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CONTRACTS SECTION 300

LIHEAP MANUAL JANUARY 2022 21

301.1 a CONTRACT PROCESS- CAA RESPONSIBILITIES

The CAA submits the required documents to the assigned Program Manager for review including: • Fidelity Assurance Bond (must cover the entire amount of the advance for the contract period)

o The Department of Human Services Office of Financial Services requires all contractors provide a bond that covers the total amount of the contract advance. o Designate the Department of Human Services as the loss payee or joint insured. o Coverage amounts are subject to change should funding allocations increase.

Please Note: All agencies that request an advance for CSBG, the amount of the bond must cover both LIHEAP and CSBG advances.

• Submission of Budget and Monthly Cumulative Contract Expenditure Report for contract development. o Make sure LIHEAP Benefits and Administration amounts are as noted in the allocation award letter. Verify the Grand Total. • Verification of criminal records check (FY 2016 requirement, all agencies must be register with GAPS). • Vendor Management form with voided check for the bank account dedicated for LIHEAP funds. • Certificate of Liability Insurance ($1,000,000 each occurrence and $3,000,000 aggregate). DHS/DFCS must be listed as the Certificate Holder. • If the CAA provides Transportation, the agency MUST have Auto/Liability coverage.

Please ensure that the "Prepared by" information is accurate, but PLEASE DO NOT SIGN THE FORM.

• Please ensure that ALL documents are submitted and returned to the Department or Office specified. • If you are unsure where to submit documents, contact your Program Manager. • Please return all requested documentation by stated deadlines, and expeditiously, as not to delay the release of program funds. Our ability to release funds in a timely manner are predicated on the return of documents needed to complete processing.