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Chapter: 1800 Income

Program: RAP 40 1860.1100 REIMBURSEMENTS (RAP) Reimbursements for past or future expenses are excluded if they do not exceed actual expenses and do not represent a gain or benefit. To be excluded, these payments must be specifically intended and used for expenses other than normal living expenses.

Any part of the reimbursement amount that exceeds the actual expense is included as income. However, reimbursements are not considered to exceed actual expenses, unless the amount is excessive.

Reimbursements for normal household living expenses such as rent or mortgage, personal clothing, or food eaten at home are a gain or benefit and, therefore, are included as income.

The following types of reimbursement are excluded as income:

1. Reimbursement from the Uniform Relocation Assistance and Real Property Acquisition Policy Act. 2. Reimbursements or flat allowances from the employer that are over and above the basic wages and used for job related expenses such as travel, per diem, uniforms, and transportation to and from the job training site. 3. Reimbursements for out-of-pocket expenses incurred by volunteers in the course of their work. 4. Medical reimbursements from Workers' Compensation benefits specifically designated for medical expenses. 5. Reimbursements by Employment and Training Programs. 6. The yearly clothing allowances received from the Veterans Administration for veterans with service connected disabilities which require the wearing or use of prosthetic or orthopedic devices are excluded as income. 7. Any payment received by licensed foster parents from any agency intended to provide for the needs of foster children or adults placed in their home is excluded as income. 8. The employment related expenses reimbursement received by a participant in the WAGES Employment and Training Program is excluded as income. 1860.1200 STUDENT LOANS, GRANTS, AND SCHOLARSHIPS (RAP) All Title IV and Non-Title IV income a student receives from scholarships, educational grants, gifts, loans, work study, and Postsecondary Educational Services and Support Program (formerly Road to Independence) are excluded as income. This includes federal Perkins loans authorized under Title IV and Bureau of Indian Affairs Programs and loans. These sources generally apply to students attending a college or other institution of higher education beyond the high school level. 1860.1206 Verification of Educational Income (RAP) All student income from educational grants, gifts, scholarships, and loans must be verified if questionable. Case record documentation must include the name of the educational institution and the amounts of any grants, gifts, scholarships and loans. The asset exclusions for these programs apply as income exclusions.

The eligibility specialist may obtain this information by phoning the school or loan office or the grantor of the educational income. The eligibility specialist must record the name, position, and phone number of the person providing the information.

A written agreement with the lending institution or grantor of the educational income that contains the necessary dates and that is signed by the individual will also serve as documentation.