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ESA SNAP Policy Manual 203 Example 1 A National Directory of New Hires (NDNH) data match is received for Otis in November, the third month of the certification period. NDNH matches are not considered verified upon receipt. Although the information from the match is less than 60 days old, Otis is not required to report a new job under simplified reporting (NDNH matches provide information on newly hired employees and not income information). ESA notes the match in the case file and clarifies the information with Otis at mid-certification.

Example 2 Sharlene applied and was approved for SNAP in January with no earned income. On April 17, ESA receives a data match from DOES quarterly wage data indicating Sharlene was employed and receiving income in the month of January. Even though the information is older than 60 days, it significantly conflicts with the information used at the time of application. ESA issues a Request for Contact, providing 10 days for response. If Sharlene fails to respond, ESA issues a Notice of Adverse Action to close the case.

15.8.3 Certain Federally Required Data Matches If the data match is from one of the following federally required data matches (which are not considered verified upon receipt), ESA must follow appropriate policy in Section 15.6, Unclear Information:  PVS  DMS For all other federally required data matches (e.g. NDNH), ESA must follow appropriate policy in Section 15.8.1, Data Matches Considered Verified Upon Receipt, and Section 15.8.2, Unclear Data Matches Results. Legal Authority Acting on data matches (federal): SNAP: 7 CFR § 273.12(c)(3) 15.9 Changes Found by Other Means by the District ESA may need to act on changes discovered from case reviews and investigations conducted by the District and the federal government. 15.9.1 Case Reviews Federal regulations require ESA to conduct reviews of SNAP certification actions, referred to as case reviews, as part of the District’s system to monitor and improve the administration of SNAP. Case reviews may result in findings of noncompliance or case processing errors. Reviewers are required to promptly report the findings and errors for correction. The primary types of case review activities are: Return