Collecting the Copayment

Official source

All providers in the IDHS Child Care program are required to collect the monthly copayment and keep records of this collection. IDHS may ask for copies of records of parent copayment collection.

Providers are encouraged to collect the fees before the service is given or use fee collection policies developed for private pay parents.

IDHS automatically deducts the assessed monthly copayment for each family from the total charges billed on the Child Care Certificate or Monthly Enrollment Report during the payment process. A provider should still submit the Certificate or MER for billing purposes even if the copayment exceeds the payment amount so the provider can be paid for any additional add-on fees for which the provider is eligible. Example: Eligibility begins on 6-29-22. The monthly copayment is calculated to be $213. The provider bills the state for 2 days of care at $35.30/per day. The total charge for the month of April is $70.60. Since the copayment of $213 exceeds $70.60, the provider should only collect $70.60, from the parent for the first month of care. The state will pay the provider for the other fees such as Quality Add-ons (if applicable), etc. for which they are eligible.

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Collecting the Copayment

Official source

All providers in the IDHS Child Care program are required to collect the monthly copayment and keep records of this collection. IDHS may ask for copies of records of parent copayment collection.

Providers are encouraged to collect the fees before the service is given or use fee collection policies developed for private pay parents.

IDHS automatically deducts the assessed monthly copayment for each family from the total charges billed on the Child Care Certificate or Monthly Enrollment Report during the payment process. A provider should still submit the Certificate or MER for billing purposes even if the copayment exceeds the payment amount so the provider can be paid for any additional add-on fees for which the provider is eligible. Example: Eligibility begins on 6-29-22. The monthly copayment is calculated to be $213. The provider bills the state for 2 days of care at $35.30/per day. The total charge for the month of April is $70.60. Since the copayment of $213 exceeds $70.60, the provider should only collect $70.60, from the parent for the first month of care. The state will pay the provider for the other fees such as Quality Add-ons (if applicable), etc. for which they are eligible.