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CAPS Policy – Case Changes and Documentation No.: CAPS/00-13 Effective Date: 10/01/2016 Revised: 03/02/2026 Revision Effective: 03/02/2026

CAPS Policy Manual

Page 83 of 109 13.8.1.1 If the parent resumes participation in a state-approved activity at any level during the 13-week job search period, on-going child care can continue for the duration of the existing eligibility period. 13.8.1.2 If the parent does not resume participation in a state-approved activity at any level during the 13-week job search period, the case will close at the end of the 13-week job search period. 13.8.2 CAPS parents who permanently lose their employment or stop attending education/training programs with 12 weeks or less remaining in their current eligibility period will remain eligible for on-going childcare through the end of their current eligibility period. At annual redetermination, the parent must meet applicable state-approved activity requirements. 13.8.3 CAPS parents who are found not to be in an eligible state-approved activity as prescribed in CAPS Eligibility Requirements Policy (CAPS/00-6) due to an administrative error will be allowed job search as an approved activity for 13 weeks from the date the case correction was authorized. 13.8.3.1 If the parent resumes participation in a state-approved activity at any level during the 13-week job search period, on-going child care can continue for the duration of the existing eligibility period. 13.8.3.2 If the parent does not resume participation in a state-approved activity at any level during the 13-week job search period, the case will close at the end of the 13-week job search period.

Case Suspensions The term suspension shall apply when payments on an active scholarship are placed on hold for a specified period of time as requested by the parent or as determined by DECAL. 13.9.1 CAPS cases may be suspended for the following reasons: Suspension Reason Description Child not in Care When a child will not be in care for an extended period of time, the case may be suspended. A. Absenteeism of the child may include: vacation, extended illness, or other extenuating circumstances. B. Suspension for children not in care should not extend beyond three weeks per eligibility period. Parent Request Cases may be suspended at the request of the parent. A. Reasons a parent may request a case suspension include, but are not limited to, the following: • Place of employment or educational program is seasonally closed (e.g., public school employees and students) • Maternity leave after the birth or adoption of a child • There is no longer a need for CAPS services

B. Suspension by parent request should not extend beyond the current eligibility period.

13.9.2 When the child care case is suspended, the case will remain open; however, CAPS will not make subsidy payments.

13.9.3 The parent must be informed, and the child care provider notified that any charges during the time CAPS does not make subsidy payments are to be negotiated between the parent and the provider.

13.9.4 In the case of all suspensions, the parent must contact CAPS to have their case reinstated.

Case Closures 13.10.1 There are instances where the CAPS case may be closed during the eligibility period. When the CAPS case is being closed, the parent and the child care provider will be notified no later than 14 calendar days prior to the closure.