Procedures

Use the following chart to determine the procedures for obtaining and validating an SSN in specific situations.

Chart 2220.1 – Enumeration IF the A/R THEN is currently in the system with an SSN document the SSN. Compare known SSN with the A/R’s statement. The SSN will be verified through the validation process. knows the SSN at the interview or provides the SSN on the application document the SSN. Enter the SSN into the system. Upload copies of available SSN cards to DIS. does not know the SSN at the interview or provide the SSN on the application request that the SSN be provided within 14 days. Issue the verification checklist. Document the SSN when it is provided. Enter the SSN in the system. If SSN or proof of application for SSN is not provided, do not include non-enumerated individual in AU unless good cause is asserted. has multiple SSNs refer the A/R to the Social Security Administration (SSA) to determine the correct SSN. Document all known SSNs. Inform the A/R of the responsibility to report the correct and primary SSN to the county office upon resolution with SSA. Refer to the chart entitled System Related Enumeration Problems if appropriate and/or 2005 SSN Validation . is enumerated at birth by a medical facility accept client statement, unless questionable. Contact the A/R no later than the third month following the month of application for the SSN to determine if the SSN has been received. If the SSN has not been received, contact the A/R monthly thereafter. never had an SSN OR had an SSN but the number is unknown or cannot be located refer the AU member to SSA to apply for a new or replacement SSN. Follow these steps: Inform the AU of the responsibility to submit original or certified copies of documents that verify age, identity, and citizenship (e.g., birth certificates, driver’s licenses, etc.) to SSA with the application for an SSN. Provide the AU with a copy of Form SS-5 to complete and take to the Social Security Administration. This form can be downloaded at: www.socialsecurity.gov/online/ss-5.html , or have the AU call Social Security at 1-800-772-1213 to obtain the form. Obtain the A/R’s verbal or written statement that s/he has applied for or will apply for an SSN for the AU member. Document the A/R’s statement. Contact the A/R in the third month after the month of approval to obtain the SSN or verification of the application for an SSN. Allow 30 days from the date of request for the A/R to provide the SSN or verification of the application for an SSN. Document the SSN, upload verification of the application in DIS. OR determine if Good Cause exists if the requirement is not met. If Good Cause exists, contact the AU monthly to monitor Good Cause. If Good Cause does not exist, the non-enumerated individual is not included in the AU. Request the SSN at the next review if it has not been provided. If the SSN has not been received by the next review, request the SSN at each review thereafter.