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Title 13: Social Service Resources Page 79 Iowa Department of Health and Human Services Employees’ Manual Chapter G: Child Care Assistance Identifiying the Provider Revised June 14, 2024 Provider Requirements Licensed or Registered Providers The Department (HHS) staff or PROMISE JOBS staff follow three steps to obtain approval to make payment to licensed or registered providers. 1. Check to see if the family’s chosen provider is a registered or licensed child care provider by accessing the KinderTrack (KT) screens. The KT screens provide information about what type of provider the family has chosen and whether the provider has signed a Child Care Assistance Provider Agreement. See 14-H, KinderTrack System. 2. If the provider is registered or licensed, but has not signed a Child Care Assistance Provider Agreement, issue the following to the provider, with instructions to return the form to your office: ▪ Form 470-3871, Child Care Assistance Provider Agreement. ▪ A self-addressed-stamped-envelope. 3. Once this form is returned, HHS staff finish the provider approval process by approving or denying the Child Care Assistance Provider Agreement and by making the appropriate entries into KinderTrack. Nonregistered Providers Legal reference: 441 IAC 170.4(3)“f,” 441 IAC 120(237A) People who do business as a nonregistered child care home must meet the definition of a child care home, pass the required background checks, meet all minimum health and safety requirements, and complete the appropriate paperwork. To meet the definition of a child care home the provider must provide care in a single-family residence that the provider owns, rents, or leases. EXCEPTION: A provider that goes into the family’s home to care for children (in-home care) does not have to meet the residence requirement. If the setting meets the definition of a child care home, determine if the provider meets all other eligibility criteria. If the setting does not meet the definition of a child care home, the provider is not eligible to care for children at that location. People who have a founded child abuse record or criminal conviction cannot legally provide child care or get Child Care Assistance (CCA) payments, unless the Department finds through an evaluation of the records that the person is eligible to provide child care. This requirement also applies to people age 14 or over who live in the home of the provider or have access to a child when the child is alone.