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MS 0150 (2) named recipient, please notify us immediately by contacting the sender at the electronic mail address noted above, delete, and destroy all copies of this message. Thank you.” This notice can be added to the signature block of the e-mail if an automated signature is used. 2. Prior to the release of case information: a. The recipient must complete form DCBS-1A, Informed Consent and Release of Information and Records Supplement, before PHI can be released by DCBS. b. Before an outside agency can release PHI to DCBS, the outside agency must have the form DCBS-2, Informed Consent and Release of Information and Records, completed by the recipient. 3. Do not send PHI in the subject line of any e-mail message, whether encrypted or not. This includes the name or any corresponding record number. 4. Before attaching a document to the message, double-check the document to determine that it is the correct one. 5. Before sending the e-mail, check to ensure no unintended information is included. D. Forms and/or information utilized in the voter registration process are to remain confidential and be used only for voter registration purposes. E. Any person who violates requirements regarding confidentiality is subject to a fine of not less than $50 and not more than $200, or imprisonment for not more than six months, or both. For additional information regarding the Health Insurance Portability and Accountability Act (HIPAA), refer to MS 0160. For additional requirements regarding safeguarding Internal Revenue Service (IRS) information, refer to MS 0680.