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administrative costs, and then carries over the 10% maximum amount, the characteristics from the current year do not have to change. Example: The State receives $10,000,000 in grant awards; spends all but 10% or $1,000,000 of the funds, and carries forward $1,000,000. Then $1,000,000 is budgeted for administrative costs but only $700,000 of that money was spent on administrative costs. Then when the $1,000,000 is carried over, up to $300,000 can be used for administrative costs, instead of just $100,000 which is 10% of the carryover. Procedure for Determining Estimated Carryover Amount: The remaining balance of LIHEAP funds as shown in First State Financials (which excludes obligated and expended funds) on July 31 of the relevant year shall constitute the estimated carryover amount.

12/15/13 807: Quarterly Allocation Estimate: This report is due on September 1 of each year and lists the percentage of the grant award the State is requesting to be provided in each quarter. Traditionally, not more than 90% can be made available in a grant award in the first quarter. One hundred percent (100%) of the funds are usually awarded by April 30 of each year. The State is reminded to submit this report via an Action Transmittal (AT). In addition to the above reports, when LIHEAP receives funds from sources other than HHS, a report on use of those funds may be required. 808: Report Format New in FFY’ 14, states are now required to submit all reports to the U.S. Dept. of Health and Human Services (HHS) electronically, via the On Line Data Collection (OLDC) system. For details on how to submit reports through the OLDC system, please got to: https://extranet.acf.hhs.gov/oldcocs/materials.html The following are reports the sub grantees are required to submit to DSSC/OCS: 809: Budget This report is submitted annually and is reviewed by the LIHEAP Administrator and approved by the OCS Senior Social Services Administrator, as well as the DSSC Director, prior to the signing of the contract