Page 249

MS 1210 (1) Volume 1 – General Administration MS 1210 – R. 1/1/26 – OMTL-689 How to Calculate a Cash Assistance and Other Related Program Claim A. Claims are calculated and computed on the Integrated Eligibility and Enrollment System (IEES) for Aid for Families with Dependent Children (AFDC), Kentucky Transitional Assistance Program (KTAP), Kinship Care (KC), and Family Assistance Short Term (FAST). 1. Use the actual income and deductions to determine the benefit the case should have received for a given month. 2. A claim does not result solely from normal fluctuations in income which do not last over 30 days. Normal fluctuations include fifth or periodic paychecks or sporadic overtime. 3. Earnings deductions are not appropriate for any month when wages were not reported timely or at all. 4. [If child support is collected by the Department of Child Support Services (DCSS) the amount of a claim may be reduced by the child support collected and retained by the Cabinet. See MS 1230.] 5. When computing a claim for a prior period, use policy in effect at the time the claim occurred. 6. If the case is ineligible, a claim must be established for any supportive services, education bonuses, or relocation payments authorized to a member in the ineligible month. 7. If the claim is established and a subsequent claim for a different time period or different circumstance is discovered, do not add the claims together. Complete the claim process; however, do not reduce the benefits or seek cash repayment until the first claim is repaid in full. Example: A claim has been established for January, February, and March due to unreported wages. Subsequently, the individual fails to report receiving unemployment benefits causing a claim for April and May. Separate calculations are completed for each circumstance. A separate Electronic Case File (ECF) is maintained for each claim. 8. If it is discovered prior to the claim being established, that the individual has not cashed or used the benefits on the Electronic Benefit Transfer (EBT) card for the exact months for which the claim is being established, form EBT-61, EBT Benefits Account Adjustment Request, can be complete to correct the error. For returned checks, complete form PAFS-61, Disposition of Returned Checks. B. Claims are manually computed, and the total claim amount entered on Worker Portal for the following types of overpayments: 1. Supportive services overpayments occur when: