Page 40

CCDF POLICY AND PROCEDURE MANUAL Effective 10/14/24. 40

COPAYMENT POLICY: The Applicant and Co-Applicant are responsible for the weekly copayment amount determined at the time of authorization regardless of the child(ren)’s attendance and is paid directly to the provider. The co-payment may not be waived and must be collected from the Applicant and Co-Applicant on a regular basis.

OMW COPAYMENTS POLICY: Applicants participating in the OMW Pre-K Regular program will not be charged a copayment during the entire subsidy period.

PROVIDER CHARGES MORE THAN REIMBURSEMENT RATES (Overage): When the child care provider’s charges are greater than the Reimbursement Rate, the Applicant and Co-Applicant must assume responsibility for the additional cost of care also called an “overage.”

The Applicant will pay this fee directly to the provider. This includes OMW Pre-K providers.

2.7 Changes to Vouchers

When a Provider Change is Required Due to Exceeding Capacity When a provider appears on the “Provider Exceeding Capacity” report the Eligibility Office will be required to make the necessary changes to reduce their enrollment to within the eligibility software stated capacity.

STEPS FOR PROVIDER EXCEEDING CAPACITY

STEP 1 ➢ Within three (3) days of appearing on the over-capacity report, contact the provider by phone or email to determine which child or children will be removed from their care by the following Saturday. ➢ An OMW child should not be removed until all other CCDF only children have been removed and the provider still exceeds capacity. (If you leave the provider a voicemail, allow one (1) business day for them to return your call.) ➢ If you have made three (3) attempts at different times of the day and are unable to reach the provider or leave a message, remove all CCDF only children unless the provider still exceeds capacity as stated below. DO NOT wait more than three (3) days to take the appropriate action.