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CAPS Policy – Purchase of Child Care Through Scholarships No.: CAPS/00-10 Effective Date: 10/01/2016 Revised: 10/06/2025 Revision Effective: 10/06/2025

CAPS Policy Manual

Page 61 of 109 Date Description of Change authorizes on the scholarship, the maximum registration fee authorized is $65 per child and CAPS does not pay registration fees for care authorized in informal provider settings. Added language to clarify for children with disabilities and children in DFCS custody who have been authorized for care in informal provider settings, CAPS may approve a negotiated rate for informal providers that exceed the maximum reimbursement rate. Added language to clarify at DECAL’s sole discretion, CAPS may reimburse a negotiated rate for children with disabilities. Revised language to add CAPS will not pay negotiated rate retroactively for any period prior to authorization for children with disabilities and children in DFCS custody in informal provider settings. Added language to state all child care providers must submit invoices electronically through Georgia Childcare Administrative and Payment System (GACAPS). Any child care provider that does not submit invoices through GACAPS will not receive reimbursement and may not participate in the CAPS program. Added language to clarify providers shall submit invoices that accurately report information about attendance to GACAPS within 60 calendar days of providing services. Invoices not submitted within 60 calendar days of service will delay payments to the provider. Invoices submitted after 90 calendar days of services will not be processed for payment and will not be reimbursed. 11/18/2024 Revised language to change additional 90 calendar days to additional 45 calendar days to select a child care provider. Renamed “GACAPS” to “CAPS administration and payment system” in where applicable in this section. 03/01/2025 Revised language to remove “12-month” from eligibility period in applicable sections. 07/01/2025 Added language to clarify DECAL may issue a before and after school scholarship for a child who is enrolled and attending either Georgia’s Pre-K program or Head Start even if the child’s enrollment and attendance cannot be verified by Georgia’s Pre-K or Head Start. 10/06/2025 Added language to clarify that families receive an additional 45 calendar days to choose a provider. Added language to clarify changes to reimbursement rates related to a child’s age (e.g., rate changes at child’s first and third birthday) will go into effect the Monday following the child’s birthday.