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CAPS Policy – Purchase of Child Care Through Scholarships No.: CAPS/00-10 Effective Date: 10/01/2016 Revised: 10/06/2025 Revision Effective: 10/06/2025

CAPS Policy Manual

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Types of Scholarships Authorized by CAPS Type Description Full Time Scholarship A. Scholarships authorized for child care services needed for three or more days within a service week, from Monday to Sunday. B. Full time scholarships can be authorized for day or night child care, depending on the needs of the family. C. Full time scholarships are typically authorized and paid to cover a full week of service. Before and After School Scholarship A. Scholarships authorized for child care services needed for school age children for before and/or after the customary school day. B. Before and after school scholarships are authorized for school age children (including children enrolled in and attending Georgia’s Pre-K Program and Head Start) and based on rates for providing care for a full week of services before and/or after the customary school day. C. Before and after school scholarships are authorized for school age children who are at least five years old by the first of September of the current school year and who are eligible to attend public school and who are 12 years of age or younger (17 years of age or younger for children with a disability or developmental delay that impacts their learning or part of court-ordered supervision). Variable Schedule Scholarship (VSS) A. VSSs are authorized for school age children who attend the same child care provider throughout the school year including school holidays and summer breaks. B. A VSS allows for payments to fluctuate between the before and after school rate while the child is in school, the full-time rate while the child is out of school for full-time service weeks, and part-time rates when care is needed for a full day, up to two days per week, during the school year to cover occasional days out of school such as teacher work days, virtual learning days as scheduled by the child’s school district, inclement weather school closings, or holidays. Part Time Scholarship A. Scholarships authorized for children who need child care for one or two days within a service week, from Monday to Sunday. B. Part-time scholarships can be authorized when child care is needed sporadically throughout the eligibility period. • For example, a school age child may not need routine before and after school care but needs care for a full day (part time care) or a full week (full time care) for school holidays, winter/spring breaks, teacher work days, or virtual learning days as scheduled by the child’s school district. C. A part-time care scholarship can be issued in instances where child care is needed (based on a parent’s work schedule) one or two weekends per month. D. Part-time care is not expected to be the traditionally scheduled care a child needs but as needed based on the child’s or parent’s need for services. If care is needed for more than 2 days in a service week, then a full time scholarship must be authorized.

State Maximum Reimbursement Rates and Payment Rates 10.7.1 CAPS has established a state maximum rate to reimburse providers based upon the location where care is provided, the type of child care provider selected, the age of the child, and the type of care being provided. For current reimbursement rates, please refer to CAPS Reimbursement Rates (Appendix C).

10.7.2 When multiple types of care are provided for the same child within the same service week (i.e., full time, part time, before and/or after), the maximum rate CAPS will reimburse to the provider is the state maximum rate for full time care.