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DEO LIHEAP Policies and Procedures Manual Page 10

V. Obligation – The commitment of funds for a specific use, or a promise to spend the funds. Subrecipients should define at what point a commitment becomes an obligation in their Fiscal Policies and Procedures Manual. W. Outreach Expenses - Costs incurred in delivering LIHEAP services that are not purely administrative in nature. This may include staff expenses such as salaries, fringe, rent, utilities, travel, etc. for those employees performing outreach and intake, costs for advertising, costs for application supplies and storage of client files. X. Poverty Income Guidelines –The federal poverty guidelines established by the U.S. Department of Health and Human Services and published annually in the Federal Register. Y. Program Year – The period of performance for any given federally-awarded grant. The program year shall typically be October 1st through September 30th to mimic the Federal Fiscal Year. Z. Reasonable Promptness – Means within fifteen (15) working days of Application Receipt. AA. Roommate - One or more persons living in the same house who pay rent to a landlord who resides outside of their home. This should not be confused with boarders, as all income for roommates is counted. BB. Subgrant Agreement – The written contract between DEO and the subrecipient which sets forth the services to be provided with the subgrant funds. The subrecipient is named the Sub-Recipient in the LIHEAP Subgrant Agreement. AA. Weather-Related/Supply Shortage – The mandatory two percent (2%) budgeted line item for assistance for eligible households to resolve or mitigate a home energy crisis caused by an emergency declared by DEO, the Governor or the President. In the event that no crisis is declared, DEO will release the holdback funds for use in other Direct Client Assistance categories.