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Page 115 Iowa Department of Health and Human Services Employees’ Manual Authorizing Services Title 13: Social Service Resources Chapter G: Child Care Assistance June 14, 2024 Notice of Decision: Child Care 4. Ms. B works full time at the local hospital. She normally works Monday through Saturday from 6:00 AM until 3:00 PM. She has been approved for two units per day, up to 12 units per week. Ms. B’s provider submits a claim indicating that she provided child care for 14 units in one of the weeks during the month. However, Ms. B cannot provide documentation to indicate that she worked additional hours resulting in a need for extra units of care. The extra units cannot be paid. Ms. B is responsible for paying her provider for this extra time beyond the approved units. KinderTrack Entry Enter the family case on the KinderTrack (KT) system for every family who applies for CCA. Refer to 14-H, KinderTrack System for specific data entry instructions. Processing Claims The term “claim” refers to form 470-4534, Child Care Assistance Billing/Attendance, or to online submission of time and attendance through the KinderTrack system. Policies for approving claims are organized into three sections: ▪ Provider billing instructions ▪ Returning attendance forms ▪ Reviewing attendance and processing payments Provider Billing Instructions Policy: Providers may bill for services by submitting time and attendance on-line at https://ccmis.dhs.state.ia.us/ProviderPortal/ or by using form 470-4534, Child Care Assistance Billing/Attendance. The on-line provider portal and form 470-4534 allow for submission of bi-weekly attendance information in order to receive payment of services provided during each two-week billing period. Procedure: When a provider submits attendance on-line, the attendance is considered electronically signed by the provider. The provider must print form 470-4535, Child Care Assistance Billing/Attendance Provider Record, and have the parent sign it. This signed form must be kept by the provider for their records.