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DCS CW Manual/Chapter 16 Section 2: Assistance for Unlicensed Relative Placements 4 of 9

7. Complete a referral in KidTraks for the Initial Clothing and Personal Items Allotment to assist the unlicensed relative in acquiring clothing and/or personal items for the child within 60 days of initial placement and submit for payment within 30 days, if the child does not have adequate clothing and/or personal items at the time of removal; 8. Complete a referral for the use of Personal Allowance when requested by the unlicensed relative;

Note: Prior to completing referrals for the use of Personal or Bedding Allowances it should be verified that the requested amount does not exceed the allotted amounts indicated above. Additionally, the FCM should verify that the bedding allowance has not previously been expended for the child. Questions regarding a child’s usage of annual allowances should be directed to the local RFM.

9. Give the unlicensed relative the Financial Assistance Options for Relative Caregivers Brochure and the Relative Resource Guide at initial placement of a child with a relative (see Practice Guidance); 10. Ensure the unlicensed relative has applied for a CCDF Voucher; 11. Complete a referral for child care assistance in reimbursement efforts for the unlicensed relative if a child care need is identified; 12. Complete a referral for respite care and/or educational needs if a need is identified; 13. Ensure that the unlicensed relative is informed of the Relative Parent Travel Invoice Instructions; and 14. File an appropriate appeal, if the relative has unusual circumstances or a situation that requires additional financial support.

Request for Additional Funding: 1. The FCM will complete the Request for Additional Funding (SF54870) detailing the unusual circumstances and situations prior to the expenditure of any additional funds and submit to the FCM Supervisor for approval or denial; 2. The FCM Supervisor will review and approve or deny the Request for Additional Funding (SF54870). The decision of the FCM Supervisor will be submitted to the LOD or DM for final approval or denial;

3. The LOD/DM will approve or deny the Request for Additional Funding (SF54870). If the LOD/DM approves the Request for Additional Funding (SF54870), a copy of the request will be submitted to the RFM; 4. The LOD/DM will notify the RM and the FCM Supervisor of the final determination via written correspondence.

Note: The LOD may approve $300 extra for clothing and other personal items and $300 extra for miscellaneous expenses. An RM appeal, utilizing the Request for Additional Funding (SF54870) form, must be submitted for approval by the RM when additional funds or funds outside the scope of LOD approval are needed.

RM Appeals: 1. The FCM will complete the RM appeal on the Request for Additional Funding (SF54870) detailing the unusual circumstances and situations prior to the expenditure of any funds and submit to the FCM Supervisor for approval or denial; 2. The FCM Supervisor will review and approve or deny the appeal for funding; 3. The FCM Supervisor will submit the appeal decision to the LOD/DM for approval or denial; 4. The LOD/DM will approve or deny the request for additional funding (RM appeal);