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CAPS Policy – Provider Rights and Responsibilities No.: CAPS/00-12 Effective Date: 10/01/2016 Revised: 03/02/2026 Revision Effective: 03/02/2026

CAPS Policy Manual

Page 69 of 109 • Delegation of authority form (if applicable) Note: (The selected authorized signer (delegee) must remain until a new form is submitted and accepted by the CAPS administration and payment system.)

12.4.4.5 Informal providers must provide the following current, accurate, authentic, and complete documents at initial enrollment and annual renewal in the CAPS administration and payment system: • Valid proof of social security number and verification of identity, such as photo ID, driver's license, or passport (only at initial enrollment or if information changes) • Enrollment packet that includes: o Satisfactory criminal record check determination for all adults in the home 17 years of age or older must be issued prior to authorization of subsidy through CAPS. For additional information on the records check process and components, visit: http://decal.ga.gov/CCS/CriminalRecordsCheck.aspx. ▪ Note: While all providers participating in CAPS are required to comply with DECAL’s Comprehensive Background Check Policy, as prescribed in CAPS Health and Safety Standards Policy (CAPS/00-15), CAPS provides additional support to informal providers in obtaining required criminal background checks. o Pediatric CPR Certification certificate (must be current) ▪ Note: Online-only CPR training and adult-only training do not meet this requirement. “Blended” training (online study plus hands-on skill practice and assessment) is acceptable. o Pediatric First aid certificate (must be current) o Informal Provider Enrollment Affidavit o Form W-9 for tax identification purposes o Child Care Provider Agreement o Direct deposit form

Note: Informal providers who leave and re-enroll in the CAPS program within six months of their withdrawal date may use the same criminal records check determination letters.

12.4.4.6 At DECAL’s sole discretion, providers currently receiving or anticipating receipt of subsidies through CAPS may be required to submit additional documents.

12.4.5 Cooperating with DECAL 12.4.5.1 CAPS manages provider enrollment, financial reimbursement, compliance, overpayment recoupment, and technical support for child care providers participating in CAPS. 12.4.5.2 Providers participating in CAPS may also receive requests or information from DECAL staff. This includes, but is not limited to, staff in CAPS, Child Care Services, and Audits and Compliance. 12.4.5.3 Providers are required to ensure all submitted documents are current, accurate, authentic, and complete. 12.4.5.4 Providers must submit accurate and complete contact information, including email address, to CAPS to be maintained in the provider profile. Each provider receiving subsidy through CAPS will have a provider profile maintained in the CAPS administration and payment system. The profile will contain contact and demographic information about the provider, in addition to compliance information. Failure of the provider to submit accurate and complete contact information on file in the CAPS administration and payment system shall not give rise to claim that they were not properly notified. The provider is required to notify CAPS of any changes in contact or demographic information within five business days. Failure to notify CAPS of any changes in contact or demographic information may result in dismissal from the CAPS program. For providers who have closed, the provider must maintain accurate contact information for a minimum of three years from the last date service is provided or for any period the provider received payment from CAPS.