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If the provider is unable to comply with enrollment requirements or refuses to complete enrollment information, the CCDF or OMW voucher(s) will be ended, and the Applicant will be required to choose another eligible provider. Payment will not be made to the provider.

To register with Tyler Technologies and add banking information, Providers/Program Administrators should log into I-LEAD then click on “Attendance and Voucher Info.” Next, they will select the tile labeled “Payments”. From this page they will need to write down or copy the Provider Key to be used later. At the bottom of this page, Providers/Program Administrators will select “Payment Vendor Registration” They will now be in the Tyler Technologies portal. They will need to complete all required fields to register their account and enter their bank information to complete their registration. Providers have two weeks to submit a payment period after the end of a service period. But if a provider misses one (1) submission, they will still get paid. All future payments will be held until the missed submission has been completed. Providers must submit payment weeks in order from oldest to newest. Written or electronic attendance records, which may be through a CCMS system, which document the children’s first and last name and arrival and departure times, MUST be kept by all providers for Licensing and Audit. This should include a parent signature or initials, written or electronic, verifying attendance at least weekly. These must be kept on file for at least three (3) years. PLEASE NOTE: If you feel you have been overpaid, please contact your CCDF Policy Consultant or OMW Pre-K Manager for further instructions as soon as the discrepancy is found. PROVIDER PORTAL The provider portal is how providers will connect to Tyler Technologies, OECOSL’s payment vendor, and see their payment information. The portal allows providers to manage absences and off days for children enrolled in their program. Providers will also use the portal to enter and manage paid and non-paid closures, and view voucher and past absence data for the children enrolled in their program. Finally, providers will be able to set up how they would like to submit attendance and absence data (Data Entry Setup) - by using the portal or using one of the state-preferred CCMS vendors. By default, all providers will be set to enter attendance through the portal until a different method is selected. DOCUMENTING ATTENDANCE The provider is responsible for verifying properly documented attendance for all children attending the program for the CCDF and OMW programs. The Provider Portal is available to all programs to submit attendance and absences, verify payments received, and to see all active vouchers assigned to the program. Providers may choose to submit attendance data using the provider portal or a Child Care Management System (CCMS). Your reimbursement is calculated based on the following attendance rules:

A provider will be paid full-time for all children enrolled, until a child accumulates 40 absences in an enrollment year. If a child attends any part of the day, they should be marked Present. There is no minimum number of days or hours required, but the importance of regular attendance should be stressed and encouraged.

Absences should be marked (for planned or unplanned days) that a child normally attends, but did not attend (vacations, sick time, emergencies, etc.) Providers will be paid up to the child’s 40th occasional absence.