5010.05.05 LOST OR STOLEN WARRANTS

Official source

If staff is notified of the loss or theft of a recipient’s SAPN check, they must first determine that the check was mailed to the correct address and that adequate time has been allowed for delivery. Once it has been confirmed that all information was correct, sufficient time has been allowed for delivery, and the check cannot be located, FSSA Management Services is to be contacted. FSSA Management Services must wait 30 days from the date the check was written before taking further action. If it is found that the check has not been cashed, Administrative Services staff will mail State Form 42850 – Affidavit for Lost or Not Received Warrant to the recipient or Representative Payee for completion. The form or any questions regarding this process are to be addressed to: FSSA Claims Info ClaimsInfo@fssa.in.gov (317)233-4465 – Claims Line To rewrite the check, the State Auditor’s Office must receive the original affidavit. A photocopy or fax is not acceptable. The recipient/Representative Payee should be informed that the affidavit must be completed and signed before a replacement warrant will be issued and that failure to immediately execute the affidavit will delay replacement. Under no circumstances should the Department of Family Resources refuse to allow a payee to execute the affidavit when he requests to do so. If fraud is suspected, Department of Family Resources should investigate. However, the issuance of a replacement check is not to be delayed because of the fraud investigation. 1 405 IAC 7-1-1(a), IC 12-15-7-1 2 405 IAC 7-1-1(e) 4 3 IC 12-15-32-6.5, 405 IAC 7-1-1(b) 4 IC 12-15-32-6.5, 405 IAC 7-1-1(c) 5 405 IAC 7-1-1(d)

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5010.05.05 LOST OR STOLEN WARRANTS

Official source

If staff is notified of the loss or theft of a recipient’s SAPN check, they must first determine that the check was mailed to the correct address and that adequate time has been allowed for delivery. Once it has been confirmed that all information was correct, sufficient time has been allowed for delivery, and the check cannot be located, FSSA Management Services is to be contacted. FSSA Management Services must wait 30 days from the date the check was written before taking further action. If it is found that the check has not been cashed, Administrative Services staff will mail State Form 42850 – Affidavit for Lost or Not Received Warrant to the recipient or Representative Payee for completion. The form or any questions regarding this process are to be addressed to: FSSA Claims Info ClaimsInfo@fssa.in.gov (317)233-4465 – Claims Line To rewrite the check, the State Auditor’s Office must receive the original affidavit. A photocopy or fax is not acceptable. The recipient/Representative Payee should be informed that the affidavit must be completed and signed before a replacement warrant will be issued and that failure to immediately execute the affidavit will delay replacement. Under no circumstances should the Department of Family Resources refuse to allow a payee to execute the affidavit when he requests to do so. If fraud is suspected, Department of Family Resources should investigate. However, the issuance of a replacement check is not to be delayed because of the fraud investigation. 1 405 IAC 7-1-1(a), IC 12-15-7-1 2 405 IAC 7-1-1(e) 4 3 IC 12-15-32-6.5, 405 IAC 7-1-1(b) 4 IC 12-15-32-6.5, 405 IAC 7-1-1(c) 5 405 IAC 7-1-1(d)