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SECTION 800 PROGRAM REPORTING

LIHEAP MANUAL JANUARY 2022 33

801 OVERVIEW

The State Office is required to submit financial and statistical information to Federal oversight agencies, Congress, the Department of Human Services and the Public Service Commission to meet accountability and regulatory mandates.

801.1 REQUIREMENT

The CAA must report accurate and timely program information to OHS. The CAA must respond accurately and timely to periodic requests for ad hoc information.

801.2 BASIC CONSIDERATION PROGRAM REPORTING

The following reports are required:

• The LIHEAP Programmatic Report • Monthly Expenditure Report from Systemware with administration and program support reported • Detailed General Ledger Report • Regulated Marketer Referral Program (RMRP) Invoice • Other periodic reports (i.e., waiting lists, denials, disaster relief, over-income, etc.) • Reports must be signed by the CAA authorized representative • Reports must be retained at the agency level and available for OHS review 801.3 REPORT USES

OHS and the CAA may use reports for the following purposes:

• To verify program services provided are consistent with policies and procedures. • To identify and correct deficiencies in the program. • Management tool for evaluation and projection of program activities. • To report on funds expended and balance of funds. • Referrals and invoice for payment. • Meet Federal and State requirements.