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All case file materials must be maintained for review and audit purposes in accordance with the retention guidelines presented previously.

Before destroying case file records, it will be important to ensure that the record has lost relevance for all the programs in which the case members participated.

When case records have been inactive for three years, a request for record destruction is submitted to the Archives Division, Commission on Public Records, with a representative sample of three cases for the year. Upon approval, the other inactive case records may be destroyed. 1460.00.00 GENERAL SNAP BENEFITS USE (S)

SNAP AGs must be informed, at application and eligibility review, of rules governing SNAP benefits usage.

SNAP benefits are designed for use by participants to purchase eligible foods, including seeds and plants used to produce food, for home consumption and use. SNAP benefits may not be used to purchase: • Alcoholic beverages • Tobacco • Hot foods and hot food products prepared for immediate consumption. • Paper and cleaning products.

AGs are not required to have cooking facilities or access to cooking facilities to participate in the program. 1460.10.00 SPECIAL SNAP BENEFITS USE (S)

Although SNAP benefits were originally intended for use by eligible AGs to purchase foods for home consumption, certain groups have been authorized to use their SNAP benefits to obtain prepared meals, or to facilitate their obtaining food. These authorized special uses for SNAP benefits are as follows. 1460.10.05 COMMUNAL DINING FACILITIES (S)

Communal dining facilities are public or private nonprofit establishments authorized by FNS to prepare and serve meals for elderly persons and/or for SSI recipients, and their spouses.

AG members who are eligible to use all or any part of their SNAP benefits to purchase meals prepared at an approved communal dining facility include: • Individuals 60 or older and their spouse • Individuals receiving SSI and their spouse. 1460.10.10 MEAL DELIVERY SERVICES (S)