12.018 - 1 Organization and Management

Created August 2019 IV. Organization and Management – New Policies at the Local Agency Level

PROCEDURE 4.006 Implementing Office: Community Health Administration (CHA) Created August 2019

Approved by:

_______________________ LaQuandra S. Nesbitt MD, MPH; Agency Director Review by Legal Counsel:

____________________ Phillip Husband, Esq.; General Counsel Effective Date: 10/01/2019

I. Authority DC WIC State Agency II. Reason for the Policy The State Agency must be aware of and approve of Local Agency policies which affect the services provided at, or the WIC monies spent by, the Local Agency. III. Applicability DC WIC State Agency and Local Agency Staff.

IV. Policy Statement DC WIC Local Agencies may create policies and procedures specific to their organization. The State Agency must approve any new policies and procedures which the Local Agency may wish to implement, so long as it may impact the delivery of WIC services to Program participants. V. Procedures When creating new policies and procedures, the Local Agency must abide by the following process:

1. Create a draft of the policy/procedure including the following information: a. Functional area in which the policy resides b. Reason for the proposed policy c. Procedures which specify staff duties and processes to be followed, including any resources which should be attached as appendices d. List of appendices indicated in the procedures, if applicable 2. Submit the draft policy for review and approval by the State Agency: a. Save the proposed policy in draft format as a word document b. Email the proposed policy to the State Agency via info.wic@dc.gov c. Use the subject heading “New Policy_(Local Agency Name)” 3. The State Agency will have 30 days to review the policy, suggest amendments to the draft or approve as-is, and return correspondence to the Local Agency 4. The Local Agency will have 30 days to revise the draft if not approved, or to implement the approved policy within their organization 5. Final policies must be saved to the Local Agency’s Procedure Manual

VI. Appendix

N/A

12.018 - 2 Organization and Management

Created August 2019