Page 35

SECTION 800 PROGRAM REPORTING

LIHEAP MANUAL JANUARY 2022 35

801.10 OVERPAYMENTS/BENEFIT RECONCILATION

• Number reported to State • Number of claim files established • Number of recoupment letters sent 801.11 VOIDS/TRANSFERS BETWEEN FUND SOURCES

• Fund Source • Amounts of transfers • Number of voids • Number of transfers • At the end of the program year, the State office requires an email to request a "Low Fund” request amount 801.12 MISCELLANEOUS

Issues, Comments, Recommendations

801.13 MONTHLY EXPENDITURE REPORT

• Official document of administrative, program support and benefits funds spent • EAP system-generated report • Automatically prints after the 10th of each month • Available via View Direct • Must sign and emailed to State office by the 15th of subsequent month

Ensure that administrative and program support expenses are reported immediately after the month it occurred and must be submitted with benefit expenses. Administrative and program support expenses must be entered into EAP no later than the 10th of each month. If administrative and/or program support expenses are not entered (missed), the agency should immediately contact their designated Program Manager with the information.

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Page 35

Official source

SECTION 800 PROGRAM REPORTING

LIHEAP MANUAL JANUARY 2022 35

801.10 OVERPAYMENTS/BENEFIT RECONCILATION

• Number reported to State • Number of claim files established • Number of recoupment letters sent 801.11 VOIDS/TRANSFERS BETWEEN FUND SOURCES

• Fund Source • Amounts of transfers • Number of voids • Number of transfers • At the end of the program year, the State office requires an email to request a "Low Fund” request amount 801.12 MISCELLANEOUS

Issues, Comments, Recommendations

801.13 MONTHLY EXPENDITURE REPORT

• Official document of administrative, program support and benefits funds spent • EAP system-generated report • Automatically prints after the 10th of each month • Available via View Direct • Must sign and emailed to State office by the 15th of subsequent month

Ensure that administrative and program support expenses are reported immediately after the month it occurred and must be submitted with benefit expenses. Administrative and program support expenses must be entered into EAP no later than the 10th of each month. If administrative and/or program support expenses are not entered (missed), the agency should immediately contact their designated Program Manager with the information.