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Iowa LIHEAP Policy and Procedures Manual 7.00 Social Security Number (SSN) Documentation Requirements

Effective 09/01/2023

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certificate. Only U.S. issued birth certificates are considered acceptable documentation for an individual to be included as a household member. o SSN should be presented verbally or in writing, along with the birth certificate. o Requirement for an SSN is waived for a child 120 calendar days old, or younger, at the time of application (child is considered a household member). A copy of the hospital discharge paperwork, hospital wrist band with child’s name and date of birth, or crib card should be included in the LIHEAP application file. ● Financial statement showing the SSN ● Payroll stub or W-2 showing the SSN ● Military ID card showing the SSN ● Any official document or form coming from the Social Security Administration that contains the social security number. ● Medicare Card/Medicaid Card, if it contains the member’s social security number (new cards will not include the SSN). This is acceptable only if the household is unable to provide other documentation and can attest to the fact this is their actual social security number. ● Federal tax returns 1040, and related forms that have been submitted to the IRS, regardless of who prepared the forms. 1099’s & W-4’s are acceptable as long as the number does not begin with a “9”, as that would be an Individual Taxpayer Identification Number reserved for certain nonresident and resident aliens, their spouses, and dependents who cannot get a SSN. Any number not starting with a “9” is a valid SSN. ● Veterans Universal Access Identification ● Bank statement with SSI ACH deposit which includes the last four digits of the Social Security Number. SSN should be presented verbally, along with the bank statement. ● Iowa Department of Human Services Direct Payment Register ● A printout from Iowa Department of Health and Human Services that shows the child’s name, birthdate, and Social Security Number. This applies mainly to foster children. ● A printout from the IRS (Internal Revenue Service), showing the Social Security Number ● Divorce decree, provided it includes the needed social security number and has been filed with the courts (is signed and on record) ● Selective Service Registration Acknowledgement (can verify by SSN at https://www.sss.gov/verify/) ● Military discharge papers (aka. DD-214), provided it includes the needed social security number ● Unemployment Insurance Benefits printout from Iowa Workforce Development ● Safe at Home Enrollment Card (see Section 5.90 for more information) ● 1095B Health Care Coverage Form ● I-94 (proof that a traveler was lawfully admitted into the United States) o Must be current (unexpired) ● Travel Visa (unexpired), per Appendix G

7.20 Unacceptable Documentation ● A metal or plastic version of the Social Security Card ● Voter registration card ● State of Iowa Tax Return ● ITIN (Individual Taxpayer Identification Number) o An ITIN, or Individual Taxpayer Identification Number, is a tax processing number only available for certain nonresident and resident aliens, their spouses, and dependents who cannot get a Social Security Number (SSN). It is a 9-digit number, beginning with the number "9", formatted like an SSN (NNN-NN-NNNN). ● International Driver’s License

7.30 Exceptions to the Social Security Number/I-94 Documentation Rule When a LIHEAP customer household contains a foreign national without the required documents, or refuses to provide required documentation, for that household member, that member becomes ineligible. Any household containing an ineligible member may apply as long as the ineligible member is not counted as a member (i.e., If there are two adults and one child and one of the adults is ineligible, the number of