL CONTACT, IF REQUESTED BY
THE CLIENT,
● EVALUATING THE ACCURACY AND ADEQUACY OF VERIFICATIONS, TO ENSURE THAT
EVIDENCE IS ENOUGH TO MAKE A VALID DECISION OF ELIGIBILITY AND BENEFIT LEVEL,
● ACCEPTING REASONABLE DOCUMENTARY EVIDENCE GIVEN BY THE CLIENT OR REASONABLE COLLATERAL SOURCES DESIGNATED BY THE CLIENT. DO NOT INSIST ON ONE TYPE OF VERIFICATION AND EXCLUDE OTHER REASONABLE SOURCES.
C-1132-FITAP CLIENT RESPONSIBILITY
THE CLIENT HAS PRIMARY RESPONSIBILITY FOR PROVIDING DOCUMENTARY EVIDENCE NEEDED FOR PROOF OF THE HOUSEHOLD'S CIRCUMSTANCES.
DOCUMENTARY EVIDENCE MAY BE PROVIDED IN PERSON, THROUGH THE MAIL, THROUGH ELECTRONIC TRANSMISSION (SUCH AS FAX) OR THROUGH AN AUTHORIZED REPRESENTATIVE.
IF DOCUMENTARY EVIDENCE IS NOT AVAILABLE OR SUFFICIENT, THE CLIENT MUST DESIGNATE A THIRD PARTY SOURCE FOR THE INFORMATION OR PERMIT A HOME VISIT.
Division/Section Family Support Chapter No./Name 4-Economic Stability (ES) Part No./Name C-Case Processing (FITAP) Section No./Name C-1100 FITAP Verification (FITAP) Document No./Name C-1130-FITAP Responsibility For Obtaining Verification Effective Date July 1, 2011
2 of 2 C-1133-FITAP HOME VISITS
HOME VISITS ARE WORKER CONTACTS AT THE HOUSEHOLD'S RESIDENCE TO VERIFY THE HOUSEHOLD'S CIRCUMSTANCES.
MAKE A HOME VISIT WHEN THERE ARE QUESTIONS WHICH CANNOT BE OTHERWISE RESOLVED REGARDING HOUSEHOLD COMPOSITION, INCOME, MANAGEMENT OR OTHER FACTORS WHICH COULD AFFECT ELIGIBILITY OR BENEFIT LEVEL.
MAKE HOME VISITS DURING THE USUAL WORK HOURS, UNLESS THE CLIENT REQUESTS A VISIT OUTSIDE REGULAR WORK HOURS BECAUSE OF EMPLOYMENT, ETC.
Advance scheduling of the home visit is not required.
OBSERVE THE HOUSEHOLD'S LIVING ARRANGEMENTS, BELONGINGS, AND LIFESTYLE.
DO NOT ENGAGE IN ANY PRACTICES WHICH MIGHT BE CONSIDERED AS HARASSMENT TO THE CLIENT, AND AVOID ANY APPEARANCE OF MAKING A SEARCH OF THE CLIENT'S HOME.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C-Case Processing (SNAP) Section No./Name C-1100- Verification (SNAP) Document No./Name C-1130-SNAP Responsibility For Obtaining Verification Effective Date July 1, 2011
1 of 2 C-1131-SNAP WORKER RESPONSIBILITY
THE WORKER IS RESPONSIBLE FOR:
● EVALUATING THE CLIENT'S CAPABILITY FOR PROVIDING OR OBTAINING NEEDED INFORMATION,
● INFORMING THE HOUSEHOLD IN WRITING OF WHAT THE CLIENT MUST DO OR WHAT INFORMATION IS NEEDED,
● ALLOWING AT LEAST 10 DAYS FOR THE CLIENT TO PROVIDE THE INFORMATION OR VERIFICATION OR TO ADVISE THE WORKER THAT HE IS UNABLE TO SECURE THE REQUESTED INFORMATION. IF THE 10TH DAY FALLS ON A WEEKEND OR HOLIDAY, THE DUE DATE BECOMES THE FOLLOWING WORKDAY.
***
● OFFERING ASSISTANCE TO THE CLIENT TO OBTAIN THE NEEDED INFORMATION OR TO IDENTIFY AND SECURE ALTERNATE INFORMATION WHEN THE INFORMATION ORIGINALLY REQUESTED CANNOT BE OBTAINED,
● ASSISTING THE CLIENT IN DESIGNATING A COLLATERAL CONTACT, IF REQUESTED BY THE CLIENT,
● EVALUATING THE ACCURACY AND ADEQUACY OF VERIFICATIONS, TO ENSURE THAT EVIDENCE IS ENOUGH TO MAKE A VALID DECISION OF ELIGIBILITY AND BENEFIT LEVEL,
● ACCEPTING REASONABLE DOCUMENTARY EVIDENCE GIVEN BY THE CLIENT OR REASONABLE COLLATERAL SOURCES DESIGNATED BY THE CLIENT. DO NOT INSIST ON ONE TYPE OF VERIFICATION AND EXCLUDE OTHER REASONABLE SOURCES.
C-1132-SNAP CLIENT RESPONSIBILITY
THE CLIENT HAS PRIMARY RESPONSIBILITY FOR PROVIDING DOCUMENTARY EVIDENCE NEEDED FOR PROOF OF THE HOUSEHOLD'S CIRCUMSTANCES.
DOCUMENTARY EVIDENCE MAY BE PROVIDED IN PERSON, THROUGH THE MAIL, THROUGH ELECTRONIC TRANSMISSION (SUCH AS FAX) OR THROUGH AN AUTHORIZED REPRESENTATIVE.
IF DOCUMENTARY EVIDENCE IS NOT AVAILABLE OR SUFFICIENT, THE CLIENT MUST DESIGNATE A THIRD PARTY SOURCE FOR THE INFORMATION OR PERMIT A HOME VISIT.
Division/Section Family Support Chapter No./Name 4 – Economic Stability (ES) Part No./Name C-Case Processing (SNAP) Section No./Name C-1100- Verification (SNAP) Document No./Name C-1130-SNAP Responsibility For Obtaining Verification Effective Date July 1, 2011
2 of 2 C-1133-SNAP HOME VISITS
HOME VISITS ARE WORKER CONTACTS AT THE HOUSEHOLD'S RESIDENCE TO VERIFY THE HOUSEHOLD'S CIRCUMSTANCES.
MAKE A HOME VISIT WHEN THERE ARE QUESTIONS WHICH CANNOT BE OTHERWISE RESOLVED REGARDING HOUSEHOLD COMPOSITION, INCOME, MANAGEMENT OR OTHER FACTORS WHICH COULD AFFECT ELIGIBILITY OR BENEFIT LEVEL.
MAKE HOME VISITS DURING THE USUAL WORK HOURS, UNLESS THE CLIENT REQUESTS A VISIT OUTSIDE REGULAR WORK HOURS BECAUSE OF EMPLOYMENT, ETC.
Schedule the home visit in advance.
OBSERVE THE HOUSEHOLD'S LIVING ARRANGEMENTS, BELONGINGS, AND LIFESTYLE.
DO NOT ENGAGE IN ANY PRACTICES WHICH MIGHT BE CONSIDERED AS HARASSMENT TO THE CLIENT, AND AVOID ANY APPEARANCE OF MAKING A SEARCH OF THE CLIENT'S HOME.
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