Page 21

CAPS Policy – Parent Rights and Responsibilities No.: CAPS/00-3 Effective Date: 10/01/2016 Revised: 03/02/2026 Revision Effective: 03/02/2026

CAPS Policy Manual

Page 21 of 109 • Change in activity that is not temporary (e.g., loss of employment, graduation from school or training activity) • Request for change in child care provider • Any change in child care arrangements (including child care provider’s location, relationship of the provider and the child, cost, or need for care) • There is no longer a need for CAPS services • Family moves out of the state of Georgia • Change in contact information (e.g., phone number, email address, mailing address)

3.4.6.2 The following is a list of changes that the parent may, but is not required to, report: • Change in family income where the gross applicable income is at or below 85% SMI • Child birth, adoption, or addition of a new child • Marriage • Change in state-approved activity that is temporary and the activity may resume

3.4.6.3 Failure to report required changes may result in sanctions as prescribed in CAPS Program Integrity Policy (CAPS/00-16). 3.4.7 The parent is responsible for reporting within 10 calendar days if their child is no longer enrolled in child care or moves out of the home. 3.4.8 The parent is responsible for paying any amounts above the CAPS reimbursement to the provider, if applicable. 3.4.9 The parent is responsible for paying the provider if child care is received during a period in which the parent or the provider is ineligible. 3.4.10 The parent is responsible for paying the provider for any child care that CAPS did not authorize. 3.4.11 The parent is responsible for repaying any overpayments assessed against them by the CAPS program after all appeal processes have been exhausted. Any violations of responsibility for non-payment may result in additional sanctions. Refer to the CAPS Program Integrity Policy (CAPS/00-16). 3.4.12 The parent or authorized representative is responsible for signing their children in and out of care each day in accordance with both CAPS and the child care provider’s policies and procedures. Failure to sign children in and out of care each day may result in the provider being assessed an overpayment as prescribed in CAPS Program Integrity Policy (CAPS/00-16).

POLICY REVISION HISTORY Date Description of Change 03/26/2018 Clarified text in section 3.4.5 regarding which changes parental authorities are required to report. 10/19/2018 Removed a change in child’s citizenship status from the list of changes parental authorities are required to report. 02/01/2019 Added references to CAPS Program Integrity Policy and added the responsibility for parental authority or authorized representative to sign children in and out of care each day. 05/15/2020 Revised language related to appeals and grievances. Updated the email address for parental authorities to contact if they feel their rights have been violated. 11/02/2020 Revised language to clarify parents have the right to choose any eligible provider within the limits prescribed in CAPS Participating Policy (CAPS/00-11) and CAPS Provider Rights and Responsibilities Policy (CAPS/00-12). Clarified parents can enroll their school age child in any educational program of their choice; however, CAPS may reimburse a provider only for before and after care for school age children attending a public or private school while school is in session.