Page 15

Chapter: 1450 Technical Requirements Program: CIC 12 Refer to the FLORIDA Desk Guide for procedures for routing the SS-5. 1450.0203 Special Procedures for Children Pending Adoption (CIC) The individual must meet the enumeration requirement if the birth certificate reads "baby boy ___________." The application for the SSN must be submitted with the best documentation available. 1450.0204 When SSN is Not Provided/Refusal to Apply (CIC) If an individual fails to provide or apply for an SSN on his own behalf or on the behalf of the individual's child(ren), the needs of that individual or child, whichever is applicable, must be excluded from the assistance group.

If a child resides in a facility or with a nonrelative and the child's parent, caretaker relative, or designated official of the facility fails to apply for an SSN for that child, the child is ineligible. 1450.0205 Suspected and Confirmed Multiple SSNs (CIC) Suspected multiple SSNs exist when the eligibility specialist has reason to believe that an individual has more than one SSN.

Confirmed multiple SSNs exist when an individual presents different Social Security cards with the same or similar names and different numbers.

One of the following actions must be taken if either of these situations arises:

1. the individual must be asked to clarify the problem with the SSA office, or 2. the eligibility specialist must copy the SS cards, complete an SS-5 for each SSN and send the forms to the SSA office. 1450.0206 SSN Application Follow-Up (CIC) The eligibility specialist must request an SSN at each future contact, once the application for an SSN has been made.

After 90 days, if an individual who has applied for an SSN has not received an SSN, the eligibility specialist must determine if another SS-5 should be submitted.

1450.0207 SSNs Not Validated Through Data Exchange (CIC) If validation does not occur through data exchange, the eligibility specialist must obtain verification of the individual's SSN to ensure the correct number is being submitted for verification. The following documentation is acceptable:

1. SS card; 2. correspondence from SSA containing the individual's name and account number (if the number has an A, J, M or T suffix, this is the SSN); 3. a Social Security check issued on the individual's own account number; 4. a Medicare card issued on the individual's own account number (if there is an A, J, M or T suffix, this is the SSN); or 5. an SSA certificate of award which will contain a claim number (if there is an A, J, M or T suffix, this is the SSN).

The eligibility specialist must establish that coverage is provided under the individual's own account number and not as a beneficiary under another's account number. 1450.0300 RESIDENCY (CIC)