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DIVISION OF STATE SERVICE CENTERS OFFICE OF COMMUNITY SERVICES DELAWARE ENERGY ASSISTANCE PROGRAM OPERATIONS MANUAL (DEAP) NUMBER: 800 Program: LIHEAP/Reporting STANDARD OPERATING PROCEDURE: LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) REPORTING Approved: Date:_________________

Director:______________________ SECTION 800 REPORTING REPORTING 800. DSSC/OCS is responsible for the collection of data for reports to the funding sources. Federal funding source, HHS, requires periodic reporting on LIHEAP benefits paid to eligible households and how those funds were used, which programs they were used for, and specific demographic data on the households served. It is possible that all reports are not listed here and any report that HHS requires must be submitted accordingly by the State. Below is a list of annual reports required by HHS that is submitted by the State of Delaware. 801. The LIHEAP State Plan This is not really a report but the guideline or Plan for how LIHEAP will be administered for that year. A detailed Plan is required every three years and an abbreviated Plan annually in the years the detailed Plan isn’t submitted. The last detailed State Plan was submitted in FFY’11. The next detailed State Plan should be submitted in FFY14. If there are major changes to the Plan in a year when the detailed Plan is not required, then a detailed Plan should be submitted anyway. Each year the detailed Plan is due on September 1. HHS publishes an Action Transmittal (AT) and notifies the States that the Plan is due. The action plan includes a Model Plan to follow when preparing the State Plan. This Plan (or a model of the previously submitted State Plan), should be used when submitting the LIHEAP State Plan. Most important is that the State Plan must detail how the State intends to carry out the 16 Assurances which govern the LIHEAP Statute.