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CCDF POLICY AND PROCEDURE MANUAL Effective 10/14/24. 21

Service Need–Incapacitation

Definition of Temporary Incapacitation at Initial Enrollment Temporary incapacitation is defined as a medical condition which prevents an Applicant and/or Co-Applicant from participating in their service need, verified in writing. A valid service need must be provided within 16 weeks of authorization to continue services.

APPROPRIATE DOCUMENTATION ➢ A written statement from the Applicant or Co-Applicant or a medical professional, including signature and date within the last sixteen (16) weeks, indicating: ▪ An Applicant or Co-Applicant is unable to participate in a service need due to their incapacitation; and ▪ The duration of the incapacitation does not exceed sixteen (16) weeks.

TEMPORARY INCAPACITATION POLICY: If an Applicant or Co-Applicant applying to the program can provide a service need and income verification, and eligibility can be determined, vouchers can be set, and no update is required. If an Applicant or Co-Applicant applying to the program cannot provide a service need, and income verification and eligibility cannot be determined, vouchers will be placed in pending status for up to sixteen (16) weeks until the service need and income can be verified.

Definition of Permanent Incapacitation Permanent incapacitation is defined as a medical condition which prevents an Applicant or Co-Applicant from participating in their service need, as verified by a physician’s statement. This condition will exceed sixteen (16) weeks.