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New policies, procedures, or other information is communicated to the LWDBs through policies, technical assistance letters, guidance papers, memorandum, teleconferences, webinars, email, virtual and on-site training or technical assistance as needed or requested. When new policies, procedures or other information are finalized and approved for issuance, they are posted to DCF, CareerSource Florida, and FloridaCommerce’s websites. Describe how the State agency, intermediaries, and E&T providers share participant data and information. Include the names of any MIS systems (or other modes of communication) used. Participant data and information is shared daily through an interface between DCF’s FLORIDA eligibility system and FloridaCommerce’s OSST system. If the State uses a MIS system, describe the E&T related data that is tracked and stored in those systems (e.g. referrals, noncompliance with program requirements, provider determination, etc.), and whether the system(s) interact with each other. The FLORIDA system contains demographics, referrals, exemption data, sanctions, provider determinations, and other SNAP E&T participation requirements. While the FLORIDA system does not interact directly with OSST, daily eligibility transactions are gathered and transmitted to FloridaCommerce via a secure file transfer process. The nightly referral file automatically loads information about the participant and status of public assistance benefits into the OSST system. The participant files are routed to LWDBs based on address. Countable months are tracked in the FLORIDA eligibility system. Additionally, eligibility staff utilize an ABAWD participation hours look-up tool which captures the monthly hours an individual has completed. If the individual is no longer participating, FloridaCommerce will send DCF an alert of non-compliance. DCF will notify the customer of the non-compliance and allow 10 days to report good cause for not participating in the program, if applicable. Describe the State agency’s process for monitoring E&T providers’ program and fiscal operations. Include plans for direct monitoring such as visits, as well as indirect monitoring such as reviewing program data, financial invoices, etc. Pursuant to the terms of the Interagency Agreement between DCF and FloridaCommerce, DCF reserves the flexibility to request the annual monitoring schedule of LWDBs, monitoring reports, corrective action plans, and/or close out letters at any time. DCF monitors and oversees FloridaCommerce’s administration of the SNAP E&T program to ensure compliance with 7 CFR 273.7, 7 CFR 275.8 and national target areas and/or at-risk areas as identified each federal fiscal year by FNS, as well as compliance with the SNAP E&T Plan, Interagency Agreement, and any other federal or state requirements as needed. DCF coordinates with and monitors the E&T contractor (FloridaCommerce) yearly to determine the process used to conduct ME reviews of local operations, how often reviews occur, what is covered in the review, whether corrective action plans are submitted and evaluated, the corrective action follow-up process, and the process for conducting review of third-party reimbursement operations. Fiscal and compliance monitoring occurs through review of invoices prior to approving reimbursement. This includes review of the invoices to ensure that expenditure totals align with invoice or cash transfer request received. Additionally, during and in advance of monitoring reviews, FloridaCommerce provides DCF with supporting documentation to monitor activities and E&T programs. DCF and FloridaCommerce conduct a minimum of three joint financial and programmatic oversight reviews of individual LWDBs per calendar year to ensure compliance with applicable administrative requirements, specifically identification of system strengths, weaknesses, and required corrective actions. Findings from the reviews are discussed for corrections with the sub-recipient and documented in the contract file. 1/28/26, 11:18 AM State Plan FL FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-flfy26stateplan//index.html 23/99