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For school aged children, providers must list their Before and After School rate, AND the rate that they charge for School Breaks, even if the price is the same. This will reflect the correct overage for families.

For OMW LE families, the vouchers pay a maximum of $147.82 per week, so that is already populated.

If the provider charges exceed the subsidy amount, the family will be responsible for the overage. Families are responsible for paying co-pay and overage amounts, if applicable, directly to the provider each week.

PLEASE NOTE: In the event a child(ren) no longer attends your program, but remains on your roster, their start date changes, they need a gap in services, or they enroll but never attend your program, the provider MUST request the child(ren) to be removed within five (5) business days. This is the program’s responsibility to avoid overpayment. Please complete the following form to notify the eligibility office of changes https://forms.office.com/g/ZeRTgn4gny REGISTRATION FEES OECOSL will make a payment to providers once a year for Registration Fees for all children who had CCDF or OMW vouchers assigned from Oct 1st to Sept 30th of the previous calendar year. HOW REIMBURSEMENT IS CALCULATED Maximum reimbursement rates are determined by a Reimbursement Rate Survey of Indiana child care providers every few years. The rates are based on age of the child, type of program, and the program’s Paths to QUALITY™ level. The county specific reimbursement rates can be found at FSSA: Carefinder: Provider Reimbursements.

Weekly Subsidy Amounts are determined by the county Reimbursement Rate (minus any applicable co-pay). Families are responsible for paying both the co-pay and the overage, if applicable, to the provider. The subsidy rate plus any applicable co-pays and overages should equal the total provider charges. If a program wants to provide scholarships or wants to waive either of these fees, they are able to do so according to their business practices.

Subsidy Rate + Co-Pay + Overage = Provider Charges

For purposes of CCDF reimbursement rates, provider types are defined as follows: ➢ Legally License Exempt Home ➢ Legally License Exempt Child Care Facilities, including Unlicensed Registered Child Care Ministry ➢ Licensed Home ➢ Licensed Center ➢ Voluntary Certification Program (VCP) Ministry

In addition, OMW Provider types are as follows: ➢ Private Accredited School ➢ Unlicensed Public, Private or Charter School

CCDF Reimbursement Rate Categories For purposes of CCDF reimbursement rates, age categories are defined as follows: ➢ Infant – a child zero to eleven (11) months of age ➢ Toddler – a child twelve (12) to 35 months of age