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CAPS Policy – Definitions and Acronyms No.: CAPS/00-2 Effective Date: 10/01/2016 Revised: 10/06/2025 Revision Effective: 10/06/2025

CAPS Policy Manual

Page 18 of 109 Date Description of Change 02/01/2019 Renamed sign in/sign out logs to arrival and departure records to align with child care licensing rules; renamed informal caregiver to informal provider; added definitions for adverse action period, comprehensive records check determination, core standards, and transportation records; and revised definitions of dismissal and disqualification. 10/01/2019 Added definitions for electronic signature and grievance. Revised definition of adverse action period to note CAPS will provide 14 days’ notice instead of 10 days’ notice. 05/15/2020 Added definitions for approval, dispose, unable to process, and withdrawn. 11/02/2020 Renamed “parental authority” to “parent;” “Georgia Lottery funded Pre-k” to “Georgia’s Pre-K Program;” and “case manager” to “CAPS staff” in this section and where applicable throughout the policy manual. Renamed before and after school care, full time care, and part time care to before and after scholarship, full time scholarship, and part time scholarship, respectively; removed occasional care from terms and merged definition with part time scholarship. 07/01/2021 Added definition for CAPS/Quality Rated Probationary Status, CAPS/Quality Rated Provisional Status, Quality Rated Cohort Group, and Quality Rated Provider. 10/01/2021 Added definition for eligible child. 05/01/2022 Added definition for Adult Basic Education, Adult Secondary Education, Child Development Associate, English as a Second Language, Integrated English Literacy and Civics Education, Student Parent, Technical Certificate of Credit, Technical College Diploma, Vocational Training, and WorkSource Georgia. Revised service week definition to clarify the service week begins on Monday and ends on Sunday. 07/01/2023 Added virtual learning days to part time scholarship definition. 11/15/2023 Removed State Provider Management Agent (SPMA) references and replaced them with CAPS where applicable throughout the policy manual. Removed and replaced State Provider Management System (SPMS) with Georgia Childcare Administrative and Payment System (GACAPS) where applicable throughout the policy manual. Added definitions for Authorized Signer, Delegation of Authority, Early Head Start (EHS), Head Start (HS), GACAPS, Program Contact, Published Rate, and Quality Rated Tier Reimbursement. Revised definition of school age to include children enrolled and attending Head Start. Revised definition of suspension. 10/01/2024 Removed definition for Quality Rated Tier Reimbursement. 11/18/2024 Renamed “GACAPS” to “CAPS administration and payment system” in this section and where applicable throughout the policy manual. Removed GACAPS from list of Acronyms.

03/01/2025 Revised definition for eligibility period. 10/06/2025 Clarified definition for irregular income. Added definition for self-employment.