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CCDF POLICY AND PROCEDURE MANUAL Effective August 12, 2018 revised 02/11/2021. 47

STEPS FOR LOSS OF A HOUSEHOLD MEMBER STEP 1 Obtain a statement from the Applicant indicating the household member is no longer in the residence. In the case of a child turning age eighteen (18), the member will be removed without a statement.

STEP 2 Update the most recent subsidy period in the eligibility software, including removal of any income associated with the household member being removed. Child support should only be removed if the Applicant has confirmed the support is received for the child being removed.

3.3 Loss of Service Need The Applicant or Co-Applicant is required to report a loss of service need within ten (10) calendar days. The Applicant and/or Co-Applicant is eligible for sixteen (16) weeks of transitional care beginning the Sunday after loss of service need.

An Applicant or Co-Applicant who fails to report a loss of service need may be responsible for repayment of all or part of the subsidy paid on their behalf after transitional care has been applied.

3.4 Extending Subsidy End Dates When evaluating the Applicant and/or Co-Applicant’s service need at reauthorization, it may be necessary to extend their subsidy end date to allow for the complete evaluation of their financial and service needs. Additionally, when extending the subsidy end date is not appropriate, the Eligibility Office may utilize the creation of vouchers assigned to Pending Provider to assure the child care subsidy is not paid before the service need and income eligibility is appropriately verified. The maximum extension available in the system is 16 weeks.