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6. designate local administering agencies to carry out the program; 7. assure equitable treatment of the DEAP household by the home energy provider through vendor agreements; 8. not exclude any eligible households within the program income standards and treat owners and renters equitably; 9. limit total administrative costs to ten percent of the program budget with the remainder going to benefits, except up to 5% of the grant award may be used for activities under Assurance 16; 10. provide fiscal controls to assure the proper disbursal of and accounting for funds, including procedures for monitoring benefits; 11. permit and cooperate with any Federal investigations; 12. provide for timely and meaningful public participation in the development of the Plan; 13. provide an opportunity for a fair administrative hearing process to individuals who are denied, or whose application is not acted upon with reasonable promptness; 14. cooperate with respect to data collecting and reporting as required by DHHS; 15. give preference in awarding contracts to community based organizations; and 16. use up to 5 percent of such funds to provide services that encourage and enable households to reduce their home energy needs and thereby the need for energy assistance, including needs assessments, counseling and assistance with energy vendors, and submit reports concerning the impact of such activities.
103. SCHEDULE
October – Program year officially begins
December – Yearend financial FSR Report due to DHHS
January – Winter Crisis Program begins (if applicable)
March 31 – Close Crisis and Fuel Assistance programs
April – Program and fiscal monitoring
May - Spring/Summer Crisis Program begins (if applicable)
June – Monitoring Reports completed
June - Cooling Program begins
July – Mail out applications and prepare application re-certifications
July – Update benefit matrix factors for coming year, poverty guidelines
August – Carryover and Re-allotment Report due to DHSS
August – Prepare State Plan, MTLs
August – Monitor Cooling Program
August – Submit Monitoring Reports for Cooling Program
September – Meet with sub-grantee, training, review plan for upcoming year
September – Submit LIHEAP State Plan/LIHEAP Household Report due
September – Begin scheduling appointments
Above dates may vary.