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NOTE: New vendors (individuals) must have a W-9 form and (businesses) must have an EI number. 204. PRELIMINARY MEETING/DISCUSSION WITH UNIT ADMINISTRATOR (At least 60 days prior to contract start date) Program Manager and Social Service Senior Administrator discuss the draft contract including the following appendices and the preliminary Contract Review Sheet. a) Appendix A - DSSC Divisional requirements (Fiscal and Programmatic Reporting Requirements, Payment Schedule, etc.); b) Appendix B - Description of Services including work plan & expected Outcomes; c) Appendix C - Contract Budget; d) Appendix D - Minimum requirements (DE Business License, Professional Liability Insurance, etc.); e) Appendix E - Other requirements (i.e. Federal requirements.) 205. CONTRACT SIGNED BY VENDOR (allow 2 weeks for vendor to return contracts) Program Manager: a) Call Senior Administrator's secretary to enter into CATS and to obtain CATS and contract number. (New individual vendors must have the W-9 form and businesses must have an EI number). b) Admin sends 5 copies of the contract to the vendor for original signatures. c) When contracts are returned - Admin completes the Contract Review Sheet and Certification Form (Program Manager initials funding section of review sheet). d) Then Admin approves in CATS and forwards the 5 originals with original signatures to the Senior Administrator who approves in CATS. e) Assures that minimum requirements such as Delaware Business License, Professional Liability Insurance, etc., are met. A copy of contractor's Certificate of Insurance should be attached to the contract. f) Admin forwards complete contract package, including 5 signed originals and appropriate appendices, Contract Review Sheet, Certification Form to the Director's office.

206. DIRECTOR'S OFFICE REVIEW (allow 3 business days) (To be completed at least 30 days prior to contract start date). The Director's Office:

a) Provides "Gate Keeper" and Director's level CATS approval. b) Provides signature/approval of Division Director. 207. DIRECTOR'S OFFICE FORWARDS THE COMPLETE CONTRACT PACKAGE TO ACCOUNTS PAYABLE (DMS) OR THE PROCUREMENT OFFICE