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DEO LIHEAP Policies and Procedures Manual Page 20

reported on the selected Financial Status Report, and any travel records for travel expenses reported on the selected Financial Status Report. F. After completion of the interview and record review the monitoring staff shall conduct an exit interview with the subrecipient director and other pertinent staff. It is recommended that the subrecipient director be present at the exit conference. During the exit conference, the monitoring staff will identify concerns and suggest strategies for corrective action if problems are found. G. DEO will send the full monitoring report within 45 days of the site visit summarizing the visit findings and suggesting corrective actions the local subrecipient must do to correct any findings that did not meet standards or requirements. If the findings warrant one, then a written corrective action plan will be requested of the local subrecipient. Additional follow-up may be required to assure implementation of the corrective action plan. H. Subrecipients shall have 35 days to review the report and submit a response with required corrective actions and, if required by the report, further documentation of compliance. I. DEO staff will work with the subrecipient should not all findings or concerns be cleared. Additional training and technical assistance may be offered, and/or an additional on-site review may be conducted. .05 Other Reviews and Audits Periodically, LIHEAP and/or your subrecipient as a LIHEAP provider, are subject to audits or program reviews by other organizations. This section summarizes those reviews. All subrecipients are to cooperate fully with these reviews or audits. A Single Audit The Single Audit reviews fiscal and program compliance of all Federal programs. The subrecipient is responsible for understanding its responsibilities for the Single Audit and to engage an auditor each year to complete this review. More specific requirements may be found in the subrecipient’s DEO Subgrant Agreement, Exhibit 1. B. Federal Program Compliance Review Approximately once every ten years the U.S. Department of Health and Human Services, Office of Community Services, Division of Energy Assistance conducts a Program Compliance review. HHS selects a sample of subrecipients for review.