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CAPS Policy – Family Fees No.: CAPS/00-9 Effective Date: 10/01/2016 Revised: 10/06/2025 Revision Effective: 10/06/2025

CAPS Policy Manual

Page 55 of 109 • A parent who is 17 years of age or younger • The family’s gross applicable income is at or below 10% of the poverty guidelines, as prescribed in Appendix D.

Policy Related to CAPS Assessed Family Fees

CAPS staff must explain the following to the parent: 9.6.1 CAPS will pay the lesser amount between the CAPS maximum reimbursement rate, based on the child’s age, scholarship type, and the location where care is provided, and the provider’s published rate. CAPS will deduct the assessed family fee from the total weekly amount to be reimbursed. 9.6.2 The parent is responsible for paying the family fee to the child care provider as long as any child is receiving care through CAPS subsidies. 9.6.3 If the family fee exceeds the allowable state reimbursement rate for all children in care, CAPS staff will deny the application because the family’s responsibility exceeds the allowable benefit.

POLICY REVISION HISTORY Date Description of Change 07/02/2018 Revised policy to note that if there are multiple children with child care scholarships, the family fee will be evenly distributed among the scholarships and added a 15% discount to the family fee for scholarships at Quality Rated child care providers effective July 30, 2018. 10/01/2018 Clarified language regarding when family fees are assessed and recalculated. Added that families with income below 10% of the poverty guidelines are not assessed a family fee. Removed TANF applicants and recipients from the list of those who are not assessed a family fee. 02/01/2019 Revised section 9.6.3 to reference to the allowable state reimbursement rate instead of the cost of care. 04/01/2024 Revised language to clarify a 15% discount to the family fee is applied to scholarships at Quality Rated child care providers with a one-, two-, or three-star rating. 10/01/2024 Revised language to clarify when the 15% discount to the family fee is applied to scholarships at Quality Rated child care providers with a one-, two-, or three-star rating. Revised language to note if there are multiple children with child care scholarships, the family fee will be distributed among the scholarships. 03/01/2025 Revised language to remove “12-month” from eligibility period. 10/06/2025 Removed language regarding 15% Quality rated discount to family fees. Added language to clarify that the family fee will be applied to all scholarships if there are multiple child care scholarships during the same service week for the same child.