12 Fair Hearings,2605(b)(13) - Assurance 13

12.1 How many fair hearings did the Grant recipient have in the prior federal Fiscal Year? 0 12.2 How many of those fair hearings resulted in the initial decision being reversed? n/a 12.3 Describe any policy and/or procedural changes made in the last federal Fiscal Year as a result of fair hearings? N/A 12.4 Describe your fair hearing procedures for households whose applications are denied and/or not acted upon in a timely manner. A household may request a hearing when: (1) Application for ECI or EC is denied; (2) Application is not acted upon with reasonable promptness. The Department shall offer administrative hearings to all applicants of the program. The hearings are intended to give the households the opportunity to explain their situation. An applicant or recipient may request an administrative hearing with the provider agency within ninety days of the date of their notice of decision for ECI or EC. The request must be in writing, utilizing form DHS 1461, Request for Administrative Hearing. The provider agency shall p rovide the applicant with the Administrative Hearing Request form. Once the DHS 1461 is received, the provider agency shall forward the request for Administrative hearing to the State H-HEAP Coordinator within 3 calendar days of receipt of the written request. The State H-HEAP Coordinator completes the Administrative hearing Branch Report with supporting documents and represents the State at the hearing. A CAA representative must be present at the hearing. An Administrative Hearing shall be held in a place reasonably convenient to the household. Once the report is submitted a hearing is scheduled. A hearings officer is appointed by the Appeals Office and the Director of Human Services. The hearing officer shall be designated by the Administrative Appeals Office and shall be an individual not involved in the determination. After the hearing, the officer wi ll render a decision which is binding. If any party disagrees with the decision an appeal may be filed with the first circuit court of Hawaii. 12.5 When and how are applicants informed of these rights? Applicants are informed of their Administrative Hearing rights at the point of application. It is printed on the application and the applicant must sign the application stating that they understand their rights and responsibilities.They are also informed of their Administrative Hearing rights on their notice of disposition. They are also informed verbally when voicing disagreement with a decision. If any of the above questions require further explanation or clarification that could not be made in the fields provided, attach a document with said explanation here.