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CAPS Policy – Definitions and Acronyms No.: CAPS/00-2 Effective Date: 10/01/2016 Revised: 10/06/2025 Revision Effective: 10/06/2025

CAPS Policy Manual

Page 10 of 109 must be in one of the following areas: physical development, cognitive development, communication development, social or emotional development, or adaptive development. Children with disabilities may include: a child who is eligible for early intervention services under part C of the Individuals with Disabilities Education Act (20 U.S.C. 1431 et seq.); a child who is eligible for services under part B, section 619, of the Individuals with Disabilities Education Act (20 U.S.C. 1419); a child who is eligible for services under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794); a child with a Medicaid waiver for persons with disabilities (i.e., Katie Beckett, NOW, or COMP); and a child receiving Supplemental Security Income for blindness or a disability.

Claim – an overpayment established or identified by DECAL as a result of an error or violation.

Client Error – an unintentional error caused by the parent. These include, but are not limited to, reporting false or inaccurate information, delays in reporting changes in household circumstances or provider arrangements, or excess payments made as the result of a request to continue benefits pending an administrative hearing.

Comprehensive Records Check Determination – a satisfactory or unsatisfactory determination by the department, based upon a Federal Bureau of Investigation fingerprint check, a search of the National Crime Information Center’s National Sex Offender Registry, and a search of the following registries, repositories, or databases in the state where the actual or potential employee or director resides and in each state where such individual resided during the preceding five years: criminal registry or repository, with the use of fingerprints being required in the state where the individual resides and optional in other states; state sex offender registry or repository; and state based child abuse and neglect registry and data base.

Core Standards – health and safety standards identified as having the greatest impact on risk to children in care.

Delegation of Authority- the process or action of transferring one’s power or duty to another person.

Denial – disposition of an application for a parent determined not eligible for CAPS services or when funding is not available. This occurs after an assessment has been made on a complete application.

Department of Early Care and Learning (DECAL) – the state entity, or Lead Agency, designated under §98.10 and 98.16(a) (Code of Federal Regulations) to which a CCDF grant is awarded and that is accountable for the use of the funds provided.

Director – the chief administrative or executive officer of the child care facility. This person is responsible for the daily on- premises supervision, operation, and maintenance of the facility.

Dismissal – the action taken to remove a child care provider from the CAPS program for failure to comply with DECAL policies or federal or state laws and regulations.

Dispose – the act of moving an application from pending status to either approved, denied, or unable to process.

Disqualification – a time-limited or permanent status that disallows a child care provider or parent from participating in CAPS for failure to comply with DECAL policies or federal or state laws and regulations.

Dividends – a share of profits received by a policy holder or shareholder.

Early Head Start (EHS)- A federal-to-local community grant program that provides comprehensive child development and family support services for pregnant women through children 3 years of age and their families. For additional information, visit https://eclkc.ohs.acf.hhs.gov/programs/article/early-head-start-programs.

Earned Income – income gained from paid work, such as wages, salaries, tips, net earnings from self-employment, etc.

Electronic Signature – occurs when the signatory affixes their signature, unique and private pin, photo, fingerprint recognition, or unique and individualized card scan to an electronic document.

Eligible – disposition of an application for a parent who may receive CAPS services when funding is available.

Eligible Child – at the time of eligibility determination or redetermination the child shall be under 13 years of age (under 18 years of age with a disability or developmental delay that impacts their learning or court ordered supervision); resides with a