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4.9 File Documentation An LSP must ensure that all clients have been appropriately documented in the statewide database at the time of their initial application. Applicant File Documents include the following items, in order: Standard Documents • Signed Complete Application, date stamped when received by the agency. • The Form ADDR-2026 – EAP Address Change Form, if the applicant moves during program year • Proof of Indiana Residency for at least 30 days (utility bill and/or signed certification statement) • Proof of Income o Pay stub, 1040 with schedules, etc. o Proof of Benefits o Bank Statements o Undocumented Income Verification (Form UIV-2026 – Undocumented Income Verification Form) o Department of Workforce Development Wage Inquiry (for unemployment benefits) o Proof of child support payments o Other income • Tenant Verification Statement or Lease (for applicants with utilities in rent only) • Utility bills or account statements, including Non-Household Member Declaration Forms or Utility/Fuel Account Information Requests if applicable • Approval, denial, and incomplete letters Supporting Documents • Audit Checklist or QA documentation • Declaration of Absent Household Members • Declaration of Inoperable Heating Source • Power of Attorney Statement • Documentation of communication with utility vendor • Energy Education Pre & Post Test, if applicable • Applicant Appeal letter • Fraud investigation documents • LSP Appeal response letter • Other(s) as needed by LSP to determine eligibility and/or process the application The LSP must ensure that the documentation retained is orderly, streamlined, and relevant. All duplicate documentation or documentation that is not relevant to the eligibility determination or other facts of the case is not be retained as part of the applicant file. LSPs must combine relevant documentation into one digital file.