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CAPS Policy – Program Integrity No.: CAPS/00-16 Effective Date: 10/01/2016 Revised: 03/02/2026 Revision Effective: 03/02/2026

CAPS Policy Manual

Page 98 of 109 Child Care Provider – Program Integrity Noncompliance Finding Allowable Sanctions Provider did not submit requested records for a compliance review or investigation within 15 days if requested in writing or immediately if requested during an on-site review. Failure of the provider to submit documents for a compliance review or investigation by the deadline will result in the establishment of an overpayment claim for any period where documentation is not provided.

Additional sanctions may be imposed, up to and including dismissal and disqualification from CAPS, as determined by CAPS administration in consultation with DECAL’s Audits and Compliance Division. Provider self-reports that they billed incorrectly. If the error resulted in incorrect payment issuance, a claim will be established. Provider errors less than $600 may be processed by CAPS. Provider errors $600 or more will be referred to DECAL’s Audits and Compliance Division for investigation. Provider did not comply with a repayment statement.

Child care providers that fail to adhere to a repayment statement will be dismissed from the CAPS program and disqualified for a minimum of six months.

Child care providers that fail to adhere to the terms of the repayment statement cannot receive CAPS funding until all past due payments have been paid. Provider submits false documents or failed to provide current, accurate, and complete documentation. If the documents resulted in incorrect payment issuance, a claim will be established. Additional sanctions may be imposed up to and including dismissal and disqualification from CAPS. Providers dismissed for submitting false documents may be reviewed for reinstatement one year from the date of the dismissal, provided the claim has been paid in full.

Failure to provide current, accurate, and complete documentation may be construed as submitting a false statement. DECAL will refer for criminal prosecution any provider who knowingly submits false documentation. Provider is debarred by or removed from other federal or state program. At DECAL’s sole discretion and not subject to review or appeal, responsible principals or individuals (as defined in 7 C.F.R. 226.2), providers, corporate partners, business entities, and officers may be dismissed and disqualified from CAPS until removed from the debarment or disqualification list. Provider is convicted of fraud by a court of competent jurisdiction. Individuals, providers, corporate partners, business entities, and officers are permanently disqualified from CAPS when there is substantiated fraud from a court of competent jurisdiction. Provider failed to notify CAPS of any changes in contact or demographic information. Failure to notify CAPS of any changes in contact or demographic information may result in dismissal from the CAPS program. Provider billed CAPS for a period of time when another federal or state program, such as Head Start or Georgia’s Pre-K Program, has paid for a child’s care for the same service period, and provider did not have written authorization from DECAL for layered federal or state funding. CAPS may recoup any payments for subsidies issued when another federal or state program has covered the cost of child care if the provider did not have written authorization from DECAL for layered federal funding.