Page 420

SNAP/TANF Program Policy Manual CHAPTER: 4400 DATA SECTION: 4400.00.00 DATA EXCHANGE EXCHANGE

4400.00.00 INTERFACES

Interfaces are a process of sharing information between DFR and other agencies or systems. This chapter contains information about the following: • Interface Purpose (Section 4405); • Interface Review Types (Section 4410); • Review Requirements (Section 4415); • Interface Notices (Section 4420); • Security (Section 4425); • Sources of Interface Information (Section 4430); and • Footnotes for Chapter 4400 (Section 4499). 4405.00.00 INTERFACES PURPOSE

Interfaces are performed to comply with Compliance Tracking System regulations and to: • validate and/or identify multiple SSNs; • verify the receipt of benefits from other sources; • verify reported information; and • obtain previously unreported information. 4405.05.00 INTERFACES PROCESS

Interfaces are triggered when the eligibility system sends a request for information to another agency or system and a response is received with information from their data files. The eligibility system automatically selects the proper individuals, applicants, and recipients, and using their SSN, matches reported data with the Interface source. The eligibility system continually exchanges data with other systems to confirm and update information known to DFR about individuals receiving benefits and services. The frequency of interfaces varies depending on the interface source, the type of match, and the timing of updates to data in other files. For active cases, the response frequency is noted in the outline of each match (see Section 4430). If a match is found through the interface process, the system compares the exchange response with the information already on file. The system determines which cases exceed the matched targeting limits and alerts the eligibility worker which information needs to be reviewed. If the matched information does not meet the targeting limits, it is stored on the interface section. To find these matches, the eligibility worker must review each interface by each AG member's SSN or PID.