UPM P-1540.20 - Verification through IEVS

CONNECTICUT DEPARTMENT OF INCOME MAINTENANCEPRIVATE UNIFORM POLICY MANUAL _____________________________________________________________________________ Date: 11-15-90 Transmittal: UP-90-26 P-1540.20 ______________________________________________________________________________ Section: Type: The Eligibility Process PROCEDURES ______________________________________________________________________________ Chapter: Program: AFDC General Principles of Verification AABD _______________________________________________________________ MA Subject: FS Verification through IEVS ______________________________________________________________________________

P-1540.20 1. Provide an explanatory notification of the IEVS process to all affected persons:

° at the time of application;

° when eligibility is redetermined;

° when adding a member to the needs groups.

2. Solicit and record all the Social Security numbers of all members of the needs group, and any other persons who are subject to the IEVS process.

3. Use all the Social Security numbers furnished without verifying them beforehand.

4. Request information about Unemployment Compensation Benefits from the Department of Labor:

° at the time of application;

° for each of the three months subsequent to the month of application;

° in each month UCB are received;

° only at the time of application for institutionalized recipients.

5. Request information about wages from the Department of Labor:

° at the time of application;

° quarterly for all recipients;

° quarterly for former FS assistance unit members if they received FS benefits at least one month in the quarter;

° at the time of application and annually thereafter for institutionalized individuals.

6. Request information about RSDI benefits, net self-employment income, wages and retirement income from the Social Security Administration through the BENDEX system:

CONNECTICUT DEPARTMENT OF INCOME MAINTENANCE UNIFORM POLICY MANUAL _____________________________________________________________________________ Date: 11-15-90 Transmittal: UP-90-26 P-1540.20 page 2 ______________________________________________________________________________ Section: Type: The Eligibility Process PROCEDURES ______________________________________________________________________________ Chapter: Program: AFDC General Principles of Verification AABD _______________________________________________________________ MA Subject: FS Verification through IEVS ______________________________________________________________________________

P-1540.20 6. (continued)

° at the time of application;

° whenever the income of an assistance unit member or a deemor changes.

7. Request information about unearned income from the Internal Revenue Service at the time of application and annually thereafter.

8. Request information on income as necessary through the State Wage Information Collection Agencies (SWICA) and agencies which administer UCB programs.

9. Do not delay the disposition of the case pending receipt of IEVS information unless it constitutes the sole source of adequate verification and current eligibility cannot be determined without it.

10. Take action on all information obtained through IEVS:

° at the time of initially granting assistance if the information has already been received;

° within 30 calendar days of receipt of the information when the unit is a recipient of assistance unless, required verification cannot be obtained because of a third party.

11. Verify all data received when the agency supplying the data is not the primary source of the benefits in question.

12. Compare the data obtained through IEVS to information which the Department has already obtained from other sources and resolve any discrepancies which may exist.

13. Continue to process IEVS data even when a recipient fails to take part in the redetermination of eligibility or when discontinuance is pending.

14. When a recipient fails to comply with the 10-day limit for submitting requested verification, send a notice of proposed adverse action as compliance with the mandated 30-day limit for processing IEVS data unless the delay is caused by a third party.

CONNECTICUT DEPARTMENT OF INCOME MAINTENANCE UNIFORM POLICY MANUAL _____________________________________________________________________________ Date: 11-15-90 Transmittal: UP-90-26 P-1540.20 page 3 ______________________________________________________________________________ Section: Type: The Eligibility Process PROCEDURES ______________________________________________________________________________ Chapter: Program: AFDC Verification through IEVS AABD _______________________________________________________________ MA Subject: FS Using the Methods of Verification ______________________________________________________________________________

P-1540.20 15. When data is obtained from IRS computer files:

° do not transcribe the information into the Department's case file or in any other manner which would compromise the individual's right to confidential treatment of the data;

° incorporate any verification obtained into the Department's records;

° destroy any data erroneously received about any person who is not part of the assistance unit or who is a deemor.