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CCDF POLICY AND PROCEDURE MANUAL Effective 10/14/24. 37

Roster Management When it is reported that a child is no longer attending, has never attended, attending only on breaks or is starting on an alternate date, removal of the child from the program roster is essential. Eligibility should pend the vouchers for future weeks and this may require data changes to remove vouchers for past dates that have not been processed for payment to avoid unnecessary use of absences or improper payment to the program. This change could be reported by the Applicant or provider. If payment has already been made, a notice must be sent to paymentquestions@fssa.in.gov.

Providers are required to report disenrolling a child within 5 business days, eligibility should be pending vouchers the next available week.

Provider Rates A provider must document their rates through completion of the Provider Information Page. If rates are not completed, the Eligibility Office will contact the provider to verify the rate and document it on the Provider Information Page.

Child Care Charge Errors on CCDF Voucher An Eligibility Office will utilize the charges documented to complete an Applicant or Co- Applicant’s authorization for child care and issue a voucher accordingly. If the provider reports an Eligibility Office error on the voucher within thirty (30) days of issuance, the subsidy may be adjusted. If the provider, Applicant or Co-Applicant fails to notify the Eligibility Office of an error timely, the voucher will remain unchanged.

2.4 CCDF Provider Reimbursement Rates

Definition of CCDF Reimbursement Rates CCDF Reimbursement Rates are determined using an alternative rate methodology based on reported provider costs. Rates are provided by geography, age, provider type, and quality level.

CHILD WITH SPECIAL NEEDS REIMBURSEMENT RATE: Subsidy may exceed the Reimbursement Rate by 10% in cases of children with documented special needs.