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Lead Agencies must conduct comprehensive background checks for all child care staff members (including prospective staff members) of all child care providers that are (1) licensed, regulated, or registered under State/Territory law, regardless of whether they receive CCDF funds; or (2) all other child care providers eligible to deliver CCDF services (e.g., license-exempt CCDF eligible child care providers). Family child care home providers must also submit background check requests for all household members age 18 or older.
A comprehensive background check must include: three in-state checks, two national checks, and three interstate checks if the individual resided in another State or Territory in the preceding 5 years. The background check components must be completed at least once every five years.
All child care staff members must receive a qualifying result from either the FBI criminal background check or an in-state fingerprint criminal history check before working (under supervision) with or near children. Lead Agencies must apply a CCDF-specific list of disqualifying crimes for child care providers serving families participating in CCDF.
These background check requirements do not apply to individuals who are related to all children for whom child care services are provided. Exemptions for relative providers will be addressed in subsection 5.8.
5.7.1 In-state criminal history check with fingerprints
a. Does the Lead Agency conduct in-state criminal history background checks with fingerprints for all child care staff members (including prospective staff members) of licensed, regulated, or registered child care providers, regardless of CCDF participation?
Yes.
No. If no, describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct in-state criminal background checks with fingerprints.
b. Does the Lead Agency conduct in-state criminal history background checks with fingerprints for all child care staff members (including prospective staff members) of all other child care providers eligible for CCDF participation (i.e., license-exempt providers) other than relative providers?
Yes.
No. If no, describe any categories of child care providers eligible for CCDF participation for whom you do not conduct in-state criminal background checks with fingerprints.
c. Does the Lead Agency conduct the in-state criminal background check with fingerprints for all individuals age 18 or older who reside in a family child care home?
Yes.
No. If no, describe individuals age 18 or older who reside in a family child care home who do not receive an in-state criminal background check with fingerprints.
5.7.2 National Federal Bureau of Investigation (FBI) criminal history check with fingerprints
a. Does the Lead Agency conduct FBI criminal history background checks with fingerprints for all child care staff members (including prospective staff members) of licensed, regulated, or registered child care providers, regardless of CCDF participation?
Yes.
No. If no, describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct FBI criminal background checks with fingerprints.
b. Does the Lead Agency conduct FBI criminal history background checks with fingerprints for all child care staff members (including prospective staff members) of all other child care providers eligible for CCDF participation (i.e., license-exempt providers)?
Yes.
No. If no, describe any categories of child care providers eligible for CCDF participation for whom you do not conduct FBI criminal background checks. Click or tap here to enter text.
c. Does the Lead Agency conduct the FBI criminal background check with fingerprints for all individuals age 18 or older who reside in a family child care home?
Yes.
No. If no, describe individuals age 18 or older who reside in a family child care home who do not receive an FBI criminal background check with fingerprints. Click or tap here to enter text.
5.7.3 National Crime Information Center (NCIC) National Sex Offender Registry (NSOR) name-based check
The majority of NCIC NSOR records are fingerprint records and are automatically included in the FBI fingerprint criminal background check. But a small percentage of NCIC NSOR records are only name-based records and must be accessed through the required name-based search of the NCIC NSOR.
a. Does the Lead Agency conduct NCIC NSOR name-based background checks for all child care staff members (including prospective staff members) of licensed, regulated, or registered child care providers, regardless of CCDF participation?
Yes.
No. If no, describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct NCIC NSOR name-based background checks.
b. Does the Lead Agency conduct NCIC NSOR name-based background checks for all child care staff members (including prospective staff members) of all other child care providers eligible for CCDF participation (i.e., license-exempt providers)?
Yes.
No. If no, describe any categories of child care providers eligible for CCDF participation for whom you do not conduct NCIC NSOR name-based background checks.
5.7.4 In-state sex offender registry (SOR) check
a. Does the Lead Agency conduct in-state SOR checks for all child care staff members (including prospective staff members) of licensed, regulated, or registered child care providers, regardless of CCDF participation?
Yes.
No. If no, describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct in-state SOR background checks.
b. Does the Lead Agency conduct in-state SOR background checks for all child care staff members (including prospective staff members) of all other child care providers eligible for CCDF participation (i.e., license-exempt providers)?
Yes.
No. If no, describe any categories of child care providers eligible for CCDF participation for whom you do not conduct in-state SOR background checks.
c. Does the Lead Agency conduct the in-state SOR background check for all individuals age 18 or older who reside in a family child care home?
Yes.
No. If no, describe individuals age 18 or older who reside in a family child care home who do not receive an in-state SOR background check.
5.7.5 In-state child abuse and neglect (CAN) registry check
a. Does the Lead Agency conduct CAN registry checks for all child care staff members (including prospective staff members) of licensed, regulated, or registered child care providers, regardless of CCDF participation?
Yes.
No. If no, describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct CAN registry checks.
b. Does the Lead Agency conduct CAN registry checks for all child care staff members (including prospective staff members) of all other child care providers eligible for CCDF participation (i.e., license-exempt providers)?
Yes.
No. If no, describe any categories of child care providers eligible for CCDF participation for whom you do not conduct CAN registry checks. Click or tap here to enter text.
c. Does the Lead Agency conduct the CAN registry check for all individuals age 18 or older who reside in a family child care home?
Yes.
[ ] No. If no, describe individuals age 18 or older who reside in a family child care home who do not receive a CAN registry check. Click or tap here to enter text.
5.7.6 Interstate criminal history check
These questions refer to requirements for a Lead Agency to conduct an interstate check for a child care staff member (including prospective child care staff members) who currently lives in their
State or Territory but has lived in another State, Territory, or Tribal land within the previous 5 years.
a. Does the Lead Agency conduct interstate criminal history background checks for any staff member (or prospective staff member) who resided in other state(s) in the past 5 years of licensed, regulated, or registered child care providers, regardless of CCDF participation?
Yes.
No. If no, describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct interstate criminal history background checks. Click or tap here to enter text.
b. Does the Lead Agency conduct interstate criminal history background checks for any staff member (or prospective staff member) who resided in other state(s) in the past 5 years eligible for CCDF participation (i.e., license-exempt providers)?
Yes.
No. If no, describe any categories of child care providers eligible for CCDF participation for whom you do not conduct interstate criminal history background checks. Click or tap here to enter text.
c. Does the Lead Agency conduct interstate criminal history background checks for all individuals age 18 or older who reside in a family child care home and resided in other state(s) in the past 5 years.
Yes.
No. If no, describe why individuals age 18 or older that resided in other state(s) in the past 5 years who reside in a family child care home that do not receive an interstate
criminal history background check. Click or tap here to enter text.
5.7.7 Interstate Sex Offender Registry (SOR) check
These questions refer to requirements for a Lead Agency to conduct an interstate check for a child care staff member (including prospective child care staff members) who currently lives in their
State or Territory but has lived in another State, Territory, or Tribal land within the previous 5 years.
a. Does the Lead Agency conduct interstate SOR checks for any staff member (or prospective staff member) who resided in other state(s) in the past 5 years of licensed, regulated, or registered child care providers, regardless of CCDF participation?
Yes.
No. If no, describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct interstate SOR checks. Click or tap here to enter text.
b. Does the Lead Agency conduct interstate SOR checks for any staff member (or prospective staff member) who resided in other state(s) in the past 5 years eligible for CCDF participation (i.e., license-exempt providers)?
Yes.
No. If no, describe any categories of child care providers eligible for CCDF participation for whom you do not conduct interstate SOR checks. Click or tap here to enter text.
c. Does the Lead Agency conduct the interstate SOR checks for all individuals age 18 or older who resided in other state(s) in the past 5 years who reside in a family child care home?
Yes.
No. If no, describe individuals age 18 or older that resided in other state(s) in the past 5 years who reside in a family child care home that do not receive an interstate SOR check. Click or tap here to enter text.
5.7.8 Interstate child abuse and neglect (CAN) registry check
These questions refer to requirements for a Lead Agency to conduct an interstate check for a child care staff member (including prospective child care staff members) who currently lives in their
State or Territory but has lived in another State, Territory, or Tribal land within the previous 5 years.
a. Does the Lead Agency conduct interstate CAN registry checks for any staff member (or prospective staff member) that resided in other state(s) in the past 5 years of licensed, regulated, or registered child care providers, regardless of CCDF participation?
Yes.
No. If no, describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct interstate CAN registry checks. Click or tap here to enter text.
b. Does the Lead Agency conduct interstate CAN registry checks for any staff member (or prospective staff member) who resided in other state(s) in the past 5 years eligible for CCDF participation (i.e., license-exempt providers)?
Yes.
No. If no, describe any categories of child care providers eligible for CCDF participation for whom you do not conduct interstate CAN registry checks.
c. Does the Lead Agency conduct the interstate CAN registry checks for all individuals age 18 or older who resided in other state(s) in the past 5 years who reside in a family child care home?
Yes.
No. If no, describe individuals age 18 or older that resided in other state(s) in the past 5 years who reside in a family child care home that do not receive interstate CAN registry checks.
5.7.9 Disqualifications for child care employment
The Lead Agency must prohibit employment of individuals with child care providers receiving CCDF subsidy payment if they meet any of the following disqualifying criteria:
Refused to consent to a background check.
Knowingly made materially false statements in connection with the background check.
Are registered, or are required to be registered, on the State/Territory sex offender registry or repository or the National Sex Offender Registry.
Have been convicted of a felony consisting of murder, child abuse or neglect, crimes against children (including child pornography), spousal abuse, crimes involving rape or sexual assault, kidnapping, arson, physical assault, or battery.
Have a violent misdemeanor committed as an adult against a child, including the following crimes: child abuse, child endangerment, sexual assault, or any misdemeanor involving child pornography.
Convicted of a felony consisting of a drug-related offense committed during the preceding 5 years.
a. Does the Lead Agency disqualify the employment of child care staff members (including prospective staff members) by child care providers receiving CCDF subsidy payment for CCDF-identified disqualifying criteria?
Yes.
No. If no, describe the disqualifying criteria:
b. Does the Lead Agency use the same criteria for licensed, regulated, and registered child care providers regardless of CCDF participation?
Yes.
No. If no, describe any disqualifying criteria used for licensed, regulated, and registered child care providers:
c. How does the Lead Agency use results from the in-state child abuse and neglect registry check?
Does not use them to disqualify employment.
Uses them to disqualify employment. If checked, describe: A BCUC Notice is sent to the Provider for applicants indicated of an allegation with a single 5-year retention, multiple 5-year retention, 20- or 50-year retention for a recommendation to clear or deny. If Clear is recommended for a single 5-year retention, a Clearance Letter is issued. Denial chosen; applicant not eligible for employment. A clear recommendation from the Provider for those with multiple 5-year, or 20- or- 50-year retention requires a waiver from the Director.
d. How does the Lead Agency use results from the interstate child abuse and neglect registry check?
Does not use them to disqualify employment.
Uses them to disqualify employment. If checked, describe: The Interstate CAN registry check indicated report is assigned the same weight. A BCUC Notice is sent to the Provider for indicated allegation with a single 5-year retention, multiple 5-year retention, 20- or 50-year retention for a recommendation to clear or deny. If Clear is recommended for a single 5-year retention, Clearance Letter is issued. Denial chosen; applicant not eligible for employment. A clear recommendation from the Provider for those with multiple 5-year, or 20- or 50-year retention requires a waiver from the Director.
5.7.10 Privacy
Lead Agencies must ensure the privacy of a prospective staff member by notifying child care providers of the individual's eligibility or ineligibility for child care employment based on the results of the comprehensive background check without revealing any documentation of criminal history or disqualifying crimes or other related information regarding the individual.
Does the Lead Agency certify they ensure the privacy of child care staff members (including prospective child care staff member) when providing the results of the comprehensive background check?
Yes.
No. If no, describe the current process of notification:
5.7.11 Appeals processes for background checks
Lead Agencies must provide for a process that allows child care provider staff members (and prospective staff members) to appeal the results of a background check to challenge the accuracy or completeness of the information contained in the individual's background check report.
Does the appeals process:
i. Provide the affected individual with information related to each disqualifying crime in a report, along with information/notice on the opportunity to appeal.
Yes.
No.
ii. Provide the affected individual with clear instructions about how to complete the appeals process for each background check component if they wish to challenge the accuracy or completeness of the information contained in such individual's background report.
Yes.
No.
iii. Ensure the Lead Agency attempts to verify the accuracy of the information challenged by the individual, including making an effort to locate any missing disposition information related to the disqualifying crime.
Yes.
No. Describe: It will be the responsibility of the individual to provide the information needed for the lead agency to request an updated criminal history related to the disqualifying crime.
iv. Get completed in a timely manner.
Yes.
No. Describe:
v. Ensure the affected individual receives written notice of the decision. In the case of a negative determination, the decision must indicate (1) the Lead Agency's efforts to verify the accuracy of information challenged by the individual, (2) any additional appeals rights available to the individual, and (3) information on how the individual can correct the federal or State records at issue in the case.
Yes.
No. Describe:
vi. Facilitate coordination between the Lead Agency and other agencies in charge of background check information and results (such as the Child Welfare office and the State Identification Bureau), to ensure the appeals process is conducted in accordance with the Act.
Yes.
No. Describe:
5.7.12 Provisional hiring of prospective staff members
Lead Agencies must at least complete and receive a qualifying result for either the FBI criminal background check or a fingerprint-based in-state criminal background check where the individual resides before prospective staff members may provide services or be in the vicinity of children.
Until all the background check components have been completed, the prospective staff member must be supervised at all times by someone who has already received a qualifying result on a background check within the past five years.
Check all background checks for which the Lead Agency requires a qualifying result before a prospective child care staff member begins work with children.
a. FBI criminal background check.
Yes.
No. If no, describe.
b. In-state criminal background check with fingerprints.
Yes.
No. If no, describe.
c. In-state Sex Offender Registry.
Yes.
No. If no, describe. Applicant must receive a clearance of either FBI or ISP to begin working as a Provisional Employee and must be supervised by a staff member with full clearance within the past five years until all the background checks have been completed.
d. In-state child abuse and neglect registry.
Yes.
No. If no, describe. Applicant must receive a clearance of either FBI or ISP before working as a Provisional Employee and be supervised by a staff member with full clearance within the past five years until all the background checks have been completed.
e. Name-based national Sex Offender Registry (NCIC NSOR).
Yes.
No. If no, describe. Applicant must receive a clearance of either FBI or ISP before working as a Provisional Employee and be supervised by a staff member with full clearance within the past five years until all the background checks have been completed.
f. Interstate criminal background check, as applicable.
Yes.
No. If no, describe. Applicants can begin working as a provisional hire, supervised by a staff member with full clearance within the past five years while awaiting the results of the Interstate criminal check or issuance of clearance letter.
g. Interstate Sex Offender Registry check, as applicable.
Yes.
No. If no, describe. Applicants can begin working as a provisional hire, supervised by a staff member with full clearance within the past five years while awaiting the results of the interstate Sex Offender Registry check or issuance of clearance letter.
h. Interstate child abuse and neglect registry check, as applicable.
Yes.
No. If no, describe. Applicants can begin working as a provisional hire, supervised by a staff member with full clearance within the past five years while awaiting the results of the interstate child abuse and neglect registry check or issuance of clearance letter.
i. Does the Lead Agency require provisional hires to be supervised by a staff member who received a qualifying result on the comprehensive background check while awaiting results from the provisional hire's full comprehensive background check?
Yes.
No. If no, describe.
5.7.13 Completing the criminal background check within a 45-day timeframe
The Lead Agency must carry out a request from a child care provider for a criminal background
check as expeditiously as possible, and no more than 45 days after the date on which the provider submitted the request
a. Does the Lead Agency ensure background checks are completed within 45 days (after the date on which the provider submits the request)?
Yes.
No. If no, describe the timeline for completion for categories of providers, including which background check components take more than 45 days.
b. Does the Lead Agency ensure child care staff receive a comprehensive background check when they work in your State but reside in a different State?
Yes.
No. If no, describe the current policy:
5.7.14 Responses to interstate background check requests
Lead Agencies must respond as expeditiously as possible to requests for interstate background checks from other States/Territories/Tribes in order to meet the 45-day timeframe.
a. Does your State participate in the National Crime Prevention and Privacy Compact or National Fingerprint File programs?
Yes.
No.
b. Describe how the State/Territory responds to interstate criminal history, Sex Offender Registry, and Child Abuse and Neglect Registry background check requests from another state. States requesting interstate criminal history and Sex Offender Registry checks should contact the Illinois State Police at ISP.BOI.customer.support@illinois.gov. For the Child Abuse and Neglect Registry background check, applicant completes the CFS689 Authorization for Background Check For Programs Not Licensed by DCFS, and can submit by email to DCFS.689Background@illinois.gov or fax to 217-782-3991. For questions concerning the process call the Springfield Production Control Unit at 217-557-0758 .
c. Does your State/Territory have a law or policy that prevents a response to CCDF interstate background check requests from other States/Territories/Tribes?
Yes. If yes, describe the current policy.
No.
5.7.15 Consumer education website links to interstate background check processes
Lead Agencies must include on their consumer education website and the website of local Lead Agencies if the CCDF program is county-run, the policies and procedures related to comprehensive background checks. This includes the process by which a child care provider or other State or
Territory may submit a background check request.
a. Provide the direct URL/website link that contains instructions on how child care providers and other States and Territories should initiate background check requests for prospective and current child care staff members: DCFS
Check to certify that the required elements are included on the Lead Agency's consumer and provider education website for each interstate background check component.
b. Interstate criminal background check:
i. Agency name
ii. Address
iii. Phone number
iv. Email
v. Website
vi. Instructions
vii. Forms
viii. Fees
ix. Is the State a National Fingerprint File (NFF) State?
x. Is the State a National Crime Prevention and Privacy Compact State?
xi. If not all boxes above are checked, describe: Interstate childcare providers requiring a criminal background check on current and former Illinois residents should Email Illinois State Police at ISP.BOI.customer.support@illinois.gov .
c. Interstate sex offender registry (SOR) check:
i. Agency name
ii. Address
iii. Phone number
iv. Email
v. ? Website
vi. Instructions
vii. Forms
viii. Fees
ix. If not all boxes above are checked, describe: Interstate childcare providers requiring a Sex Offender Registry check on current or former Illinois residents should Email Illinois State Police at ISP.BOI.customer.support@illinois.gov
d. Interstate child abuse and neglect (CAN) registry check:
i. Agency name
ii. Is the CAN check conducted through a county administered registry or centralized registry?
iii. Address
iv. Phone number
v. Email
vi. Website
vii. Instructions
viii. Forms
ix. ? Fees
x. If not all boxes above are checked, describe: Interstate childcare providers requiring a Child Abuse and Neglect check on current and former Illinois residents are to complete the CFS 689 Authorization For Background Check For Programs Not Licensed By DCFS on the Illinois.gov website, and the form must be submitted by Fax to 217-782-3991 OR Email to DCFS.689Background@illinois.gov. For questions regarding the CFS689 form or process, please call Springfield Production Control Unit at 217-557-0758.
5.7.16 Background check fees
The Lead Agency must ensure that fees charged for completing the background checks do not exceed the actual cost of processing and administration.
Does the Lead Agency certify that background check fees do not exceed the actual cost of processing and administering the background checks?
Yes.
No. If no, describe what is currently in place and what elements still need to be implemented. Illinois does not charge applicants for fees incurred to conduct the background checks. All costs incurred are paid by Illinois Department of Children and Family Services in accordance with the Intergovernmental Agreement. Department of Children and Family Services bills the lead agency for all costs incurred for conducting checks for the license-exempt population. The Lead Agency provides additional funding to the Department of Children and Family Services to process License-Exempt applicants background checks as part of the Intergovernmental Agreement.
5.7.17 Renewal of the comprehensive background check Renewal of comprehensive background check
Does the Lead Agency conduct the background check at least every 5 years for all components?
Yes.
No. If no, what is the frequency for renewing each component?