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member is reporting a change, the actual date change was reported should be used. The Date the Client Became Aware is the employment start or termination date. The Verification Received On date is a mandatory field and must coincide with application date during intake (if income was reported at interview) or physical date information was received. If the person has just started to work, has an increase/decrease in income, or income has terminated, the CSCD should match the date of the actual circumstance start and/or change. Pay records should be entered as anticipated, actual, or excluded. Anticipated pay should be used when income must be projected. For example, applicant/member started a new job and has not received a paystub. Actual pay should be used when income has been received and verified. For example, member/applicant provided paystubs. Excluded pay should be used when member receives a partial pay. For example, applicant/member started working half-way through pay period. The system automatically calculates the actual amount for the income “start month”. If the beginning pay is not reflective of future months, that amount should be excluded from averaging income that is budgeted for ongoing months. Because all income received in the application month must be counted in the budget, it may be necessary to create a new worksheet for ongoing months. The type and pay frequency are mandatory fields. If all pays for 30 days are available income should be averaged for the month. If there are missing pay periods in the month, IEDSS will budget the actual income for that month. Normally, the most recent 30 days of income prior to interview should be verified. Additionally, all income in the month of application must be verified. IEDSS will only apply the conversion factor if income is received for every frequency in the month. If an individual does not have a pay record for one of the frequencies as due to employment beginning or ending, IEDSS will budget actual income for that month (Example 2).

• Note: For MAGI (MED 3) assistance groups, the 2032 request for verifications form instructs the applicant that if income was the same in the retro months as in the application month, it does not need to be provided. Workers should enter the same income for retro months if this is the case, so that retro months do not have zero income listed in error. If a new job is reported on application and pay records are outside of retro months, the income for retro period is considered questionable. A 2032 should be mailed for prior and current employment income. If client is unable to get requested verification, a written statement is acceptable (Refer to 2025.05.05 and 2025.10.00). For non-MAGI groups, income for each month being determined must be provided.