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CCDF POLICY AND PROCEDURE MANUAL Effective 10/14/24. 32

SECTION 2 CCDF AUTHORIZATION 2.1 Authorization Documentation which verifies the information required for application authorization should be maintained in the Applicant’s file at the Eligibility Office and within the eligibility system according to the State’s record retention policy. Prior to completing an application, the Eligibility Office must determine if all necessary documentation is available to complete the application. If the Applicant or Co-Applicant is missing information, the application must be stopped, and the Applicant or Co- Applicant given written notice indicating the additional documentation required.

Authorization Period Policy: An application whose funding is provided by the Child Care and Development Fund (CCDF) must have a subsidy period for a minimum of fifty-three (53) consecutive weeks with child care assistance available.

Requirements for an Applicant and Co-Applicant Case 1. Application Worksheet with all eligibility criteria complete, signed and dated by Applicant or Co-Applicant (which may be original or electronic); and 2. All required supporting verification; and 3. Signed Provider Information Page completed by the child care provider (electronic signatures are acceptable); and 4. Complete Referral, if applicable; and 5. Application For Child Care Services signed and dated by Eligibility; and 6. A copy of the Pre-Voucher.

Voucher Dates

Definition of Voucher Begin Date: The date a voucher is considered valid for reimbursement to a CCDF Eligible Provider. The Voucher begin date may be the same as the subsidy begin date unless the Applicant or Co- Applicant has requested an alternate begin date, the service need starts later, the case is placed in TFI, or the provider is unavailable.